HomeMy WebLinkAbout20142195.tiff CHAPTER 5
Revenue and Finance
ARTICLE IV
Purchasing Policy
Sec. 5-4-180. Weld IT purchases.
1. The Weld County Information Technology Department shall purchase all information technology
resources, including, but not limited to, electronic hardware, software, and services. All
purchases shall be conducted in accordance with the policy and procedures set forth in this
Chapter and in the Information Technology Procurement Policy of Chapter 9, Article IX of this
Code. All non-IT Resource purchases, such as furniture, office supplies,etc., shall be purchased
by the Department of Purchasing.
I Sec. 5-4-1890. Purchasing Card (P-Card) Program.
2014-2195
CHAPTER 9
Information Services
ARTICLE IX
Information Technology Procurement Policy
Sec. 9-9-10. Purpose.
The purpose of this policy is to promote good management practices with regard to information
technology resources ("IT Resource"or"IT Resources") and investment in technology. The policy
provides the requirements and guidelines necessary for the procurement of electronic hardware, software,
and services(collectively referred to as, "IT Resources")within the County. It is imperative the
assessment and procurement of IT Resources be coordinated through the Weld County Information
Technology Department("Weld IT"). The goal of this coordination would be to validate any IT Resource
brought into the County, to meet the following criteria:
1. The hardware or software requested meets the minimum specifications for use within the County.
2. The hardware or software requested would not provide a security risk to the customer,their
clients, or the County as a whole.
3. The hardware or software requested would be able to be supported by Weld IT or a support
agreement is included as part of the procurement.
4. The procurement of IT Resources must be coordinated and managed to obtain the benefits of
scale, interoperability, and interchangeability to promote maximum benefits and returns on
investments in Weld IT.
Sec. 9-9-20. Requirements for purchases of IT Resources.
All requests to purchase IT Resources will be reviewed by Weld IT prior to purchase. The purpose of this
review is to accomplish the following tasks:
1. To verify the IT Resource meets current standards within the County. If it does not, a
justification, provided by the requesting entity,will be needed to weigh the merits of bringing
non-supported IT Resources into the County.
2. To verify that current IT Resources will be able to support the purchased item or that a support
component is included in the procurement.
3. To ensure that all contracts, purchases, or renewals of IT Resources are approved by Weld IT.
4. If the request is from an entity outside of Weld IT, then Weld IT will complete the review of the
procurement request and submit a recommendation of approval or denial to the requesting entity.
If approved, the requesting entity will send written authorization to Weld IT to proceed with the
order. Any denial by the Weld IT Director may be appealed to the Board of County
Commissioners for pursuant to the procedures set forth in Section 2-4-10 of the Weld County
Code.
5. In addition to an approval or denial, Weld IT can provide recommendations to the requesting
entity that may provide additional benefit to them during the procurement process. Such things as
brand reviews, applicable use elsewhere in County government, and cost comparisons are
examples of the possible recommendations that could be sent back to the requesting entity.
6. For the purchase of IT Resources for the Weld County Public Safety IT function,the Director of
Communications Public Safety shall independently perform the above review and where
appropriate coordination with the WELD IT DIRECTOR .
Sec.9-9-30. Weld IT purchasing functions.
Weld IT shall perform the purchasing function for the County for all IT Resources by performing the
following tasks:
I. Represent the County to vendors of computer and data communications equipment, systems and
services.
2. Provide for the acquisition and administration of personnel, hardware, software, contracts, and
related services necessary to support the Weld IT requirements of any user or the County in
general.
3. Design, development or requisition of the same, for all computer systems.
4. Provide a centralized clearing house for all computer hardware, software and service acquisition
and purchases.
5. For the purchase of IT Resources for the Weld County Public Safety IT function,the Director of
Communications Public Safety shall independently perform the above functions and where
appropriate coordination with the Weld IT Director.
Sec. 9-9-40. Procedures for purchasing IT Resources.
All purchases made by Weld IT will follow the procedures in the Purchasing Policy outlined in Chapter 5,
Article IV, of the Weld County Code. However,the following also applies:
I. Given unique and limited number of vendors for certain software and other IT-related products,
Weld IT shall develop request for proposals("RFP's") from user requirements and send to known
vendors who provide such solutions. Weld IT should consider the use of Rocky Mountain E-
Purchasing application when in the best interest of the County.
2. Recommendations for purchase of IT Resources must be presented to the Board of County
Commissioners for approval.
3. Annual requests for hardware, such as PC and laptop replacements, must go through a bid
process. A request for quote must include hardware specifications, and verbiage so that the quote
can be used throughout the year approved. Vendor responses must be presented to the Board of
County Commissioners for selection and approval.
4. For the purchase of IT Resources for the Weld County Public Safety IT function,the Director of
Communications Public Safety shall independently follow the same procedures and where
appropriate coordination with the Weld IT Director.
5. The Board of Weld County Commissioners has delegated to the Weld IT Director the authority to
sign on behalf of the County any IT license agreements or IT maintenance agreements under
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6. Weld IT shall use Weld County Purchasing for all non-IT Resource purchases, such as furniture,
office supplies, etc.
7. All IT Resources must be disposed of in accordance with the Weld County surplus property
policy and procedures set forth in Section 5-4-160 of the Weld County Code, after IT approval is
obtained to ensure appropriate removal of any data contained on the device. This includes IT
Resources to be traded or returned at the time of a new equipment purchase.
Esther Gesick
From: Trevor Jiricek
Sent: Wednesday, June 18, 2014 8:21 AM
To: Esther Gesick
Cc: Ryan Rose; Bruce Barker; Don Warden
Subject: Proposed Code Modifications
Attachments: CHAPTER 5 - proposed modifications June 18 2014.docx; CHAPTER 9 - proposed
modifications June 18 2014.docx
Esther,
Attached are the code modifications we chatted about on Monday. Can you please schedule for readings, etc. ?
THANKS !
Trevor Jiricek
Director
Environmental Health and General Services
1555 N . 17th Avenue
Greeley, Colorado 80631
Email : tliricek@co.weld .co. us
Office #: 970-353-6100, Extension 2214
Fax #: 970-304-7226
Aitialtilevor
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