The URL can be used to link to this page

Browse Search

Home My WebLink About20142998.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MONDAY, SEPTEMBER 29, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 29, 2014, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem - EXCUSED Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner William F. Garcia Also present: Assistant County Attorney, Brad Yatabe Clerk to the Board, Esther Gesick Controller, Barbara Connolly MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of September 24, 2014, as printed. Commissioner Garcia seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Garcia moved to approve the Certification of Hearings conducted on September 24, 2014, as follows: 1) USR14-0031 — Tallgrass Pony Express Pipeline, Inc. / UET Midstream, LLC, 2) PUDZ14-0002 — Goddard Investments, LLC, do Panorama Estates, LLC, do Lockman Land Consulting, LLC, and 3) USR13-0032 — David Bashor, c/o Lockman Land Consulting, LLC. Commissioner Freeman seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. G PUBLIC INPUT: Sue Pantier, Lighthouse Mission Director located in Hill-N-Park Subdivision, stated they operate a food and clothing ministry, and she expressed concern with the lack of public transportation in the area. She asked the Commissioners to consider funding a bus route to help further the services their organization provides to the public. 0 Lindy Ruiz, applicant with ARC of Weld County, read a letter from Rosie Flores, which she translated from Spanish, expressing concern with the lack of transportation for Hill-N-Park residents and requesting funding for improved service and safety. O Nicole Mark stated they have to walk to get to the closest bus stop and it is very difficult with a child in leg braces. 0 Sharon Strauser, 35-year resident and President of the local Senior Center, stated many of their activities require transportation and they try to assist with providing rides to doctor/veterinary appointments, grocery shopping, etc.; however, they need something more Minutes, September 29, 2014 2014-2998 10/ito Page 1 BC0016 dependable. Those who walk, often push strollers and are carrying bags, which is very dangerous because there is not much room along the roadway. El In response to Commissioner Conway, Ms. Strauser stated the area residents have signed two separate petitions for annexation to the City of Greeley but it has not gone forward. Commissioner Conway commented annexation would result in access to the Greeley-Evans Transportation (GET) system, and he expressed his intention to inquire with the City of Greeley as to why the area has not been annexed. Commissioner Garcia commented annexation to the City of Evans would also be an option. El Stephanie Smythe, 4.5-year resident and retired nurse, requested the Commissioners consider bussing for Hill-n-Park residents who do not have personal transportation for medical appointments, grocery shopping, etc. Elizabeth Werick, long-time resident, stated job opportunities for area residents would be enhanced if they had a means to get to work and they could shop for better values; however, it becomes very tiresome to rely on others to assist. She noted Hill-n-Park has a population of approximately 800 people, and the Indian Hills Subdivision residents to the south would also benefit from an affordable bus service. El Menda Warne, Executive Director of Access and Ability, stated they conducted a needs assessment and received 100+ surveys, many requesting assistance for significant needs. .El Larry McDermott, Director of ARC of Weld County, stated most of the responses from Hill-n-Park residents indicated they walk 1-2 miles to access transportation and they encouraged the residents to approach the Commissioners to initiate a dialogue about the situation, since they reside in unincorporated Weld County. Commissioner Conway inquired whether an agreement with GET had been considered and Mr. McDermott assumed there are likely fees/costs associated with the legal process which may have posed a hurdle. Ms. Warne indicated there would also be the issues of increased taxation and the cost associated with connecting to public sewer; however, without annexation it would cost approximately $20,000 per year for an hourly route in the area. el In response to Commissioner Conway, Ms. Warne stated GET only gave a general estimate. Commissioner Conway commented the North Front Range MPO will soon be calling for projects and he referred those in attendance to contact Public Works employees, Elizabeth Relford and Janet Lundquist, to start the discussion of a pilot project and any other options. BIDS: 1) APPROVE BID #B1400120, DESKTOP, LAPTOP, AND TABLET REPLACEMENT SOLUTION — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Department of Information Technology, reviewed the need to replace approximately 1,000 desktop, laptop and tablet devices that are 2010 or older. He explained the process for evaluating the proposals and stated staff recommends approval of the low bid from Dell, Inc. In response to Commissioner Conway, Mr. Rose stated the equipment will be placed into a five-year replacement cycle. Commissioner Conway moved to approve said bid, as recommended by staff. Seconded by Commissioner Garcia, the motion carried unanimously. el 2) APPROVE BID #61400121, RFQ - CR 49 CORRIDOR REPRESENTATIVE SERVICES DESIGN BUILD - DEPARTMENT OF PUBLIC WORKS: Rose Everett, Department of Purchasing, stated staff recommends approval of the low bid from Atkins North America, Inc., in the amount of $1,287,992.00. Don Dunker, Department of Public Works, stated they received eight bids and narrowed the group down to three. The committee unanimously recommends approval of the proposal from Atkins North America, Inc. Commissioner Garcia moved to approve said bid, as recommended by staff. Seconded by Commissioner Freeman, the motion carried unanimously. Minutes, September 29, 2014 2014-2998 Page 2 BC0016 El 3) APPROVE BID #61400162, AIRLESS TRUCK MOUNTED STRIPING BODY - DEPARTMENT OF PUBLIC WORKS/ MAINTENANCE SUPPORT DIVISION: Ms. Everett stated staff recommends approval of the sole bid from Vogel Traffic Services, in the amount of $289,205.00. Lee Stephens, Department of Public Works, confirmed that there are limited vendors for this request and staff did reach out to encourage more submittals; however, he believes the price is competitive and he noted staff chose to retain the current cab/chassis which resulted in an overall savings. Commissioner Conway moved to approve said bid, as recommended by staff. Seconded by Commissioner Freeman, the motion carried unanimously. G 4) APPROVE BID #61400167, LEASED MOTOR GRADERS (QTY 11) - DEPARTMENT OF PUBLIC WORKS/GRADER DIVISION: Ms. Everett stated staff recommends approval of the low bid from 4 Rivers Equipment, in the amount of $17,900.00, per month . Commissioner Freeman moved to approve said staff recommendation. Seconded by Commissioner Conway, the motion carried unanimously. 5) PRESENT BID #61400166, LIVE SCAN BOOKING STATIONS - SHERIFF'S OFFICE: Sterling Geesaman, Sheriff's Office, stated two bids have been received and staff will make a recommendation to the Board on October 13, 2014. CONSENT AGENDA: Commissioner Garcia moved to approve the Consent Agenda as printed. Commissioner Conway seconded the motion, and it carried unanimously. NEW BUSINESS: IR 1) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN — DUANE DURAN: Mr. Geesaman stated this is a contract with the new Jail Chaplain and is approved through the budget. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. 11 2) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR AUGUST, 2014, AND AUTHORIZE CHAIR TO SIGN: Deon Harris, Veteran's Service Officer, presented the montly report and recommended approval. Commissioner Conway moved to approve said report and certification for pay and authorize the Chair to sign. The motion was seconded by Commissioner Freeman. Commissioner Conway thanked Mr. Harris for the quality work he is doing and stated Judge Hartman will be contacting him concerning input on a Veteran's Board. There being no further discussion, the motion carried unanimously. El 3) CONSIDER INFORMAL EXPENDITURE AUTHORIZATION MODIFICATION FOR THE NATIONAL EMERGENCY GRANT PROGRAM, WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS, AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department of Human Services, stated this modification will supplement the current Flood Recovery Community Corp Program funding and she reviewed the terms and provisions. Commissioner Freeman moved to approve said expenditure authorization modification and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. le 4) CONSIDER TEMPORARY CLOSURE OF CR 42 BETWEEN CRS 35 AND 37: Amy Joseph, Department of Public Works, stated this closure was previously scheduled and subsequently postponed to accommodate the harvest season. Commissioner Conway moved to approve said temporary road closure. The motion was seconded by Commissioner Garcia, and it carried unanimously. Minutes, September 29, 2014 2014-2998 Page 3 BC0016 G 5) CONSIDER TEMPORARY CLOSURE OF CR 42 BETWEEN CRS 37 AND 39: Ms. Joseph stated this closure was previously approved and then subsequently extended to accommodate the harvest season. Commissioner Freeman moved to approve said temporary road closure. The motion was seconded by Commissioner Garcia, and it carried unanimously. El 6) CONSIDER TEMPORARY CLOSURE OF CR 14 BETWEEN CRS 59 AND 61: Ms. Joseph reviewed this temporary road closure for a culvert replacement. Commissioner Freeman moved to approve said temporary road closure. The motion was seconded by Commissioner Garcia, and it carried unanimously. 7) CONSIDER TEMPORARY CLOSURE OF CR 57 BETWEEN CRS 62 AND 62.75: Ms. Joseph reviewed this temporary road closure for a culvert replacement. Commissioner Garcia moved to approve said temporary road closure. The motion was seconded by Commissioner Conway, and it carried unanimously. In 8) CONSIDER EQUIPMENT RENTAL AGREEMENT AND AUTHORIZE CHAIR TO SIGN - COLUMBINE EQUIPMENT, LLC: Jay McDonald, Director of the Department of Public Works, explained the need for the equipment, in the amount of $44,600.00. Commissioner Conway moved to approve said rental agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. t] 9) CONSIDER RENEWAL APPLICATION FOR 3.2 PERCENT BEER RETAIL ON/OFF PREMISES LICENSE ISSUED TO HIGHLANDLAKE, INC., DBA HIGHLANDLAKE, INC., AND AUTHORIZE CHAIR TO SIGN: Brad Yatabe, Assistant County Attorney, reviewed this renewal application, reported no concerns and recommended approval. Commissioner Freeman moved to approve said application and authorize the Chair to sign. The motion, which was seconded by Commissioner Garcia, carried unanimously. e 10) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND APPROVE SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES: Barbara Connolly, Controller, stated this equipment will be sold at auction this weekend. Commissioner Conway moved to declare said equipment as surplus. Commissioner Garcia seconded the motion, which carried unanimously. PLANNING: e 1) CONSIDER PARTIAL VACATION OF USE BY SPECIAL REVIEW PERMIT, USR-1224 - ROY AND JACQUELINE NELSON: Tiffane Johnson, Department of Planning Services, stated this property recently went through the Recorded Exemption process and this request will reduce the USR boundary for the roping arena to be consistent with Lot B, consisting of 35 acres, with the remaining 26 acres limited to a residential parcel. No public testimony was offered concerning this matter. Commissioner Garcia moved to approve said partial vacation. Commissioner Conway seconded the motion, which carried unanimously. in 2) FINAL READING OF CODE ORDINANCE #2014-10, IN THE MATTER OF REPEALING AND RE-ENACTING, WITH AMENDMENTS, CHAPTER 19 COORDINATED PLANNING AGREEMENTS, OF THE WELD COUNTY CODE: Commissioner Garcia moved to read said ordinance by title. Commissioner Conway seconded the motion, and it carried unanimously. Mr. Yatabe read said title for the record. Tom Parko, Director of the Department of Planning Services, stated this will enact new Coordinated Planning Agreements with the towns of Keenesburg and Fort Lupton, and there have been Minutes, September 29, 2014 2014-2998 Page 4 BC0016 no changes since the last reading. No public testimony was offered concerning this maTter. Commissioner Conway moved to approve Code Ordinance #2014-10 on Final Reading. Commissioner Garcia seconded the motion. Commissioner Conway thanked Mr. Parko and staff for their efforts on these documents, which will afford municipalities the opportunity to review development proposals in terms of economic development. Chair Rademacher and Commissioner Freeman agreed. There being no further discussion, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2014-10 was approved on Final Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:58 a.m. BOARD OF COUNTY COMMISSIONERS LD COUNTY, C RA O ATTEST:dee/Li sc — s rh' (C� V✓�` N G �•C Douglas Eademacher, hair Weld County Clerk to the Board ll EXCUSED s ' / ,te•a'"=r tiara Kirkmeyer, Pro-Tem Dee u s Clerk to th Board - � no- Vma Conway Iasi r.,`® ��7NqT YI✓ William F. Garcia Minutes, September 29, 2014 2014-2998 Page 5 BC0016 f V' b CC 7 F:'1 e 1� a t`- - v 1 ', v�, - c ��, �� 7,,' 6,' X k-, `' J7 -J_ l �� v --o _ rl ' r o, N 1_ of 0 4, d f Vi \`�\ `L o L �' C - c S 3 d oZ ; _ 7 s v) rnC °sa 61 vn �11 r y- V y_, r AAA -7-i--- M V G V 1•n F J Cl w U V v1/4....,_,-1/4.,,,jU ,� ' j v a U 4d .� '11->„ r 2 �'R� z-,,, r W N U v -� d •� " v v z ti q L 9[ -. • L ` v e \;, Y ` , �y \...) 1-+' �`I Ur' V �z ^i C WC..._ Uc 1 , ., P I 'L 3 _ O c o co ice, z 9 o � as - >, c `t H L ._) .Y .� : _ T :v .T nStr• `;fl.- m -� i W L T uWicl- ' r '� 5-.) v ! J ----C, r, �' . CJ S T a J ` � � i 2 i(,-)4 r Hello