HomeMy WebLinkAbout20143955.tiff RESOLUTION
RE: APPROVE AGREEMENT FOR INTERPRETING SERVICES FOR DEAF AND HARD
OF HEARING AND AUTHORIZE CHAIR TO SIGN - 24 HOUR SIGN LANGUAGE
SERVICES, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Interpreting Services
for Deaf and Hard of Hearing between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, and 24 Hour Sign Language Services, Inc., commencing January 1, 2015, and ending
December 31, 2015, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Interpreting Services for Deaf and Hard of Hearing
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and 24 Hour
Sign Language Services, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
2014-3955
ac: H5b h z HR0085
AGREEMENT FOR INTERPRETING SERVICES FOR DEAF AND HARD OF HEARING -
24 HOUR SIGN LANGUAGE SERVICES, INC.
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of December, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: da1M'
D uglas Rademach r, hair
Weld County Clerk to the
arbara Kirkmeye , Pro-Tem
BY:
Deputy rk to the Boa
Sean P. Conway
APPROVED AS TO FORM: (IYU�--.ev.—.
Mike F7eem 4
County Attorney >'f
William F. Garcia
Date of signature: DEC 2 4 2014
2014- 3955
HR0085
°4, MEMORANDUM
DATE: December 18, 2014
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U� �_� N '( TO: Douglas Rademacher, Chair, Board o County Qom issioners
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FROM: Judy A. Griego, Director, Human`s is s �a ;
037
RE: Agreement between the Weld County Department of
Human Services and 24 Hour Sign Language Services, Inc.
Enclosed for Board approval is an Agreement between the Department and 24 Hour Sign
Language Services, Inc. This Agreement was reviewed under the Board's Pass-Around
Memorandum dated December 12, 2014, and approved for placement on the Board's Agenda.
24 Hour Sign Language Services provides interpreting services for the Deaf and Hard of
Hearing. The Department has clients occasionally who are hearing impaired and we require
these types of services and so that the services are readily available when needed. This service is
used rarely for one or two cases a year.
Fees are as follows:
a. $65.00 per hour to $85.00 per hour for Daytime services;
b. $75.00 per hour to $95.00 per hour for Evening/Weekend/Federal Holiday services;
c. $20.00 per hour travel expense;
d. $25.00 last minute request;
e. $1.50 a minutes VRI pre-scheduled requests;
f. $2.00 a minutes VRI On-Demand requests;
The term of this Agreement is January 1, 2015 through December 31, 2015.
If you have any questions, give me a call at extension 6510.
2014-3955
.l ill , 24 HOUR
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The contract is to serve the purpose of an agreement between 24 HOUR Sign Language Services.Inc.,and the Weld
County Department of Human Services. 24 HOUR Sign Language Services,provides interpretive services for the
Deaf and Hard of Hearing. We are contacted by companies that have patients and/or clients in need of such a
service. These prices are subject to change. Our fees are as follows:
Daytime(7am-5pm)2 hour min is always billed
$65 per hour,$75 per hour Judicial&$85 per hour Federal Holiday
Evening/Weekend/Federal Holiday(5pm-7am)2 hour min is always billed
$75 per hour,$85 per hour Judicial&$95 per hour Federal Holiday
Travel expense
$20 per hour(parking/hotel expenses are extra costs and will be added to invoice accordingly)
Cancellation/No Show Policy
Assignment must be cancelled within 24 hour business day notice or you will be billed in full,a"no show"is
considered a cancellation with less than 24 hour notice
Last Minute Request
$25 fee for scheduling with less than 24 hours business day notice
VRT Pre-scheduled requests
$1.50 a minute(30 minute minimum billed in 15 min increments,all other terms above apply to VRI services except
travel)
VR1 On-Demand requests
$2 a minute(15 minute minimum billed in 15 min increments,all other terms above apply to VRI services except
travel)
$3 a minute(Judicial requests 15 minute minimum billed in 15 min increments,all other terms above apply to VRI
services except travel)
Insurance
We do not under any circumstance bill insurance companies. We bill the company providing a service.
You can visit w wv.ada.eov to get information on your rights and responsibilities as a company providing a service
and you can see what the rights are for the Deaf and Hard of Hearing needing services.
24 HOUR shall maintain general liability coverage which shall include bodily injury.property damage,and liability
assumed under the contract in the following amounts.
$1,000,000 each occurrence;
$1,000.000 general aggregate:
Indemnification
24 HOUR shall defend,indemnify and hold harmless County,its officers,agents,and employees,from and against
injury,loss damage,liability,suits,actions,or willful acts or omissions of Contract Professional.or claims of any
type or character arising out of the work done in fulfillment of the terms of this Contract.
Teams
Any assignments that are 1.5-2 hours or more may require a team of two interpreters.This is determined solely at
the discretion of 24 HOUR.
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Sign Language Services, Inc.
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Termination
Either party has the right to terminate this Agreement,with or without cause on thirty(30)days written notice.
Furthermore,this Agreement may be terminated at any time without notice upon a material breach.
Independent Contractor
24 HOUR agrees that it is an independent Contractor and that 24 HOUR's officers,agents or employees will not
become employees of County,nor entitled to any employee benefits from County.
Payment
Payment is due in full upon receipt of invoice.
A finance charge of 18%APR will be assessed on all past due invoices(minimum of$5 finance charge)Payments
will apply to finance charge prior to the invoice charges.
Ter
This Agreement shall be effective January 1,2015,upon proper execution of this Agreement and shall expire
December 31.2015.
Compliance with Law.
24 HOUR shall strictly comply with all applicable federal and State laws,rules and regulations.
Public Contracts for Services C.R.S.§8-17.5-101.
Contract Professional certifies,warrants,and agrees that it does not knowingly employ or contract with an illegal
alien who will perform work under this contract.
Fund Availability.
Financial obligations of the County payable after the current fiscal year are contingent upon funds for that purpose
being appropriated,budgeted and otherwise made available.Execution of this Agreement by County does not create
an obligation on the part of County to expend funds not otherwise appropriated in each succeeding year.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and
year first above written. ,
ATTES . G/, : BOARD OF COUNTY COMMISSIONERS
Wel ou y erk to the Boa �, I,D COUNTY,COP) DO
Douglas Rademacher,Chai ,rt 4 W't APPROVED AS TO F DING. ; ir '` APPR VED AS TO$1JBST CE:
?/riff,/ AL.-&
Controller Ele Official o1Deparrme t ead
APPROV AS TO FORM: ki
Director of General Services
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County Attorney
24 H R SI N L GUAGE S FS. INC.
L... Cam.
Debbie Grace,Owner
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aDii-3'755
Client# 787912
MEMORANDUM OF INSURANCE Date Issued 01/10/2014
Producer This memorandum is issued as a matter of information
only and confers no rights upon the holder. This
Marsh U.S. Consumer memorandum does not amend, extend or alter the-
a service of Seabury& Smith, Inc. coverages afforded by the Certificate listed below.
P.O. Box 14576
Des Moines, IA 50306-3576
1-800-503-9230 Company Affording Coverage
Insured Liberty Insurance Underwriters Inc
24 Hour Sign Language Services
Suite 805
2990 East 17th Street
Denver CO 80206
This is to certify that the Certificate listed below has been issued to the insured named above for the policy period indicated.
not withstanding any requirement, term or condition of any contract or other document with respect to which this
memorandum may be issued or may pertain, the insurance afforded by the Certificate described herein is subject to all the
terms,exclusions and conditions of such Certificate.The limits shown may have been reduced by paid claims.
Type of Insuran ce Certificate Number Effective Date Expiration Date Limits
Professional Liability AH Y-699516002 02/07/2014 02/07/2015 Per Incident/ $1,000,000
IntreptDeaf SE Occurrence
Interpreter
Annual Aggregate $3,000,000
PROOF OF INSURANCE
Memorandum Holder: Should the above describe Certificate be cancelled
PROOF OF COVERAGE ONLY before the expiration date thereof,the issuing company
will endeavor to mail 30 days written notice to the
Memorandum Holder named to the left, but failure to
mail such notice shall impose no obligation or liability
of any kind upon the company, its agents or
representatives.
Authorized Representative
Mark Brostowitz
Marsh U.S.Consumer a service of Seabury&Smith, Inc..In CA d/b/a Seabury&Smith Insurance Program Management.CA Lic.40633005
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