HomeMy WebLinkAbout20142176.tiff MEMORANDUM
_G O_U N T Yl? TO: Barb Connolly, Comptroller
DATE: August 8, 2014
FROM: Edna Mata, Print Shop Manager
SUBJECT: Copier for Print Shop
Purchasing opened bids on July 18, 2014 for a black & white copier/printer for Print Shop. This is a
replacement for the high-speed black & white copier/printer, which concluded its service life after just
shy of ten million copies.
The bids received were for one machine that could print 100 to 110 pages per minute OR two machines
that could print 80 to 90 copies per minute. After reviewing bids, the recommendation is for the two-
machine option. The two-machine option will extend the life of the color copiers currently owned. With
the configuration options, it is more economical to purchase these machines from two different
vendors. By purchasing from two different vendors, we can also ensure the highest amount of up time.
The print speed that would best fit the needs of the Print Shop is 95 copies per minute. Bratton's Office
Equipment was low bid in that speed category at $10,894.00 (base price). Lewan & Associates was the
next lowest bid at $12,576.00 (base price). The configuration options below have the Canon Image
RUNNER advance 8295 with the largest part of upgrades while the Xerox D-95 has minimal upgrades.
Bratton's Office Equipment Lewan&Associates
Base Model Image RUNNER advance 8295 $10,894.00 Base Model Xerox D-95 $12,576.00
Booklet finisher (O-1 PRO) $1,203.00 Standard Finisher $2,526.00
Document insertion Unit K-1 $2,679.00 High Capacity Paper Tray $2,094.00
Paper Deck C-1 $1,154.00 Bypass Tray $207.00
Professional Puncher C-1 $8,037.00
Puncher Unit BS-1 $423.00
High Durability Punch Dies for the $3,171.00
Professional Punch
Total for machine one $27,561.00 Total for machine two $17,403.00
Total for Both machines $44,964.00
Maintenance for the Canon Image RUNNER advance 8295 is $0.004 per copy, per month, and
maintenance for the Xerox D-95 is$0.0032 per copy, per month.
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