HomeMy WebLinkAbout20141655.tiff RESOLUTION
RE: APPROVE TASK ORDER CONTRACT FOR TUBERCULOSIS PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Task Order Contract for the Tuberculosis
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment,commencing July 1,
2014, and ending June 30, 2015,with further terms and conditions being as stated in said contract,
and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Task Order Contract for the Tuberculosis Program between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Weld County Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 2nd day of June, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dL�e sc 'a EXCUSED
C/ �i Douglas Rademacher, Chair _
Weld County Clerk to the Board
m4e.�--
arbara Kirkmey , Pro-Tem/
BY.
De• t Jerk to a =oard �y . %J USED
.v.. P. Conway
AP ED FORM:
e Fr a
o my Attorney
it is . Garcia
Date of signature: ILL
te HSL (TG)
S h I 2014-1655
HL0044
1861 Memorandum
TO: Douglas Rademacher, Chair
ekeo
--o N T Y Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH, Executive Director
Department of Public Health & Environment
DATE: May 29, 2014
SUBJECT: Continuation Contract with CDPHE for the
Tuberculosis Prevention and Control Program
Enclosed for Board review and approval is a contract between the Colorado Department of
Public Health and Environment and the Board of County Commissioners of Weld County on
behalf of the Weld County Department of Public Health and Environment.
This contract is for continuation of the Tuberculosis (TB) Prevention and Control Program for
providing TB prevention and control activities in Weld County. The term for this renewal
contract is from July 1, 2014, through June 30, 2015, in the amount of$59,500. Of this amount,
$52,000 is State funding and $7,500 Federal funding for TB outreach activities. Additional
funding will be granted as necessary for Directly Observed Therapy and Diagnostic Blanket
funds for treatment of active disease cases and contact investigations.
This contract was approved for placement on the agenda by the Board via pass-around dated
May 22, 2014.
I recommend approval of this Continuation Contract with CDPHE for the Tuberculosis
Prevention and Control Program.
20 - ( 65.5
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DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCEED—Tuberculosis
DEPARTMENT OR AGENCY NUMBER
FHA
CON I RACT ROUTING NUMBER
15-67224
AMENDMENT FOR TASK ORDERS#1
This Amendment is made this 3rd day of April 2014,by and between the State of Colorado,acting by and through
the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT whose address or principal place of
business is 4300 Cherry Creek Drive South,Denver,Colorado 80246 hereinafter referred to as the"State"; and,
Board of County Commissioners of Weld County(a political subdivision of the state of Colorado)whose
address or principal place of business is 915 10th Street,Greeley,Colorado 80632-0758 for the use and benefit of
the Weld County Department of Public Health and Environment, whose address or principal place of business
is 1555 North 17th Avenue Greeley,CO 80631,hereinafter referred to as the"Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract,dated January 17,2012 with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order Contract, dated
April 17,2013 with contract encumbrance number PO FHA EPI1455247 and contract routing number 14 FHA
55247,referred to herein as the"Original Task Order Contract,whereby the Contractor was to provide to the State
the following:
Provide or coordinate the Tuberculosis(TB)prevention and control activities for individuals within its
service area.
The State hereby exercises a"no cost"change to the budget within the current term of the Original Task Order
Contract.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below,the parties hereto agree
as follows:
1. Consideration for this Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Amendment,and promises and agreements herein set forth.
2. It is expressly agreed to by the parties that this Amendment is supplemental to the Original Task Order
Contract,contract routing number 14 FHA 55247 referred to herein as the Original Contract, which is by
this reference incorporated herein. All terms,conditions,and provisions thereof,unless specifically
modified herein, are to apply to this Amendment as though they were expressly rewritten, incorporated, and
included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered,and changed in the following respects only:
A. The State hereby issues a no cost revision to the Additional Provisions, which are incorporated herein
by this reference and identified as"Revised Exhibit A".
B. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by
contract routing number 14 FHA 55247. This Amendment modifies the Budget in Exhibit C of the
Original Task Order Contract. The Budget for FYl5 is incorporated herein by this reference and
identified as"Exhibit E".
Amendment Task Order 083010 Page 1 of 5
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original
Task Order Contract are reaffirmed.
4. The effective date of this Amendment is July 1,2014 or upon approval of the State Controller,or an
authorized delegate thereof whichever is later.
5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General
Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency,variance,or
contradiction between the terms and provisions of this Amendment and any of the terms and provisions of
the Original Task Order Contract,the teens and provisions of this Amendment shall in all respects
supersede,govern,and control. The Special Provisions and other terms and conditions of the Master
Contract shall always control over other provisions of the Original Task Order Contract or any subsequent
amendments thereto. The representations in the Special Provisions to the Master Contract concerning the
absence of personal interest of state of Colorado employees and the certifications in the Special Provisions
relating to illegal aliens are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED,BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Amendment_Task_Order_083010 Page 2 of 5
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Amendment_Task_Order 083010 Page 3 of 5
IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written.
*Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR: STATE:
Board of County Commissioners of Weld County STATE OF COLORADO
(a political subdivision of the State of Colorado) John W.Hickenlooper,Governor
For the use and benefit of the Weld County
Department of Public Health and Environment ala:
�.( !LBy: C
4an
ture f Authorize Officer thi
For the Executive Dir tor
JUN 0 2 2014 DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
Barbara Kirkmeyer
Print Name of Authorized Officer
Chair Pro—Tem
Print Title of Authorized Officer
PROGRA APPROVAL:
By:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until
signed and dated below by the State Controller or delegate.Contractor is not authorized to begin
performance until such time.If Contractor begins performing prior thereto,the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jam,CPA,MBA,JD
By: >c- /.,C //J� �/.t7i�t
Date: 4%2 7-4y
Amendment_Task_Order_083010 Page 4 of 5
O7O/9 /eSS
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Amendment Task Order 083010 Page 5 of 5
REVISED EXHIBIT A
ADDITIONAL PROVISIONS
To Task Order Contract Dated 04/17/2013 -Contract Routing Number 14 FHA 55247
Contract Amendment#1,Routing Number 15 FHA 67224
These provisions are to be read and interpreted in conjunction with the provisions of the Task Order
Contract specified above.
1. This Task Order Contract contains federal funds(see Catalog of Federal Domestic Assistance(CFDA)
number 93.116).
2. The United States Department of Health and Human Services("USHHS"),through the Centers for Disease
Control and Prevention("CDC")has awarded federal funds under Award number 1840644739A4,
hereinafter"Award",to perform the following—Provide or coordinate the Tuberculosis(TB)prevention
and control activities for individuals within its service area. .
If the underlying Award authorizes the State to pay all allowable and allocable expenses of a Contractor as
of the Effective Date of that Award,then the State shall reimburse the Contractor for any allowable and
allocable expenses of the Contractor that have been incurred by the Contractor since the proposed Effective
Date of this Task Order Contract. If the underlying Award does not authorize the State to pay all allowable
and allocable expenses of a Contractor as of the Effective Date of that Award,then the State shall only
reimburse the Contractor for those allowable and allocable expenses of the Contractor that are incurred by
the Contractor on or after the Effective Date of this Task Order Contract,with such effective date being the
later of the date specified in this Task Order Contract or the date the Task Order Contract is signed by the
State Controller or delegee.
3. To receive compensation under the Contract,the Contractor shall submit a signed Monthly CDPHE
Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
httu://www.colorado.gov/cs/Satellite/CDPHE-Main/CBON/1251622941228 and is incorporated and made
part of this Contract by reference. CDPHE will provide technical assistance in accessing and completing
the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no
later than forty-five(45)calendar days after the end of the billing period for which services were rendered.
Expenditures shall be in accordance with this Statement of Work and Budget.
Mail to:
Pete Dupree, Assistant TB Program Manager
Tuberculosis
Colorado Department of Public Health and Environment
A-3-TB-DCEED
4300 Cherry Creek Drive South
Denver,Colorado 80246
Email to:
Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic document. Email
the scanned invoice with the Excel workbook containing the Expenditure Details page to: Pete Dupree,
Assistant TB Program Manager, peter.dupree@state.co.us
Fax to:
Fax the completed and signed CDPHE Reimbursement Invoice Form and Expenditure Details page to:
Attention: Pete Dupree,Assistant TB Program Manager,(303)759-5538; Attn: Pete Dupree
Exhibit_A_Addidonal_Provisions_Task_Order_021114 Page 1 of 3
REVISED EXHIBIT A
Final billings under the Contract must be received by the State within a reasonable time after the expiration
or termination of the Contract;but in any event no later than forty-five(45)calendar days from the
effective expiration or termination date of the Contract.
Unless otherwise provided for in the Contract,"Local Match", if any, shall be included on all invoices as
required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
4. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have thirty(30)calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable,except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable,or is otherwise deficient,then the State shall notify
the Contractor of the failure or deficiencies,in writing,within thirty(30)calendar days of: 1)the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery;or 2)the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable,the Contractor shall have a reasonable period of time,not to exceed thirty(30)
calendar days,to correct the noted deficiencies. If the Contractor fails to correct such deficiencies
within thirty(30)calendar days,the Contractor shall be in default of its obligations under this
Task Order Contract and the State,at its option,may elect to terminate this Task Order Contract or
the Master Contract and all Task Order Contracts entered into pursuant to the Master Contract.
5. Health Insurance Portability and Accountability Act(HIPAA)Business Associate Determination. The
State has determined that this Contract does not constitute a Business Associate relationship under HIPAA.
6. Tuberculin skin testing,chest x-rays,and chest x-ray interpretations are not eligible for reimbursement
under this Contact for the following:
a. Correctional facility inmates
b. Persons other than Class A or B TB immigrants undergoing medical examinations;
c. Paid or volunteer employees of health care facilities,long-term care facilities,drug
treatment centers,correctional facilities,shelters,schools,or child care facilities that
undergo skin testing as part of a routine employment skin testing program.
7. Pursuant to 25-4-501, 8 C.R.S.,as amended,the General Assembly has declared that tuberculosis is an
infectious and communicable disease,that it endangers the population of this state,and that the treatment
and control of said disease is a state responsibility and further,pursuant to 25-4-511, 8 C.R.S.,assistance
under section 25-4-501,shall be given to any applicant who is suffering from tuberculosis in any form
requiring treatment and is without sufficient means to obtain such treatment. The State,through the
Tuberculosis Program has a mandate to provide care coordination services for the residents of the State of
Colorado.
Exhibit A_Additional_Pmvisions_Task_Order_021114 Page 2 of 3
REVISED EXHIBIT A
8. The State Promises to make available to the Contractor a portion of the Statewide funds for the
Tuberculosis Direct Observed Therapy and Statewide funds for the Tuberculosis Ouantiferon (OFT)
Diagnostic Testing for the one year term, in exchange for the promise of the Contractor to perform the
work described herein. Of the total financial obligation of the Stated referenced above, one hundred percent
is derived from the State General Fund.The liability of the State,at any time, for such payments shall be
limited to the unencumbered remaining balance of such funds. If there is a reduction in the total funds
appropriated for the purposes of this Contract, then the State, in its sole discretion,may proportionately
reduce the funding for this Contract or terminate this Contract in its entirety.
9. The State may increase of decrease funds available under this Contract using a Grant Funding Letter
substantially equivalent to Exhibit D.The Grant Funding Letter is not valid until it has been approved by
the State Controller or designee.
10. The contractor will follow the 340B guidance incorporated herein by this reference and found in Part C
and D of Final Notice Regarding the 340B Drug Pricing Program: Contract Pharmacy Services dated
03/05/2010 found at http://www.hrsa.gov/opa/proeramrequirements/federalregistemotices/index.html.
Exhibit_A_Additional Provisions_Task_Order_021114 Page 3 of 3
EXFIIBIT E
BUDGET
To Task Order Contract Dated 04/17/2013 -Contract Routing Number 14 FHA 55247
Contract Amendment#1,Routing Number 15 FHA 67224
The Budget shall,govem the Contractor's expenditure of funds for the term through and including June 30, 2015.
FY 2015
Tuberculosis Control and Prevention State $ 52,000
Federal $ 7,500
(for TB Outreach Activities)trfilefiepg. kt^ - k. +., &Arg -s.. T'� ,c:
Total $59,500
Page 1 of 1
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