HomeMy WebLinkAbout20142704.tiff RESOLUTION
RE: ACTION OF BOARD CONCERNING WAIVER OF TEN-DAY WAITING PERIOD FOR
CONSIDERATION AND INVESTIGATION OF BID #61400149, (CNG) 1/2 TON 4X4,
4-DOOR SUPER CAB LONG BOX (QTY 2)-TOWN OF HUDSON
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Purchasing has requested waiver of the ten-day waiting
period for Bid Request #61400149, (CNG) 1/2 Ton 4x4, 4-Door Super Cab Long Box (Qty 2),
for the Town of Hudson, due to the need to place the factory order no later than September 12,
2014, and
WHEREAS, the Board of County Commissioners deems it advisable to waive the
ten-day waiting period for said bid.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the ten-day waiting period for Bid Request #B1400149, (CNG) 1/2
Ton 4x4, 4-Door Super Cab Long Box (Qty 2), for the Town of Hudson, be, and hereby is,
waived.
BE IT FURTHER RESOLVED by the Board that the low bid from Spradley Barr Ford, in
the amount of$37,682.00 each, for a total of$75,364.00, be, and hereby is, accepted.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of September, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d, 'a .... aZer, Chair
�- ugl s Rademac er, Chair
Weld County Clerk to the Board
SED
• 1861 I .�)`" �. ra Kirkmeyer, Pro-Tem
B 1 / •r�; — ��
De• L Clerktot - Board s►.
R Conway
APPRO S M: 4- 'MA Ples
Mike Fr
orney
dliam F. arcia
Date of signature: Q-9 ' I4
CC PIA (mu/,RE)PW(Fe) 2014-2704
`VIE-
P00016
1861
ix MEMORANDUM
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TO: Board of County Commissioners waitilv TY
CO
� -T. DATE: September 2, 2014
FROM : Elizabeth Relford, Transportation Planner
SUBJECT: Bid Approval for 1/2 ton NGVs:
B1400141 , B1400145, B1400149, B1400151
CDOT Contract #20111
Public Works requests the half ton bids received on August 27, 2014 be presented and
approved on September 3, 2014. Public Works received bids from one vendor, Spradley
Barr Ford, who has an ordering deadline date of September 12th. CNG vehicles have a
small window of kit certifications for current model years and as a result an order delay
could impact the receipt of vehicles from six months to a year in order to get the next
vehicle model year certified by EPA. Since this project is part of a CDOT Congestion ,
Mitigation , and Air Quality Grant, staff is requesting the Board approve the sole bid from
Spradley Barr as an emergency approval for the seven half ton trucks only.
Four of the half ton trucks are for Public Works. Both the Engineering and Road &
Bridge Divisions have reviewed the bids and find they meet specifications.
The remaining three half-ton trucks belong to Hudson (2 trucks) and Platteville ( 1 truck) .
Both communities have reviewed their half ton bids and recommend support to award
the bids in order to meet the ordering deadline. These communities have provided their
approval letters (B1400149 & B1400151 ).
Please do not hesitate to contact me if you have any questions about this project.
444. TOWN OF HUDSON
557 ASH STREET, P O BOX 351, HUDSON, CO 60642-0351
w 6 i Phone: (303)536-9311 FAX: (303) 536-4753
www.hudsoncolorado.orq
September 2,2014
Ms. Rose Everett
Weld County Purchasing Department
1150"O" Street
Greeley, CO 80631
Re: Town of Hudson, two pickup trucks
Dear Rose,
This letter is to approve the bid submitted by Spradley Barr Ford in the amount of
$37,682.00 each for two %2 ton 4x4 4-door super cab long box pickup trucks, per the attached bid
summary.
The Town agrees to pay the matching amount for the grant in a total amount for the two
trucks of 17.21%of the bid total, $12,970.14.
We appreciate Weld County's leadership in promoting CNG and assisting Hudson and
the other towns in acquiring grant funds for CNG vehicles. Please let me know if you need
anything else.
Sincerely,
zi//.7 )
JoeIKA. Racine
Town Administrator
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