HomeMy WebLinkAbout20141951.tiff RESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT FOR LONG TERM CARE OMBUDSMAN/FRIENDLY VISITOR PROGRAM
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the Long Term Care
Ombudsman/Friendly Visitor Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services,Area Agency on Aging, and the Victim Assistance and Law Enforcement(VALE)
Board, commencing July 1, 2014, and ending June 30, 2015, with further terms and conditions
being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the Long Term Care Ombudsman/Friendly Visitor Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services,Area Agency on
Aging, and the Victim Assistance and Law Enforcement(VALE) Board, be, and hereby is,approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 30th day of June A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO (�
ATTESTd C� 1:�o \fl
C/ G• .aC�Lo�� Douglasrademacher Chair
Weld County Clerk to the Board ens*. / teit--
Bad V ..4 t •ara Kirkmeyer, ro-Tem
Dep ty lerk to the Board
RI' '77: P. Conway •
APP D M: ,N ( �~ �
wail Oil Mike Freeman
out y Att rney EXCUSED
William F. Garcia
7 Date of signature: 7'l /
CC: 1bA 3H")H5b Ogm, ST0im-(6c)
$ i la 1 l•4 2014-1951
HR0085
MEMORANDUM
1861
DATE: June 27, 2014
�' TO: Douglas Rademacher, Chair, Board of County Commissioners
G b- N T Y
FROM: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Area Agency
on Aging's Long Term Care Ombudsman Advocate/
Friendly Visitor Program Victim Assistance and Law
Enforcement (VALE) Contract
Enclosed for Board approval is the Department's Area Agency on Aging's Long Term Care
Ombudsman Advocate/Friendly Visitor Program Victim Assistance and Law Enforcement(VALE)
Contract. This Contract was reviewed by Pass-around Memorandum dated June 11, 2014, and
approved for placement on the Board's Agenda.
This Contract will allow the Ombudsman Program to provide education to long term care
residents, family members and facility staff and to continue the long term care friendly visitor
program.
The funded amount for the July 1, 2014 through June 30, 2015, funding cycle is $9,639.00.
If you have any questions, give me a call at extension 6510.
2014-1951
• Victim's Assistance &
'el Law Enforcement Board
�� :
�4.; �/*r J� Nineteenth Judicial District
August 8, 2014
Raegan Maldonado
Weld County Department of Human Services
Area Agency on Aging
PO Box 1805
Greeley, CO 80632
RE: VALE Grant Contract July 1, 2014 through June 30, 2015
Dear Raegan,
Enclosed is your copy with original signatures of the 19`h Judicial District Victim
Assistance and Law Enforcement Contract for the grant cycle July 1, 2014 through June
30, 2015.
Also enclosed is the first quarter's check for your project.
$ 9,639.00 GRANT AWARD
$ 2,409.75 QUARTERLY PAYMENTS
After receipt and review of your Quarterly Narrative and Financial Reports, due October
31,2014,January 30,2015,and April 30,2015, you will receive the next quarter's check.
The VALE Board is pleased to assist you in this very worthwhile endeavor. Please
contact me should you have any questions regarding VALE Contract requirements.
Sincerely,
J Ann Holden
ALE Board Administrator
(970) 356-4010 X4747
jholdenco.weld.co.us
co.weld.co.us
enclosure
Post Office Box 1167.915 Tenth Street•Greeley,CO 80632•(970)356-4010•FAX(970)352-8023
acv'
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19T8 JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee: Weld County Department of Human Services Area Agency on Aging
315 C. North 11` Ave
Greeley, CO 80631
Grant Number: 2014-11
Project Title: Weld County Long Term Care Ombudsman/Friendly Visitor Program
Grant Period: July 1, 2014 through June 30, 2015
Amount of Grant Award: $9,639.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 31,2014,January 30,2015,April 30,2015 and July 31,2015. Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 31,2014,January 30,2015,April 30,2015 and July 31,These reports must
address any special conditions that are listed in this contract. The final report must be
cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Board will pay out in 4 quarterly installments of$:2,409.75 1st payment in July 2014
after the signed contract is received, and 2"a 3rd and 4`h payments after receipt and
acceptance of the required quarterly Financial Report and Narrative Program Report due
October 31, 2014,January 30, 2015, and April 30, 2015 .
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
Post Office Box 1167—915 Tenth Street—Greeley,CO 80632—(970)356-4010-FAX(970)352-8023
7014-195/
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
a. Subgrantee must notify the 19th JD VALE Board if the agency has obtained funding
for a specific 19th JD VALE grant funded position which totals more than 100% of
the total cost for that position. The agency must resolve the allocation of funds to the
satisfaction of the 19'JD VALE Board.
b. Subgrantee must notify the 19th JD VALE Board immediately in writing, via e-mail
or regular mail, of any 19th JD VALE grant funded personnel changes or position that
is vacant for 45 days, or any change of an official and/or employee who is listed as a
responsible signatory on this 19th JD VALE grant funded project.
c. Seek funding from Weld County Government.
d. Agency staff to attend VRA training in 2014.
e. Agency staff to attend Crime Victim Compensation training in 2014.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grant recipient are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 3, 2015 if the grant recipient
will have any remaining funds at the end of the grant period and wishes to use the funds
in the current grant cycle. Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2015 and will advise the agency in writing as to their decision.
10. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
11. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grant recipients shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
i contract that it shall comply with the
15. The Grantee Agency certifies by signing this p y
g Y
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
PAGE 3 OF 3
The grant recipient,through the following signatories, understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use
BLUE INK to distinguish the original documents from copies
Project Director:
Signature: WY )^� �c���� Date: ro — 3 -/ 'J''
Printed Name and Title: 67.-q m 7r LrJc2t / give e 3 in, o 4°36
Financial Officer:
Signature: or Date: �� 'f
5/�/
Printed Name and Title: Lcngml Quoft c
Authorized Official:
f (� JUN 3 02014
Signature t,1L''oc.Q`rs&& V Date:
Printed Name and Title:Chair, Board of Weld County Commissioners
VALE Board
-7 r
Signature: f2iteou_tiPaALCI, Date: I i'Iif
Printed Name and Title: Bethany Pascoe, Chair of VALE Board
• The Project Director:The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project, and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting,management of funds,verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director.
• Authorized Official: The authorized official is the person who is,by virtue of their position, authorized to enter
into legal contracts for the funded agency;for example, if the funded agency is one of the following,then the
corresponding authorized official is as follows:state agency-department or division director;city-mayor or city
manager;county-chairperson of the county commissioners;sheriffs department-chairperson of the county
commissioners; police department-mayor or city manager;courts-chief judge;district attorney's office-district
attorney; institution of higher education-president of the institution or chair/dean of the appropriate department;
private non-profit agency-president or chairperson of the board of directors;school district-
superintendent/assistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enter into contractual agreements such as this grant,you must provide official documentation of delegation(such as
bylaws or resolutions)immediately following the signature page.
3
2014-195!
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2,and 3. ROUND TO NEAREST DOLLAR
New Applicants fill out Column 2 only.
Continuation Applicants ALL APPLICANTS Continuation
(Column 1) (Column 2) Applicants
2012 - 2013 2013 - 2014 (Column 3)
Current Grant Award - Requested Budget Increase or
Decrease
PERSONNEL PERSONNEL (+/-)
Job Position/NAME ± Job Position/NAME
r.
- +
Kathleen Alvarado 7,348 ,, Kathleen Alvarado 7,199 -149
Assistant Ombudsman Assistant Ombudsman Ctn
Raegan Maldonado 2,180 Rae an Maldonado 824 #; -1,356
Lead Ombudsman Lead Ombudsman
f,.
;
Fringe Benefits 1,772 ` Fringe Benefits 3,277 10 1,505
11,300 11,300 i 0
Subtotal , SubtotalIs:,
ft
SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES (+I-)
EXPENSES e '
�y}
Training Materials 200 200 0-
Subtotal 200 Subtotal 200 -0-
IN-STATE TRAVEL IN-STATE TRAVEL (+/-)
t.
,;,
Mileage 500 500 ,fit, 0-
,,.IM
Subtotal 500 Subtotal 500 ?•0 -0-
PROFESSIONAL SERVICES PROFESSIONAL SERVICES ' I)-L' (+I-)
to
Subtotal 0 0 0
Subtotal t
TOTAL FUNDS: $12,000 TOTAL FUNDS REQUESTED: 00.- 0
-St 9439
15flLio !Er
•
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12-month grant period.
Although a person may be a victim of multiple crimes in one criminal episode,they can be counted
only once using the predominant crime.
Definitions:+.
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed,except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims(who are receiving services)are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
Child Physical Abuse Adults Molested as Children
Child Sexual Abuse Survivors of Homicide
DUI/DWI -Victims of vehicular assault or Robbery
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
Domestic Violence Assault
Other violent crimes such as hate and
10 Adult Sexual Assault bias crime, gang violence(specify).
80 Elder Abuse(including economic Other, please specify
exploitation and fraud crimes)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 90
3
•
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12-month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once(i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
Civil Legal Advocacy/Court Individual Therapy
Accompaniment
Civil Legal Attorney Assistance 50 Information / Referral (in person)
Criminal Justice Support/ 40 Information/ Referral (by phone)
Advocacy/Court Accompaniment
50 Crisis/Counseling Intervention (in person) Language Services (interpretation)
40 Crisis/Counseling Intervention (by phone) Shelter/ Safehouse
Emergency Financial Assistance Transitional Housing
90 Follow-up (in person, by phone, or written) Transportation
Forensic Exam 90 Victim Compensation Assistance
(required)
Victim/Survivor Advocacy
Group Treatment/Support
Victim Rights Act Services
Hospital/Clinic Response
Note: The estimated number of victims who will receive each type of service will depend on the
cognition level of the victim. Many of the residents have dementia and may not be able to talk on the
telephone, and would be visited by the Ombudsman at the facility.
*I !
A. '
PROJECT-SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than four additional goals with objectives.
Use format provided below.Goals should be clear,concise,broad statements that highlight what the project
intends to achieve. They should relate to the Project Description and Budget pages of the Application.
Obiectives(no more than three per goal)should be specific and measureable-(i.e. a number can be attached) in
order to measure changes brought about by the project toward achieving each goal. Objectives state specifically
what will be done, by whom,and by when. Objectives should be related to the personal positions requested in the
budget. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: The Assistant Ombudsman and the Lead Ombudsman will educate long term care residents
and their families about the Ombudsman Program, their Rights as Residents and crimes committed
especially against the elderly. This education will also include information regarding Victim Rights and
Victim Compensation.
Objective 1: Provide one-on-one education to 20 long term care residents per quarter.
Objective 2: Provide group education during 2 Resident Council meeting per month (6 per quarter)
during the funding cycle.
Objective 3: Provide education to 4 Family Councils by the end of the funding cycle, June 2015.
GOAL 3: Collaborate with Adult Protective Services when applicable.
Objective 1: Attend monthly Adult Protective Services meetings and provide information and
assistance, 10-12 by June 2015.
Objective 2: Refer cases to Adult Protective Services when the Ombudsman Program is notified of an
elder abuse crime that took place outside of the long term care facility, throughout the July 2014-June
2015 funding cycle. Examples include but are not limited to physical abuse, neglect of an at-risk adult,
and financial exploitation.
Objective 3: Combine efforts with Adult Protective Services when both programs are responding to a
case that took place in a Weld County long term care facility.
GOAL 4: The Assistant Ombudsman and the Lead Ombudsman will provide education regarding the
Ombudsman Program, Resident Rights and elder abuse detection and response topics. This education
will also include information regarding Victim Rights and Victim Compensation.
Objective 1: Schedule trainings with the Nurse Aide Coordinator at AIMS Community College (both
campuses, Fort Lupton and Greeley), 2-4 times a quarter during the funding cycle.
Objective 2: Educate 50-75 students from July to December 2014, and 50-75 students from January
to June 2015.
Objective 3: Provide education to 2-3 nurse aide high school classes during this funding cycle.
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