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Home My WebLink About20142139.tiff RESOLUTION RE: APPROVE AMENDMENT TO MEMORANDUM OF AGREEMENT BETWEEN WELD COUNTY, COLORADO, AND UNITED WAY OF WELD COUNTY AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, an Amendment to the Memorandum of Agreement between Weld County, Colorado, and United Way of Weld County as a recipient of Weld County General Fund monies has been presented to the Board of County Commissioners of Weld County, Colorado, a copy of which is attached hereto and incorporated herein by reference, and WHEREAS, United Way of Weld County has been awarded the sum of $44,992.00 from Weld County General Fund monies, which monies are for the purpose of providing long term flood recover coordination services to Weld County citizens, and WHEREAS, this sum shall be increased by $7,152.00, for a total amended sum of $52,144.00, and WHEREAS, the contract period shall be extended through July 31, 2014, and WHEREAS, the Board of County Commissioners deems it advisable and in the best interest of Weld County to approve said amendment. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Amendment to the Memorandum of Agreement between Weld County, Colorado, and United Way of Weld County as a recipient of Weld County General Fund monies be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair of the Board of County Commissioners of Weld County, Colorado, be, and hereby is, authorized to sign said amendment. Liffaccl cl&043 4"Th„d, :1,triztad ""a7, Amk-( &-)FI (btu) /14 7-25- 2oiq 2014-2139 FI0058 RESOLUTION - UNITED WAY OF WELD COUNTY PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 16th day of July, A.D., 2014, nunc pro tunc October 1, 2013. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO,Arm ATTEST: d�t S'e OQ 1. Ra[�,�,AnJA .6uwi o glas Cdademach r, Chair Weld County Clerk to the Board ]ELa 'bars Kirkmey , rro-Tem/ BY.�1 D-• iy Clerk i. the :o- 11 I ',= an P. Conway AP". • D AS l-f- : . OuNic -Mike Fre a oun attorney Siam . Garcia Date of signature: -7/q I H 2014-2139 FI0058 AMEMDMENT TO MEMORANDUM OF AGREEMENT BETWEEN WELD COUNTY, COLORADO, AND UNITED WAY OF WELD COUNTY AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES THIS AMENDMENT ONE TO THE MEMORANDUM OF AGREEMENT made and entered into on the 11th day of December, 2013, nunc pro tunc to October 1, 2013, by and between Weld County, hereinafter referred to as "County," and United Way of Weld County, hereinafter referred to as "Contractor", the parties WITNESSETH: WHEREAS, on December 11, 2013, , the Contractor and Weld entered into an agreement for the purpose of providing long term flood recover coordination services, and WHEREAS, the Board of County Commissioners of Weld County, Colorado, has awarded United Way of Weld County a sum of $44,992.00 of Weld County General Fund monies to assist citizens WHEREAS,CONTRACT PERIOD was from October 1, 2013, through May 31, 2014. WHEREAS, the Contractor and the County wish to amend the agreement to allow the agreement's term to be extended to July, 31, 2014,and increase the sum of the agreement by $7,152.00. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties hereto agree as follows: 1. County agrees to pay to Contractor the amended total sum of $52,144.00 of Weld County General Fund monies to assist citizens. 2. CONTRACT PERIOD will be from October 1, 2013, through July 31, 2014. 3. Any notice to be delivered pursuant to this amended agreement may be personally delivered or mailed in the United States mails, first class postage prepaid to the party to be served at the following addresses: Contractor: United Way of Weld County 814 9th Street PO Box 1944 Greeley, Colorado 80632 County: Board of Commissioners of the County of Weld P.O. Box 758 1150 O Street Greeley, Colorado 80632 2014-2139 1 Notices personally served shall be deemed served on the date of delivery. Notices mailed shall be deemed served the next business day following the date of mailing if mailed in the State of Colorado otherwise on the date which is two business days following the date of mailing . 4. This amended agreement may be executed in any number of counterparts, each of which shall be deemed an original , and which together shall constitute a single instrument. 5. This amended agreement shall be governed by and construed in accordance with the internal laws of the State of Colorado without reference to choice of laws rules. The parties agree that venue in any action to enforce or interpret this agreement shall be in the District Court in the Nineteenth Judicial District for the State of Colorado. IN WITNESS WHEREOF, the parties above named have executed this H` agreement on the Iday of July, A. D. , 2014. BOARD OF COUNTY COMMISSIONERS ATTEST: W C , , / WELD COUNTY, COLORADO Weld County Clerk to the Board BY: _- `l P ly_YI 1/ .. Douglas Rademacher, Chair Le JUL 1 6 2014 , e iiediBy: r �l�!' =1 Deputy Clerk to the Board UNITED WAY OF WELD COUNTY O1`4c BY: 2 LIVE UNITED aY r . ,� To improve lives by mobilizing the caring power of our community June 5, 2014 Weld County Board of County Commissioners Weld County Colorado 1150 O ST Greeley, CO 80631 Dear Commissioners, As we come to the end of the 8th month following the September 2013 flooding in Weld County,we can only be amazed at how far Weld County has come and yet how many challenges still face us. As we enter the next phase of recovery we will be presented with new challenges: 1. First will be the implementation of the FEMA funded grant for Disaster Case Management. While not a program we requested, nor were prepared for,it will provide Weld Recovers with the much needed personnel to move case management further along. Weld Recovers has worked diligently to create,among all partners,processes that will best support flood survivors as they work toward recovery. The challenge for Weld Recovers will be the infusion of the grant into the current structure and how those managing the grant will be guided towards following the procedures and protocols established for the flood survivors in Weld County. We have seen a tremendous increase in the frustration and disillusionment of survivors and should those administering the grant want to go in a different direction I anticipate a significant push-back from those still needing help. To avoid this problem will require day-to-day interface with those hired through the grant to serve as supervisors. We believe the Weld Recovers project manager position will be the conduit between the grant,Weld Recovers,survivors, and county government in insuring successful outcomes for all involved. 2. Additionally the Unmet Needs committee will require support to appropriately administer funds within the parameters each funding source has established. Documentation, reporting and compliance will be essential to the transparent accountability of fund management. It has been a pleasure working with the many volunteers, organizations and partners serving Weld Recovers as well as being part of a true partnership with Weld County in recovery. We hear of the issues facing our neighboring counties and we are so proud to be part of a system where we can pick up the phone and call partners,such as Roy Rudisill,and work together in resolving the newest challenge. If at any time you have questions about the progress of Weld Recovers we are more than happy to discuss them with you. In the meantime we respectfully ask that you support this request to continue the funding to Weld Recovers for project management through the end of the year. Sincerely,CJe nnine Truswell Sandi Meie P esident&CEO Project Manager United Way of Weld County 814 9tr'Street r PO Box 1944;Greeley.CO 80632 tei 970-353-4300/fax 970-353-4738/toll free 1-800-559.5590 uwwci unitedway-weld.org/www unitedway-.weld ore � � R 0 s WELD COUNTY COMMUNiTY RECOVERY COMMrrTEEs. The Weld County Community Recovery Committee (WCCRC)has been formed for the following purpose: to strengthen area-wide disaster coordination by sharing information, assisting individuals and families that have specific unmet needs, and by providing a coordinated effort to bring available resources together to aid in the recovery of Weld County citizens impacted by the September 2013 flooding. Mission: "Weld Recovers will coordinate the long term, unmet, recovery needs within the Weld County Community by providing the help, healing, and hope necessary to rebuild our community to a new level of safety and stability following the September 2013 floods". Accomplishments • Continued to facilitate weekly General Community and Executive Board meetings with an average attendance of 50 community partners and 6 out of 7 Executive Board members attending respectfully. Set schedule through September 1 at rotating community locations. • Continued to meet and facilitate communications with Colorado Department of Homeland Security, Office of Emergency Management, FEMA, Weld County Office of Emergency Management, and Weld Housing Authority related to emerging and continuing recovery programs. • Provided supervision for the Disaster Employment Grant administrative assistant position which has been responsible for 458 case management intake calls since the position was implemented in mid-December 2013. Develop job description and submitted grant request for continued support. • Recruited 5 additional members for the Unmet Needs committee. o Provided leadership for initial case review process which resulted in the awarding of the ln unmet funding request in the amount of$11,000.00 to a member of the agricultural community. • Support House in a Box distribution. Program provides all items necessary to set up house including beds, couch, table and chairs, dishes, pots and pans, linens, cutlery and more. Current distribution has reach 36 units with 2 pending. 1 • Using the data collected through the intake process, provided specialized data to Tom Teixeira, Housing Authority, to support his application under the CDBG grant. • Provided ongoing resource materials and updated program information for case management to use with flood survivors. • Responded to 236 calls related to flood recovery issues. • Continued tracking donations received through the United Way of Weld County and Community Foundation for unmet needs of flood victims including the submission of grants to private foundations and corporations. o Amount currently available- $718,935.95 • Recruited new Construction/Re-construction Chairman for the Executive Board after the previous chairman resigned. • Did reconnaissance and site visits to potential facilities for re-locating case management office. • Successfully procured new office space and negotiated lease. Identified financial sponsors to cover increased monthly rental. • Facilitated moving office furniture and supplies from old to new location. • Coordinated with Catholic Charities of Denver to install telephone and internet service in new office. • Arranged for in-kind donation of three desks from Weld County surplus inventory. • Secured in-kind donation of additional office equipment (desks, chairs, file cabinets etc.) for new case management office. • Arranged and supervised delivery of all office furniture. • Worked with FEMA to establish Duplication of Benefits process and accountability. • Facilitated public forum presenting the CSU research done on the flood response and recovery efforts. • Established new case identification and reporting for tracking volunteer and construction/re-construction projects. • Provided for the expansion of the Weld Recovers website, including adding General Meeting minutes. 2 • Originated design and production of Weld Recovers Thank You notes through the Communications Committee. • Distributed resources and information between government programs, partners and case management. • In conjunction with United Way of Weld County, fiscal agent for Weld Recovers, devised request and distribution plan for checks to be allocated by the Unmet Needs committee. • Provided ongoing administrative support for Weld Recovers including distribution of meeting announcements and minutes, updating of contact sheets and general support for community partners and Executive Board members. • Attended Colorado United; Colorado Funding Workshop to expand knowledge and requirements for available state and national funding available to support ongoing recovery efforts. This includes the CDBG funds, Emergency Conservation Program for Rural Properties, Energy and Mineral Impact Grant Program, and more resources that can be utilized by case management. • Researched and communicated finding on Little Thompson River project to Commissioner Conway assuring that Weld Recovers was plugged into their work. • Coordinated with FEMA and Colorado VAL's, American Red Cross and local volunteer programs to address the ongoing need for additional case managers. • Wrote and published job description for Volunteer Case Managers. • Coordinated with Red Cross on communicating their ability to provide individual, financial aid, and the potential for supporting administrative, recovery projects and their ongoing support of recovery. • Recruited 3 volunteers to provide data entry into the CAN system thus allowing case managers to focus more specifically on cases rather than administrative functions of case management. • Developed additional reporting needs for case management. • Continued work with Church World Service to obtain grant for Weld Recovers Ex. Board support. • Collaborated with Boulder County long-term recovery to transition cases that crossed county lines and to further identify duplicate applications. 3 Program Presentations Attendance • In response to concerns from the Recovery Coordinator at 50+ Bella Romero, conducted 2 % hour bi-lingual, question and answer evening to assist community members in understanding programs, processes, resources. Greeley Optimist 23 Friday Kiwanis 18 • Consulted with Catholic Charities Denver Archdiocese on the coordination and implementation of the State Disaster Case Management grant awarded to Colorado by FEMA and to be managed in Weld County by Catholic Charities. Challenges • Working with faith-based partners who are supplying case managers,to emphasize the need to relax requirements and focus on actually hiring case managers. • Relocation of case management office. • Identifying replacement staff for departing administrative assistant and VISTA • Verifying volunteer projects completed by faith-based organizations. • Guiding faith-based case managers to understand the need to address the massess and not a specific audience. Goals throught December 31, 2014 • Continue to support the Weld Recovers collaborative model. • Successfully infuse the State Disaster Case Management grant into the current Weld Recovers process, including training for all new and existing personnel. • Solidify the process by which cases can be forwarded directly from case management to construction and/or volunteer committee. • Close an additional 125 cases currently in case management. The goal of Long Term Recovery is to bring a community back to a new normal after it has been devastated by a disaster. "Recovery is not only about the restoration of structures, systems and services—although they are critical. A successful recovery is also about individuals and families being able to rebound from their losses, and sustain their physical, social,economic and spiritual "well-being." 1 I. National Disaster Recovery Framework Draft 02/05/10 p.2 4 WELD COUNTY FLOOD RECOVERY COORDINATOR BUDGET BUDGET FOR JULY 1 -DECEMBER 31, 2014 Project Manager Salary($25/hour x 30 hours/week x 29 weeks) $ 21,750.00 Project Manager Health Benefits ($8,000/year) $ 4,500.00 Project Manager FICA Benefits (salary x .0765) $ 1,664.00 Mileage for Project Manager, Committee Members, VISTA $ 2,500.00 Supplies/Meetings/Events $ 2,500.00 Marketing/Communications $ 7,500.00 Unanticipated Needs $ 2,500.00 Total $ 42,914.00 Esther Gesick From: Jeannine Truswell [Jeannine@UnitedWay-Weld.org] Sent: Tuesday, June 17, 2014 12:59 PM To: Don Warden Cc: Esther Gesick Subject: RE: Proposal for continued funding of Weld Recovers coordination Don, Thank you for your response and the extension of the grant to July 31", 2014. While a bit disappointing, we are most grateful for Weld County's support.This will give us time to develop a strategy with United Way leadership and the Weld Recovers Executive Committee.As you know we are proud of our partnerships with Weld County and most appreciative for all your support of United Way of Weld County programs and collaborations. The work that the Commissioners and staff at Weld County do to better our community serves our residents well. I am currently in Florida and return on July 15'. Can I return the signed agreement and get to Ester on July 151 or do we need to get it to you before? Looking forward to meeting with you in July.Thank you .Jeannine Jeannine Truswell, President and CEO United Way of Weld County 970-304-6161 (direct) 970-353-4300(main) 970-353-4738(fax) 814 9th Street PO Box 1944 Greeley, CO 80632 www.UnitedWav-Weld.orq Facebook Twitter Linked in DAYoF ACTION MftNvuo :Proud to be LOCAL! Thanks to our Cornerstone Partners 100%of donations to our Community Impact Fund are invested in our communities as allocated by Weld County volunteers. Click here to get the most out of your donation! From: Don Warden [mailto:dwarden@co.weld.co.us] Sent: Tuesday, June 17, 2014 11:07 AM To: Jeannine Truswell Cc: Esther Gesick Subject: RE: Proposal for continued funding of Weld Recovers coordination The Commissioners reviewed your request and have decided that they only want to extend the agreement through July 31, 2014. They did not view the program need as a long term arrangement. The July 31, 2014, date will allow Sandi six weeks to close out the agreement. I have attached an amendment that extends the contract to July 31, 2014, and increases the contact amount by$7,152. We appreciate the work that Sandi has done to assist with the recovery efforts. Please sign two copies of the attached amendment and return them to Esther Gesick, Clerk to the Board, PO Box 758, Greeley, CO 80632. Donald D. Warden Interim Director of Finance Finance and Administration PO Box 758 1 1150 O Street Greeley, CO 80632 tel: 970-356-4000 Extension 4218 email: dwarden@co.weld.co.us cc.l" Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Jeannine Truswell [mailto:Jeannine©UnitedWay-Weld.orq] Sent: Thursday, June 05, 2014 4:43 PM To: Don Warden Subject: Proposal for continued funding of Weld Recovers coordination Don, Here is the proposal for continued funding of the Weld Recovers coordination.Thank you for the opportunity to present this proposal. If you have any questions, please do not hesitate to contact either me or Sandi Meier. I am unavailable from June 13`h to June 30th as I will be out of the office and out of the state. Sandi will be out starting June 19th as she also is out of state on vacation. If a meeting with the Commissioners is not possible before that time we do have Board volunteers that could attend the meeting and both Sandi and I could make arrangements to conference call in. Sandi is on weekly calls with other recovery agencies. Robin Knappe with state of Colorado did say she thought DOLA might have money available to cover costs like the Weld Recovers coordination. I know you have a long term relationship with Don Sandoval. Do you want to check with Don or do you want me to call him? My thinking is if there is indeed funding it might have to come through an entity like Weld County . Let me know as it might be worth a conversation. Thank you . Do not hesitate to contact me. In addition to my contact information below, my cell phone is 970-302-5195. Jeannine Jeannine Truswell, President and CEO United Way of Weld County 970-304-6161 (direct) 970-353-4300(main) 970-353-4738 (fax) 814 9th Street PO Box 1944 Greeley, CO 80632 www.UnitedWay-Weld.orq Facebook Twitter Linkedln 2 Hello