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RESOLUTION
RE: APPROVE RELOCATION AGREEMENT FOR INTERSECTION OF COUNTY
ROADS 44 AND 49 AND AUTHORIZE CHAIR TO SIGN - PUBLIC SERVICE
COMPANY OF COLORADO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Relocation Agreement for the
Intersection of County Roads 44 and 49 between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Public Works, and Public Service Company of Colorado, commencing upon full execution of
signatures, and ending on or before October 18, 2014, with further terms and conditions being as
stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Relocation Agreement for the Intersection of County Roads 44 and 49
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Works, and Public Service
Company of Colorado be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
CSA -PW L Tai, RW,w ILO
5/to/ref
2014-1235
EG0070
O
RELOCATION AGREEMENT FOR INTERSECTION OF COUNTY ROADS 44 AND 49- PUBLIC
SERVICE COMPANY OF COLORADO
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 16th day of April, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: G� , ,,/�to; `
dim, �i f1 .aC r.c Dougla adema her, Chair
Weld County Clerk to the Board +.
a XCUSED
�= •rbara Kirkme , Pro-Tem
BY. ��. e , l.c
D: uty Clerk to the B. i ' ( thit IVLJ
pan P. Conway cp
O ORM: � ' N. ` 1 (\ �,, n 2
Mike Freema
ounty Attomey
2i
William . Garcia
Date of signature: 5151i4
2014-1235
EG0070
BOARD OF COUNTY COMMISSIONERS •
PASS-AROUND REVIEW/WORK SESSION REQUEST
RE: WCR 49/44 Intersection Project,Required Overhead Power Line/Pole Relocation
DEPARTMENT: Public Works DATE: 02/10/14
PERSON REQUESTING: R. White,W. Howard,Public Works, S. Arries,Assistant County Attorney
Brief description of the problem/issue:
The WCR 49/44 Intersection Project involves re-alignment of an offset intersection. This project is funded by
the County and CDOT funding. During design, several utility conflicts were identified including the need to
relocate existing Public Service Company & Xcel overhead transmission & distribution lines and poles to
outside the new ROW. Weld County will need to enter into a relocation agreement with Public Service
Company and Xcel Energy. The overhead power lines are currently in an easement just outside the current
WCR 44 right-of-way. The County will need to acquire a new easement for the relocated facilities. Weld
County is also required to pay all costs associated with the pole relocation work estimated by Xcel at $240,000
for the transmission line and poles, and possibly an additional $5,000 to $10,000 for a temporary construction
easement. There will also be a cost of $40,000 for the distribution line relocation work. Xcel/PSCo will
perform the relocation work. Although the transmission lines and distribution lines are on the same poles, they
are managed by two different divisions so separate agreements are required. The details of the agreement
negotiations can be discussed at the worksession. When the project was scoped, the County was not aware that
high voltage transmission lines were co-located on the old wooden poles. The original project budget assumed
utility relocation costs would be just $75,000. The project budget may need to be supplemented pending
determination of other construction cost savings. (please see attached cost estimates and roadway plan sheets)
What options exist for the Board? (Include consequences,impacts,costs,etc.of options)
This is an information item to let the Board know that there is a need to execute the forthcoming agreements
which will require payment in the estimated amounts to Public Service Co. and Xcel Energy so that the
relocation work can be scheduled and won't hold up construction of this project.
Recommendation: Authorize staff to continue to coordinate with PSCo. & Xcel re: the execution of the
agreements.
Approve Schedule
Recommendation Work Session Other/Comments:
Douglas Rademacher,Chair
Barbara Kirkmeyer,Pro-Tern
Sean F.Conway
Mike Freeman w,e
William F.Garcia LA,/6
M/Strategic Corridor/WCR 49 and WCR 44 Int/Utility coord pions&info/WCIt 49_44 PSC°passArnd 02-24-14.doc.
4/05 File With Document#: 151146&151148
Investigation#: 2013-052 Agent: Swinart
RELOCATION AGREEMENT
This agreement is made and entered into this //O day of tf7l 2014, by and between THE COUNTY OF
WELD, a political subdivision of the State of Colorado, by and through the Board of County Commissioners
of the County of Weld, at P.O. Box 758, 1150 O Street, Greeley, CO 80632 (hereinafter called "County"),
and Public Service Company of Colorado, a Colorado corporation, (hereinafter referred to as "PSCo"), and
concerns the relocation and/or modification of Box Elder 44kv, as found in PSCo's express recorded private
easement located within Section 18, Township 4 North, Range 64 West and Section 13, Township 4 North
Range 65 West Weld County, State of Colorado.
STATEMENT OF WORK
In order to accommodate the reconfiguring of the intersection of Weld County Road 44 and Weld County
Road 49, at the sole expense of Weld County, PSCo shall furnish or cause to be furnished all equipment,
labor, and materials necessary to relocate 9 transmission poles, wires and related facilities and
appurtenances, located on the North side of said Weld County Road 44, approximately % mile on each
side of said Weld County Road 49 as depicted on Exhibit A attached hereto and incorporated herein. This
work is referred to as the"Project."
COMPENSATION
Weld County shall compensate PSCo for all costs of the Project, including, but not limited to, the cost of
engineering the Project, the cost of labor, materials, and any other losses which may be suffered by PSCo to
the extent that those losses are a direct or proximate result of the work specified herein, and not the result of
PSCo's negligence. Weld County shall cooperate with PSCo to avoid any loss of revenue to PSCo. The
estimated cost of the Project is $240,000.00, as more fully set forth on Exhibit B attached hereto and
incorporated herein. The estimated cost of $240,000.00 is due upon execution of this agreement, and
shall be paid to PSCo before commencement of the Project. Necessary changes in the scope of the
Project will result in a difference between the estimate and the actual cost of the Project which shall be
paid as set forth below
PSCo shall account for costs, using PSCo's method of charging costs of jobs as approved by the
Colorado Public Utilities Commission (PUC). Upon completion of the work, PSCo shall provide a
"Statement of Charges" to Weld County, which will contain an itemization of all actual costs charged to
the Project. If the total cost of the construction is less than the estimated amount for the Project, the
balance shall be returned to Weld County on or before one hundred twenty (120) days following
completion of the work.
If the total cost of the construction exceeds the estimated amount for the Project, Weld County agrees to
compensate PSCo for the excess amount. Full payment by Weld County for the Project shall be made
within thirty(30) working days upon receipt of the "Statement of Charges."
In the event Weld County abandons its plan for the Project, for any reason whatsoever, this agreement
shall terminate. Upon termination, Weld County shall reimburse PSCo for any and all expenses incurred
by PSCo pursuant to this agreement, including site cleanup and any necessary restoration of PSCo's
facilities and right-of-way. PSCo shall provide a "Statement of Charges" to Weld County, which will
contain an itemization of all actual costs incurred due to the termination. The same provisions above shall
apply if the total cost is less than or exceeds the estimated amount for the Project.
PERFORMANCE OF WORK
In consideration of the compensation referred to above, PSCo and Weld County mutually agree to
the following: PSCo shall complete the Project in a safe, efficient, and economical manner as conditions
permit, giving due regard to soil and weather conditions, and other matters affecting the construction
aoiq-1235
which are beyond the reasonable control of PSCo. PSCo shall complete the Project on or before October
18, 2014.
Weld County shall prepare certified legal descriptions and drawings as deemed necessary by PSCo for
easement(s) for the new facilities throughout the entire area of Weld County's property or adjacent
property as needed. , Weld County shall, at its sole expense, acquire the easements required by PSCo,
and shall either enter into agreements with the current owners of the easements whereby they will transfer
the easements directly to PSCo in the form shown on Exhibit C, (a copy of which is attached hereto and
made a part hereof by this reference), or will condemn said property and transfer said easements to PSCo.
PSCo and Weld County shall coordinate their work in order to avoid conflict with any other contractors
who may be working in the immediate area. Weld County agrees that no construction will interfere with or
detour the progress of the Project.
Weld County shall obtain such permission and permits as may be necessary to accomplish the Project.
Weld County agrees and understands that PSCo has constructed electric transmission, distribution, or
related facilities within its private easement and Weld County has been fully advised by PSCo that such
electric facilities may now transmit and may continue to transmit electric current at significant voltages, and
that the conductors on electric lines may not be insulated. During construction , Weld County shall advise
all of its employees, agents, contractors, and other persons who enter upon the PSCo's private easement
pursuant to the provisions of this agreement, of the existence and nature of such electric facilities and the
potential danger and risk involved.
As used in this agreement, the term "Claims" means (1 ) losses, liabilities, and expenses of any sort, including
attorneys' fees; (2) fines and penalties; (3) environmental costs, including , but not limited to, investigation ,
removal, remedial, and restoration costs, and consultant and other fees and expenses; and (4) any and
all other costs or expenses.
As used in this agreement, the term "Injury" means (1 ) death, personal injury, or property damage; (2) loss
of profits or other economic injury; (3) disease or actual or threatened health effect; and (4) any
consequential or other damages.
To the extent permitted by law, Weld County covenants and agrees to at all times protect, indemnify, hold
harmless, and defend PSCo, its directors, officers, agents, employees, successors, assigns, parents,
subsidiaries, and affiliates from and against any and all Claims the County, its contractors, subcontractors
or its or their employees arising from, alleged to arise from, or related to any Injury allegedly or actually
incurred during the Project, imposed as a result of, arising from , or related to Weld County's presence at
the PSCo private easement areas as a result of or related to this agreement.
Weld County's duty to protect, indemnify, hold harmless, and defend hereunder shall apply to any and all
Claims and Injury, including, but not limited to:
Claims asserted by any person or entity, including, but not limited to, employees of Weld County or
its contractors, subcontractors, or their employees;
Claims arising or alleged to be arising in any way out of the existence at or near the
Easement Area due to this agreement; or
Claims arising from, or alleged to be arising in any way from, the acts or omissions of Weld County,
its sublessees, invitees, agents, or employees.
By agreeing to indemnification hereunder, Weld County does not waive any provisions of the Colorado
Governmental Immunity Act.
This agreement may be executed in two original counterparts, each of which shall be deemed an original
of this instrument.
2 of
This agreement shall inure to the benefit of and be binding upon the successors and assigns of the
parties hereto as allowed herein.
IN WITNESS WHEREOF, this instrument has been executed the day and year first above written.
PUBLIC SERVICE COMPANY OF COLORADO
By: InV� V1�
John D.'i upo
Sr. M:n-.er, Sit g a d Land Rights
Xcel a :rgy Se --, Inc.
As aut rized Agent for Public
Agreed to and accepted by Weld County this 16th day of April, 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
J a c&A 4flees
Douglat Rademacher, Chair APR 1 6 2014 1 A
do•� Qt
ATTEST: / � 361 1 t � ' ' NU
natWel/wila
unty Clerk to the Board �%i•i ! \ e
By:
Deputy Jerk to the oard
1150 O Street
P.O. Box 758
Greeley, CO. 80632
970-336-7215
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EXHIBIT
C
After recording, return to:
Public Service Company of Colorado
Attn:
DIVISION ROW AGENT DOC. NO.
LOCATION DESCRIPTION AUTHOR PLAT/GRID NO.
AUTHOR ADDRESS WO/JO/CREG NO.
EASEMENT
a ("Grantor"), for good and valuable
consideration the receipt and adequacy of which is acknowledged, hereby grants, sells and conveys to
PUBLIC SERVICE COMPANY OF COLORADO, a Colorado corporation, with an address of 1800
Larimer Street, Attention: Siting and Land Rights, Denver, Colorado 80202 (the "Company"), a perpetual
non-exclusive easement for the transmission and distribution of electricity and related communication
signals on, over, under, and across the following described premises:
SEE EXHIBIT A ATTACHED HERETO AND INCORPORATED
HEREIN BY THIS REFERENCE (the "Easement Area"),
Together with the full right and authority in the Company and its agents, employees and contractors to: ( 1 )
enter the Easement Area at all times to survey, mark and sign the Easement Area or the Facilities (as
defined below), and to construct, install, operate, repair, remove, replace, reconstruct, alter, relocate, patrol,
inspect, improve, enlarge, remove, and maintain electric transmission and distribution lines and related
communication facilities, including towers, poles, and other supports; together with braces, guys, anchors,
cross-arms, cables, conduits, wires, conductors, manholes, transformers, and other fixtures, devices, and
appurtenances used or useful in connection therewith (collectively the "Facilities"); (2) cut, remove, prune
or otherwise control, all trees, brush, and other vegetation on or overhanging the Easement Area; and (3)
use the Easement Area for reasonable access for personnel, equipment and vehicles to and from the
Facilities.
No temporary or permanent wells, buildings, or structures (including without limitation mobile homes or
trailers) shall be placed or permitted to remain on, under, or over the Easement Area by Grantor. No other
objects shall be erected, placed, or permitted to remain on, under, or over the Easement Area by Grantor,
including trees, shrubs and fences, that may interfere with the Facilities or interfere with the exercise of
any of the rights granted pursuant to this Easement (this "Easement").
Subject to the restrictions and limitations set forth herein, Grantor reserves the right to use the Easement
Area for any purpose that does not interfere with, endanger the Facilities, or interfere with the Company's
use of the Easement Area as provided for herein.
Non-use or a limited use of the Easement Area shall not prevent the Company from thereafter making use
of the Easement Area to the full extent authorized. Following completion of construction or renovation of
its Facilities on the Easement Area, the Company shall restore the surface of the Easement Area to as near
a condition as existed prior to such work as is reasonably practicable, taking into account, among other
things, the existence of the Facilities and the restrictions stated herein, including prohibitions or limitations
on structures, trees, shrubs, and other objects.
No amendment, modification or supplement of this Easement shall be binding on the Company unless
made in writing and executed by an authorized representative of the Company. No waiver by the
Company of any provision hereof shall be deemed to have been made unless made in writing and signed by
an authorized representative of the Company. No delay or omission in the exercise of any right or remedy
accruing to the Company upon any breach shall impair such right or remedy or be construed as a waiver of
any such breach or of a subsequent breach of the same or any other term, covenant or condition herein
contained.
The provisions of this Easement shall run with the land, and shall be binding on and burden the Easement
Area and shall be binding upon and shall inure to the benefit of all persons claiming an interest in the
Easement Area, or any portion thereof, through the parties hereto, including the heirs, executors, personal
representatives, successors, and assigns of the parties. "Grantor" shall include the singular, plural,
feminine, masculine and neuter.
Grantor warrants and represents that Grantor is the owner of the Easement Area and has the right to grant
the easement and rights contained herein. This grant is binding on Grantor, is not conditioned upon
obtaining consent from any third parties, and is not subject to any mortgages or liens, except those for
which Grantor has provided the Company with a consent and subordination agreement.
This Easement incorporates all agreements between the parties as to the subject matter of this Easement
and no prior representations or statements, verbal or written, shall modify or supplement the terms of this
Easement. This Easement consists of the document entitled "Easement" and an Exhibit containing a legal
description and a sketch depicting the legal description if referenced above or attached hereto. No other
exhibit, addendum, schedule or other attachment (collectively "Addendum") is authorized by the Company,
and no Addendum shall be effective and binding upon the Company unless executed by an authorized
representative of the Company.
Executed and delivered this day of , 201 _.
GRANTOR:
By:
Title:
STATE OF )
)ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of , 201_ b
g g g _ by
as of
, a
Witness my hand and official seal
My Commission Expires:
Notary Public
tb.us.5160226.02
Esther Gesick Xce/Energy°
From: Stephanie Arries Michael E.Diehl
Sent: Tuesday, April 15, 2014 3:05 PM Manager,Siting and Land Rights
To: Esther Gesick
Subject: FW: Agreement 1800 La rimer Street,Suite 400
Denver,CO 80202
p: 303.571.7260
f: 303.294.2088
Please include this email string with the Xcel Agreem xcelenergy.com michaeldiehl®xcelenergy.com
Stephanie L. Arries
Assistant Weld County Attorney
Tel: 970-356-4000 ext 4394
Fax: 970-352-0242
Email: sarries@co.weld.co.us
STATEMENT OF CONFIDENTIALITY & DISCLAIMER: The information contained in this email message is
attorney privileged and confidential, intended only for the use of the individual or entity
named above. If the reader of this message is not the intended recipient, you are hereby
notified that any dissemination, distribution or copy of this email is strictly prohibited.
If you have received this email in error, please notify us immediately by replying and delete
the message. Thank you.
Original Message
From: Diehl, Michael E [mailto:Michael.Diehl@XCELENERGY.COM]
Sent: Tuesday, April 15, 2014 2:32 PM
To: Stencel, Julie A
Cc: Stephanie Arries; Swinhart, Harry M
Subject: Re: Agreement
Stephanie,
If you could get your Board to sign two copies and send me both with the check, I will get
both signed and one back to you. We will immediately order materials and finally get this
ball rolling in earnest. Thank you very much.
Sent from my iPhone
On Apr 15, 2014, at 2:26 PM, "Stencel, Julie A"
<Julie.A.Stencel@xcelenergy.com<mailto:Julie.A.Stencel@xcelenergy.com» wrote:
Stephanie,
My clients handle execution. I am traveling tomorrow so please, please, send nothing to me -
as I am out the balance of the week and do not want to hold up what you all arrange. PSCo
typically signs once the jurisdiction approves and executes. If you and Mike want to do it
differently, that would be up to the business client. I think if Weld Co., approves,
executes and send with the check, PSCo would execute - send you back a copy and proceed to
order the equipment. That's my thought.
You are clear to discuss this directly with Mike or Harry who are copied on this transmittal.
Thanks
Julie
Julie A. Stencel
1
Assistant General Counsel
Xcel Energy I Responsible By Nature
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From: Stephanie Arries [mailto:sarries@co.weld.co.us]
Sent: Tuesday, April 15, 2014 11:55 AM
To: Stencel, Julie A
Subject: RE: Agreement
Thank you, Julie! ! !
- it is on our agenda and the check for $240,00 has been cut so we will overnight to you
after execution tomorrow - Any chance it will be signed by your folks today??
Stephanie L. Arries
Assistant Weld County Attorney
1150 "0" Street
P.O. Box 758
Greeley, Colorado 80632
Tel: 970-356-4000 ext 4394
Fax: 970-352-0242
Email: sarries@co.weld.co.us<mailto:sarries@co.weld.co.us>
<image001.jpg>
STATEMENT OF CONFIDENTIALITY & DISCLAIMER: The information contained in this email message is
attorney privileged and confidential, intended only for the use of the individual or entity
named above. If the reader of this message is not the intended recipient, you are hereby
notified that any dissemination, distribution or copy of this email is strictly prohibited.
If you have received this email in error, please notify us immediately by replying and delete
the message. Thank you.
From: Stencel, Julie A [mailto:Julie.A.Stencel@xcelenergy.com]
Sent: Tuesday, April 15, 2014 11:51 AM
To: Stephanie Arries
Subject: RE: Agreement
My group has confirmed this looks good.
2
Julie A. Stencel
Assistant General Counsel
Xcel Energy I Responsible By Nature
XCELENERGY.COM<http://www.xcelenergy.com/>
Please consider the environment before printing this e-mail
This email is covered by the Electronic Communications Privacy Act, 18 USC Sections 2510-
2521. This email, and any attachments, may contain confidential, private and/or privileged
material for the sole use of the intended recipient(s). Any review, use, distribution or
disclosure by others is strictly prohibited. If you are not the intended recipient (or
authorized to receive for the recipient), please contact the sender by reply mail and delete
all copies of this message and any attachments.
From: Stephanie Arries [mailto:sarries@co.weld.co.us]
Sent: Tuesday, April 15, 2014 11:47 AM
To: Stencel, Julie A
Subject: Agreement
The package of documents without the 4th page of the Agreement's (drawings), has been sent to
the Clerk to the Board for inclusion in tomorrow's agenda - That is what they will sign,
unless I hear otherwise from you - If your company signs today, it would be great if the
signature page could be scanned and sent to me today.
Also, I heard from the clerk that she added the street address (1150 "0" Street) under the
Board's signature block.
Stephanie L. Arries
Assistant Weld County Attorney
1150 "0" Street
P.O. Box 758
Greeley, Colorado 80632
Tel: 970-356-4000 ext 4394
Fax: 970-352-0242
Email: sarries@co.weld.co.us<mailto:sarries@co.weld.co.us>
<imag e001.jpg>
STATEMENT OF CONFIDENTIALITY & DISCLAIMER: The information contained in this email message is
attorney privileged and confidential, intended only for the use of the individual or entity
named above. If the reader of this message is not the intended recipient, you are hereby
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If you have received this email in error, please notify us immediately by replying and delete
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3
Hello