HomeMy WebLinkAbout20140538.tiff RESOLUTION
RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW ENFORCEMENT
(VALE)GRANT FOR VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE CHAIR TO
SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Application for a Victim Assistance and
Law Enforcement (VALE) Grant from the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's
Office, Victim Witness Assistance Unit, to the VALE Board, commencing July 1, 2014, and ending
June 30, 2015, with further terms and conditions being as stated in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application,a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for a Victim Assistance Unit and Law Enforcement(VALE)
Grant from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, Victim
Witness Assistance Unit, to the VALE Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 24th day of February, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: di S' . r(� COoar�x (T
GG Dougl4s Rade acher, Chair
Weld County Clerk to the Board ��..�� EXCUSED
/ �:arbara Kirkme Pro-Tem
BY: • t . r�i. t���_1.�1 � ,
Depu ► Clerk to the Boar
an P. Conway
APP M: r \ �, U a -
Mike Free
my Attorney
William Garcia
g 4). 111 3 �
' f
Date of signature:
2014-0538
DA0024
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/WORK SESSION REQUEST
RE: Authorization of submission of 2014-2015 VALE Grant and 2015 VAWA Grant
DEPARTMENT: Victim Witness Unit of the District Attorney's Office DATE: 2-19-14
PERSON REQUESTING: JoAnn Holden, Director of Victim Services
Brief description of the problem/issue:
The District Attorney's Office Victim Witness Unit has applied and received VALE and VAWA grants for a number of
years. Submitted with this form are the 2014-2015 VALE Grant and 2015 VAWA Grant. The DA's Office 2013 Victim
Witness Assistance Unit Budget for personnel was funded :
49%=Weld County Commissioners
19.7%=VALE Grant
8.7%=VAWA Grant
15% =VALE Administration funds
7.6%=COMP Administration funds
2014-2015 VALE Grant—application request is for$125,755. No match is required. This is the same amount applied
for and received for the 2013-2015 VALE Grant. The District Attorney's Office receives more VALE funding than any
other agency. A Woman's Place received the next largest VALE grant of$78,332 in the last grant cycle.
Application due March 3, 2014.
2015 VAWA Grant—These federal grant dollars are administered by the Colorado Division of Criminal Justice, Office of
Victim Programs. This application request is for$58,801 with a required 25%match of$19,600. This grant is funded
for two years and requires a full grant application to be submitted every other year. The second year's funding could
remain the same, increase slightly for cost of living or be reduced depending on funding available. This 2015 grant asks
for an increase of $3,891.54. The VAWA funding granted in both 2013 and 2014 was $54,909.46 with a County match
of$18,303.49. This means that an additional$1,296.51 is being requested from the County in match in the 2015 grant.
Application due 2-26-14.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Approve or not approve submission of grant applications.
Recommt 9y ion:,I ® j v
GG i/'fr lG/�1J
Approve Schedule
Recommendation Work Session Other/Comments:
Douglas Rademacher,Chair
Barbara Kirkmeyer
Sean P.Conway
Mike Freeman irne-
William F. Garcia 1,1z
2014-0538
2014-2015 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County Application
SECTION A - AGENCY INFORMATION: VALE USE ONLY
1. APPLICANT AGENCY: Grantt
District Attorney's Office, 19th Judicial District AmountRequested:
Amount Funded.,
Program Name: Victim Witness Assistance Unit
Street Address (if not confidential):
915 Tenth Street
Greeley, CO 80632
Mailing Address (if different):
PO Box 1167
Greeley, CO 80632
Phone: 970 356-4010 Fax: 970 352-8023 E-Mail: jholden@co.weld.co.us
2. CONTACT PERSON: JoAnn Holden Title: Director of Victim Services, District Attorney's Office
Phone: 970 356-4010 X4747 Fax: 970 352-8023 E-Mail: jholden@co.weld.co.us
3. Agency Status: _X_governmental _private-non-profit private-for-profit
Non-profit TAX ID#
NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board,then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE:Victim Witness Assistance Program
5. Give a problem statement that is specific to the community the project will serve.
The District Attorney's Office has mandated VRA duties for victims of Victims Rights Act Crimes. The
Victim Rights Amendment mandates more VRA duties to District Attorney Offices than any other Criminal
Justice System entity. The Weld County Victim Witness Assistance Unit completes these VRA
mandated duties as well as VALE and Victims Compensation statutory duties. Additionally the VW Unit
provides services to victims and witnesses of all crimes as the criminal case moves through the Criminal
Justice System.
6. FUNDS REQUESTED: $125,755.00
ITEMS 1 - 6 MUST REMAIN ON THIS PAGE
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SECTION B - NARRATIVE SUMMARY
7. Agency description:
The 19th Judicial District Attorney's Office is a government agency statutorily mandated to prosecute
those charged with committing crimes against the State of Colorado. The Office's Mission Statement
is, To Seek Justice, Promote Public Safety and Fight For Our Community.The Victim Witness
County District Attorney's Office and was established in
Assistance Unit is a department in the Weld Cou y y
1980. Presently, the Victim Witness Assistance Unit staff consists of 12 staff(10.625 FTE)working
with victims of felonies, misdemeanors, and traffic cases.
The District Attorney's Office Victim Witness Assistance Program is the only program providing:
1. mandated notices to victims of Victim Rights'Amendment crimes regarding the critical stages of the
court system which advise them of their rights with regards to the court system;
2. court case status information to victims, witnesses and law enforcement;
3. a liaison between the victim and prosecutor;
4. a safe and secure court waiting area for victims and witnesses;
5. a review of criminal cases to compile information to determine victim restitution;
6. "meaningful consultations"with misdemeanor domestic violence victims;
7. Crime Victim Compensation -regular and emergency awards;
8. administrative support to the Crime Victim Compensation and V.A.L.E. Boards.
8. Brief Project Description for which the funds are being requested.
The VALE Grant provides much needed funding for the DA Office Victim Witness Assistance Unit to
provide VRA mandated duties in C.R.S. 24-4.1-301 -GUIDELINES FOR ASURING THE RIGHTS OF
VICTIMS AND WITNESSES TO CRIMES. The District Attorney is mandated to inform victims of the
critical stages of the court system, that victims have the right to be present at the critical stages of the
court system and that victims have the right to speak at Bond Modification Hearings, Entry of Plea
Negotiation, Sentencing and Modification of Sentencing, and hearing regarding the victim's records being
subpoenaed. The following victim rights found in C.R.S. 24-4.1-302.5 are duties the District Attorney's
Office provides to victims of VRA crimes:
(a) Be treated with fairness, respect and dignity, free from intimidation, harassment, or
abuse, throughout the criminal justice system.
(b) Be informed and present for the critical stages 24-4.1-302 (2)
(c) Be notified when defendant is released from custody.
(d) Be heard at bond reduction or modification hearings, acceptance of a negotiated plea,
sentencing, modification of sentencing, or modification of the mandatory protection order,
(e) Consult with the prosecution prior to disposition or trial.
(f) Be notified of scheduling changes.
(g) Be present at sentencing and to provide a victim impact statement •
(h) Have restitution paid.
(I) Pursue a civil judgment. •
(k) Receive property back when no longer needed.
(I) Availability of assistance.
m) Be informed of steps to
be taken if intimidation or harassment occurs.
(n) Be provided with employer intercession.
(o) Have a swift resolution to the case.
(p) Have a secure waiting area, whenever practicable.
• (t) To be informed of the process for enforcing compliance with this article.
applicable.
To be informe
d of HIV test results of the defendant when
(v) To prevent victim's contact information and employment location from being disclosed
during testimony.
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(w) To make reasonable efforts to redact a victim or witness's social security number from
criminal justice records.
(x) To be provided with information how to request protection of their address.
(y) To receive a Victim Impact Statement.
(1.6) To be informed of the existence of a mandatory protection order and how to add or
modify conditions.
During the past nine years, Weld County has added three judges handling criminal dockets: 2005
District Court Judge added, 2006 County Court Judge added, 2007 a half time criminal docket District
Court Judge, and 2008 the half time criminal docket judge increased to full time. Addition of judges
increases workloads for the District Attorney's Office who hire additional attorneys to cover courtrooms.
Additional judges tremendously impact the Victim Witness Assistance Program who must cover even
more courtrooms simultaneously. The quality and quantity of Victim Witness staff contacts with victims
has improved noticeably turning the past nine years. The Weld County District Attorney's Office Victim
Witness Assistance Unit has undergone many changes and added responsibilities as we moved the unit
to the philosophy of a proactive rather than reactive response to crime victims. Beginning January 2007,
VW Assistants began to be assigned all VRA cases at initial filing, providing continual victim support,
education and referrals throughout the court process including trial and sentencing.
The Victim Witness Unit has been able to provide this enhanced support and service due to added
financial support of the VALE Board (added a 20 hour/week employee County Court VW Assistant Intern
in 2006 and a 10 hour a week VW Assistant in 2009) and the County Commissioners(1 FTE in 2006 VW
Assistant, 1 FTE in 2007 VW Assistant, 1 FTE in 2008 Restitution Clerk, a .5 FTE in 2009 adding .25 to
this position in 2010 VW Assistant).
The 19th Judicial District has had a dedicated misdemeanor domestic violence court since September
2001. In February 2005, the DA's Office added a step of Victim Witness Assistants conducting
"meaningful consultation", which fulfills our VRA duties, with the victim prior to the court hearing in the
afternoon. After adding the"meaningful consultation"step, our initial victim contact rate increased as well
as an increase in the rate of dispositions of misdemeanor domestic violence cases at first hearing. The
Misdemeanor Domestic Violence Fast Track Program enhances the possibility of resolving the case at
the defendant's first court appearance which promptly places defendants into state approved domestic
violence treatment programs more quickly. Regardless of the disposition at the initial court hearing,
victims have more immediate contact and assistance providing much needed resources to those most
vulnerable.
The Victim Witness Unit's support of victims must adapt to the Specialized Dockets the District Attorney
adds. In 2007, the DA's Office added a specialized docket for gang cases and in 2009 added a
specialized docket for felony crimes against children case. The District VW Assistants handle the crimes
against children cases in their respective divisions. In 2008, a year after the gang cases became
specialized, the VW Unit was able to add a VW Assistant assigned to the gang case which provided the
continuity of the gang cases since the defendants, victims and witnesses in one case could be involved
as a party in another gang case. Due to funding issues, in 2012 we downsized by one VW Assistant and
starting April 1, 2012 we will no longer had a gang VW Assistant.
In October 2010, a secretary providing .5 FTA to the VW Unit left the office, the position was not replaced
and the duties of this secretary were absorbed by current VW Unit staff. Additional VW Unit personnel
was not requested for either the 2011 or 2012 Budget despite losing a .5 FTE. Beginning January 2010,
and for the first time in the history of the Victim Witness Unit, there was an adequate number of Victim
Witness Staff to support the caseload.
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SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12-month grant period.
Although a person may be a victim of multiple crimes in one criminal episode,they can be counted
only once using the predominant crime.
Definitions a x :•' mow,.;{ �;°ter.`-`t ' , s
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed,except In the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes,children of the primary
victims(who are receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project.Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
202 Child Physical Abuse N/A Adults Molested as Children
250 Child Sexual Abuse 38 Survivors of Homicide
64 DUI/DWI -Victims of vehicular assault or 34 Robbery
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
1104 Domestic Violence 486 Assault
236 Other violent crimes: attempted murder,
74 Adult Sexual Assault menacing, kidnapping, stalking,
retaliation, tampering, intimidation
78 Elder Abuse (including economic 164 Other: indecent exposure, burglary of
exploitation and fraud crimes) dwelling, bias motiviated crime
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 2730
4
OBJECTIVE 2(standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12-month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once(i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
0 Civil Legal Advocacy/Court 0 Individual Therapy
Accompaniment
0 Civil Legal Attorney Assistance 774 Information/ Referral(in person)
1036 Criminal Justice Support/ 1922 Information/ Referral (by phone)
Advocacy/Court Accompaniment
178 Crisis/Counseling Intervention (in person) 100 Language Services (interpretation)
144 Crisis/Counseling intervention (by phone) 0 Shelter/Safehouse
40 Emergency Financial Assistance 0 Transitional Housing
1352 Follow-up (in person, by phone, or written) 0 Transportation
2730 Victim Compensation Assistance
0 Forensic Exam (required)
0 48 Victim/Survivor Advocacy
Group Treatment/Support
0 2730 Victim Rights Act Services
Hospital/Clinic Response
• 5
PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than four additional goals with objectives.
Use format provided below. Goals should be clear,concise, broad statements that highlight what the project
intends to achieve. They should relate to the Project Description and Budget pages of the Application.
Obiectives(no more than three per goal)should be specific and measureable-(i.e. a number can be attached)in
order to measure changes brought about by the project toward achieving each goal. Objectives state specifically
what will be done, by whom,and by when. Objectives should be related to the personal positions requested in the
budget. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective 1. By June 30, 2015, provide services to 700 primary victims of misdemeanor domestic
violence and 145 primary victims of felony domestic violence.
Objective 2. By June 30, 2015, have"meaningful consultation"with 70% of misdemeanor domestic
violence victims the next working day after the crime prior to the first court hearing in which a plea could
be offered and accepted by the defendant. -
Objective 3. By June 30, 2014, have contact with 70% of the primary victims of felony domestic
violence prior to defendant's Advisement Hearing to provide information, support, and referrals.
GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and
Trial support.
Objective 1. By June 30, 2015, send 20,000 VRA Notification letters to victims via mail or email system.
Objective 2. By June 30, 2015, call off 2500 victims and witnesses (non-officers)to avoid them traveling
to court to testify in a hearing.
Objective 3. By June 30, 2015, provide trial support for 200 trials; District Court.80 trials; County Court
100 trials, and Juvenile 20 trials.
GOAL 4: Provide Victim Compensation Assistance.
Objective 1. By June 30, 2015, provide assistance to a total of 600 crime victims.
Objective 2. By June 30, 2015, provide assistance to 230 victims in which a criminal case is not fled in
the court system.
Objective 3. By June 30, 2015, provide emergency assistance to 40 crime victims, 20 being victims of
domestic violence.
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•
12. Address what problems, if any, you anticipate in implementing your program's goals and
objectives.
We do not anticipate any problems. How do you plan to resolve these problems? N/A
13a. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a— m) C.R.S.
YES NO Services: C.R.S. 24-4.2-105 (4) (a- m)
X (a) Provision of services for early crisis intervention;
X (b) Provision of telephone lines for victims and witnesses
assistance;
X (c) Referral of victims to appropriate social service and victim
compensation programs and assistance in filling out forms for
compensation;
X (c.5) Assistance programs for victims and their families;
X (d) Education of victims and witnesses about the operation of the
criminal justice system;
X (e) Assistance in prompt return of the victims' property;
X (f)Notification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, and the
status of the case;
X (g) Intercession with the employers or creditors of victims or
witnesses;
X (h) Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
X (i) Provision of translator services;
X (j) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
X (k) Provision of counseling or assistance during court appearances
when appropriate;
X (1)Protection from threats of harm and other forms of
intimidation;
X (m) Special advocate services(7)(b)"Special advocate services"means the services
offered to aid victims who are children,including,but not limited to,court-appointed special
advocate(CASA)programs,sexual assault treatment and prevention programs,community-based
youth and family servicing programs;gang alternative programs,school-based intervention and
prevention programs,big brother and big sister programs offering aid to children who are victims,
restitution programs,partners programs offering aid to children who are victims,and child abuse
treatment programs.
Only grants submitted by the Court Administrator's Office would check (2.5) (a) (I) below.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of
moneys for the purpose of collecting all moneys assessed by the courts, including moneys owed
pursuant to this article, and collecting and disbursing restitution owed to victims of crime;
Only grants.submitted by the local Probation Department would check(2.5) (a) (II) below.
(2.5) (a) (I) The local probation department may apply for grants of moneys for the
purpose of implementing the right of victims.
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13b. For each YES listed in 13 a), reference the Goal and Objective that relates to the service
provided with a brief explanation. DO NOT RESTATE THE GOAL OR OBJECTIVE.
List letter(a—m) List Goal and Objective(s) pertaining to the service provided in your
which refers to 13.a GOALS and OBJECTIVES.
a
crisis intervention Goal 2: Objective 1, Objective 2; Objective 3 —VW Assistants providing
service to domestic violence victims throughout the CJS
Goal 1: Objective I —VW Assistant providing victim services throughout
the CJS especially for crimes involving murder, sexual assault & child
sexual assault
Goal 4: Objective 1, Objective 2, Objective 3 —V/COMP Assistants
dealing with victims early in the crime which many times is a very
emotional time.
c Goal 2: Objective 1 —VW Assistants assisting domestic violence victims
Victim Goal 3: Objective 2- information contained in VRA Letters
Compensation Goal 1: Objective 1 —VW Assistants assisting victims of any eligible
crime
Goal 4: Objective 1, Objective 2, Objective 3 —V/COMP assistants
helping many victims with the application process especially those
needing emergency assistance
d
education of CJS Goal 2: Objective 1-VW Assistants assisting domestic violence victims
Goal 3: Objective 2- information contained in VRA Letters
Objective 2- calling off victims & witnesses from testifying
Objective 3 —during the process of coordinating trials
Goal 1: Objective 1 —any crime as the case progresses through the CJS
Goal 4: Objective 1, Objective 2—V/COMP assistants referring victim to
their VW Assistant for complete information on the CJS
e
Return of Victim's Goal 2: Objective 1 - VW Assistants assisting domestic violence victims
property Goal 3: Objective 2- information contained in final disposition letter
Objective 2,—when calling off victims and witnesses from
testifying
Objective 3 —during the process of coordinating the trial
Goal 1: Objective 1 —any crime after the case is completed in the CJS
f
Notification of the Goal 2: Objective 1 - VW Assistants assisting domestic violence victims
status of the case Goal 3: Objective 2- information contained in VRA Letters
Objective 2,—when calling off victims and witnesses from
testifying
Objective 3 —during the process of coordinating the trial
Goal 1: Objective 1 —any crime after the case is completed in the CJS
Intercession for Goal 2: Objective 1- VW Assistants assisting domestic violence victims
victim with Goal 3: Objective 3-during the process of coordinating the trial
employer, creditor Goal 1: Objective 1 —any crime when a victim wants to use their VRA
right to attend court hearing
Goal 4: Objective 1, Objective 2, Objective 3 - V/COMP Assistants
helping victims gather documentation for a V/COMP claim.
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1
translation services Goal 2: Objective 1 Goal 3: Objective 3;
Goal 1: Objective 1 —any crime—Spanish bi-lingual VW Assistants are
always available to assist Spanish speaking victim and witnesses. VW
Assistants contact Interpreters for other language interpretation
j
secure court Goal 2: Objective 1; Goal 3: Objective 3;
waiting room Goal 1: Objective 1 —any crime- The VW Assistants utilize four court
house waiting rooms and one DA Office waiting room for the security and
comfort of victims and witnesses.
k
assistance during Goal 2: Objective 1-VW Assistants assisting domestic violence victims
court appearances Goal 3: Objective 3- during the process of coordinating the trial
Goal 1: Objective 1 —any crime when a victim attends a court hearing
1
protection of Goal 2: Objective 1- VW Assistants assisting domestic violence victims
threats of Goal 3: Objective 3- during the process of coordinating the trial
harm/intimidation Goal 1: Objective 1 —any crime when a victim attends a court hearing
14. Will this project utilize volunteers and or interns? fl Yes n No
If yes, please answer the following:
3 Number of volunteers/interns which were utilized from July 1, 2013 through
December 31, 2013.
320 Number of volunteer/intern hours from July 1, 2013 through December 31, 2013.
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SECTION D - SERVICE INFORMATION:
15.What is the population and geographic area targeted for service through this project?
Weld County, Colorado covers 3,999 square miles, and is the third largest county in Colorado. The
2012 United States census indicates the county population was 258,638, The Hispanic population of
73,712 is 28.5% of the total population. There are 31 incorporated towns in Weld County. According
to the 2012 census, the county seat and principal city, Greeley, contains 36.7% of the county's
population of 94,962. Generally, most of the remaining population resides within a 20 to 30 miles
radius of Greeley and the northeastern part of the county is sparsely populated. In addition, Weld
County has a sizeable temporary population that includes a large seasonal worker population and
students attending the University of Northern Colorado and Aims Community College
a) How many crime victims have you served and will you serve?
VICTIMS SERVED VICTIMS SERVED PROJECTED VICTIMS PROJECTION OF
1 YEAR 1 YEAR SERVED VICTIMS TO SERVE
July 1, 2011 July 1, 2012 July 1, 2013 July 1, 2014
Through Through Through Through
June 30, 2012 June 30, 2013 June 30, 2014 June 30, 2015
2197 2246 2575 2740
b)What is the number of victims served July 1, 2013 through December 31, 2013? 2575
c) Are there other community agencies currently providing like services to the targeted population?
NO
If yes, explain how this project is not a duplication of services. N/A
16.Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and provision
of crime victim services and indicate how you work with them.
AGENCY HOW YOU COORDINATE
1 Greeley PD Victim Services Advocates from LE and DA's Office discuss and coordinate victims
to promote a smooth transition from LE investigation to cases being
filed by the DA's Office.
2 WCSO Victim Services Advocates from LE and DA's Office discuss and coordinate victims
to promote a smooth transition from LE investigation to cases being
filed by the DA's Office.
3 A Woman's Place -AWP We refer victims to A Woman's Place Legal Advocacy Program
which is located in the courthouse to obtain civil protection orders.
The positive relationship and trust is invaluable when making
referrals to each other's agencies. We hope to reestablish the
quarterly meetings with AWP Advocates to discuss domestic
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violence projects in Weld County, strategize victim safety plans and
provide training once new staff at AWP is able to begin these
meetings again.
4 Probation Victim Services Discuss and coordinate victims whose defendant's have received a
Probation Sentence. Coordinate when supervised Probation cases
become unsupervised Probation and therefore become the
responsibility of the DA's Office for VRA compliance with the victim.
5 Catholic Charties District Attorney Victim Assistants contact this agency to discuss and
refer victims for monetary needs that have no other resources.
Victim Compensation works with CC to determine what can be
covered by COMP vs what CC can assist.
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If"yes," provide the name(s)and position(s)of the CCVC participant(s) and their level of
involvement in that group.
NAME OF MEMBER HOW THEY PARTICIPATE
JoAnn Holden Chairs CCVC, attends quarterly meetings, member of VR Event Subcommittee,
Coordinates trainings
Karol Patch Attends quarterly meetings, member of VR Event Subcommittee
Now Fawn Harmon
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Weld County District Attorney's Office Victim Witness Assistance Program maintains a professional
working-relationship with law enforcement victim assistance programs(who represent 21 law
enforcement agencies), non-profit crime victim service agencies, the Courts, Clerk's Office, Collections,
Probation Department's Victim Assistance Program as well as judges when projects require their input.
The DA Office Victim Witness Assistance Program is part of the Weld County Domestic Violence
Coalition and CCVC -Coordinating Committee for Victims of Crime(Holden-Chair), Additionally, the
Project Director is also a part of Weld County SART(Sexual Assault Review Team), MCR SANE
(Medical Center of the Rockies Sexual Assault Nurse Examiner) and Child Case Review. All these
programs have a crime victim component to their agenda. The contacts made at these meetings are
invaluable in networking, gaining new contact resource people, and brainstorming system changes.
11
SECTION E-VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
17. a) Does your agency regularly inform victims about Victim Compensation and help them to
apply when appropriate? N Yes Fl No
How? The Victim Witness Assistance Program provides information to victims concerning Crime Victim
Compensation in the initial filing letter received by a VRA Victim. Additionally, Victim Compensation
brochures (English and Spanish) are available in every court waiting room and the District Attorney's
Office Lobby. VW Assistants also help victims complete application forms and refer victims to the Victim
Compensation Program.
b) Explain any major issues that hinder your agency in helping crime victims to understand
Victim Compensation eligibility requirements and to apply for benefits.
Since the District Attorney's Office Administers the Victim Compensation Fund, the VW Assistance staff is
very knowledgeable about compensation criteria.
c) Does your agency regular) conduct/receive Victim Compensation training for direct services staff
and volunteers? ® Yes No
Date of the last training: 9-4-12
Person who conducted the training: Karol Patch
12 Number of Staff and Volunteers in your agency providing services to crime victims.
12 Number of Staff and Volunteers who attended the last Victim Compensation Training.
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION.
VALE USE ONLY
Reviewed Victim Compensation Coordinator
Comments:
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SECTION F - VICTIM RIGHTS ACT:
18. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims -C.R.S.24.4.1-302.5; Procedures for assuring rights of victims of crimes;
C.R.S. 24-4.1-303;and Child victim or witness—rights and services—C.R.S. 24-4.1-304
ZYes 0 N
a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
Jo Ann Holden, Director of Victim Services of the Weld County District Attorney's Office, has been
involved in the Victims' Rights Constitutional Amendment prior to voter approval in November 1992.
Holden implemented one of the first automated Victims' Rights Notification Systems in the state in the
18th JD DA's Office. She was a committee member of the Constitutional Amendment Training
Committee during 1993 and 1994 and an instructor in several regional trainings throughout the state
as well as a technical support person to the C.O.V.A. Trainer. She has been involved in the Victims'
Rights Enabling Legislative Committee when modifications were made to assure compliance which
resulted in the cleanup bill passed in 1995. She provided input on language in the VRA Enabling
Legislation which was amended in the 2012 legislative session. The expert information Holden has
is passed on to the Victim Witness Staff via staff meetings and policies and procedures. Policies and
procedures that are implemented in the Office of the District Attorney as a direct result of
requirements of the Victims' Rights Amendment are discussed in a thorough manner with staff
regarding the importance of following through with the new procedure because it is a Victims' Rights
Amendment issue.
b Does your agency have a statutory mandate to notify victims about their rights under VRA?
Yes n No
c)VRA Training:
Date of the last training: 8-3-12
Person who conducted the training: Jo Ann Holden, Director of Victim Services
12 Number of Staff and Volunteers in your agency providing services to crime victims.
12 Number of Staff and Volunteers who attended the VRA Training.
Due to the number of changes to the VRA statutes, JoAnn Holden trained the entire DA Office, attorneys
and support staff in August, September and October 2012.
d) How does your agency notify victims of their rights under VRA?
The Victim Witness Assistance Unit receives new cases with VRA crimes. Victims are identified, entered
into a database and an initial VRA Packet is mailed. The initial VRA Packet includes information
regarding the charges filed, a VRA Brochure, a letter explaining the availability of Crime Victim
Compensation, a request to complete a Victim Impact Statement and a list of various victim-service
providers. As the case progresses through the court system, DA Office secretarial staff sends case-
status EMAILs to staff in the Victim Witness Assistance Unit who select the appropriate Victim Rights
Letter to send to the identified victim's rights victim. Victim Witness Assistants are available to answer
victim's questions by phone or in person and are available to provide court support when victims wish to
attend a critical stage of the court system.
e) Does your agency have a brochure describing VRA? N Yes n No
If"yes", list the languages in which your brochure is available. See SECTION I.ATTACHMENTS
English. Spanish.
f) If you agency does not have a brochure describing VRA, please indicate if your agency
utilizes brochures from other agencies. N/A
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SECTION G - EVALUATION:
How will you evaluate the effectiveness of this project?
19. If this is an application for continuing funding, how successful has this project been in the
past in accomplishing its proposed goals and objectives?
The Victim Witness Assistance Program is meeting the goals and objectives as outlined in quarterly
reports for the first six months of the grant cycle, July 1, 2013 through December 31, 2013 although at six
months some numbers are lower than one half of projected one year figures. The figures were based on
statistics from the previous grant request.
Number of Victims Served—The number of victims served is higher than projected.
Victim Services -Some of the service areas are more than projected and some less than projected.
DV Fast Track Program - The overall initial victim contact rate is 61%, the full year projection is 70%.
The case disposition rate is 15%, the full year projection is 25%. Judge Unfug reset new cases without
any possible discussion of disposition often (information reflected in quarterly reports). Judge Nichols
rotated into the DV Courtroom in January and allows discussions to occur. Our disposition rate has
already seen an improvement in the past few weeks.
Felony DV Victims—The overall victim contact prior to defendant's Advisement Hearing is 49%, the full
year projection is 70%. This has been reviewed in the quarterly reports.
VRA Letters -The number of VRA letters sent to victim is on target at 10,001 sent in the first 6 months..
Victims and Witnesses Called Off- Projections for the number of non-officer witnesses called off is
lower than projected for the year.
Survey approval—for the first six months is 79%, was projected at 80%.
Trial Support -The number of trials for District Court is higher than projected, County Court on target
and Juvenile less than projected: The trial stats were based on the previous years statistics.
20. What is the projected cost per client served (cost/benefit ratio)?
Funds requested divided by number of victims projected to serve =cost per client
$46.06 per victim to be served .
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SECTION H - BUDGETARY INFORMATION:
All Budget pages MUST be completed.
All figures should be rounded to the nearest dollar.
21. RESPONSIBLE PARTIES:
a)List the two individuals who are responsible for ensuring the grant is administrated as
proposed by the organization and approved by the VALE Board.
NAME TITLE PHONE EMAIL
JoAnn Director of Victim 970 356-4010 jholden(a,co.weld.co.us
Holden Services X4747
Michael Assistant District 970 356-4010 mrourker@co.weld.co.us
Rourke Attorney
b) Who (give name and title) in your agency is responsible for reviewing agency bank
statements against agency financial reports for accuracy of financial information?
Barbara Connolly, CPA, is the Weld County Government Controller who supervises all
functions dealing with county finances which would include reviewing bank statements.
22. What controls and processes does your agency have in place for writing checks? The answer
should include information including: who in the agency is authorized to request a check, who is
authorized to write a check,who is authorized to sign a check,whether or not dual signatures are
required on any checks, and whether or not a person authorized to write a check could sign a
check to themselves.
All financial requests, including payroll, in Weld County are processed through a separate accounting
department. Requests are initially submitted to an office administrator who enters an electronic request in
the accounting system. The accounting department then reviews all requests for proper documentation
and approval if required related to request. A list of payables is submitted to the County Commissioners
for their review. If approved, the Clerk to the Board process the checks through an automatic check
signing process and they are sent out. Due to the separation of duties and multiple review process, dual
signatures are not required.
23. What process does your agency have in place to reconcile financial information with the
quarterly VALE Financial Report?
Teri McDaniel, Accountant II in the Weld County Accounting Department gives the Project Director a
quarterly spreadsheet indicating personal costs of each employee in the Victim Witness Assistance Unit.
The Project Director takes the figures off the spreadsheet to complete the VALE Financial reports. The
VALE Financial Report is then given to Barbara Connolly, CPA, Weld County Government Controller for
final review and signature.
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BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
This page recaps your entire Victim Service Agency Budget. This recap provides an overall picture of your
agency's funding sources and percentage of funding being requested in the VALE Application.
Please indicate the sources for ALL funding your agency receives for victim services.
FUNDING START DATE END DATE
AMOUNT Month/Day/Year Month/Day/Year\
VALE Grant (if applicable) 125,755 07 / 01 / 13 06 / 30 / 14
CVS - DCJ Consolidated Funds 55,964 01 / 01 / 13 12 / 31 /13
VAWA
Other - VALE Admin 96,329 01 / 01 / 13 12 / 31 /13
Other— COMP ADMIN 48,995 01 / 01 / 13 12 / 31 /13
Weld County Funding for 311,357 * 01 / 01 / 13 12 / 31 /13
VW Unit Salaries &Benefits
TOTAL 638,400
Please specify the source of "Other"funds(other grants,government funds,city funds,donations,fund-
raising,etc.)"Other" funds should reflect hard dollars and NOT in-kind contributions(office space,phones,etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
The Victim Witness Assistance Program, as a division of a governmental agency, is limited in the sources
and activities it is allowed to use to raise revenue. While the financial support provided by Weld County
has increased,the VW Unit must compete with other high priority programs for limited county funding.
The Director of Victim Services writes grants for funding when available and appropriate,but grant
funding cannot be relied to always be available. Additionally, the VALE Administration dollars and
COMP Administration dollars decreased from 2008-2010 so reserve VALE and COMP dollars were
used to make up the difference between grants and county funding. Due to the lack of dollars,the VW
Unit downsized by one VW Assistant starting April 1, 2012.
A Weld County Traffic Surcharge distributed to the VALE fund in December 2013 resulted in an extra
$9600 in VALE Admin,without this windfall, the fund would have brought in $1500 less than in 2012.
The DA's Office Victim Witness Assistance Unit budget was funded in 2013:
49%= Weld County Commissioners
15% =VALE Administration funds
7.6%=COMP Administration funds
8.7%=VAWA Grant
19.7% =VALE Grant
*Weld County pays for IT support, computers, phones and phone support for the VW Unit.
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VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1,2,and 3. ROUND TO NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
2013 -2014 2014-2015 (Column 3)
Current Grant Award Requested Budget - Increase or
Decrease!
PERSONNEL PERSONNEL (+I-)
Job Position Job Position/NAME
VW Director(Holden) 40,642 :, VW Director(Holden) 44,931 +4289
VW Assistant Cty(Hammer) 11,145 VW Assistant Cty(Nixon) 5,231 ,. -5,914
VW DVFT/Cty Intern(Murley) 13,447 VW DVFT/Cty Intern(Guerrero) 13,853
' + 406
VW Clerical(Sutliff) 16,387 VW Clerical(Rodriguez) 16,874 • + 487
V/COMP Assistant(Reynolds) 15,985 V/COMP Assistant(Gliva) 20,599 +4614
Fringe Benefits 28,149 Fringe Benefits 24,267 -3882
Subtotal 1125,755 Subtotal 1125,755 0
SUPPLIES AND OPERATING SUPPLIES &OPERATING EXPENSES (+/-)
EXPENSES
Subtotal I Subtotal
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
Subtotal ( Subtotal
PROFESSIONAL SERVICES .' PROFESSIONAL SERVICES = (+/-)
Subtotal Subtotal
TOTAL FUNDS: 125,755 TOTAL FUNDS REQUESTED: 125,755 0
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VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
List each job position, include the name of the employee, if available. If two individuals have the same job
title, list it twice.
Indicate FTE of individual(EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST- Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be shown separately.)
VALE%-Show the VALE percent requested for the total cost of the position
VALE Funding- Calculate the VALE funding request based on the TOTAL COST and VALE%.
Other Funding Source(s)- Indicate how the position is paid for other than VALE funding. If the position cannot be
funded(because 100%VALE Funding) indicate this.
Title of Job FTE Total VALE VALE If THIS grant funding will not pay for
Position\Name Cost % Funding the entire position,what other SOURCE
Requested Request will be used to pay for the rest of the
ed position
VW Director(Holden) 1 114,575 54% 61,913 VALE Admin Funds
VW Assistant(Nixon) 1 56,985 14.75% 8,410 VAWA Grant,County
VW DVFT/Cty Intern .7 20,938 71% 14,961 VALE Grant.Requesting in 2015 VAWA
(Guerrero) Grant 8 additional hours per week.
VALE Admin Funds(although limited,
may need to delete position if not VALE
Grant funded)
VW Clerical .625 18,224 100% 18,224 VALE Admin Funds(although limited,
(Rodriguez) may need to delete position if not VALE
Grant funded)
V/COMP(Gliva) .625 22,247 100% 22,247 VALE or COMP Admin Funds(although
limited, may need to delete position if not
"- VALE Grant funded)
Narrative Justification: Explain and justify the project's budget and relate the personnel budgeted to
project activities and their qualifications. Separate job descriptions are no longer required in the
application but indicating a person's qualification in this section is required.
.Name of and Title of Person: JoAnn Holden,Director of Victim Services Program
VALE Cost: $61,913 (S: 44,931 B:$16,982)
The County no longer funds any part of this position as those county funds were transferred to a VW Assistant
in 2012 to make her a full time County Employee enabling increases of benefits, cost of living or step
increases to be absorbed totally by the county instead of grant funding. The only other funding source for this
position is VALE Administrative dollars;COMP Administrative dollars have been transferred in total to the
COMP Administrator. The VALE Administration funds were down 5% from 2008 to 2009, remained the
same from 2009 to 2010 and had a slight increase in 2011 and remained the same in 2012. The 2013 income
would have seen a decrease had a lump sum Weld County Traffic Surcharge not have been paid in December
2013.
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Duties to be performed\project activities: Grant funding will enable Holden to provide supervision of the
Victim Witness Assistance Unit, Administrative duties, Witness Protection duties, and direct victim support.
Masters degree in counseling, psychology or
QUALIFICATIONS: g P Y
DIRECTOR OF VICTIM SERVICES g
related area with extensive
course work in public administration and/or management. Five years of
el
increasingly responsible job-related administrative duties with at least two years in a supervisory capacity.
Any equivalent combination of education and experience.
Name of and Title of Person: Stevie Nixon, County Court Victim Witness Assistant
VALE Cost: $8,410 (S: $5,231 B: $3,179)
Works 40 hours a week. Benefits: FICA, Medicare, Health, Life, Disability, Retirement
Partial funding for this position is presently obtained through a VAWA Grant(63% of salary and benefits)
and County matching funds for the VAWA Grant.
Duties to be performed\project activities: Grant funding will enable Nixon to provide direct victim support
to victims of misdemeanor crimes and Careless Resulting in Death cases.
VICTIM WITNESS ASSISTANT QUALIFICATIONS: Bachelor's Degree in Human Services,Criminal
justice, or closely related field AND some experience in crime victim services delivery. Working knowledge
of personal computer. Highly desirable for applicant to be bi-lingual(Spanish). Any equivalent combination
of education and experience.
Name of and Title of Person: Beatrice Guerrero, County Court Victim Witness Assistant Intern
VALE Cost: $14,961 (S: $13,853 B: $1108)
Presently working 20 hours a week but writing a VAWA Grant increase hours to 28 hours a week for
VAWA to fund the extra 8 hours a week. Paid $13.32 per hour, benefits FICA, Medicare, Life
Disability, no health. This position used to be partially funded by VALE Administration funds, however
since these funds went down then leveled out VALE Administrative funds are no longer used.
Duties to be performed\project activities: Grant funding will enable Guerrero assist the County Court VW
Assistant with the daily duties of the DV Fast Track Program and County Court workload and provide support
to Spanish-speaking victims.
COUNTY COURT VICTIM WITNESS ASSISTANT INTERN QUALIFICATIONS: Associates Degree
in Criminal Justice, Human Services or closely related field or pursuing a Bachelors Degree in same fields.
Working knowledge of personal computer. Highly desirable for applicant to be bi-lingual(Spanish).Any
equivalent combination of education and experience.
Name of and Title of Person: Latisha Rodriguez,Victim Witness Unit Receptionist
VALE Cost: $18,224 (S: $16,874 B: $1350)
Works 25 hours a week at$12.98 per hour, benefits FICA, Medicare, Life, Disability, dental, no
health. All funding for this position is presently obtained through the VALE Grant. This position has not
been partially funded by VALE Administration funds since 2011, since Administrative funds decreased then
leveled out.
Duties to be performed\project activities: Grant funding will enable Rodriguez to perform first line
response to victim phone calls and victims coming to the office, processing of Victim Rights' Notification
Sentencing Outcome letters with Post Sentencing Notification Brochures, and support to the VALE
Administrator.
RECEPTIONIST/CLERICAL QUALIFICATIONS: Minimum of two years of experience in office,
clerical, or other public contact work as required by the position,OR any equivalent combination of education
and experience. Working knowledge of personal computer.
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Name of and Title of Person: Andrea Gliva,Victim Compensation Assistant
VALE Cost:$22,247 (S: $20,599 B: $1648)
Works 25 hours a week at$15.84 per hour, benefits FICA, Medicare, Life, Disability, no health.
This position used to be funded by COMP Administration funds, however these funds continued to decrease
(20% from 2008 to 2009, were slightly down from 2009 to 2010, had a slight increase in 2011,
flattened out and then decreased 13% in 2013). Prior to 2009, the VALE Grant funded part of the
salaries and benefits of staff working in the Victim Compensation Program.
Duties to be performed\project activities: Grant funding will enable Gliva to assist victims in the Crime
Victim Compensation Unit: Open,review and screen Victim Compensation applications for thoroughness;
contact victims to obtain additional information when needed;types and composes correspondence and forms,
obtain, police reports, verify bills, met with victims in person to assist in paperwork completion.
VICTIM COMPENSATION ASSISTANT QUALIFICATIONS: Associates degree in Criminal Justice,
Human Services or closely related field or pursuing a Bachelors Degree in same fields with an emphasis in
business or accounting or any equivalent combination of training and experience which provides the required
knowledge, skills and abilities.
B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific,
itemized costs related to victim services.
20
C. IN-STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
D. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
E. DIFFERENCES FROM LAST YEAR'S REQUEST(Continuation Applicants only): If this
is an application for continuing funding, explain any changes from last year's awarded funding
and this proposed funding.
The funding request for this grant is the same as the grant for the 2013-2014 grant cycle. Differences deal
with changing funding among the positions as indicated in on the BUDGET CHART. The newly hired
County Court VW Assistant NIXON cost less in both salary and benefits. The newly hired Victim
Compensation Assistant GLIVA has lower benefit costs than the last employee.
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VALE Grant Application Signature Page
Applicant Agency:
Project Title:
Grant Period: July 1,2014 to June 30,2015
We hereby certify that the information contained herein is true and correct to the best of our
knowledge and belief. The following signatories understand and agree that any grant received as a
result of this application shall incorporate and be subject to the statements made within the above
described VALE Grant Application(The Application). Furthermore, the signatories certify that
they have each read The Application and are fully cognizant of their duties and responsibilities for
this project.
Original signatures of each party to this application(i.e.,Project Director,Financial Officer and
Authorized Official) are required. Please use BLUE INK to distinguish the original documents
from copies. Refer to Application Instructions for definitions for the signing authorities.
Protect Director:
Name: JoAnn Holden Position/Title: Director of Victim Services
Agency(including Division or Unit): 19th Judicial District Attorney's Office,Victim Witness Assistance Unit
Mailing Address: PO Box 1167, Greeley, CO 80632
Phone: 970 356-401 1 Frx n70 3 '2-8 0231E-Vail: jholden@co.weld.co.us
II ' I �a D�/ �l
Signature: i�. '� /�; ` Date:
Financial Officer:
Name: Barbara Conn ly Position/Title: Financial Officer
Agency(including Division or Unit): Weld County Government
Mailing Address: PO Box 758,Greeley,CO 80632
Phone: 970 356-4000 ext 421 Fax: 970 352-0242 E-Mail: bconnolly@co.weld.co.us
�
Signature:j 5F A2, d Date: FEB 2 4 2014
r
Authorized Official:
Name: Douglas Rademacher Position/Title: Chair, Board of County Commissioners.
Agency(including Division or Unit): Board of County Commissioners,Weld County
Mailing Address: PO Box 758,Greeley, CO 80632
Phone: 9 336-7204 Fax: 970 352-0242 E-Mail: drademacherco .cp,tt5
Signature . eld(? ° V Date:
In accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record.
22
Be certain to designate the appropriate persons as signing authorities.
•
The Project Director: The person who has direct responsibility for the implementation
of the project. This person should combine knowledge and experience in the project area
with ability to administer the project and supervise personnel. He/She shares
responsibility with the Financial Officer for seeing that all expenditures are within the
approved budget. This person will normally devote a major portion of his/her time to the
project, and is responsible for meeting all reporting requirements. The Project Director
must be a person other than the Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the
program and who has responsibility for the accounting, management of funds,
verification of expenditures, audit information and financial reports. The person who
actually prepares the financial reports may be under the supervision of the Financial
Officer. The Financial Officer must be a person other than the Authorized Official or
Project Director.
• Authorized Official: The authorized official is the person who is, by virtue of their
position, authorized to enter into legal contracts for the funded agency; for example, if the
funded agency is one of the following, then the corresponding authorized official is as
follows: state agency - department or division director; city - mayor or city manager;
county - chairperson of the county commissioners; sheriffs department- chairperson of
the county commissioners; police department - mayor or city manager; courts - chief
judge; district attorney's office- district attorney; institution of higher education-
president of the institution or chair/dean of the appropriate department;private non-profit
agency-president or chairperson of the board of directors; school district-
superintendent/assistant superintendent. The authorized official must be a person other
than the project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been
delegated the authority to enter into contractual agreements such as this grant, you must provide
official documentation of delegation(such as bylaws or resolutions) immediately following the
signature page.
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