HomeMy WebLinkAbout20140741.tiff RESOLUTION
RE: APPROVE STATEMENT OF GRANT AWARD FOR INTERNET CRIMES AGAINST
CHILDREN (ICAC) TASK FORCE GRANT AND AUTHORIZE CHAIR TO SIGN - CITY
OF COLORADO SPRINGS POLICE DEPARTMENT
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Statement of Grant Award for the
Internet Crimes Against Children (ICAC) Task Force Grant from the City of Colorado Springs
Police Department, to the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office and the
Northern Colorado Regional Forensic Laboratory, commencing upon full execution, with further
terms and conditions being as stated in said Statement of Grant Award, and
WHEREAS, after review, the Board deems it advisable to approve and accept said
Statement of Grant Award, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Statement of Grant Award for the Internet Crimes Against
Children (ICAC) Task Force Grant from the City of Colorado Springs Police Department to the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Sheriff's Office and the Northern Colorado Regional
Forensic Laboratory, be, and hereby is, approved and accepted.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said Statement of Grant Award.
Kt.iirviia
3• la• aoW
CG: 50 6 K.H) fl-Ca L.b R.Arndt
2014-0741
SO0035
STATEMENT OF GRANT AWARD FOR INTERNET CRIMES AGAINST CHILDREN (ICAC)
TASK FORCE GRANT- CITY OF COLORADO SPRINGS POLICE DEPARTMENT
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
9 9
by the following vote on the 12th day of March, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: C� ;� C��ar�K� iwu✓L(T
CC// G Douglas Radhmacher, Chair
Weld County Clerk to the Board
fir! EXCUSED
.:a f(, Barbara Kirkmeyer, Pro-Tern
Deptiky Clerk to the
Sean P. Conway
APPROVED7AS TO F9 ,� ij I u �✓�e2� —°
5<� � Q Mike Free
min Attorney
4/./-/
William F. Garcia
Date of signature: -
2014-0741
SO0035
POLICE DEPARTMENT
Peter Carey
YY Chief of Police
h P
i 3n tY"M'�
`rh .1 'k"• Z p•CITY OF COLORADO SPRINGS
February 28,2014
Weld County Sheriffs,Office
Sheriff John Cooke
195.0.0 Street
Greeley,CO 80631
RE: Statement of Grant Award(SOGA)and Assurances.
Grant#2012-MC-FX-K009,Internet Crimes Against.Childrel
Dear Sheriff Cooke:
On behalf of the City of Colorado:.Springs and.the Colorado Springs Police Department,it is my pleasure to inform you
that the Colorado Springs.Police Department has received a grant award under the Internet Crimes Against Children
grant, in which your sub-award for funding has also been awarded in the amount of$2,222. This grant Is Offered
through .the.Department of Justice (DOD Office of Justice Programs (OJP) and the Office of Juvenile Justice and
Delinquency:Prevention;:(0 JJDP).
Enclosed you will find.the Statement of Grant Award(SAGA).This award is subject to all administrative and financial
requirements of the funding source, to include OMB circulars, the Colorado Internet Crimes Against Children
Administrative Guide,and the Office of Justice Programs.:(OJP) Financial Guide,,including the timely submission of all
financial and programmatic reports.
Prior to expending any grant funds,a fully.executed Statement of Grant Award(SOCA),must be returned to our office
with the signature of the authorized recipientofficial. A fully executed Statement of Grant Award is accomplished when
the sub-grantee returns a signed original Statement of Grant Award (SOGA) and the Colorado Springs Police..
Department returns a copy of the fully signed Statement of Grant Award back to the sub-grantee. The original will be
kept on file at the Colorado Springs Police Department.
Please returnyour sIg ied SOGAt$:
Colorado Springs Police Department
Investigations Division
Internet Crimes Against Children.Task:Force
Attention:Janet Van Kampen,
705 South Nevada Avenue,MC-1502
Colorado`Springs,CO. 80903,
;If you have regardingthis award 'please contact Janet Van Kampen,at 719-444,7560:or viltemail.at
vankamjaCd.colospgs.co.us.
Congratulations,and we look forward to working with you!.
S' erely;
Peter Carey,.Chieiof Police
Attachments:Statement of Grant Award(SOGA),2014 Approved Budget,Special Conditions and Certified Assurances
2014-0741
•
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C.OLORADQ SPRINGS POLICE DEPARTMENT (CSPD)
STATEMENT OF GRANT AWARD (SOGA)
SUB GRANTEE AGENCY NAME: `Weld County Sheriffs Office
PROJECT DIRECTOR: Ron Arndt,Lab Director
1950 0 Street
PROJECT DIRECTOR ADDRESS: Greeley, CO 80631
GRANT NUMBER: 2012-MC FX KO09
Colorado Internet Crimes Against Children Task Force,
PROJECT TITLE: Internet Crimes:Against Children Grant Award
GRANT PERIOD: 2/18/1'4-'511 5/14/44 . . ...
DATE ISSUED► 2/28114
*AWARD AMOUNT: $2,222
*Award amount may be changed by written agreement between both parties.
.� . . .. r ereitl s�
The attached.grant application;including Special Provisions.:and`Certified Assurances,is;i�.i-i�rporat.. :::.-_:.::.
a p
of this document.
:.SOECIALC.glip#TICNS AND:ftEQUIREmENT6:
1. The sub-grantee agrees to submit tO the Colorado Springs Police Department(ESPD),who in turn submits to
Department of Justice, Office of justice Programs, Office of juvenile Justice and.Delinquency Prevention any
written materials that will be published through funds from this award at least thirty(30)working days prior
to.the targeted dissendnatIon date.:All publications must contain the Internet Crimes Against.Children logo
unless otherwise notified..All publications shall include the following language:
"This project was supported by Grant No. 2O12-MGFX-K009, awarded by the Department:of Justice, Office of
Justice.Programs, Office of Juvenile Justice and Delinquency Prevention, Office.of Juvenile Justice and Delinquency
Prevention is a component of the Office ofJustice Programs,which also includes the Bureau ofJustice Statistics,the
National Institute ofJustice,and the Office for Victims of Crime Points of view or opinions in this document are
those oftheatithor and do trot represent the official position or policies of the Unites States Department afJustice."
2. The sub-grantee must submit yearly to the CSPD one copy of your most.recent.A43.3 auclitnn:.financlalrevieW.
including any management or other auditor comments.
3. MI.recipients of:Federal financial assistance;regardless of the parti ular funding source;-the amoU.fl.'of the
scant award, or the number of employees.in the workforce,are subject to the prohibitions.against unlawful
discrimination. In the::event of a Federal or.State Court or Federal or State administrative agency'makes and
adverse finding of discrimination against your-organization after a due processhearing,on the grounds of race,
color, religion, national origin, or sex,your organization:must submit a copy:of the finding to the Colorado
Springs Pgliae:Depar ;ent;.
4. The sub-grantee agrees to take reasonable steps to provide meaningful accessto their progr•.arns and activities
forpersons with limited English proficiency(LEP).For more information on the civil rights,;responsibilities that
,, ov
$0..grantrxes have inp.pwiding language.services to LEP.individuals,please seeihe.:website;at.www.lgpg9,.
2
5: Grant activities.Must be based on the approved budget form,within this grant awards which supersedes any
earlier budget request subtnitted. The sub-grantee must secure prior written approval from the .Colorado
Springs Police.Department, I.nternet Crimes Against Children Unit if.there Is to be a change in any budget
categoryailure to.seek,pi«.or:.approval,may-result in denial of reimbursement
6: The sub grantee agency affirms that the parties agreettient consists:of'a multi-part document;,the award letter,
Statement of Grant Award(SOGA),approved budget form.,grant requirements(by reference),FederalCertified
Assurances(by reference),and signatures of persons authorized to sign on behalf of thesub-grantee agency on
each part of document
7: :Review carefully the Office of Justice Programs(OJP) Financial Guide, vhi -includes procedures regarding this
document, reimbursement for grant funds, reporting requirements, procurement procedures, as well as the
Colorado Internet Crimes Against Children Grant Administration Guide.
8. This grant award will be:effective upon the final approval by the CSPD:No payment or reimbursements will
'be made for.purchases charged to the grant prior to approval from.tlie CSPD.
9. The authorized official to:'whom this award letter is :addressed is:the authorized signing official for this
Statement of GrantAward.(SOGA).The sub-grantee must promptly notify the CSPD in writing,of any changes in
the authorized official,project.director,or financial officers.
11,Commencement within:60 days.if the ICAC'sub-grantee agency has not commenced this project within 60 days.:
of the start of the approved expenditure request,the sub-grantee must report the following to the CSPD:
a. The steps taken to initiate the project;
b. The reasons for delay;and
c.: The expected:start.date.
11. Operational.Within 80 days.If the CSPD ea rdudes t eeproject Is:not:operational within 80 days of the original
start date of the grant period,the CSPD:may begin termination or reduction in grant proceedings.
12. The sub-grantee is expected to. consistently. perform the funded activities under the grant throughout the
duration of the grant period:. If the sub-grantee.goes a quarter with no grant activity, (to include lack of
submission:of timely requiredttonthly reporting)it may be cause for the funder to reallocate the funding. The
sub-grantee:is encouraged to develop a quarterly deployment plan to ensure funds are consistently spent and
reporting requirements are met The CSPD may amend-the grant period and provide Written notice to the sub-
grantee:
13. The recipient:agrees that ifitt.Orreittkv,l as.an open award of federal:funds:or if it.receives an award of federal
funds:other:than this Oyp:award,and:those award funds have:been,are;being,or are to be used,in whole Or
part,for one or more of the identical cost items for which funds.are:being provided under this OJP award,the
recipient will promptly notify, in welting; the CSPD ICAC Program:Coordinator fortis OJP award;Nand, if so.
requested:by the CSPD ICAC Program.Coordinator, seek a budget modification or. change-of project-scope
notice to'eliminate any inappropriate.duplication of funding.
•
Pursuantto:Executive Order 13513,"Federal Leadersf jI'=ott'kedudug Text Messaging While Drivi=ng;"74 red.
Reg.51225 (October 1,2009),the Department encourages recipients and sub recipients to:adopt and enforce
policies:banning employees from text messaging while driving any vehicle during the course of performing
work funded by this gram and to establish workplace safety policies'and:conduct education,awareness,and
ed Mixers.
Crashes caused by v
.other outreach to decrease c distracted
Financiat'and.AdminlstratWWe Management:
a. The sub-grantee agency assures:that fund accounting,auditIn 'inonitoring 'evaluation procedures and
such records as necessary will be maintained to assure adequate internal fiscal controls; proper
financial management;efficient disbursement of funds received,and maintenance of required source
documentation for all costs incurred.These principles must,be:applied for all costs incurred whether
charged on a direct or indirect basis.
b. All expenditures must be supported'by appropriate.docdmefiftation.Only actual,approved,aUowable
expenditures wi11 be permitted.
3
c. The sub-grantee agency assures that it will comply with the provisions in the current applieable Office
of Justice Programs(OJP) Financial Guide,which is hereby incorporated by reference.However,such a
guide cannot cover every foreseeable contingency, and the sub grantee agency is ultimately
!responsible forc_ompliance with applicable state and federal laws,rules and regulations.
d. The sub-grantee: understands and agrees that it cannot use any.federal funds, either directly:'or
indirectly, in support of the enactment, repeal, modification.or adoption of any.law, regulation or
•
policy,at any level of government,without the express prior written approval:of:the Colorado Springs
Police Department.
e. The sub-grantee agency will retain all financial records, supporting document and other pertinent
::records for this award for a;least seven (7) years following the end of the nearest upcoming:end.of.
Staite:fiscal year,OR at least seven(7)years following the closure ofits audit_report covering the entire.
'award period,whichever is later.
f. The sub-grantee agrees to comply with the approved Colorado ICAC Task Force Grant Guide.
g The sub-grantee agrees to comply with the OJJDP approved. ICAC Task force Operational and
Investigative Standards.
h The sub:grantee Will accept any and all investigative leads occurring in its jurisdiction that are
received from.tlte granting agency and/or the NationeL Center for Missing and Exploited Children
(NCMEC),and will,report the disposition of pursuant investigations to the granting agency.
i. The sub-grantee agrees to forward the ICAC.Task Force Program Monthly Performance Measures by
the 10th of each month for the stets pertaining to the preceding month to the ICAC Program
Coordinator,Janet Van Kampen,via email atvanllamja@ci.colospgs.co.us.
J. The sub-grantee agrees to report any other.ICAC related reporting information as needed/requested
by the Colorado ICAC Task Force Commander,Administrator or Program Coordinator, as needed to
complete OJP/OJJDP requests and requirements.
k. The sub-grantee-will.attend meetings and trainings for the.:Colorado ICAC Task Force when agency
resources allow,
16. Payment and Reporting:
a. The CSPD will pay the sub-grantee agency the reasonable.and allowable costs of performance, in
accordance with current Colorado State Fiscal rules, not to exceed the amount specified within the
Request for Expenditure submitted to the ICAC:Task Force Commander for approval.
b. The CSPD.may Withhold payment in the event the sub-grantee agency falls to comply with editions,
including all financial reporting requirements.and certifications•contained,in this award:
c The sub-grantee agency assures that monthly invoice and.cost-reporting;submissions in support of
monthly award activity shall be submitted by the 20th of each month.Submissions shall be current and
actual and shall include supporting documentation.The final request must be Made by May 16,,2014.
d. The sub-grantee will,provide required data and programmatic report to CSPD within;10•days of a
deployment under the grant.If deployments occur near the-end of a month,th*informaltr must.be
provided to CSPD withhi 3-days ofthe end of the month to meet grant deadlines;,
17. Procurement and Contracts:
a.: The Sub-grantee agency assures that open,competitive procurement procedures will be.followed for
all purchases under the grant
b.. 'Tile sub-grantee $envy assures that:no contract ar agreement will be made for execution of•pro ect
activities or provisions of services (other :than purchase of supplies or standard Commercial or
.maintenance services)that is not incorporated'in the approved application,or approved in advance by
the CSPD.
c. The sub-grantee agency assures that contractors/vendors who assist the sub grantee agency to
develop specifications,,requirements statements of work.and/or Request for Proposal fora proposed
procurement shall be:excluded from bidding or submitting a'proposal to compete for the:< ard of such
procurement.
d. The sub-grantee agency agreeS they will not submit items for reimbursement to the CSPD that have
not been purchased in accord With the sub grantee's procurement policies,OMB circulars,the Colorado
Internet Crimes Against Children Task Force Administrative Guide,and the Office of Justice:Programs
'(OJP) .Financial Guide. Submissions that do not meet these procurement requirements may not be
reimbursed by the CSPD or the funding agency-at CSPD's discretion.
4
1g.Tettjftt tibn:or,Redtiction in grant award:.
a.: 'T.le`C;SP.D.Will monitor the performance.:of the.sub-grantee agency against goals=and;Aer.:forniance.
standards as found in the request for expenditure. The CSPD will provide reasonable technical. •
•
:assistance to the sub grantee agency in:he performance standards and sub grant requirements.Attu
determination of substandard.performance on the part of the-sub-grantee agency shall be within the
discretion of the CSPD,based upon the CSPD's review of the•terms and conditions of the grant:award,
the application and project, summary, the. grant terms and assurance, and the requirements of
applicable law.Substandard performance,as determined by the CSPD shall constitute non=compliance,.
which may result,in termination for cause,or reduction of the grant award for cause.
b.. The,CSPD may terii inate this:contract in whole or in part for the CSPD's convenience::or the
failure of the sub-grantee agencyto fulfill the grant obligations;
19. Mon supplanting.of funds
a. The sub-grantee agency certifies that federal funds made available under this grant;
i. Will not be used to supplantstate or local funds;
ii. Where there is a reduced or unchanged local investment, then the sub-grantee agency shall
give a written explanation demonstrating the sub grantee-agency's reduced.or unchanged
commitment would have been necessitated even if federal financial support under this federal
grant-:program had notbeen-:rnade available.
RETURN:
An original signed copy Oft_he Statement of Grant Award(SOGA)shall be returned to:
Colorado Springs Police Department
Ines tigations;Division
Attention:lariat Van Kampen
705 South Nevada Avenue,MC-1502
Colorado Springs,CO 8Q903
After all signatures are obtained,a copy of the Statement of Grant Award(SODA)and attached letter,will be
returned to the sub-grantee agency.
The parties hereto have executed this bindingstib grant award
Persons signing for.sub-grantee hereby swear and affirm that they are authorized to act on sub-grantees:behalf and
aclatOwledge that the Colorado Springs Police Department's relying on their representations to that effect,
COLORADO SPRINGS POLICE DEPARTMENT APPROVAL _ SUB-GRANTEE ACCEPTANCE
Name and Title of Approving Official Name and Title of Authorized Sub Grantee Official`
Chief Peter Carey Douglas Rademacher, Chair
Board of Weld nt
Colorado Springs Police Department o Con y Commissioners
Signature and Date of Authorized;Official ...r;s;'I•`•--'• .Signature andbite'• of Authorized Still ahteeee
.. ?YY\,rs`, RecipientOcral
ts,�1C�� AR 1 2 201
gnfitu e t: R`aE�7 ,. Date
'Slaturie^..•,.,:: . .: '....r:=`"`=' :�::..,x•r s':':.,�;: ` a}es .S y9•;
5
CA2&G7 /
COLORADO ICAC TASK FORCE
2O13-2O14
APPROVED BUDGET
WELD COUNTY SHERIFF'S OFFICE
.;i Y �
Apt k • d`; APPROVED',
AWARD AMOUNT:
BUDGET LINE ITEMS*
1 POLICE ICAC OVERTIME $0
2 TRAVEL/TRAINING $2,222
AIRFARE/FEES $400.00
GROUND TRANSPORTATION $400.00
LODGING $902.00
•
PER DIEM $520.00
REGISTRATION FEES $0.00
3 COMPUTER EQUIPMENT $0
4 SOFTWARE/LICENSE/SUPPLY $0
TOTAL $2,222
*NOTES.ON BUDGET LINE ITEMS:
2 TRAVEL/TRAINING-One employee to attend Encase Programming Course,Houston,TX April 2014($1,745)
One employee to attend the ICAC Regional Confernece,Denver, CO March 2014($477)
2/26/2014
Esther Gesick
From: Ronald Arndt
Sent: Wednesday, February 19, 2014 8:28 AM
To: Esther Gesick
Subject: FW: ICAC Grant Funds Request
Importance: High
Esther,
last week I sent you an email regarding the funds froim the ICAC grant. I submitted to Janet
the Request for Expenditures so we could get the SOGA. When that comes that may be the time
to have the Commissioners approve the SOGA, get them to sign it and return that to the
Colorado Springs Police Department (grant manager) .
I will keep you posted. Sorry for the confusion if any was created.
Ronald E Arndt, Lab Director
Northern Colorado Regional Forensic Lab
2329 115th Ave, Greeley CO 80634
Office (970) 356-4015 ext 3638
Mobile (970) 590-1902
FAX (970) 304-6447
From: Van Kampen, Janet [vankamja@springsgov.com]
Sent: Saturday, February 15, 2014 3:21 PM
To: Ronald Arndt
Subject: FW: ICAC Grant Funds Request
Hello Ron-
Just following up on the email I sent on 2/7.
As I mentioned in my email, I am sorry we couldn't award the first training. The timing of
everything was off!
If you plan on utilizing the awarded funds for the second training, please revise your
Request for Expenditure, sign, scan and email me and I will send out the SOGA with your
approved budget plan.
Please let me know if you have questions!
Thank you!
Janet
Janet Van KampeniProgram Coordinator
Internet Crimes Against Children Task Force
Colorado Springs Police Department
705 South Nevada AvenuelColorado Springs, CO 80903
719.444.7560
From: Van Kampen, Janet
1
Sent: Friday, February 07, 2014 1:16 PM
To: Ronald Arndt
Cc: Van Kampen, Janet
Subject: ICAC Grant Funds Request
Dear Ron,
Thanks for submitting your request in a timely manner. We apologize for the rush; however,
due to circumstances beyond our control, we were left with a very short time frame for
awarding (and spending) the funds this grant cycle. There were many great requests, and we
appreciate that you are trying to provide the best investigative resources to protect the
children in our communities. The total funds requested by affiliates this cycle exceeded our
available dollars by more than $120,000, so we are unable to approve the total amount
requested by each agency. There were several criteria used to assist in the decision making
process, including how much funding was awarded to each agency last grant cycle, as well as
each agency's reported statistics.
For those requesting upgrades for Cellebrite, we received numerous requests to upgrade
Cellebrite units, totaling over $60,000. Our Computer Forensics Detectives researched the
Cellebrite situation and determined that current units should function through October 2014,
when updates will cease. The units will still function; they just won't keep up with
features on the newer devices. Support for the current Cellebrite units will be available
through June 2015. Our plan is to budget more dollars to meet these (and other anticipated
Cellebrite) requests in the next funding cycle, which we've been told should occur this fall.
After careful deliberation, we have earmarked $1,745 for the Weld County Sheriff's Office. We
were unable to award you the total amount requested due to the timeframe of your first
training request. If you did not submit your original request to us on the ICAC GRANT
EXPENDITURE REQUEST form, please do so at this time. If you did use the form and your
request has not changed, please just respond to this email, indicating there are no changes.
Below is a listing of the approved items. If we disapproved an item that you want to
prioritize, you may resubmit the form, substituting the prioritized item instead of an
approved item(s), as long as your total funding request remains at or below $1,745 and the
prioritized item falls within the scope of the grant. If you have questions, contact Janet
Van Kampen at vankamjaOci.colospgs.us<mailto:vankamja()ci.colospgs.us> or 719-444-7560.
THE FOLLOWING ITEMS HAVE BEEN APPROVED:
Training/
Travel
Total Award
$1,745
$1,745
2
Remember, the sooner you get the form back to us, the sooner we can release funding to you.
Please remember the funds must be spent by May 16, 2014.
Thank you!
Janet
Janet Van KampeniProgram Coordinator
Internet Crimes Against Children Task Force
Colorado Springs Police Department
705 South Nevada AvenuelColorado Springs, CO 80903
719.444.7560
3
Esther Gesick
From: Ronald Arndt
Sent: Thursday, February 13, 2014 1:08 PM
To: Esther Gesick
Subject: FW: CO ICAC Task Force 2014 Kick-off Meeting_Request for funding 1/31/14
Attachments: ICAC signature page 2014.pdf; Request for ICAC funds 2014.pdf
Esther,
I had a work session with the commissioners and they approved me submitting a request for
funds from an ICAC grant controlled by the Colorado Springs Police Department. I now have the
response back from the Colorado Springs Police Department awarding funds for one of the
classes. Can you see if I need to do a formal acceptance of this money. It is not the same as
getting a dollar amount as a subgrantee and spending it down. It is more we have money for a
class and we will authorize you to spend the money and get reimbursed. Let me know which
direction you want to go with this.
Ronald E Arndt, Lab Director
Northern Colorado Regional Forensic Lab
2329 115th Ave, Greeley CO 80634
Office (970) 356-4015 ext 3638
Mobile (970) 590-1902
FAX (970) 304-6447
From: Ronald Arndt
Sent: Wednesday, January 22, 2014 1:31 PM
To: Van Kampen, Janet
Cc: Daren Ford
Subject: RE: CO ICAC Task Force 2014 Kick-off Meeting_Request for funding 1/31/14
Janet,
See the attached signature sheet. I had a work session with the commissioners yesterday and
they approved Daren's trips.
I have also attached the formal request for funds for this class.
Ronald E Arndt, Lab Director
Northern Colorado Regional Forensic Lab
2329 115th Ave, Greeley CO 80634
Office (970) 356-4015 ext 3638
Mobile (970) 590-1902
FAX (970) 304-6447
From: Van Kampen, Janet [vankamja@springsgov.com]
Sent: Thursday, January 16, 2014 12:45 PM
To: Ronald Arndt
Subject: RE: CO ICAC Task Force 2014 Kick-off Meeting_Request for funding 1/31/14
Ron-
Regarding #1: We need a little more detailed information as to exactly what you are
requesting. How much funding, to reduce the tuition by how much? How is that more
advantageous than individual agencies requesting funds to send a specific officer to the same
training?
1
Regarding #2:These requests are reasonable. We'd need to see more accurate numbers provided
by researching actual airfare, hotel, and per diem rates thru GSA, and then submitted using
the request form. The February class would be difficult to get approval/SOGA signed in time
to purchase airfare, but may be possible.
Thank you,
Janet
Original Message
From: Ronald Arndt [mailto:rarndtjco.weld.co.us]
Sent: Wednesday, January 15, 2014 4:28 PM
To: Van Kampen, Janet
Subject: RE: CO ICAC Task Force 2014 Kick-off Meeting_Request for funding 1/31/14
Janet,
A couple of things.
1. Regarding the training that Clay mentioned that Daren had spoken to him:
Encase training that will require 8 students minimum. $ 2495 per student,
early enrollment $1995. Hosted in Northern Colorado. I mentioned about the opportunity of
getting some funds to help reduce that cost. I do not know if that would be a request that we
make to you in our role as a sub-grantee, or something you as the grant program manager can
set up out of your grant and use us as your support team to gather info etc. Let me know on
that. I am awaiting further details from Daren who is out of state this week.
2. What I would like to request and will place as a request to the county commissioners is
the following:
a. Encase : MacIntosh-Linux Examinations Feb 11-14, 2014 Houston TX Air $400, Food $
200, Hotel $ 800. ( Hotel is high but there are no others in the area and this is close
enough that a rental car would not be needed thus saving costs overall.
b. Encase : Enscript Programming April 15-18, 2014 Houston TX, Air $400, Food $ 200,
Hotel $ 800.
Let me know on the first item as I will need to present that to our commissioners. Honestly
it wold be easier if the funds came directly from you rather than as a sub-grant and then use
us to do all of the labor intensive things to make it happen.
We have the Passport so registration would not be required for the Encase classes. .
Ronald E Arndt, Lab Director
Northern Colorado Regional Forensic Lab
2329 115th Ave, Greeley CO 80634
Office (970) 356-4015 ext 3638
Mobile (970) 590-1902
FAX (970) 304-6447
From: Van Kampen, Janet [vankamja@springsgov.com]
Sent: Wednesday, January 15, 2014 3:56 PM
To: Ronald Arndt
Subject: RE: CO ICAC Task Force 2014 Kick-off Meeting_Request for funding 1/31/14
Ron-
2
Thanks for making the trip to Colorado Springs today. It was great to meet you!
Per our discussion, I will look for your email and follow-up once I receive your request.
Thanks!
Janet
Original Message
From: Ronald Arndt [mailto:rarndtPco.weld.co.us]
Sent: Wednesday, January 15, 2014 3:38 PM
To: Van Kampen, Janet
Subject: Out of Office: CO ICAC Task Force 2014 Kick-off Meeting_Request for funding 1/31/14
Out of office the rest of today in C Spgs. Call if needed 970-590-1902
3
525)5103-21979109234 •
``r.Aei. I .l(ha rt
7.Sid ^ rejnri ICAC GRANT EXPENDITURE REQUEST
�" This uertis valid/ram:rag /root: tor
� �► Nit
Not to exceed three(3)months from date of approval or beyond May
- 4 ' l 16th,2014
� 1-i63a �Q k Internal use only CSPD CONTRACT/VENDOR ID NUMBER;
AGENCY MAW Weld County SheNTs office
SUBMITTED N1'/CONTACT BNONMATION:
NAME. Ronald Arndt EMAIL. raTdl C..:wrm.. ....
ADDRESS 22329 115th Ave OFFICE PHONE 19201 356 4015 4 3638
CITY Greeley CELL.PHONE 1910)590-1902
SEA FE Colorado
ZIP CODE.80634
DETAILED EXPLANATION OF EXPENSE REQUEST:(A separate memo may accompany this form to detail your request)
Please explain In detail the need for the item,the impact this request will have on your agency's ICAC Task Force unit,as well as the Colorado ICAO Task Force Unit,and
when this purchase will be made. If you are requesting OVERTIME-describe the activity requiring overtime hours,the number of estimated hours and your overtime
rate of pay.(Per Federal guidelines,overtime rate cannot exceed 1.5 times regular hourly rate) If you are requesting to attend a training/course/event,please provide
the name of the training/course/event,where it will be located,who from your agency will be attending,and the impact this training will have on your ICAO Unit and
the ICAC Task Force. If you are requesting EQUIPMENT/SOFTWARE/LICENSE/SUPPLY,please describe each item in detail,the quantity you will be needing,the cost
per item and the total cost. Please explain how this purchase will impact the ICAC Task Force Goals.Requests for Services such as cell phone or internet services MUST
BE pre-approved and are addressed on a case by case basis.
//
f-;.a , _ r � �
v Ronald E Amdt
Slgnalur4of Authorized Signatory' Printed Name of Authorized Signatory
'Authorized signatory must be listed on the signature card on file at CSPD ICAC Office.
CSPO USE ONLT:
Re erteat An ar&
Napa*OeANaE
(SRO SIGNATURES ON a••••••N w ay yar/RANRI
TASK FORCE PROGRAM COORDINATOR TASK FORCE PROGRAM COMMANDER TASK FORCE PROIEC'DIRECTOR
Janet Van Kampen Sgt rim Stankey LI Bob Weber
CSPD USE ONLY;
Note,/Comments/Condltlom of approval/Explanation of 4Nal:
Om/Ct100
CFOA a I6 543 1
i Colorado CAC Task Force ("rant 02012-PAL-1-1(FOUR tahib:U
`15/S 103-219]9109534
ITEMIZED EXPENDITURES
1 Antklpated Oate of Regular Pay Ett a of Total Est Cost III
Activity Rate/ OT FIRS M1n a OT Rate) I
Owed**
OVERTIME: Time M [Description of Activity.Including ICAO Case Number
(rite'Employee Nome here I
Enter Employee Nome here I
T_. _-- -. ._
_wore — _.__.__p:S— t
Enter Employee N here I
TOTAL OVER TIME COST
WW1/TMfIS&
Empioeee Name Dares Fort Name of Conterence/Course/Event Encase Macintoss-I mw Fnmmations Feb 11.14 Houston P
Employee Nome Dates Ford Dates of Conference/Course/Event Encase Enscription Programming April 15-18 Houston's
Employee Nome Location of Conference/Course/Event
Number of Travelers Estimated Total Cost z' Total Estimated Expense Comments/Additional information(please Include the
Per Person s Requested It of Travelers a
ESTIMATED COSTS Cost per person) impart of the training an your IU(unit)
-he GSA lodging•ate is S 118 and ibere is nothing within
Ai7me and Baggage Fees $n00 $ sea Do the area at that rate therefore a rents car is needed to get
=odgon91 2 «$ 59000 $ 1,10_0W to and from the class each day GSA Per diem Sr the area is
Pert/ 2 $ 355 DO $ nooar 71 per day As an example We had a case submitted in
- -- --- ` - - - which we were challenged in locating the CP.without the
Ground Transportation d 5 40000 $ 80000 knowledge gained at a recent class we would not have been
-.-. . wooer r - ewer_
Registration Fees $ - able to identity the images through the opening up of
recently deleted files.This computer search allowed us to
provide evidence sufficient to Me charges
TOTAL TRAVEL COSH s 3 490 00 i
C6MAlN=EQUIPR161T:
QUANTITY Item
Cost Per
Rem Estimated Total COSt of IustifANon/IMPACT
d
Enter Description of Epupment here —�- ( ----- - ----it IEnter Oesnrpron of lawmen,here ---- ----�- $ - -- - -
TOTAL EOWPMIENT
SORWARE/IIRMif/SWRr
QUANTITYI, Est T Estimated Total Cost oft
44 ated Cost p Item ',indication/IMPACT
item
rose- _wore- 'Wooly __— ?
E rr Oesoi of Sa/rworNl T I5 ----- ----
re
f
ow oenap Ofe of Swore/L e SQP iv 5 -
he•e
TOTAL SOFTWARE/LICENSE/$UPPLV COST: ST irc,:y yt• -$4.H: 5 - - ------ ---
DC1/0IIDP
(FDA C 16 541 2
olorado-CAC Task Force Grant 51012-MC-Fa K 109 Fahlb/l D
COLORADO ICAC TASK FORCE SIGNATURE CARD
(Authorized Signatories Designation Form)
Agency: j Weld County Sheriff's Office
Address to which payment should be sent: 11950 O Street
Greeley CO 80631
I
The individuals listed below are designated as authorized signatories for submitting invoices/requests
for payment under the 2012-2013 ICAC Grant. (At least two (2) signatories required.)
Authorized signatories acknowledge below that they have read and understand the administrative and
financial requirements listed in the Award Conditions.
Name: Ronald E Arndt Name: Barbara Connolly
Title: Lab Director Title: Controller
Phone: (970) 356-4015 x 3638 Phone: (970) 356-4000 x 4445
E-mail: rarndtQaco.we,Id¢o.us � E-mail: bconnolly@co.wefd.co.us.eo.us
Signature: % « .,/,'-::
Signature: a Y11rt ait1/17U/0
Name: Daren Ford Name: Kim Higuera
Title: Detective Title: Office Manager
Phone: (970) 356-4015 x 3631 Phone: (970) 356-4015 x 2804
E-mail: dford@co:Weld.co.us E-mail: khiguera@co.weld.co.us
-
Signature: _ _ Signature: \ tit ,,^t, , , ,cc"—
I CERTIFY THAT THE SIGNATORIES LISTED ABOVE ARE THE INDIVIDUALS
AUTHORIZED TO SUBMIT REQUESTS FOR PAYMENT UNDER THE 2012-2013 ICAC
GRANT.
(Signature ofCity'County Authorizing Official)
Douglas Rademacher, Weld County Commissioner, Board Chair
-tPrinted Name, Title) (Date)
k:Th e._�L. . (1qt-/' ,r. etc < — 1/21 / Hy
Received by CSPD on: By:
Colorado Internet Crimes Against Children task Force
Grant'2012-NIC-FX-K009
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