HomeMy WebLinkAbout20141293.tiff RESOLUTION
RE: APPROVE TWO (2) EXPENDITURE AUTHORIZATIONS FOR VARIOUS
EMPLOYMENT SERVICES PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two (2) Expenditure Authorizations for
Various Workforce Development Programs between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department
of Human Services, Employment Services of Weld County, and the Colorado Department of
Labor and Employment, with terms and conditions being as stated in said expenditure
authorizations, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorizations, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the two (2) Expenditure Authorizations for Various Workforce
Development Programs between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorizations.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of April A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: W r
C� / clJtagi.T ic,cpiwcac�n�✓'
•+C,CtO4 Douglas/Rader>tiacher, Chair
Weld County Clerk to the Boar L�` EXCUSED
�` Barbara Kirkmeyer, Pro-Tem
y Clerk to the
'% Sean P. Conway
AP ED AS hyl' EXCUSED
♦,,.,�I Mike Freeman
orney
illiam F. Garcia
Date of signature: 5/20/14
CC'1-5A 2014-1293
HR0085
MEMORANDUM
_._ _J DATE: April 24, 2014
O_� NTz
TO: Douglas Rademacher, Chair, Board of County Commissioners
FROM: Judy A. Griego, Director, Human e is
SUBJECT: Weld County Department of Human Services' Employment
Services' Expenditure Authorization (EA)
Enclosed for Board approval is the Department's Employment Services Expenditure
Authorization (EA) for the PY 11 H-1 B Training Grant and the PY 13/FY 14 WIA Adult and
Dislocated Worker modification #2. These Expenditure Authorizations were reviewed during
the March 14, 2014, and April 21, 2014, respectively through the Board's Pass-Around
Memorandums and approved for placement on the Board's Agenda.
1. PY11 II-1B Training Grant—3rd Year Funding— $57,904.00 (Period of Performance
3/3/2014 to 6/30/15): The H-1B Technical Skills Training grant was "designed to provide
education, training and job placement assistance in the occupations and industries for which
employers are using H-1B visas to hire foreign workers, and the related activities necessary
to support such training." These funds are being provided to continue our existing services
under the H-1 B grant and are intended to develop strategies to advance Colorado's highly
skilled workforce in high growth industries and occupations.
The H-1 B grant was awarded to ESWC and approved by the Board of County
Commissioners in February 2012 as a three-year grant. The Colorado Department of Labor
and Employment (CDLE) required a new Expenditure Authorization be signed for the
second year of the grant in conjunction with the disbursement of additional funds. CDLE is
now requesting the same for the third and final year of the grant. ESWC initially set out to
serve 15 long-term unemployed individuals and 36 incumbent workers over the life of the
grant. We have already exceeded our goal for incumbent workers and are quickly
approaching our goal for long-term unemployed. These new funds will allow ESWC to
serve even more job seekers and local businesses through H-1B training opportunities.
2. PY13 WIA Adult & Dislocated Worker Modification #2 (Period of Performance 7/1/13
to 6/30/15): The purpose of this modification is to transfer $100,000.00 out of FY14 WIA
Dislocated Worker funds and transfer in $100,000.00 to WIA Adult. The funds transferred
will be used to provide services to eligible WIA Adult clients and to cover the associated
administrative costs. Planned participation for WIA Adult will be adjusted up to 235 people
while WIA Dislocated Worker will remain at 118 people. Please note that dislocated
workers can be served under the Adult program as well.
If you have any questions, please contact me at extension 6510. 2014-1293
Local Workforce Region: Weld
WDP Agreement CMS#:54599
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization(EA)covers the following Funding Streams:
Workforce Region: Weld _ CMS#54599
Funding Source Term Vax# $Amount
PY I 1 H-18 Training Grant—3rd Year 3/3/14 to 6/30/15 t 2155 $57,904.00
Funding
Total EA $57,904.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs(WDP)Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid
until it has been approved by the State Controller or designee.
APR 2 8 2014
By: (i,, . .0, By: ;;�z/5,
Dou -4s Radet�tacher Date illiam B. Dowling, Director IIate
gYb g,
Chair, Board of Weld County Commissioners Division of Employment and Training
Colorado Dept. of Labor and Employment
By. mot`` //4//yMa Fr , Chair O Date
Wel ounty Workforce Investment Board
By: r/-
Lind Perez, Division Head Date
Employment Services of Weld County
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement,
the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.
STA CONTROLLER;
ROBE S,CPA,M A,JD rj
By ^ ////ZI-1
Date .11/1
l2
Funding is provided to cover the time period of March 3,2014 through June 30,2015.Of this amount$4,169.00 may be used for local
administration costs.This allocation is being provided early and is the third year of funding approved by CDLE pursuant to the original
grant application process for the HI-B Grant. Sec funding provisions in the executed FY I4 WDP Agreement#14 KAA 54595,Exhibit D.
Page I of 13
ogbl y'4 93
Local Workforce Region: Weld
WDP Agreement CMS/al:54599
NFA# 14—06
I. BUDGET CHARTS:
Workforce Region: Weld
Funding Stream: PY11 H-1B Period of Performance: 3/3/14 to 6/30/15
Original Allocation: $57,904.00 Vax#2155
Original Program Budget: $53,735.00 Original Admin Budget: $4,169.00
Cost Category Approved Transfer In/Out(+/-) Revised Budget
Current Or
Budget Adjustment (+/-)
Admin (7.2%) exp 6/15 $4,169.00 $4,169.00
Program exp 6/15 $53,735.00 $53,735.00
Total Program $57,904.00 $57,904.00
II. BUDGET INFORMATION:
A. ❑ This EA includes a transfer between the Adult and Dislocated Worker/25%
Enhanced Dislocated Worker funding streams.
B. ❑ This EA covers a Discretionary Grant.
1. ❑ The Line Item Budget for this Discretionary Grant is included in the Approved
Grant Proposal which is attached to this EA (required).
2. ® The Line Item Budget for this Discretionary Grant is identified in the BIST
above.
III. STATEMENT OF WORK:
Project Contact Information:
For each funding stream listed on this EA, complete the chart below.
PY11 H-1B: Region Project Coordinator CDLE Project Coordinator
Name: Laurie Speck Name: Fred Franko
Phone: 970-353-3800 x6775 Phone: 303-318-8052
A. ® The Statement of Work for this EA is as follows:
1. 1. Describe the services, program activities, and/or training that will be provided
using these funds. Identify whether the primary focus is participant services, program
planning,capacity building,supportive services,training,etc., and/or if there are specific
intended outcomes. Specifically,the Local Workforce Region shall provide the following (please
describe):
The primary focus for these funds will be for participant services, including education/training and
supportive services that increase/provide the higher level skills of both incumbent workers and long
Page 2 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
term unemployed individuals needed in the Advanced Manufacturing and Information Technology
sectors. Employment Services will provide the following services for incumbent workers and long
termed unemployed individuals as described below:
Incumbent Workers
a. Participants and Employer Groups
• Targeted populations to be served—
Employment Services and its partners will continue to focus efforts and
services for the HIB funds primarily to advanced/sustainable manufacturing
companies as this was our target under the Weld Adams Sector Initiative.
H1B funds will be targeted towards the higher level skills needs of the
employers, and as was the case with the Sector initiative, employers will
continue to be worked with on an individual basis to enable them to identify
their company's and employees specific needs.
Incumbent workers served will continue to be those individuals identified by
the employer as in need of acquiring additional higher level skills to assist
the company in maintaining their competitive edge, be less reliant on HI B
visas, and/or assist the worker in moving up in position to allow additional
backfill hires.
• Targeted industries—
As was the case in the Weld Adams Sector initiative, identification of the
current and projected needs for training within the Sustainable and Advanced
manufacturing industries will continue to be made by each employer based
on their own specific needs. This initiative has not predetermined what those
specific employer training needs may be as we feel this is a decision best
made by the employer.
Lone-term Unemployed
a. Participants and Employer Groups
• Targeted populations to be served—
With the discontinuation of Emergency Unemployment Compensation
(EUC), Employment Services no longer has the ability to target those
individuals selected for EUC orientation. Individuals identified as interested
in the HI B sectors or with a previous work history in those sectors and who
need additional higher level skills training remain primary targets for
services under the H1B program.
• Targeted industries—
As is the case for the incumbent worker under this program, Employment
Services will target training within the Sustainable and Advanced
manufacturing industries as well as higher level skill occupations in the IT
industry. Those occupations identified by employers as having gaps in the
higher level skills of their existing workforce will be targeted. This initiative
has not predetermined what the specific employer training needs may be as
we feel this is a decision best made by the employer.
Incumbent Workers
b. Services and program activities:
Page 3 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
• Recruitment strategies for participants—
Employment Services recruitment strategies for incumbent workers will
continue to utilize Upstate Colorado Economic Development to reach out to
employers who were part of the Weld Sector initiative as well as other
manufacturing employers within Weld County. Since a relationship has been
established by Upstate with those employers, and discussions regarding their
training needs may already taken place, it is logical that this initiative build
upon those efforts.
• Recruitment strategies for employers and methods to maintain employer
relationships and ensure employer follow through—
Recruitment strategies for employers will be similar to those previously
stated for participants. Employment Services will continue to utilize Upstate
Colorado Economic Development to reach out to employers who were part
of the Weld Sector initiative as well as other manufacturing employers within
Weld County.
• Assessment process and tools to be used to identify skills and training
gaps of participants—
Assessment processes used will continue to utilize discussions with
employers. As previously discussed, Employment Services' intent is to
continue to have employers identify the specific training needed based upon
their own internal analysis of needs. It continues to be our belief that the
employer best knows the need and the gaps of their employees and therefore
additional assessments have not been predetermined.
Long-term Unemployed
b. Services and program activities:
• Recruitment strategies for participants—
As previously indicated, Employment Services no longer targets those
individuals selected for Emergency Unemployment Compensation (EUC)
orientation due to the expiration of the program. Employment Services
continues to recruit interested long term unemployed individuals through
information provided on the ES WC website and the Weld County website.
H-1B training opportunities for the long-term unemployed are promoted
through other workforce programs and eligible individuals are recruited from
other programs as appropriate. Employment Services staff also recruits
through the Career Coach at Aims Community College. Individuals
identified as either interested in the Manufacturing sector, or those with a
previous work history in those sectors and who need additional skills to re-
enter the sector, will be provided information specific to the H1B program.
• Recruitment strategies for employers and methods to maintain employer
relationships and ensure employer follow through—
Not applicable
• Assessment process and tools to be used to identify skills and training
Page 4 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
gaps of participants—
Participants will initially be assessed utilizing the existing Initial and Comprehensive
assessment tools used in the Weld County WIA program. After determining the
individual as an appropriate candidate for the H1B program, additional assessments
such as TABE, WorkKeys, and/or Provelt! may be utilized to assess and document
participant skills levels.
Incumbent Workers
c. Training and work experiences
• Training services to be offered and credentials that participants may
obtain
Internships and/or work experiences to be developed and provided
Employment Services will continue to have the employers identify the specific
training needed based upon their own analysis of their employee's skills needs. We
believe employer's best know the needs and the gaps of their employees and
therefore additional assessments are not predetermined.
Training gaps will be identified by the incumbent worker's employer as will the
degree/credentials necessary for the employee's retention and advancement.
Services provided will be based on the higher level skills needs of the
employers and as determined by the employer.
Incumbent workers served will continue to be those individuals identified by
the employer as in need of the acquisition of additional higher level skills and
training will be structured to specifically meet the needs identified by the
employer.
The partnerships developed under our Sector Initiative will continue to be
utilized when appropriate although employers will make the determination
concerning what provider best meets their training needs. As appropriate,
employers will be linked with our education and training partners (Aims
Community College, Front Range Community College, Colorado
Association for Manufacturing and Technology(CAMT), or other training
providers as identified by the employer.
Once training needs are clearly identified, arrangements will be made to deliver the
training in a manner best suited to the employer. In those cases where no existing
training is available, the education partners will identify whether suitable training can
be developed.
Training needs will continue to be identified by the employer based on the
individual gaps in their workforce and therefore no set credentials or degrees
have been predetermined. We will continue to work with our education
partners in those situations where the employer does not identify a specific
training provider for the skills needed to ensure training developed and
delivered will provide appropriate credentials that are recognized by the
industry and are transportable.
Training gaps will continue to be identified by the incumbent worker's employer as
will the degrees/credentials necessary for the employee's retention and advancement.
Long-term Unemployed
Page 5 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
c. Training and work experiences
• Training services to be offered and credentials that participants may
obtain
Internships and/or work experiences to be developed and provided
As identified previously, it is Employment Services' intent to have employers
identify specific training needed based upon their own identified needs. It continues
to be our belief that the employer best knows the needs of the higher skills positions
and the gaps (educational or skills) seen in individuals applying for those positions.
Education levels have not been established as each employer and position may have a
different requirement. A minimum level would be that required by the employer.
Skill training for a position will be identified by comparing what employers identify
as the required skills to those skills possessed by the participant. The
degrees/credentials necessary for the entry into the industry will be those identified
by employers as needed for hire, retention and advancement.
Services will continue to be targeted towards the higher level skills needs of
manufacturing employers (some IT jobs will also be targeted), and will be
similar to the process used in Weld County's Sector Initiative. Employers
will be asked to identify their company's specific needs and Employment
Services and Upstate will utilize the same process for meeting with
employers as was developed under our Sector Initiative. This includes
arranging appointments with the appropriate company representative(s)who
is able to identify skills gaps for higher level positions in the current
workforce as well as identify the needed training to close those gaps.
Training gaps will continue to be identified by employers, as will the
degrees/credentials necessary for hire. Since training is identified by employers it is
assumed that the new hire will possess the skills needed to retention and
advancement.
2. Describe how this discretionary grant is leveraged with other workforce development
and/or other partner programs. Specifically,address the following:
a. Describe how services, program activities and training that you provide with these
funds shall be leveraged and aligned with SECTORS and other relevant special
initiatives.
As indicated previously, Weld County's plan for the HI B funds is to continue to
utilize the structure, processes and lessons learned from our Manufacturing Sector
Initiative to drive most of this grant's efforts. We believe the projects complement
each other very well and that their alignment makes sense.
b. What is the value added as a result of this leveraging and integration. For example,
employer engagement,targeting employers currently using H-IB visas,the match
requirement, etc.
The value added from leveraging and aligning the H1B and the Manufacturing Sector
Initiative is we are able to offer and provide for the employers full range of needs and as a
result, anticipate additional jobs will be created
Page 6 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
IV. EA MODIFICATION(S):
A. in This EA Increases the amount of funding.
B. n This EA Decreases the amount of funding.
C. n This EA Modifies the Budget
1. The Purpose and Rationale for this modification is:
D. ❑ This EA modifies the Budget Line items for the Discretionary Grant as shown in the
Table Below:
Budget Line Items Planned Expenditures
Salaries, Fringe Benefits, Travel
Equipment
Supplies
Subcontracting arrangements
Operating/Overhead
Direct Training & Program Related Supportive Services
Other Participant Related Services
Total Cumulative Expenditures
E. ❑ This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the Delivery of Services, Program Activities, and Training
is:
F. n Changes to the Performance Outcomes are shown in the modified Program Charts in
Section VII of this EA or here in the Alternative Performance Outcomes Chart required by
the specific discretionary grant.
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
The services provided and work performed as described in this EA document shall be completed
pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and
requirements, including, but not limited to, Federal guidance documents,relevant State-issued Policy
Guidance Letters, Program Information and Operations Manuals, and/or specifications identified in
the Notice of Fund Availability(NFA)or in the funding provisions below.
A. n The following Additional Funding Provisions apply to this EA:
(Add NFA funding provisions here).
B. n This EA includes the following subcontracting arrangements for delivery of services:
(See definition in the EA PGL Attachment A).
C. n This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
Page 7 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
D. ® This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA POL Attachment A).
See Cost Sharing/Matching/Leverage Summary Table in Section V.E below
E. ® There is a Cost Sharing/Match Requirement for this Grant.
A 55% match is required of each region. Please explain how the region will meet this grant
requirement. Information about the type of match will be collected quarterly in a chart like the one
shown below.
Cost Sharing/Matching/Leverage Summary Table
Name of Planned Match Source Type of Leverage(Cash, In-kind,
Collaborating Contribution(s) (Federal/State/Private) Staff Time,Materials/Supplies,
Entity Other)
Employers receiving Private Cash and In-Kind(wages for
training services $73,318.87 worker time while in training will
be counted as cash match) In-
Employer Wages (Cumulative match Kind will be employer staff time
as of Dec 2013) contributed while identifying
training needs, space,etc.)
Page 8 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
VI. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PY13
Funding Stream: PY11 H-1B Technical Skills Training Grant
1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
Expenditures March 3 to March 31.2014 April Ito June 30.2014 July 1 to September 30, October Ito December
2014 31,2014
Administration 0 $1,042.25 $2,084.50 $3,126.75
Program 0 $13,433.75 $26,867.50 $40,301.25
Total 0 $14,476.00 $28,952.00 $43.428.00
Expenditures 5th Quarter Projections 6th Quarter Projections
January Ito March 31,2015 April 1 to June 30,2015
Administration $3,647.88 $4,169.00
Program $47,018.13 $53,735.00
Total $50,666.01 $57,904.00
Page 9 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
VII. PLANNED PARTICIPATION SUMMARY-CUMULATIVE
Program and Year: PY11 H-1B Technical Skills Training Grant
In each category, indicate the total cumulative number of Adults to be served with all years of WIA funds
being spent during the current Program Year. Submit a revised chart when changes in planned participant
numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already been
completed or is within one month of being completed.
INCUMBENT
WORKERS
CATEGORY
March 3 to March 31, April I to June 30, July 1 to September October Ito
2014 2014 30,2014 December 31,2014
Total Participants* I 30 3646 48 50
Carry In 46 46 46 46
New 0 360 2 4
Entered Employment Rate*2 100% 100% 100% 100%
Employment Retention Rate* 2 95% 95% 95% 95%
Average Earnings/Wage*2 $46,000 annual 546,000 annual $46.000 annual $46,000 annual
INCUMBENT WORKERS
CATEGORY 6th
January 1 to March April 1 to June 30,
31.2015 2015
Total Participants* 50 50
Carry In 46 46
New 4 4
Entered Employment Rate*2 100% 100%
Employment Retention Rate*2 95% 95%
Average Earnings/Wage*2 $46,000 annual $46.000 annual
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus
actual numbers. All other items are for the purpose of reviewing program delivery strategies.
Page 10 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
INCUMBENT
WORKERS
CATEGORY March 3 to April Ito June 30, July Ito September October Ito
March 31, 2014 30,2014 December 31,2014
2014
Training Services Participants(#) 30 3646 48 50
Training Completions(#) I 30 33 43 45 47
Participants receiving degree or 30 3-5 43 45 47
credential(#)
# of credentials each participant I I I I
will receive
INCUMBENT
WORKERS
CATEGORY January Ito March April Ito June 30,
31,2015 2015
Training Services Participants(#)1 50 50
Training Completions(#) 1 47 47
Participants receiving degree or 47 47
credential(#)
#of credentials each participant I I
will receive
NOTE:
I. CDLE uses the ConnectingColorado H-I B Performance Report to track planned versus actual for this
item
2. CDLE uses the ConnectingColorado H-I B Performance Report to track planned versus actual for this
item
PLANNED PARTICIPATION SUMMARY-CUMULATIVE
Page I I of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
LONG TERM UNEMPLOYED
CATEGORY
March 3 to March 31, April Ito June 30, July Ito September October Ito
2014 2014 30,2014 December 31,2014
Total Participants* 13 15 15 15
Carry-In 10 10 10 10
New* 13 5 5 5
Entered Employment Rate* 2 86% 86% 86% 86%
Employment Retention Rate*2 86% 86% 86% 86%
Average Earnings/Wage* ' $40,000 annual $40,000 annual $40,000 annual $40,000 annual
LONG TERM UNEMPLOYED
CATEGORY
January I to March April I to June 30,
31.2015 2015
Total Participants* 15 15
Carry-In 10 10
New* 5 5
Entered Employment Rate* 2 86% 86%
Employment Retention Rate*2 86% 86%
Average Earnings/Wage*2 $40,000 annual $40,000 annual
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus
actual numbers. All other items are for the purpose of reviewing program delivery strategies.
Page 12 of 13
Local Workforce Region: Weld
WDP Agreement CMS#:54599
PLANNED PROGRAM ACTIVITIES- CUMULATIVE
LONG TERM
UNEMPLOYED
CATEGORY March 3 to April I to June 30, July 1 to September October Ito
March 31, 2014 30,2014 December 31,2014
2014
Training Services Participants(#) 13 15 15 15
Training Completions(0' 8 9 9 9
Participants receiving degree or 8 8 8 8
credential(#)
#of credentials each participant I l 1 1
will receive
LONG TERM
UNEMPLOYED
CATEGORY January 1 to March April Ito June 30,
31,2015 2015
Training Services Participants(#)' 15 15
Training Completions(#) 9 9
Participants receiving degree or 8 8
credential(#)
# of credentials each participant 1
will receive
NOTE:
1. CDLE uses the ConnectingColorado H-1B Performance Report to track planned versus actual for this
item
2. CDLE uses the ConnectingColorado H-1 B Performance Report to track planned versus actual for this
item.
Page 13 of 13
•
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION(EA)
This Expenditure Authorization(EA)cofit talgoilaw1Og l4inl&g Streams:
Workforce Region:Weld WDP Agreement
CMS#54599
Funding Source , Period of Performance Vax# $Amount
FY14 WIA Adult 10/7/13 to 6/30/15 2361 $100,000.00
FY14 WIA Dislocated Worker(DW) 10/7/13 to 6/30/15 2363 ($100,000.00)
Total Modification $0.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs(WDP)Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid
until it has been approved by the State Controller or designee.
APR 282014 13
By: cit. 1e, w, By: f`/
Dougl�s Rade acher, Chair Date William B. Dowling, Dire D to
Board of Weld County Commissioners Division of Employment and Training
Colorado Dept.of Labor and Employment
By: � ,g/./4/57
Ma rag, Chair Date
Weld County Workforce Development Board
,/ 4 -4 zi
By: �r� C
• Linda Perez, Divisie+rt Head Date
Employment Services of Weld County
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement,
the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
TATE CONTROL K:
ERT JAR I,CP 13A,JD
By
Date J/fly
Page I of 8
ably-/213
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
NFA#N/A
I. BUDGET CHARTS:
Workforce Region: Weld
Funding Stream: FY14 Adult Period of Performance: 10/7/13 -6/30/15
Revised Period of Performance:
Original Allocation: $514,669.00 Vax#2361
Original Program Budget: $463,202.00 Original Admin Budget: $51,467.00
Transfer In (+): $100,000.00 From Fund Year and Name: FY14 DW
Transfer Out(-): ($00.00) To Fund Year and Name:
Cost Category Approved Transfer In/Out (+/-) Revised Budget
Current Or
Budget Adjustment (+/-)
Admin $51,467.00 $51,467.00
Program $463,202.00 $463,202.00
FY14 DW Admin transfer in $10,000.00 $10,000.00 $20,000.00
FY14 DW Program transfer $90,000.00 $90,000.00 $180,000.00
Total Program $614,669.00 $100,000.00 $714,669.00
Workforce Region: Weld
Funding Stream: FY14 Dislocated Period of Performance: 10/7/13 -6/30/15
Worker
Revised Period of Performance:
Original Allocation: $356,351.00 Vax#2363
Original Program Budget: $320,716.00 Original Admin Budget: $35,635.00
Transfer In (+): $00.000 From Fund Year and Name:
Transfer Out(-): ($100,000.00) To Fund Year and Name: FY14 Adult
Cost Category Approved Transfer In/Out (+/-) Revised Budget
Current Or
Budget Adjustment (+/-)
Admin $25,635.00 ($10,000.00) $15,635.00
Program $230,716.00 ($90,000.00) $140,716.00
Total Program $256,351.00 ($100,000.00) $156,351.00
Page 2 of 8
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
II. BUDGET INFORMATION:
A. ® This EA includes a transfer between the Adult and Dislocated Worker/25%
Enhanced Dislocated Worker funding streams.
B. n This EA covers a Discretionary Grant.
1. ❑ The Line Item Budget for this Discretionary Grant is included in the Approved
Grant Proposal which is attached to this EA(required).
2. ❑ The Line Item Budget for this Discretionary Grant is as follows:
Budget Line Items Planned Expenditures
Salaries, Fringe Benefits, Travel
Equipment
Supplies
Subcontracting arrangements
Operating/Overhead
Direct Training
Program Related Supportive Services
Other Participant Related Services
Total Cumulative Expenditures
III. STATEMENT OF WORK:
Project Contact Information:
For each funding stream listed on this EA, complete the chart below.
i n Coordinator CDLE Project Coordinator
Program #1 NAME: Rego Project J
WIA Adult Name: Ann Stelling Name: Kelly Brown
Phone: (970)353-3800 x 6777 Phone: (303)318-8016
Program #2 NAME: Region Project Coordinator CDLE Project Coordinator
WIA Dislocated Name: Ann Stelling Name: Kelly Brown
Worker Phone: (970)353-3800 x 6777 Phone: (303) 318-8016
A. El The Statement of Work for this EA is as follows:
B. [-I The Statement of Work for this EA is included in the attached Discretionary Grant
Proposal.
Refer to page numbers:
C. IT The Performance Outcomes for this EA are identified in the Program Charts in Section
VII of this EA.
D. n The Performance Outcomes for this EA are included in the attached Discretionary
Grant Proposal or are included in D.1. below in an Alternative Performance Outcomes
Chart required by the specific discretionary grant.
Refer to page numbers: 1
Page 3 of 8
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
1. If the Performance Outcomes are not identified in the Program Charts or in the attached
approved Discretionary Grant proposal, describe the performance outcomes that shall be
completed with these funds and insert the Alternative Performance Outcomes Chart here.
IV. EA MODIFICATION(S):
A. ❑ This EA Increases the amount of funding.
B. El This EA Decreases the amount of funding.
C. ® This EA Modifies the Budget
I. The Purpose and Rationale for this modification is:
Employment Services of Weld County requests a transfer of funds from the Dislocated Worker
program to the WIA Adult program to more effectively serve the needs of clients in Weld County
through WIA according to the specific needs of the community. These funds originally issued
pursuant to NFA#12-07 will be utilized to provide services to eligible individuals for the programs
and for the associated administrative costs of operating the programs. Participant numbers are being
increased in the WIA Adult program as a result of this transfer. Quarterly expenditures have been
adjusted as a result of this transfer and are reflected in the charts located under Section VI.
FY14 WIA Adult Modification #1: The purpose of this modification is to transfer in $100,000 from
the FY14 Dislocated Worker(DW) program. This transfer will enable us to better serve our clients in
both programs.
FY14 WIA Dislocated Worker Modification #1: The purpose of this modification is to transfer out
$100,000 to the FY14 Adult program. This transfer will enable us to better serve our clients in both
programs.
D. El This EA modifies the Budget Line items for the Discretionary Grant as shown in the
Table Below:
E. ® This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
The modification request does not change the statement of work identified in the original EA
and is being made to allow us to better serve the customer groups seeking assistance.
2. The Impact of this modification on the Delivery of Services, Program Activities, and Training
is:
As a result of this transfer,total number of Adult clients served will be increased to a total of
235, and the total number of Dislocated Worker clients served will remain at 118.
F. ® Changes to the Performance Outcomes are shown in the modified Program Charts in
Section VII of this EA or here in the Alternative Performance Outcomes Chart required by
the specific discretionary grant.
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
Page 4 of 8
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed
pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and
requirements, including, but not limited to, Federal guidance documents,relevant State-issued Policy
Guidance Letters, Program Information and Operations Manuals, and/or specifications identified in
the Notice of Fund Availability (NFA)or in the funding provisions below.
A. n The following Additional Funding Provisions apply to this EA:
(Add NFA funding provisions here).
B. n This EA includes the following subcontracting arrangements for delivery of services:
(See definition in the EA PGL Attachment A).
C. ❑ This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
D. ❑ This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
E. El There is a Cost Sharing/Match Requirement for this Grant.
Cost Sharing/Matching/Leverage Summary Table
Name of Planned Match Source Type of Leverage(Cash,In-kind,
Collaborating Contribution(s) (Federal/State/Private) Staff Time, Materials/Supplies,
Entity Other)
Page 5 of 8
Local Workforce Region: Weld
WDP Agreement CMS##: 54599
VI. PROJECTED QUARTERLY EXPENDITURES-CUMULATIVE FOR PYI3
Funding Stream: WIA Adult(include all years of Adult funding estimated to be spent during PY13)
Expenditures 1st Quarter Projections 2nd Quarter Projections t 3rd Quarter Projections 4th Quarter Projections
Jul Ito Sep 30,2013 Oct t to Dec 31,2013 Jan 1 to Mar 31,2014 Apr 1 to Jun 30,2014
Administration 13,380 33,850 60,660 79,237.64 89,237.64
Program 109,400 275,145 493,745 658,408.53 748,408.53
Total 122,783 308,995 554,405 737,646.17 837,646.17
Carry In/Carry Out 243,848.17 N/A N/A 198,770.00 228,770
*Includes$773,202.17(total and carry out)of funding noted in previous EA submitted with the PY 13 Plan
Funding Stream: WIA Dislocated Worker(include all years of DW and Enhanced DW funding estimated to be
spent during PY 13) _
Expenditures 1st Quarter Projections 2nd Quarter Projections 3rd Quarter Projections 4th Quarter Projections
Jul 1 to Sep 30,2013 Oct l to Dec 31,2013 Jan 1 to Mar 31,2014 Apr l to Jun 30,2014
Administration 11,720 29,710 43,250 50,702 40,702
Program 109,550 275,550 403,850 468,141 378,141
Total 121,270 305,260 447,100 518,843 418,843
Carry In/Carry Out 277,914.41 N/A N/A 105,930 61,155
*Includes$753,001.41 (total and carry out)of funding noted in previous EA submitted with the PY 13 Plan
Page 6 of 8
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
VII. PLANNED PARTICIPATION SUMMARY-CUMULATIVE
Program and Year: PY13 WIA Adult
In each category, indicate the total cumulative number of Adults to be served with all years of WIA funds
being spent during the current Program Year. Submit a revised chart when changes in planned participant
num 3ers occur. Note: Performance outcomes shall not be changed for any quarter that has already been
completed or is within one month of being completed. .
CATEGORY • 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July 1 to October Ito January 1 to April I to
September 30,2013 December 31,2013 March 31,2014 June 30,2014
Total Participants* I 80 148 192 24-9235
Carry In* Enter total carry in En[er total carry in Enter total carry in
from first quarter
quarter
67 from first from first quarter here
here
q here
New* 13 56 125 152 168
Entered Employment Rate* 2 - - - 75.70%
Employment Retention Rate*2 - - - 88.20%
Average Earnings/Wage*2 - - - $17,390.20
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus
actual numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES- CUMULATIVE
CATEGORY I ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July I to October 1 to January 1 to April I to
September 30,2013 December 31,2013 March 31,2014 June 30,2014
Training Services Participants(#)I 75 120 167 205
Training Completions(N) I n/a n/a n/a 155
Training Related Placements(%) I n/a n/a n/a 60%
NOTE:
1. CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual
for this item
2. CDLE uses the ConnectingColorado WIA Common Measures Report(CO) to track planned versus
actual for this item
Page 7 of 8
Local Workforce Region: Weld
WDP Agreement CMS#: 54599
PLANNED PARTICIPATION SUMMARY—CUMULATIVE
Program and Year: PY13 Dislocated Worker
In each category, indicate the total cumulative number of Dislocated Workers to be served with all years of
WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned
participant numbers occur.Note: Performance outcomes shall not be changed for any quarter that has already
been completed or is within one month of being completed.
CATEGORY I ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER
July 1 to October 1 to January 1 to April l to
September 30,2013 December 31,2013 March 31,2014 June 30,2014
Total Participants* ' 68 90 100 118
Carry In* 53 Enter total carry in Enter total carry in Enter total carry in
from first quarter from first quarter here from first quarter
here here
New* 15 26 47 65
Entered Employment Rate*2 - - - 78.90%
Employment Retention Rate*2 - - - 88.10%
Average Earnings/Wage*2 - - - $19,733.67
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus
actual numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES-CUMULATIVE
CATEGORY I ST _ 2ND QUARTER 3RD QUARTER 4T11 QUARTER
QUARTER October 1 to January 1 to April 1 to
July 1 to December 31,2013 March 31,2014 June 30,2014
September 30,
2013
Training Services Participants(#)' 55 75 88 100
Training Completions(#)' n/a n/a ri/a 80
Training Related Placements(%)' n/a n/a n/a 60%
NOTE:
1. CDLE uses the ConnectingColorado Activity Summary Report(AS)to track planned versus actual
for this item
2. CDLE uses the ConnectingColorado WIA Common Measures Report(CO)to track planned versus
actual for this item.
Page 8 of 8
Rafaela Martinez
From: Rafaela Martinez
Sent: Friday, January 16, 2015 3:10 PM
To: HS-Human Capital Management
Cc: Rafaela Martinez
Subject: CTB Documents Needed -CTBTemp
Attachments: 20142177 EA for PY 13 Wagner Peyser(MSFW) Program.pdf; 20141293 Expenditure
Authorizations for Various Employment Services Programs.pdf; 20140914 Disabled Veterans
Outreach Program.pdf; 20140795 Expenditure Authorizations for various workforce
development programs.pdf; 20140712 Colorado Community Response Grant Contract.pdf;
20140110 MOU -Colorado Works Program and Child Care Assistance Program (1).pdf;
20132776.pdf
Good Afternoon,
Every so often I go back and pull a report on CTBTEMP Documents that are awaiting Signatures or other items.
Attached are copies of documents that CTB still needs Signatures for. If someone could please help me in the search, it
would be greatly appreciated.
The Documents Listed Below are what we require:
2013-2776 = Mutual Aid Agreement for Application Processing Assistance—Douglas County
2014-0110= Memorandum of Understanding for the Colorado Works Program and the Child Care Assistance Program
2014-0712= Contract for Colorado Community Response Grant—Office of Early Childhood
2014-0795=Three Expenditure Authorizations for Various Workforce Development Programs
2014-0914= Expenditure Authorization for Disabled Veterans Outreach Program, Operating—Computer Equipment
2014-1293 =Two Expenditure Authorizations for Various Employment Services Programs—Employment Services
2014-2177= Expenditure Authorization for PY 13 Wagner Peyser 10%Migrant and Seasonal Farm Worker(MSFW)
Program—Employment Services
Once again,thanks in advance for all the help.
Thank you,
Rafaela.4. Martinez
Deputy Clerk to the Board
1150 O Street,P.O. Box 758'Greeley, CO 80632
tel: (970)336-7215 X5226
., rl
,
- 7, r,
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Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please
immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents
of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1 as/4-1,293
Rafaela Martinez
From: Rafaela Martinez
Sent: Monday, September 22, 2014 3:22 PM
To: Susan Talmadge
Subject: (3) Grants for Department Employment Services of WC
Hi Susan,
I have three Grant Expenditure Authorizations that are pending signatures still.
Document 2014-0795, approved by the Board of Commissioners on March 17, 2014; needs William B. Dowling's
signature. He is the Director of Employment and Training for Colorado Department of Labor and Employment.
Document 2014-0914; approved by the Board of Commissioners on March 24, 2014; also needs William B. Dowling's
Signature on it.
Document 2014-1293,approved by the Board of Commissioners on April 28, 2014; follows the same, and requires
William B. Dowling's signature.
Could you please take a look at your files and let me know if you come across any of those three signature pages?
Thanks you!
Rafaela.fl. Martinez
Deputy Clerk to the Board
1150 O Street P.O. Box 758IGreeley, CO 80632
tel: (970)336-7215 X5226
t rf r - -
k ■ r
Confidentiality Notice:This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged,confidential or otherwise protected from disclosure.If you have received this communication in error,please
immediately notify sender by return e-mail and destroy the communication.Any disclosure,copying,distribution or the taking of any action concerning the contents
of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1 2oi1-1 - 1;93
Hello