HomeMy WebLinkAbout20141250.tiff %.„,., 1861 MEMORANDUM
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ntommission17, 2014
FROM: Elizabeth Relford, Transportation Planner
SUBJECT: Change Order Tetra Tech —WCR 22/49
Intersection Improvements Project
At the work session on April 14, staff presented the Commissioners with options to
complete the final design of the CR 22/49 Intersection Improvements Project. As a
result, the Board agreed with the option to change order Tetra Tech's existing contract
for the preliminary design of the intersection to also completing the final design by June.
Since this project is receiving funding from DOLA for the construction improvements, it is
imperative to complete the design in the time needed to allow for construction to occur
prior to the DOLA deadline.
Therefore, staff recommends authorization of a change order to Tetra Tech in an amount
not to exceed $329,703. Included with the change order is Tetra Tech's scope of work
and hours. I am available at your convenience to further discuss this matter.
— CC P v Th 2014-1250
H - 21 -IL\ -FOE (mow) �� �o � 04 � 4
CHANGE ORDER #1
FINAL ENGINEERING DESIGN. GEOTECHNICAL, DRAINAGE ANALYSIS, PROCUREMENT
SUPPORT, UTILITY MAPPING AND CONSTRUCTION PHASE SERVICES FOR WELD COUNTY
ROAD 49/22 INTERSECTION IMPROVEMENTS PROJECT
Date: April 21 , 2014
Project: COMPLETE THE FINAL ENGINEERING DESIGN, GEOTECHNICAL, DRAINAGE ANALYSIS,
PROCUREMENT SUPPORT, UTILITY MAPPING AND CONSTRUCTION PHASE SERVICES FOR WELD
COUNTY ROAD 49/22 INTERSECTION IMPROVEMENTS PROJECT as described in the attached ExhibitA,
Revised Scope of Work.
County: Weld County, Colorado
Contractor: _ Tetra Tech
The following change is hereby made to the Contract Documents:
CHANGE TO CONTRACT PRICE:
Original Contract Price: _$282,548
Current Contract Price adjusted by previous Change Order: $Q
The Contract Price due to this Change Order will be increased by: _ $329,703
The new Contract Price, including this Change Order, will be: _ $612,251
CHANGE TO CONTRACT TIME:
Final Design Contract Time will be extended to June 1 , 2014 .
The Contract Time will be extended to December 31, 2014 .
The completion date for all Work is anticipated to be the end of October.
RECOMMENDED:
County Representative _ �A Date: APR 2 1 2014
Doug] Rademacher (Chair)
Dept. Head: �l Date: APR 2 1 2014
APPROVALS: Der y 4 Lel w`//
Contractor:_ r? '1"tf-dr Date:--- rl ! 2s/y4
County: _-- Date: /
�iy /cPSC
Exhibit "A"
TETRA TECH
April 16, 2014
Ms. Elizabeth Relford
Weld County, Department of Public Works
1111 H Street
PO Box 758
Greeley, Colorado 80632
Subject: Proposal for Civil Engineering Design, Geotechnical Engineering Services, Drainage
Analysis, Procurement Support, Utility Mapping and Construction Phase Services for
Weld County Road 49 and 22 Intersection Improvements
Dear Ms. Relford:
Thank you for requesting our proposal to provide civil engineering and road design services for the
intersection of Weld County Road (WCR) 49 and WCR 22. The estimated project boundaries on WCR
49 are defined as a half a mile to the north and south of WCR 22 and on WCR 22 approximately one
half of a mile to the west of the intersection with WCR 49. This portion of work overlaps a portion of
WCR 49 stopping short of the Box Elder Creek floodplain boundary that we are currently designing for
Weld County. Based on our previous work on WCR 49, we plan to improve the existing WCR 49 by
reconstructing the existing two-lane road to a four-lane road (four thru lanes and a 16-ft median) as
seen in the "WCR Corridor Typical Section" provided to
YP us by Mr. Wayne Howard of Weld County and
in the DRAFT WCR 49 Access Control Plan.
SCOPE OF WORK
Task 1: Meetings, Coordination, and Regulatory Support
Tetra Tech will join Weld County personnel for a site visit and kick-off meeting, Throughout the project
we plan on regular contact between key personnel from both Weld County and Tetra Tech. Tetra Tech
will distribute meeting minutes within two days of any meeting with County staff for attendee review and
approval. Final meeting minutes will be distributed to the County and the meeting attendees.
Task 2: Utility Mapping and Potholing
Tetra Tech will provide the locations of the existing utilities within the project constraints as determined
by using the 811 UNCC locate system. This comprises the current right of way as well as the proposed
ultimate right of way including potential centerline re-alignments. The locations will be verified by
potholing in critical locations to determine the depths and types of utility lines as well as the horizontal
alignment. This proposal includes twenty pothole locations, but may require some additional potholes
based on the 811 locates. Should the need for additional potholing arise we will seek County approval
and subsequently bill on a time and material basis.
Tetra Tech
3801 Automation Way,Suite 100,Fort Collins,CO 80525
Tel 970.223.9600 Fax 970.223.7171 www.tetratech.com
Proposal for VUCR 49 and 22 Improvements
April 16,2014
Task 3: Geotechnicai Investigation and Pavement Recommendations
Tetra Tech will direct a subsurface investigation and sampling program to determine the subsurface
properties at the site and design pavement thicknesses in accordance with Weld County guidelines. We
will provide a proposed boring location plan to Weld County for approval; visit the site to observe
conditions and confirm accessibility for a drill rig; stake boring locations; and meet with UNCC.
Locations of planned borings will be finalized based on observations of the ground,
g ound, access issues,
potential utility conflicts, and approval from Weld County. The goal of the exploratory borings will be to
identify the subsurface conditions, obtain samples for geotechnical laboratory testing, and identify the
presence or absence of free water in the borings at the time of drilling. We also understand there is an
old silagepit located on the south side of
g WCR22 in the
ROW.
Tetra Tech will subcontract with a drilling contractor pre-qualified by Tetra Tech. The cost of the drilling
contractor is included in this proposal. Tetra Tech's geologist will meet the drilling contractor on site and
observe the drilling, measure existing pavement section thickness, log the subsurface layers based on
the cuttings, measure water levels, and determine the final depths of each boring. We estimate 5
borings with a maximum spacing of 500 feet to depths of approximately 10 to 15 feet deep for the WCR
22 only. Following completion of the drilling the boreholes will be backfilled according to Weld County
requirements.
Depending on conditions, rutting or other disturbance of the site may occur. Weld County or others
contracted by Weld County will be responsible for any grading, seeding, or other reclamation required
as a result of this proposed site work.
Samples of auger cuttings will be collected at a frequency determined by our geotechnical engineering
staff depending on subsurface conditions encountered. Generally, we envision a bulk sample from 0 to
5 feet and from 5 to 10 feet, plus a drive sample at 2 or 5 feet from each hole. Laboratory tests will be
performed in accordance with the Weld County requirements and will include Atterberg Limits, particle
size distribution, pH, sulfate content, in-situ moisture content and density, consolidation/swell, and
California Bearing Ratio (CBR) or R-value. Tetra Tech's field geologist will visually classify the cuttings
and prepare field logs. Following completion of the laboratory testing, an American Association of State
Highway and Transportation Officials classification will be designated to the soils encountered. A Soils
Investigation Technical Memorandum or letter/report sealed by a Professional Engineer registered in
Colorado will provide final logs of the exploratory
g p ry borings, laboratory testing results, and
recommendations. In conjunction with the Soil Investigation Report, a Pavement Design Report
providing pavement section recommendations will be prepared by Tetra Tech and sealed by a
Professional Engineer registered in Colorado.
Task 4: Road Design
In collaboration with Weld County, Tetra Tech will develop a final design for the proposed segment of
WCR 49 in accordance with Weld County Engineering Design Guidelines, Weld County Road 49
Access Control Plan, and Colorado Department of Transportation's Roadway Design Guide. The
proposed work includes utilizing a recommended typical road section to develop a horizontal layout,
and vertical design that meets the horizontal and vertical constraints in the project corridor. The
horizontal layout will include any relocation of roadway centerline to accommodate existing constraints
such as homes, utilities, and existing rights-of-way (as required). The preliminary design provided by
Weld County will be the basis for the horizontal and vertical layout.
The lane configurations at intersections with recommended turn lanes (including tapers and stacking
lengths) shall be provided by Weld County. Specifically, this includes the intersection of WCR 49 with
WCR 22. Tetra Tech will not make recommendations for turn lanes or controlled intersections.
TETRA TECH 2
Proposal for WCi8 49 and 22 Improvements
April 16,2014
The vertical design will match existing grades where possible and adhere to Weld County preliminary
design and design guidelines. Where the proposed design deviates from County guidelines, approval
for variances will be sought as early as possible. The vertical design will be used to extend the
roadway corridor grading with some touchup grading in key places. The proposed vertical design will
tie into existing grades within the ultimate right-of-way unless approval is granted by the County staff
after review of the viable options. Cross sections will be generated every 50 feet along the corridor to
ensure proposed improvements meet the constraints listed above. All variances to existing County
guidelines and design standards will be requested in writing with a written description of the conditions
that require the variance. The preliminary ry design is for the ultimate intersection lay
out,out but it wil
l 111 be
stripped for the interim intersection which is two thru lanes with a median.
The deliverable will be a construction drawing set which will include general notes, material quantities,
sediment and erosion controls, typical road sections, a signing and striping plan, a demolition and
relocation plan, plan and profile sheets, cross sections every 50 feet, and miscellaneous details for a
total of approximately 50 sheets. We will also provide an estimate of probable cost based on the plan
set and quantities on the tabulation sheet.
Table 1 —Example of Drawing Index
Sheet ( Location Title Scale
1 General Cover sheet/location map N/A
2 General Notes N/A
3 General Notes N/A
4 General Quantities and Tabulations N/A
5 General Survey Control Sheet N/A
6 General Overall Roadway Plan N/A
7 General Typical Road Sections N/A
8-10 WCR 49&WCR 22 Grading,Sediment and Erosion Control Plan 1:50
Sediment and Erosion Control Details and N/A
11 WCR 49&WCR 22 Notes
12-14 WCR 49&WCR 22 Geometric Plan 1:50
15-18 WCR 49&WCR 22 Demolition and Relocation Plan 1:50
19-20 WCR 49&WCR 22 Phasing Plan 1:100
21 General Detour Plan for WCR 22 NA
22-23 WCR 49&WCR 22 Traffic Control Plan 1:100
24.25 WCR 49&WCR 22 Jointing Plan 1:50
26-29 WCR 49&WCR 22 Centerline Plan and Profile Sheets 1:50
30-38 WCR 49&WCR 22 Cross sections 1 every 50'
39-40 WCR 49&WCR 22 Culvert Profiles 1:50
41-42 WCR 49&WCR 22 Driveway Tie-Ins Plan and Profile Sheets 1:30
43-44 WCR 49&WCR 22 Signing and Striping-Interim 1:100
45 General Pavement Markings N/A
46-50 General Road,stormwaler,and sign details and notes N/A
Task 5: Drainage and Floodplaiin Analysis
The roadway will require several drainage culverts to pass historical flows (predominately from east to
west) under the roadway. These culverts will require a hydrologic analysis to determine the design
flows and a hydraulic analysis to determine the culvert size required to pass the design storm event.
TETRA TECH 3
Proposal for WCR 49 anti 22 improvements
April 16,21114
This is critical to vertical design of the road and to ensure adequate cover is designed for the proposed
culvert crossings. No water quality features are proposed for design. We will also design driveway
culverts along WCR 22 and WCR 49.
A summary of the drainage and floodplain findings and assumptions will be provided in memo form
along with all the electronic files to document the design. The road design on WCR 22 will stop at the
floodplain boundary so as to not impact the Box Elder Creek floodplain. However, if the County needs
assistance with a submittal to the Federal Emergency Management Agency (FEMA) for a Conditional
Letter of Map Revision or any other mapping issues, Tetra Tech would be pleased to assist, but this
effort is not included in this proposed scope.
Task 6: Procurement Support
Tetra Tech will provide assistance to Weld County in identifying, evaluating, and selecting a contractor
for the construction of WCR 49 and WCR 22 improvements.
Task 7: Construction Observation
Tetra Tech will provide construction observation and materials testing for the improvements of WCR 49
and WCR 22. Based on a letter from Weld County the anticipated construction will take 12 weeks to
construct the intersection improvements. We have not estimated the time for construction due to the
design not being completed at this time. Once the design is completed, the estimated cost for
construction observation and testing may be modified and will be submitted for approval by Weld
County. Our estimate is based on observation for one full time person for these 12 weeks. The
allocated time will be spent by a Tetra Tech field representative observing and documenting
construction and performing nuclear moisture-density gauge testing on soil as well as collecting
samples for laboratory testing. The Tetra Tech field representative will also observe proof rolls and
assist in determining roll patterns. Required asphalt pavement testing along with concrete testing for
the project will be provided through a subcontractor.
Task 8: As-built Documents
Tetra Tech will prepare as-built documents for the project following completion of the construction and
rely on as-built survey information provided by a subcontractor. Documents are anticipated to include a
set of drawings "red lined" and annotated where construction differed from design, and a report
describing differences, construction reports and testing documentation, and related items.
ASSUMPTIONS
Tetra Tech made the following assumptions relative to this proposal:
• Weld County will provide survey information in electronic format acceptable to Tetra Tech. Tetra
Tech understands that Weld County uses MicroStation. Tetra Tech uses AutoCAD and will seek
assistance with transferring the data.
• Weld County will provide preliminary design work performed with the electronic file survey
deliverable.
• Weld County or the contractor will be responsible for obtaining any other Weld County and
CDOT permits that may be required to execute the work.
TETRA TECH 4
Proposal for WCR 49 and 22 Improvements
April 16,2014
• Weld County will communicate property restrictions to Tetra Tech prior to design
commencement.
• Weld County will provide design criteria for any required turn lanes including stacking and taper
lengths.
• Scope of work does not include pavement design for WCR 49.
• The intersection will not be signalized.
• Design criteria will be based upon the Weld County Engineering and Construction Criteria
manual dated April 2012.
• Weld County personnel will be available to review and comment on preliminary layouts.
• Weld County will perform all duties to obtain easements or rights-of-way as well as utility
relocations required for the project prior to construction. Assistance from Tetra Tech beyond
mapping the utilities will not be required.
• Tetra Tech will have all utilizes locate markings surveyed including all potholes and property
corners to tie-in with Weld Counties original survey.
• The road improvements do not include a culvert crossing at Box Elder Creek.
• All road improvements will be made outside of the Box Elder Creek floodplain so as to not
trigger any impact to the floodplain issues.
• Weld County will provide example traffic control plans from similar projects as a template for this
project to expedite the process.
• Weld County is in discussions with the owner of the cattle crossing to determine if it is still
needed. Our estimate is anticipating the worst case scenario for the design of a 7' by 7' a box
culvert crossing.
• Construction and oversight will last for 12 weeks. Tetra Tech will refine this estimate and
associated cost for approval by Weid County after submittal of the final design drawings.
TETRA TECH EXCLUSIONS
The following items have not been included as part of the proposal as these services have not been
specifically requested. However, Tetra Tech is available to provide the following scope items as
additional services if desired by Weld County.
• Investigation of underground utilities beyond a preliminary line locate (one call) and 20 pothole
locations
• Identification of surface utilities beyond a preliminary fine locate(one call)
• Exhibits for public meetings
• Traffic study(third party)
• Project permitting
TETRA TECH 5
Proposal for WCR 49 and 22 Improvements
April 16,2014
■ City, State or Federal review submittals or permitting
• No 404 permitting or delineation of wetlands
COST ESTIMATE AND SCHEDULE
We propose to provide the above services in accordance with the attached 2014 Schedule of Charges.
Our fee will not exceed $178,294 for engineering design services without prior approval. A summary of
anticipated fees is provided below. We estimate an additional cost of$140,749 for construction support
services. If this proposal is acceptable, Tetra Tech recommends Weld County incorporate this proposal
and cost estimate as a change order to our existing contract with Weld County for consulting services.
Table 2—Engineering Design Services
Task No. Task Description P Estimated Fee
1 Meetings, Coordination and Regulatory Support $15,047
2 Utility Mapping and Potholing $12,790
3 Road Design $102,038
4 Drainage and Floodplain Analysis $24,126
5 Geotechnical Investigation and Pavement Design $23,384
Total $178,294
Table 3—Construction Support Services
Task No. Task Description Estimated Fee
1 Procurement Support $5,824
2 Construction Oversight and Materials Testing $108,331
3 As-Built Documents $26,594
Total $140,749
Tetra Tech's staff works efficiently to protect the integrity of project budget estimates along with
minimizing client costs wherever possible. Any additional services outside of the scope of work
identified above and authorized by Weld County will be performed in accordance with our attached
schedule of fees.
We can begin work immediately upon notice to proceed given the assumptions listed above and
anticipate completing the proposed scope of work (design and construction) in 18 weeks (four months).
We understand design must be completed in early June and construction completed by the end of the
year. Tetra Tech will work with Weld County to adjust schedules as needed.
Thank you for the opportunity to provide these services. Please contact Tom Chapel
tom.chaper@tetratech.com [970.206.4237] or Dan Evans dan evansc tetratech.com [970.206.4346]
with any questions.
TETRA TECH 6
Proposal for WCR 49 and 22 Improvements
April 16,2014
Sincerely,
Tetra Tech
jf.sc::,<)
Daniel L. Evans, PE, CFM Thomas A. Chapel, PG, PE
Project Engineer Principal Engineer
Attachments: Schedule of Charges 2014
TETRA TECH 7
1
ATTACHMENT A: SCHEDULE OF CHARGES
[ii] TETRA TECH
Tetra Tech, Inc.
SCHEDULE OF CHARGES
January 2014
Our services are normally rendered on a time and expense basis according to the following
schedule.
PERSONNEL RATE
Principal 5 $245.00
Principal 4 $225.00
Principal 3 $212.00
Principal 2 $205.00
Principal 1 $200.00
Sr. Consultant 2 $192.00
Sr. Consultant 1 $185.00
Sr. Project Manager 2 $184.00
Sr. Project Manager 1 $171.00
Project Engineer/Scientist/Manager 4 $162.00
Project Engineer/Scientist/Manager 3 $150.00
Project Engineer/Scientist/Manager 2 $142.00
Project Engineer/Scientist/Manager 1 $134.00
Engineer/EIT/Scientist 3 $124.00
Engineer/EIT/Scientist 2 $113.00
Engineer/EIT/Scientist 1 $103.00
Sr. Technician $93.00
Technician 4 $84.00
Technician 3 $80.00
Technician 2 $75.00
Technician 1 $70.00
Certified Industrial Hygienist $165.00
Construction Services Manager $124.00
Sr. GIS
GIS 2 $139.00
GIS 1 $116.00
$101.00
Sr. CADD Designer $124.00
CADD Designer 3 $111.00
CADD Designer 2 $103.00
CADD Designer 1 $93.00
Project Controls Specialist 3 $142.00
Project Controls Specialist 2 $122.00
Project Controls Specialist 1 $101.00
Document Management 3 $139.00
Document Management 2 $108.00
Document Management 1 $85.00
Project Assistant $79.00
Sr.Word/Data Processor $70.00
Word/Data Processor/Project Support $67.00
Clerical $60.00
Expert Testimony 2.0 x hourly rate
Page 1 of 2
flit) TETRA TECH
Tetra Tech, Inc.
SCHEDULE OF CHARGES
January 2014
COMPANY VEHICLES AND EQUIPMENT
4-WD field vehicle $70/day& $0.75/mile
2-WD field vehicle $55/day& $0.65/mile
Field Equipment Available On Request
Health and Safety Equipment Available On Request
TECHNOLOGY FEE 5%
A technology fee of 5%will be added to labor billings to cover miscellaneous direct costs such
as reproduction equipment, postage, computers and communications.
NON-LABOR EXPENSES Cost plus 15%
Food, lodging, travel, field supplies.
OUTSIDE SERVICES Cost plus 15%
Common outside services include laboratory testing, subcontractors, equipment rental, well
construction materials, installed equipment, special insurance
Note: Tetra Tech, Inc. reserves the right to adjust these rates annually
Page 2 of 2
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B0CC STAFF USE
Date Set: Time:
BOARD OF COUNTY COMMISSIONERS
WORK SESSION COVER LETTER
Department/Office: Public Works Date: April 8, 2014
Person requesting work session: Elizabeth Relford Extension: 3748
Has your commissioner coordinator/BOCC chair approved the work session?
X Yes, commissioner coordinator
Yes, BOCC chair
Recommended length of time needed for discussion:
15 minutes 20 minutes X 30 minutes_other(list) 45 minutes would be better.
In addition to yourself and the board,please list who should attend:
Don Warden,Barb Connolly, Jay McDonald, Don Dunker, Tim Tuttle, Curtis Hall, Leon Sievers, Jackie
Hernandez-Barrow, Trevor Jiricek and Janet Carter.
Brief description of the issue: (please select one) X Informational only X Action needed
Brief description of the problem/issue:
Public Works would like to discuss two topics with the Commissioners.
1) Informational Item: CR 49 South Preliminary Design (Tetra Tech Contract).
In August of 2013, The Board approved an agreement with Tetra Tech for preliminary design, surveying,
utility mapping/potholing, and floodplain analysis. I have attached a copy the project summary, maps,
and the original contract.
2) Action Item: Design CR 22/49 Intersection Schedule
Please see the attached preliminary drawing showing the layout of WCR 22 connecting to CR 49.
Working the schedule backwards from the grant deadline date of January 2015, following are the options
Public Works believes are the most viable at this date in time:
Option 1: Finish the Design in-house. Bid the construction project in mid-August.
Option 2: Change order Tetra Tech to complete the design and bid the project end of August.
Option 3: De-obligate the grant funds
Option 4: Other options?
Since there is only a preliminary design and the final design is not yet completed as well as the short
summer construction timeframe, there is no longer enough time to bid out the design/build as a viable
option.
BOARD CHAIR USE
Results/Outcomes:
BOCC STAFF USE
Date Set: Time:
What options exist for the Board? (Include consequences,impacts,costs,etc.of options)
If Option 1 is selected the tentative schedule would be as follows:
Complete Design: August 15,2014
Advertise: Mid-August
Present/Award Bid& Sign Agreement: End of September
Start Construction: October(90 Calendar Day Project)
Complete Construction: December 31, 2014
If Option 2 is selected, the difference from Option 1 is the time schedule and cost. We could save about
2-3 months with option 2. The cost is not anticipated to be any greater than the design/build option. It
may take a couple of weeks to process the change order.
If Option 2 is selected the tentative schedule would be as follows:
Complete Design: June 1st
Advertise:Mid-June
Present/Award Bid& Sign Agreement: End of July
Start Construction: August(90 Calendar Day Project)
Complete Construction: October 31, 2014
Recommendation:
Staff recommends Option 2 in order to keep Matt moving on existing design projects, such as the CR 49
Corridor Alignment and CR 74/S14392 Intersection Design(RAMP Project).
After further consideration of the design/build, it became apparent it would follow the same schedule as
option I (designing in-house)and not really save us any time or money. Therefore, it no longer seems to
be a viable option in order to meet the grant deadline.
BOARD CHAIR USE
Results/Outcomes:
Hello