HomeMy WebLinkAbout20121321.tiff RECEIVED
MAY 1 4 2014
. 1861 WELD COUNTY
'►��r , MEMORANDUMc°MMISSIONERS
GOUNTY
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TO: Clerk to the Board DATE: May 13, 2014
FROM: Josh Holbrook, Inspection Supervisor
SUBJECT: BOCC Consent Agenda
Bid #B1200091
Doc#2012-1321
Contract Extension/Renewal for the 2014 Chipseal Oil Supply for HRP, LVR, and pavement
management program in the amount of$846,600.00.
One original Contract Extension/Renewal is attached.
cc: Jay McDonald, Janet Lundquist, Trevor Jiricek, Don Dunker
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M:'Pra,cie'AGENDA memos\AgendaSosh.docx .5-79-751 ao/a_ K32/
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BOARD OF COUNTY COMMISSIONERS
REVIEW/WORK SESSION REQUEST
RE: Weld County 2014 Chipseal Oil Supply for HRP, LVR and pavement management program.
DEPARTMENT: WELD COUNTY PUBLIC WORKS DATE: 5.9.2014
PERSON REQUESTING: Joshua Holbrook, Weld County Public Works
Brief description of the problem/issue:
The current contract for the Chipseal Oil Supply between Weld County and Cobitco, Inc. is nearing expiration.
The contract allows for yearly extensions and possible rate adjustments. Per the contract, the allowable rate
adjustments are based upon the yearly percent change (+/-) to the Denver/Boulder/Greeley Consumer Price
Index (CPI). The percent change to the CP Index is a+2.77%.
Cobitco has submitted their 2014 rate schedule for the required product, and they are not increasing the price
from 2013. The price of$2.55 per gallon of oil will remain the same. This extension would be for the final
year of a possible three year limit. Cobitco was the low bid for this material in 2012,Bid No. B 1200091.
The 2014 Budget amount for this material is$889,760.00. The total amount that will be spent in 2014 would be
$846,600.00
What options exist for the Board? (Include consequences,impacts, costs,etc. of options)
The Board may either approve or deny the contract renewal/extension.
Recommendation to the Board:
Public Works is very satisfied with this vendor's product. Based upon past experiences I am recommending
approval for the attached 2014 contract renewal and rate adjustment for Cobitco, Inc.
Approve Schedule
Recommendation Work Session Comments
Douglas Rademacher,Chair
Barbara Kirkmeyer, Pro-Tern
Sean P. Conway
Mike Freeman lnr
William F. Garcia Ut't'
Attachments. 2014 Contract Extension/Renewal
2014 Rate Schedule
CC: Jay McDonald,Public Works Director
Trevor liricek,Environmental Health and General Services Director
Janet Lundquist,Traffic Engineer
M:\Maintenance Contracts\Chip Sea1120I4\oil\chip seal oil\Renewal\WorkScssion(Work Session Request)docx
CONTRACT EXTENSION/RENEWAL
CHIPSEAL OIL
Date: 4.28.2014
Project: Supply emulsion/oil for the 2014 HRP projects and for the 2014 pavement management program.
Owner: Weld County Public Works Department,PO Box 758.Greeley,Colorado 80632
Vendor: Cobitco,Inc. 5301 Bannock St.Denver.CO 80216
The following change is hereby made to the Contract Documents:
Contract Time Extension: The original Agreement for the Chipseal oil contract is extended from June 13'", 2014 to
June 12th, 2015 as permitted by the contract. This extension will be the final year of a
possible three year contract.
Change to Original Rate Schedule: The 2013 Bid Schedule of the original contract shall be replaced by the attached
2014 Bid Schedule.
CHANGE TO CONTRACT PRICE:
The limit of$846,600.00 for this contract.
CHANGE TO CONTRACT TIME:
The Contract time will be increased by 365 calendar days.
RECOMMENDED: Q4115'
Owner Representative: Q1 ( — Date: MAY 1 9 2014
Doug Raadddeema er, (Chair)
Supervisor: /�l!' ..e— Date: `S• r Pr
Director: l Date: -5-- 4-/L/
APPROVALS:
Vendor: Cobitco,Inc. '"
By: ,, j�/Lrie4 / Date:Apr,'/ 3Q, .201?
Title: S q /e s 4Ppre t Ch 7.7774 /
aO/a-13O7 l
2014 BID SCHEDULE
MATERIAL BID FOR CHIPSEAL OIL&SHOULDER SEALCOAT SUPPLY
ITEM# ITEM QUANTITY UNIT RID PRICE CONTRACT PRICE PLANT LOCATION
TER UNTO
702.03 EMULSIFIED
ASPHALT 332,000
(CRS 2R) n Gallon i(2 55 ti .8 Y G o a ° h V e r CO
1
702.04 REMNATOR 0 Gallon
SUMMARY
MATERIAL BID FOR CHIPSEAL OIL&SHOULD SEALCOAT SUPPLY FOR 2014
Each contractor is required to submit a bid based on the listed 2014 quantities.
I certify that the above quotation is exclusive of any federal excise taxes and all other state and local
taxes.
I further certify that the items offered for intended use by Weld County will meet all specifications it has
so indicated on this bid form.
FIRM CQ &ITCQ I .
BUSINESS ADDRESS 53 0 / B a fl kt O C k S f
CITY,STATE,ZIP CODE I)e vi V e ir, CO 302 / 6
TELEPHONE NO. 30 3- 2 ! b- 8 5 !75 FAX NO. 30 3-2 7- 3 0 2'7
TAXPAYER II.D.# .S 9 ! 0 5 0 j 2 3 1
BY: ���✓i
TITLE: Sales Re ]� e_ SGbt all
DATE: Apr: / / 5 r .2
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES CERTIFICATE OF
EXEMPTION NO.98-03551;WELD COUNTY FAX NO.(970)336-7226.
Noe 1
I �
Subject: FW: 2014 Chipseal Oil Supply for HRP, LVR & pavement mgmt program - pass around
Attachments: 1385_001.pdf
From: Jennifer Fuller
Sent: Tuesday, May 13, 2014 8:56 AM
To: Francie Collins
Cc: Josh Holbrook; Jay McDonald; Janet Lundquist; Trevor Jiricek; Don Warden
Subject: RE: 2014 Chipseal Oil Supply for HRP, LVR & pavement mgmt program - pass around
Four of five BOCC approved pass-around (Conway is out until May 19). Chair was okay with sending back with
four responding. Original memo coming back to Francie through interoffice mail.
Thanks.
Jenny Fuller
:: Office Manager, Board of Weld County Commissioners::
::970.336.7204::jfuller(a)co.weld.co.us ::www.weldoov.com
:: 1150 O Street, P.O. Box 758, Greeley, Colorado 80631 ::
f YIJ
Fi !�
From: Francie Collins
Sent: Friday, May 09, 2014 10:17 AM
To: Jennifer Fuller
Cc: Josh Holbrook; Jay McDonald; Janet Lundquist; Trevor Jiricek
Subject: 2014 Chipseal Oil Supply for HRP, LVR & pavement mgmt program - pass around
Jenny,
Please submit for commissioner's review. See attached pass around.
Thank you.
Francie Collins
Weld County Public Works Department
P. O.Box 758
Greeley,CO 80632
970-304-6496,X 3763
r.:
•
MEMORANDUM
ll
G 5_,N--TO: Clerk to the Board DATE: April 9, 2013
FROM: Josh Holbrook, Inspection Supervisor
SUBJECT: BOCC Agenda
Bid NO. B1200091
Doc # 2012-1321
Attached is one Contract Extension/Renewal for the 2013 Chipseal Oil with Cobitco.
M*rancie\Agendalosh.doc,
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BOARD OF COUNTY COMMISSIONERS
REVIEW/WORK SESSION REQUEST
RE: Weld County 2013 Chipseal Oil Supply
DEPARTMENT: WELD COUNTY PUBLIC WORKS DATE: 3.28.2013
PERSON REQUESTING: Joshua Holbrook, Weld County Public Works
Brief description of the problem/issue:
The current contract for the Chipseal Oil Supply between Weld County and Cobitco, Inc. is nearing expiration.
The contract allows for yearly extensions and possible rate adjustments. Per the contract, the allowable rate
adjustments are based upon the yearly percent change (+/-) to the Denver/Boulder/Greeley Consumer Price
Index(CPI). The percent change to the CP Index between 2011 and 2012 is a+1.9%.
Cobitco has submitted their proposed 2013 rate schedule for the required product, which was a decrease of
—5.56%. Cobitco's 2012 oil price was $2.70 a ton and their 2013 price is $2.55 Tons. This extension would be
for the second year of a possible three year limit. Cobitco was the low bid for this material is 2012, Bid No.
B1200091.
The 2013 Budget amount for this material is $1,134,000.00. With the decrease in price the total amount that
will be spent in 2013 would be$1,071,000.00
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
The Board may either approve or deny the contract renewal/extension.
Recommendation to the Board:
Public Works is very satisfied with this vendor's product. Based upon past experiences I am recommending
approval for the attached 2013 contract renewal and rate adjustment for Cobitco, Inc.
Approve Schedule
Recommendation Work Session Comments
William F.Garcia,Chair C,
Douglas Rademacher, Pro-Tem
Sean P. Conway
Mike Freeman rV\F
Barbara Kirkmeyer
Attachments: 2013 Contract Extension/Renewal
2013 Rate Schedule
M-.\Maintenance Contracts\Chip Seal\2013\oil\Renewal\WorkSession(Work Session Request).docx
CONTRACT EXTENSION/RENEWAL
CHtPSF.A',glt
Date: 3.28.2013
Project: Supply emulsion/oil for the 2013 HAP projects end for the 2013 pavement management program.
Owner: Weld County Public Works Dmerunent PO Box 758.Greeley.Colorado 80632
Vendor Cobitco Inc 5301 Bannock St Denver.CO 80216
The following change is hereby made to the Contract Documents:
Contract Time Extension: The original Agreement for the Chipsed oil connect is extended from June l3a.2013 to
June 1r,2014 as permitted by the contract. This extenion will be the second year of a
possible three yen contract
Change to Original Rate Schedule: The 2012 Bid Schedule of die original contract shall be replaced by the attached
2013 Bid Schedule.
CHANGE TO CONTRACT PRICE:
The limit ofS1,071,000 for this contract.
CHANGE TO CONTRACT TIME:
The Contract time will be increased by 365 calendar days.
RECOMMENDED:
APR 1 5 2043
Owner Rgxeaa alive: Date:
Wil am F. c'a 'hair)
Supervisor C--- Date: 32k i3
Director: 1 i.-7/ Ai Date:3474Z
APPROVALS:
Vendor. CobOitcoo Inc
By: -ed rtel.. jhi .m ."fel L Date: 03-.2 B -/3
Tide: So /Cc /\ 'pi'r SChla Tr VP
•
DID SCHEDULE
MATERIAL BID FOR CHIPS I OIL&SHO 1 D x AL OAT 1PP Y FOR 01
17Ella ITEM OUANITa MEL =Ma JONIAArr rata PLANTL0CAT14B
PER UNIT
N2.03 EMULSIFIED
ASPHALT 420,000 CNbn 4 ,z sS /r 07/
! /I O0 J A. D°
(CRS-2R) IJE'hver U/
702.04 RFJVINATOR 0 Callon
SUMMARY
MATERIAL BID FOR HIPS AL OI HO H D c AL OAT IPPLY FOR 201
Each contractor is required to submit a bid based on the listed 2013 quantities.
I certify that the above quotation is exclusive of any federal excise taxes and all other state and local
taxes.
I further certify that the items offered for intended use by Weld County will meet all specifications it has
so indicated on this bid form.
FIRM C O R I 1 C O Ir. ..(,
BUSINESS ADDRESS S A D I B a ki vi r C k
CITY,STATE,ZIP CODE l 1 C'' 67 I/P{l' C D 802 /
TELEPHONE NO. 303 %2 %-2575 FAX NO. 303 -.297- 302)
TAXPAYER I.D.# 24 - o s n y 2 :3 7
BY:
TITLE: ,/JJ�O t c /("C �l I- t S r y 7La /, r
//1 DATE: 4kch /Y / 201 3
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES CERTIFICATE OF
EXEMPTION NO.98-03551;WELD COUNTY FAX NO.(970)336-7226.
Page 1
�►�►.`<< � - MEMORANDUM
O uN_ TO: Clerk to the Board DATE: June 19,2012
FROM: Neal Bowers,Public Works Department
SUBJECT: Consent BOCC Agenda
RE: Bid No.B 1200091
Agreement with COBITCO, Inc., Material Bid for Chipseal Oil & Shoulder Sealcoat
Supply for 2012 in the amount of$202,500.
Attached are three original agreements. Please return two signed agreements to Public Works.
M:\Francie\Ag,,d,Dea,Dreher doex
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AGREEMENT
MATERIAL BTD FOR CHIPSEAL OIL& SHOULDER SEALCOAT SUPPLY FOR 2012
THIS AGREEMENT, made this 13th day of June , 2012, by and between Weld County,
Colorado, hereinafter called "Owner" and COBITCO, Inc. doing business as (an individual, ) or (a
partnership,) or (a corporation) hereinafter called "Contractor".
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:
1. The Contractor will commence and complete the following: MATERIAL BID FOR
CHIPSEAL OIL & SHOULDER SEALCOAT SUPPLY FOR 2012 described in the
Invitation for Bids,Bid No. B1200091
2. The Contractor will furnish all of the material, supplies, tools, equipment, labor and other
services necessary for the completion of the Project described herein.
3. The Contractor will commence the work required by the Contract Documents within ten
(10) calendar days after the date of the Notice to Proceed and will commence to supply
MATERIAL BID FOR CHIPSEAL OIL & SHOULDER SEALCOAT SUPPLY FOR
2012 as specified by the Contract Documents.
4. The Contractor agrees to perform all of the Work described in the Contract Documents
and comply with the terms as shown in the Bid Schedule.
5. The term "Contract Documents" means and includes the following:
(A) Invitation for Bids
(B) Bid Proposal
(C) Bid Schedule
(D) Summary
(E) Receipt of Addenda
(F) Bid Bond
(G) W-9, Request for Taxpayer Identification Number and Certification
(H) Statement of Qualifications and Subcontractors
(I) Anti-Collusion Affidavit
(J) Notice of Awards
(K) Agreement
(L) Performance Bond
(M) Labor& Materials Payment Bond
(N) Change Order
(O) Contract Extension/Renewal
(P) Lien Waiver
(Q) Final Lien Waiver
(R) Project Special Provisions
(S) General Conditions and Information
(T) Revision of Section 105, Claims for Contract Adjustment
(U) Section 702.03 Emulsified Asphalts
(V) Revision of Section 702.04 Rejuvenating Agents
Page 27
No. , dated , 20
No. . dated ,20
6. The Owner will pay to the Contractor in the manner and at such times as set forth by the
Contract Documents,or otherwise agreed upon in writing.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors,and assigns.
8. Contract Appropriations: The Owner hereby states and affirms that the amount of money
appropriated for this Contract is equal to or in excess of the Contract amount. No change
order to this Contract requiring additional compensable work to be performed, which
work causes the aggregate amount payable under the Contract to exceed the amount
appropriated for the original Contract shall be issued by the Owner unless the Owner
assures the Contractor, in writing, that lawful appropriations to cover the costs of the
additional work has been made or unless such work is covered under a remedy-granting
provision contained in the Contract.
Page 28
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in three (3)copies each of which shall be deemed an original on the
date first above written.
ORDERED BY: ACCEPTED BY:
THE BOARD OF WELD COUNTY CONTRACTOR
COMMISSIONERS
BY BY 7/16-i4.-t. 6 ///NAME William F. Garcia NAME Thomas G. Morgan
(Please Type)
TITLE Chair Pro—Tem TITLE Vice President
Date JUN 2 5 2012 ADDRESS
r4lig ia% 5301 Bannock Street
tell="
Denver, CO 80216
1961 r ty�', '-
(SEAL) e, (SEAL)
2!n,fy
wrompie _—
ATTEST: I • ATTEST:
Weld County Clerk to the Board D,p Jim ( A Q, L-
� o_ _,.A,t,
BY BY Deborah A. Carpenter
Deputy Clerk to th oar(' (Please Type)
TITLE Secretary/Treasurer
M:\Maintenance Contracts\Chip Sco@012\Material Bid for Chipseal&Shoulder sealcoat Supply for 2012 docx
Page 29
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�861 MEMORANDUM
TO: Pat Persichino DATE: May 23, 2012
I G �-N T Y Director of Public Works
FROM: Neal Bowers
Pavement Management Supervisor
SUBJECT: Recommendation of"2012 Chipseal Oil Supply" Vendor
Bid Request No. B1200091
On May 22, 2012 one bid was open for the 2012 Material Supply for Chipseal Oil and Shoulder Sealcoat.
VENDOR PRICE PER UINT TOTAL
(75,000 gals)
COBITCO, INC $2.70 $202,500
5301 Bannock St. (Delivered)
Denver CO 80216
The Public Works Department recommends the bid be awarded to Cobitco, Inc in the amount of$202,500.
Cobitco, Inc was the supplier of Chipseal Oil to Weld County last year with satisfactory results.
2012-i3.1
- ( 3 - 1 -), >%GwO6, (6.
1861 �✓ WELD COUNTY PURCHASING
S r� 1150 O Street Room 107, Greeley CO 80631
E-Mail: mwaltersco.weld.co.us
E-mail: reverettco.weld.co.us
— G p u N T vt Phone: (970) 356-4000, Ext 4222 or 4223
Fax: (970) 336-7226
DATE OF BID: MAY 22ND , 2012
REQUEST FOR: CHIPSEAL OIL & SHOULDER SEALCOAT
DEPARTMENT: PUBLIC WORKS DEPT
BID NO: #B1200091
PRESENT DATE: MAY 30TH, 2012
APPROVAL DATE: JUNE 13TH, 2012
CONTRACT: 1 YEAR - RENEWABLE UP TO TWO (2) ADDITIONAL YEARS
VENDOR PRICE PER TOTAL
UNIT
(75,000 gals)
COBITCO, INC $2.70 $202,500
5301 Bannock St. (Plant Location- Denver)
Denver CO 80216
*Bid is being reviewed by dept.
2012-1321
FG 006
5 - 30 -
Bid No. B1200091 DATE: May 2, 2012
BOARD OF COUNTY COMMISSIONERS OF THE
COUNTY OF WELD, STATE OF COLORADO,
BY AND THROUGH ITS DIRECTOR OF ADMINISTRATIVE SERVICES
The project, in general consists of manufacture and delivery of specified chip seal oil & shoulder seal coat
material supply for the 2012 construction season. The contract is a one year commitment with the option of
renewal for up to two (2)years. The material approximation of quantities is as listed on Page 11,Bid
Schedule.
THIS DOCUMENT CONTAINS GENERAL INFORMATION FOR THE PURCHASING PROCESS OF WELD
COUNTY GOVERNMENT. ALL ITEMS MAY NOT BE APPLICABLE. ACTUAL BID SPECIFICATIONS
WILL BE FOUND ON PAGES 6-9.
I. NOTICE TO BIDDERS
A. The Board of County Commissioners of the County of Weld, State of Colorado, by and through its
Director of Finance& Administrative Services, wishes to purchase the following:
MATERIAL BID FOR CHIPSEAL OIL & SHOULD SEALCOAT SUPPLY FOR 2012
The entire document may be viewed and/or downloaded on or after May 2, 2012, from the
Weld County website at www.co.weld.co.us,see Purchasing under Current Request for Bids.
B. Bids for the above stated merchandise, equipment, and/or services will be received at the office of
the Weld County Purchasing Department, located at 1150 O Street, Greeley, Colorado, 80631 until:
TUESDAY, MAY, 22, 2012 (a, 10:00 AM (WELD COUNTY PURCHASING TIME
CLOCK).
II. INVITATION TO BID
A. The Board of County Commissioners of the County of Weld, State of Colorado, by and through its
Director of Administrative Services, requests bids for the purchase of the above-listed
merchandise, equipment, and/or services.
B. Said merchandise and/or equipment shall be delivered as specified in the contract technical
provision and or appendix.
C. Bids shall include any and all charges for freight, delivery, containers, packaging, less all taxes and
discounts, and shall, in every way, be the total net price which the bidder will expect the Board of
County Commissioners of Weld County to pay if awarded the bid.
D. Bids may be mailed, faxed, or emailed.
If mailed, bids should be in put in a sealed envelope that has the bid number and title of the bid typed or
printed in plain sight. One original and one copy of the Bid must be submitted at the time of the bid opening. One
complete bid document, which will be the only official copy of the bid, shall be filed at the purchasing department.
After certification of the bid, by purchasing, the other copy will be sent to the applicable department(s) for review.
The mailing address is: Weld County Purchasing, 1 150 "O" Street, P O Box 758, Greeley CO 80632. Bids may be
faxed to 970-336-7226 attention purchasing; and the vendor must include the following statement on the facsimile,
BID PROPOSAL
MATERIAL BID FOR CHIPSEAL OIL & SHOULD SEALCOAT SUPPLY FOR 2012
Preparation of the Bid: Bidders are required to use the Proposal Forms which are included in this package and on
the basis indicated in the Bid Forms. The Bid Proposal must be filled out completely, in detail, in ink and signed by
the Bidder. Bids by partnerships must be executed in the partnership name and signed by a partner. His title must
appear under his signature and the official address of the partnership must be shown below the signature. Bids by
corporations must be executed in the corporate name by the president or a vice president (or other corporate officer
accompanied by evidence of authority to sign) and the corporate seal shall be affixed and attested by the secretary or
an assistant secretary. The corporate address and state of incorporation shall be shown below the signature. Names
of all persons signing must be printed below their signatures. A power of attorney must accompany the signature of
anyone not otherwise authorized to bind the Bidder.
BID SCHEDULE
ITEM d ITEM QUANTITY UNIT RID PRICE CONTRACT PRICE PLANT LOCATION
PER UNIT
702.03 EMULSIFIED
ASPHALT Gallon
(CRS-2R) 75000
REJVINATOR
702.04 0 Gallon
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