HomeMy WebLinkAbout20142577.tiff MEMORANDUM
86' Oe TO: Esther Gesick, Clerk to the Board November 14, 2014
FROM: Ryan Rose, Chief Information Officer
Doug Erler, Director of Justice Services Division
G -uNTY
1 SUBJECT: B1400100, Pretrial Services Case Management System
BOCC Approval Date: November 19, 2014
Bids were received and opened on June 23, 2014 for B1400100, Pretrial Services Case
Management System (JS-2011-10). Seven (7) original bids were received ranging from
$56,791 to $428,000, with varying degrees of inclusion of system requirements. "Best
and Final" bid pricing was received and opened on September 10, 2014. Six (6) "Best
and Final" bids were received ranging from $73,396 to $408,000. Attached is the Best
and Final" bid tabulation for your information.
A Pretrial Services Case Management System will be a system for Justice Services to
collect information, track and prepare documents and reports on pretrial defendants, and
to track their assigned pretrial cases for overall case management purposes. This will
aid Pretrial Services tremendously in reduction of manual processes, increased worker
efficiency and in consolidation of data.
The Information Technology and Justice Services staff reviewed all of the bids. Tribridge
out of Los Angeles, CA scored highest with regards to System Capabilities, and also had
high scores with Financial Viability and References. Tribridge provided defendant risk
assessment inclusion and scored highly based on case searching, tracking key
demographic attributes and key case attribute fields and therefore best meets business
needs compared to the other solutions proposed. Year One cost will be $139,085 for the
implementation and initial cost of the software licenses, plus first year of support. Years
Two-Five cost will be $9,961/year for ongoing support and maintenance. Total 5 year
cost will be $178,929.
With the above information, we recommend the board award the Pretrial Services
Case Management System to Tribridge for a 5 year cost of$178,929.
Note: There will be an addition expense of$8,000 needed in the project for hardware
and software costs that were not included in the Tribridge RFP response. This amount
has been included in the overall project budget of$147,085 for project JS-2011-10.
2024- 2577
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