HomeMy WebLinkAbout20141467.tiff RESOLUTION
RE: APPROVE AMENDMENT TO TASK ORDER CONTRACT #1 FOR DTAP WINNABLE
BATTLE AND CIIS SENTINEL SITE PROJECTS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Amendment to Task Order
Contract#1 for the DTaP Winnable Battle and CIIS Sentinel Site Projects between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment, commencing July 1, 2014, and ending June 30,
2015, with further terms and conditions being as stated in said amended task order contract,
and
WHEREAS, after review, the Board deems it advisable to approve said amended task
order contract amendment, a copy of which is attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Amendment to Task Order Contract #1 for the DTaP Winnable
Battle and CIIS Sentinel Site Projects between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Health and Environment, and the Colorado Department of Public Health and
Environment, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order contract amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 14th day of May, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:W. czc 'nr7�14� eQoiv�o r
Doug s Rademacher, hair
Weld County Clerk to the Bo
j��� I ,�!`: rbara Kirkmeyer, ro-Tem
B
De lyClerktotheBo-% r. • XCUSED
bean P. Conway
APPR ASTOF* ' `- :
Mike F ee
o.my A ney
William F. Garcia
Date of signature: 5/90H
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g/I 2014-1467
HL0044
1$61 Memorandum
TO: Douglas Rademacher, Chair
Board of County= " Y Commissioners
FROM: Mark E. Wallace, MD, MPH, Executive Director
Department of Public Health & Environment
DATE: 5/12/2014
SUBJECT: Amendment#1 for DTaP Winnable Battle
and CIIS Sentinel Site Projects Task Order
Contract
Enclosed for Board review and approval is a contract between the Colorado Department of
Public Health and Environment and the Board of County Commissioners of Weld County on
behalf of the Weld County Department of Public Health and Environment.
The purpose of this task order contract amendment is to renew the DTaP Winnable Battle
funding and terminate the CIIS Sentinel Site project and decrease funding by $30,000 for fiscal
year 2014-2015. This decrease is due to the expectation, in the original contract, that the role
of the CIIS coordinator be incorporated into the overall immunization core contract. This
budget decrease was forecasted early and accommodated within the current county budget.
Therefore, there will be no anticipated net effect on the county budget due to this change after
June 30, 2014. This Amendment renews the DTaP Winnable Battle funding for the term of July
1, 2014, through June 30, 2015, for an amount not to exceed $11,740.
To meet the performance requirements under the original contract, WCDPHE will continue to
provide nursing staff and supplies to support local efforts to decrease the burden of Pertussis
disease and improve childhood immunization rates in our communities. WCDPHE will continue
to record immunizations in the Colorado Immunization Information System (CIIS) within 30 days
of administration.
This task order contract was approved for placement on the agenda by the Board via pass-
around dated May 7, 2014.
I recommend approval of this Amendment #1 for DTaP Winnable Battle and CIIS Sentinel Site
Projects Task Order Contract.
2014-1467
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCE ED-IMM
DEPARTMENT OR AGENCY NUMBER
FHA
CONTRACT ROUTING NUMBER
15-67864
AMENDMENT FOR TASK ORDERS#1
This Amendment is made this 15 day of April,2015,by and between the State of Colorado,acting by and through
the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal place of
business is 4300 Cherry Creek Drive South,Denver,Colorado 80246,hereinafter referred to as the"State";and,
Board of County Commissioners of Weld County for the use and benefit of the Weld County Department of
Public Health and Environment,(a political subdivision of the state of Colorado),whose address or principal
place of business is 915 10`"Street,Greeley,Colorado,80632-0758,hereinafter referred to as the"Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract,dated January 17,2012,with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract,the parties entered into a Task Order Contract,dated
June 28,2013,with contract encumbrance number PO FHA EPI1458487,and contract routing number 14 FHA
58487, referred to herein as the"Original Task Order Contract,whereby the Contractor was to provide to the State
the following:
The Colorado Immunization Section(CIS)at the Colorado Department of Public Health and environment
(CDPHE)will support immunization activities throughout the state through the following project: DTaP
Winnable Battle.
The State promises to decrease the amount of funds to be paid to the Contractor by Thirty Thousand Dollars,
($30,000.00)during the current term of the Original Task Order Contract in exchange for the promise of the
Contractor to continue to perform the work identified in the Original Task Order Contract.
NOW THEREFORE, in consideration of their mutual promises to each other,stated below,the parties hereto agree
as follows:
I. Consideration for this Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Amendment,and promises and agreements herein set forth.
2. It is expressly agreed to by the parties that this Amendment is supplemental to the Original Task Order
Contract,contract routing number 14 FHA 58487,referred to herein as the Original Contract,which is by
this reference incorporated herein. All terms,conditions,and provisions thereof,unless specifically
modified herein,are to apply to this Amendment as though they were expressly rewritten, incorporated,and
included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered,and changed in the following respects only:
A. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified
by contract routing number 14 FHA 58487. This Amendment is for the current term of July I,
2014,through and including June 30,2015. The maximum amount payable by the State for the
work to be performed by the Contractor during this current term is decreased by Thirty
Amendment_Task_Order_083010 Page I of 4
Thousand Dollars,($30,000.00)for an amended financial obligation of the State for the current
term of Eleven Thousand Seven Hundred Forty DOLLARS,($11,740.00)and an amended
total Financial obligation of the State of Fifty Three Thousand Four Hundred Eighty
DOLLARS($53,480.00). The revised Budget is incorporated herein by this reference and
identified as"Exhibit E".
4. The effective date of this Amendment is July 1,2014,or upon approval of the State Controller,or an
authorized delegate thereof,whichever is later.
5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General
Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency,variance,or
contradiction between the terms and provisions of this Amendment and any of the terms and provisions of
the Original Task Order Contract,the terms and provisions of this Amendment shall in all respects
supersede,govern,and control. The Special Provisions and other terms and conditions of the Master
Contract shall always control over other provisions of the Original Task Order Contract or any subsequent
amendments thereto. The representations in the Special Provisions to the Master Contract concerning the
absence of personal interest of state of Colorado employees and the certifications in the Special Provisions
relating to illegal aliens are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED,BUDGETED,
AND OTHERWISE MADE AVAILABLE.
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Amendment_Task_Order 083010 Page 2 of 4
IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR: STATE:
Board of County Commissioners of Weld County STATE OF COLORADO
(a political subdivision of the state of Colorado) John W 'ckenlooper,Governor
for the use and benefit of the Weld County
A
epartment of Public Health and Environment
if �., ttpat ' By:
ignature of horized Officer For the Executive Director
MAY 1 4 2014 DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
Douglas Rademacher
Print Name of Authorized Officer
Chair, Board of Weld County Commissioners
Print Title of Authorized Officer
PROGRAM APPROVAL:
By: 46/14C11174--).„1/4„..,
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until
signed and dated below by the State Controller or delegate.Contractor is not authorized to begin
performance until such time.If Contractor begins performing prior thereto,the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros,CPA,MBA,JD
By: •<441.46‘1.‘e-
Date:
Amendment Task Order 083010 Page 3 of 4
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Amendment Task_Order 083010 Page 4 of 4
EXHIBIT E
BUDGET
To Contract Dated 06/28/2013-Contract Routing Number 14 FHA 58487
Contract Amendment#1,routing number 15 FHA 67864
The Budget shall govern the Contractor's expenditure of funds for the term through and including June 30, 20/5.
Weld
DTaP Winnable Battle
Expenses Describe in detail CDPHE In-kind Total
funding Budget
Personal services 0.025 FTE Office Technician at approx.4 hours a
including fringe month, .075 FTE RN (I)at approx 14 hours a $10,484 $71 $10,555
benefits month, .025 FTE RN (2)at approx.4 hours a
month ea. Fringe included at 38.93%
Supplies&operating Misc.Office Supplies,Medical Waste Disposal, $200 $200
expenses Electronic Medical Records
Travel Travel to local and rural Schools, Headstart $1,000 $1,000
Programs and Daycare Centers
Other Costs:
Incentives
Equipment
Marketing Flyer, Web-advertisement design $125 $125
Training
Contractual
Indirect 11.98%FY13 $1,256 $167 $1,423
TOTAL
$11,740 $1,563 $13,303
Total funding for combined projects listed above: $11,740.00
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