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Home My WebLink About20142265.tiff RESOLUTION RE: APPROVE WORK ORDER FORM (FLOOD REPAIRS - EM-BR8/21A) PURSUANT TO AGREEMENT FOR CONSTRUCTION ADMINISTRATION SERVICES FOR PERMANENT REPAIRS AND AUTHORIZE CHAIR TO SIGN - BOHANNAN HUSTON, INC. WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Work Order Form (Flood Repairs - EM-BR8/21A) Pursuant to Agreement for Construction Administration Services for Permanent Repairs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Bohannan Huston, Inc., commencing August 4, 2014, with a completion date of September 18, 2014, and with further terms and conditions being as stated in said work order form, and WHEREAS, after review, the Board deems it advisable to approve said work order form, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Work Order Form (Flood Repairs - EM-BR8/21A) Pursuant to Agreement for Construction Administration Services for Permanent Repairs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Bohannan Huston, Inc., be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said work order form. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of July, A.D., 2014. BOARD OF COUNTY COMMISSIONERS LD COUNTY, COLORADO n ATTEST: d G f.1 ; L �-�b � �� I o54,^ K y gou• s demach r, ,,air Weld County Clerk to the Board • j•araKirkme er, r• em BY E t �_ . _.II so.... _s 1♦% uty Clerk tot e Boa SY ( ; !�: ' 13:N USED Rs n P. Conway APP AS M: �1 '��i�..� Mike Fre n ttorney Wil iam . Garcia Date of signature $1 )? CC R lei)1i6Dw) OEm GS 2014-2265 eft toe)Pia dm) EG0070 1118 BC0045 r861 �� MEMORANDUM G O_J_NZ Y TO: Clerk to the Board DATE: July 23, 2014 FROM: Richard White, Public Works Department SUBJECT: BOCC Agenda Item Authorize execution of the Construction Inspection Work Orders with Bohannan Huston Inc. (BHI) for daily inspection associated with the Dry Creek Flood Recovery construction project. (RFP#1300201) Enclosures M:\Francie\AGENDA memos\Richard White.docx 2014-2265 MEMORANDUM 186i *1. 'N' Date: July 23,2014 _cou N T Y To: Trevor Jiricek, Director of General Services From: Richard White, P.E.,Engineer III RE: Dry Creek Flood Recovery Project,Inspection Services Work Orders Weld County, Public Works is proposing using Bohannan Huston Inc. (BHI) for daily inspection associated with the Dry Creek Flood Recovery construction project. BHI is already under contract with Weld County for Dry Creek, flood recovery design work. The construction phase is scheduled to take place from August to mid September of this year,and will return 9 sites to pre-flood conditions. Weld County will be eligible for reimbursement from FEMA for the cost of using Bohannan Huston Consultants for daily inspection of this project. Recommendation: Authorize execution of the Construction Inspection Work Orders with BHI in the amount of $33,050.00 so that Public Works staff will have time to work on other projects. The Bohannon Huston Inc. Inspection Proposal and work orders for each site are attached. WORK ORDER FORM(FLOOD REPAIRS) PURSUANT TO AN AGREEMENT BETWEEN WELD COUNTY AND BOHANNAN HUSTON, INC. DATED: July 17, 2014 Work Order Number: BHI- 14 Project Title: EM-BR8/2 IA Const. Admin. Services(Permanent Repairs) Commencement Date: August 4, 2014 Completion Date: $ptember 18.2014 Limitations on compensation: Not to exceed $3,535.00 Professional agrees to perform the services Work, Exhibit B — Cost/Fee Breakdown, identified above and on the attached forms in Exhibit C—Proposed Schedule. accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties, dated Weld Coun lie o cs Dettf July xx, 2014. In the event of a conflict between or ambiguity in the terms of the Professional By: Services Agreement and this work order Proje anager (including the attached forms) the Professional Date: Services Agreement shall control. ^ (� By: �t fro, County Engineer Date: r777,,2 //i71 Bohannan Iluston, Inc. By: By: __s g_bt3 ` , /L _ Directo f blic Works Date: 7/a y //y �L-/V.C.& li Cc Title: — President Date: % , The attached forms are hereby accepted and By: incorporated herein: Exhibit A Scope o` Douglas Ra macher. B CC Chair JUL 2 8 2014 ATTEST: ?� It/Lia dicky Weld Co ty Clerk to t Bo t` 1/42 tat) V Ry: Deputy Clerk to t Board (T 1 . 1 PAGE OF DOCUMENT INCLUDED IN PAPER FILE. Bohannan A Huston REMAINDER RETAINED ELECTRONICALLY IN TYLER. July 14, 2014 Mr. Richard White Weld County Public Works Department 1111 H Street; PO Box 758 Greeley,CO 80632-0758 Re: RFP#1300201 Engineering Services for 2013 Flood Recovery Construction Services Work Orders Dear Richard- Based on meetings with Weld County in association with the project noted above, Bohannan Huston, Inc. (BHI) appreciates the opportunity to submit this response to the Construction Services Work Orders request from the County. Upon a thorough review of the scope and our subsequent scoping meeting to discuss our understanding of the major project elements; we have developed the attached, full scope of services,fees, and schedule. The following Exhibits are included with this letter: A. Detailed Scope of Services BHI has prepared a detailed Engineer's Scope of Services(Exhibit A). These items are based on our current understanding of the project, and we welcome the opportunity to discuss the scope herein if it does not meet your expectations. B. Fee Breakdown BHI has prepared a detailed Hourly Breakdown and Cost Estimate (Exhibit B) detailing hours for each team member including reimbursable expenses (Direct Costs). C. Schedule It is our intent to adhere to the Weld County and selected contractor's schedule to the best of our ability, with the construction tasks herein to be completed in the approximate timeframe of Mid July through late August 2014. Mark A. West, P.E., will be the professional engineer project manager with project oversight and can be reached at(303) 799-5103 or mwest@bhinc.com. Engineering • Spatial Data • Advanced Technologies We look forward to working with you on this project and ask that if you have any questions on scope, level of effort, or schedule to please call us to discuss. We want to ensure that your expectations are met in the most efficient and effective way possible. Thank you again for the opportunity to submit these materials. Should you have any questions, please do not hesitate to contact us. 1114101614..., Loretta L. Davis Mark A.West,P.E., LEEDAP Senior Vice President Senior Project Manager MW/LD Enclosures Bahamian AHuston EXHIBIT A Engineer's Scope of Services-Construction Weld County Flood Recovery—Big and Little Dry Creek Corridors BASIC SERVICES The Engineer's(Bohannan Huston, Inc.or BHI) Basic Services shall consist of the items described below. We understand that it is Weld County's intent to construct per plans for the bridge sites to meet the original, pre-flood conditions. The following scope of services is anticipated for each bridge site as detailed in Exhibit B. Description of Work This work consists of performing construction observation and related documentation for the bridge structure bank and channel repair of nine bridge sites on Big and Little Dry Creeks in Weld County,Colorado. The project will repair damage caused by the flooding in the fall of 2013 and consists of adding riprap, re- grading,and other necessary repairs to the areas around nine bridges. The scope of work will be for a full time construction inspector who will be responsible for the day to day activities assigned by the County Project Manager;this includes inspecting and documenting all construction activities, and preparation of daily diaries documenting construction activities and relevant observations in accordance with CDOT and Weld County standards. Project Standards Inspection shall be in accordance with the Colorado Department of Transportation (CDOT)Construction Manual and the applicable Standard Specifications for Road and Bridge Construction,Project Standard and Special provisions,project plans,CDOT M&S Standards,and applicable Weld County standards. General Requirements Initial Project Meeting The Consultant and County project personnel shall meet to coordinate and schedule the required work prior to active construction. The Consultant shall complete all work in accordance with the approved schedule or as approved by the Engineer. Work Duration The time period for the work described in this scope of work will last for approximately 45 calendar days. Duration of work covered by this scope of work is approximately Mid July 2014 through late August 2014. Exhibit B: Page 1 of 2 Labor,Materials,Vehicles and Equipment The Consultant shall furnish all personnel, materials, equipment and transportation required to perform the work. Vehicle mileage will be actual miles driven on project-related tasks and travel to and from the consultants' office. Consultant personnel shall have appropriate vehicles, cellular phones,computers and miscellaneous equipment and supplies(printers,calculators,manuals,office supplies, safety equipment, etc.) required to perform the work. No Field Office will be provided with this work. Personnel qualifications, staffing level, and number and types of vehicles shall be subject to the approval of the County Project Manager. The Consultant shall assign personnel for the duration of the Construction Contract unless otherwise approved by the County Project Manager. The individual assigned to the site will be familiar with CDOT and Weld County specifications, manuals, forms and documentation requirements and shall be under the direction of, and shall be reviewed by the County Project Manager. A consultant supervisor shall be available to review work, resolve problems, and make decisions in a timely manner as requested by the County Project Manager,and will be experienced and competent in road and bridge construction,and inspections. Routine Billing and Reporting The Consultant shall provide the following on a regular basis: o Monthly billing formats,suitable to the Project Engineer,for all contract activities performed by the Inspection Consultant. o Periodic reports and billings required by CDOT Procedural Directive 400.2. o Weekly time cards for consultant personnel. o Supporting documentation for all direct costs. o Weekly approval of mileage for vehicle. Status of the Project The consultant shall monitor the status of the project, and advise the Project Engineer of any potential need for supplementing their contract. Construction Inspector Requirements Inspection work shall conform to the CDOT Construction Manual and the Inspector Checklist. Each of the Consultant's field inspectors will maintain a daily diary for each day the Consultant performs work on the project. They shall use CDOT's Form 103 or automated 103a - Project Diary, or other form approved by the County Project Manager. The contents of the diary shall be brief and accurate statements of progress and conditions encountered during the prosecution of the work. Editorial comments are not to be incorporated in the diaries or on any written correspondence applicable to the project. A copy of the daily diary shall become a part of the permanent project record. BOlww Huston Page 2 of 2 O o 0 0 0 0 0 0 0 0 I U) '4) o in � o � 0 I v ri cc) ri ri ri ri ri ri ri 3 O I- 1 . ' 4,. 63 b3 4A b7 b4 'b9 VI 49 N L Cd CU tr) 41 C Nu. S' Ti X C75 c L h o 8 , ,, c AI Q W CU O. Q U 1§ it O O c o 3 12 e: r � a in 10 l'... CO a o Ir. 9 cc w O cc m o Ce Cr in cf O < Q- w s i^ N Ce To N o W O 0 " o W u. v 0_ u_ W " 'c InJ 0 COmOCJ ›. 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