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Home My WebLink About20150265.tiff WELD COUNTY FEDERAL MINERAL LEASE DISTRICT October 13, 2014 Those Present: Mike Freeman Travis DePorter Bruce White Donald Warden, Weld County Budget Director Bob Choate, Assistant Weld County Attorney Janet Lundquist, Public Works Mark Thomas, Weld County Environmental Health CALL TO ORDER: Mike Freeman, President, called the meeting to order at 3:05 p.m. APPROVE MINUTES OF JULY 7, 2014: By motion duly made and seconded, the minutes of July 7, 2014, were approved unanimously. APPROVE PAYMENTS: Donald Warden, Weld County Budget Director, presented the payment of$50,000 to the Weld County Department of Public Health and Environment, for approval. He stated this is the third year of the project for the water testing equipment. By motion duly made and seconded, the payment of$50,000 to the Weld County Department of Public Health and Environment was approved. Mr. Warden also presented the payment of$1,166,800 to the Weld County Department of Public Works for approval. Janet Lundquist reviewed the list of completed projects, which exceeds that amount. By motion duly made and seconded, the payment of$1,166,800 to the Weld County Department of Public Works was approved. Mr. Warden presented a bill from Anderson and Whitney, Certified Public Accountants, in the amount of$3,000 for approval. He stated this is for the 2013 audit. By motion duly made and seconded, the payment was approved. NEW BUSINESS: Review 2013 Audit: Mr. Warden stated Anderson and Whitney, Certified Public Accountants, conducted the audit as of December 31, 2013, and no exceptions were found. He stated all funds were in compliance and recommended the Board accept the audit as presented. By motion duly made and seconded, the audit was accepted as presented. Budget Hearing for 2015 Budget: Mr. Warden stated this is a Public Hearing which was duly noticed. He presented the 2015 budget, with Revenues for 2015 of $1,465,000 plus and • l bm/nu/v cII +w /-19 -.34452015-0265 .57) 01310 estimated $10,000 in interest. He stated Board policy is to spend money one year in arrears, in order to know the exact amount awarded. He stated Contract Payments are listed at $1,475,000, with $50,000 committed to the Weld County Department of Public Health and Environment for the water testing program; leaving $1,425,000 for the Weld County Department of Public Works. No public comments were received. By motion duly made and seconded, the Resolution to adopt the 2015 Budget was approved as presented. Mr. Warden presented a Resolution to Appropriate Sums of Money, in the amount of $1,478,600. By motion duly made and seconded, the Resolution was approved as presented. Consider 2015 Requests for Proposal: Mr. Warden recommended the Weld County Department of Public Health and Environment be awarded $50,000 for the continuation of the water testing program; and the Weld County Department of Public Works be awarded $1,425,000. He stated the list of Haul Route Program (HRP) roads submitted by the Department exceeds that amount; however, the Department will use up to that amount, with the County paying the balance. On motion duly made and seconded, the Requests for Proposal for the Weld County Department of Public Health and Environment be awarded $50,000 for the continuation of the water testing program; and the Weld County Department of Public Works be awarded $1,425,000 was approved as presented. OTHER BUSINESS: The Board set the next meeting to be held Monday, January 12, 2015. ADJOURN: Chairman Freeman adjourned the meeting at 3:45 p.m. The above and foregoing minutes were presented for approval on the 12th day of January, 2015. �M R Mike Freeman, President 1 8 6 I - 2 0 I I PUBLIC WORKS DEPARTMENT 1111 H STREET J ,- P.O. BOX 758 /► �.� GREELEY,COLORADO 80632 W E L O N T Y WEBSITE:WWW.CO.WELD.CO.US U PHONE(970)304-6496 FAX: (970)304-6497 October 13, 2014 Weld County Federal Mineral Lease District Board 1150 0 Street Greeley, CO,80632 Dear Weld County Federal Mineral Lease District Board: Weld County Public Works maintains over 2,300 miles of gravel roadways and 800 miles of paved roadways in unincorporated Weld County. Due to increased production of oil and gas wells and industry support services, numerous county roadways have been negatively impacted. Due to increased traffic volumes many roadways are now meeting triggers for improvement and have developed structural stability issues due to heavy truck traffic. As a result of the dynamic nature of the oil & gas industry many roads have a fluctuation of traffic volumes and need improvements although those traffic volumes may reduce over time. However, they still have structural stability problems and create colossal maintenance demands. To mitigate the issues created by the Oil & Gas Industry and its support services, Weld County Public Works has developed the 2015 HRP project list attached to this letter. These roadway segments have large truck percentages, multiple citizen complaints, and significant number of permitted or producing wells. By completing the proposed project list the structural stability of the roadways will be increased and the maintenance costs will be reduced for those segments of roadways. Weld County Public Works is truly committed to progression of these projects and will use County HRP funds in addition to the Federal Mineral Lease Board funds to complete these projects. Thank you for the opportunity to utilize$1,425,000 of Mineral Lease Board funding for these important projects. If the Mineral Lease District Board has any questions about the proposed projects included with this letter or if further information is needed please feel free to contact me or my staff. Sincerely, Janet Lundquist Traffic Engineer HRP 2015 - October 13,2014 MIDesign Priority Route From To Surface Type of Improvement Miles District Year Cost Estimate . 1 WCR 50 WCR 61 US 34 Gravel CTB,Chip Seal ® 3 2015 $150,000.00 - 2 WCR 68 WCR 73 WCR 89 Gravel CTB,Full Depth Q 1 2015 $950,000.00 gi 3 WCR 47 WCR 62.25 WCR 66 Paved FDR 5" ® 1 2015 $445,000.00 © 4 WCR 90 US 85 WCR 45.5 Paved FDR 5" In 1 2015 $1,653,000.00 O 5 WCR 43 WCR 88 WCR 90 Paved FOR 5" © 1 2015 $255,000.00 11 6 CR 15 CR 72 CR 72.5 Paved FDR 5" 0.5 1 2015 $127,500.00 la© 7 WCR 19 SH 60 WCR 42 Paved FDR 5" © 2 2015 $765,000.00 0 0 I NI 0 ._WCR 59 WCR 62 WCR 388 Paved 3"Overlay ® 1 2015 $345,000.00 -_WCR 50 WCR 49 WCR 53 Chip Seal 3"Overlay(backup project) © 3 2015 $625,000.00 ._WCR 20 WCR 19 WCR 23 Chip Seal 1/2 inch Chip Seal © 3 2015 $65,000.00 ._WCR 31 WCR 22 WCR 28 Gravel Full Depth © 2 2015 $30,000.00 ._WCR 17 WCR 2 WCR 10 Gravel Full Depth fl 3 2015 $40,000.00 -_WCR 21 WCR 4 WCR 6 Gravel Full Depth fl 3 2015 $10,000.00 Totals MI r Invoice Weld County Public Works 1111 H Street Greeley, Colorado 80632 Date: October 13, 2014 To: Federal Mineral Lease Board Ship To (If different address): P.O. Box 758 Greeley, Colorado 80632 QUANTITY DESCRIPTION UNIT PRICE TOTAL 1 2014 HRP Projects $1,166,800 $1,166,800.00 TOTAL DUE $1,166,800.00 HRP 2014 October 13,2014 Project N Route From To Surface Type of Improvement Miles District Cost Estimate Current Cost Status HRP 35 WCR 37 SH 52 CR 16 Gravel 28'CTB,26'Chip Seal 1.5 3 5252,005 $329,429 Completed HRP 37 WCR 80 WCR 51 WCR 55 Gravel 28'CTB, 24'Pave 2 1 5320,784 $133,392 Completed HRP 38 WCR 68 PAVE END WCR 71 Gravel 28'CTB,24'Pave 2.2 1 5367,917 $428,049 Completed HRP 45 WCR 22 WCR41 WCR49 Paved FDA 4 3 $925,204 $828,173 Completed HRP 46 WCR 19 WCR 2 SH 52 Paved FDR 5 3 $834,575 5546,589 Completed HRP 47 WCR 53 WCR 60.5 SH 392 Gravel 28'CTB,Full Depth Mag 3.5 1 $500,000 $170,568 Completed HRP 48 WCR 390 WCR 120.5 WCR 118 Gravel 28'CTB,26'Chip Seal 3 1 $504,009 $370,872 Completed HRP 49 WCR 390 WCR 105 WCR 104 Gravel 28'CTB,26'Chip Seal 3 1 $504,009 $1,050,110 Completed HRP 50 WCR 43 CR 28 CR 30 Gravel 28'CTB,24'Pave 1 3 $160,392 $198,427 Completed Total $4,368,895 $4,055,609 r Weld County Public Works Reporting Dotes All Dates Project Cost Comparison Summary Sorted by Project Number Completion Project Number/Name Labor Cost Epp Cost Mat Cost Con Cost Overhead Total Cost Unit Costs Status/Active hrp-35/37 bet SH 52/22 8271,35106 5234,249,39 5329428,78 $74,527.94 $0.00 5909,557.17 50 N 0% Y HIP-37/80 bet 51/96 $96,04250 588,82042 1133,391.86 $41,25756 $0.00 5359,51234 $0 N 0% Y HIP-38/68 bet 675/71 511590788 $12154254 $48204917 $123000 $0.00 4720,737,59 50 N 0% Y HIP-45/22 bet 41/49 FOR $176,621.03 5158,199.90 $828,173.22 $7397.32 $0.00 $1,180,79147 $0 N 0% Y H RP 46/ 19 bet 2/8 FOR 5130,397,75 5115,556.07 854658895 $3,81500 $000 $796,357,77 $0 N 0% Y HRP-47/53 bet 60.5/SH 392 ITS $175,253.26 5155,320.61 5170567.77 54.487.82 $0.00 $505,629.46 $0 N 0% Y HRP-08/ 390 bet 118/lcrover city Limits CIE/Paying $100,410.11 $78,68978 $370,87170 $3,11500 $000 $553,085.59 50 N 0% Y HRP-49/ 390 bet 106/104 01% $308,71245 5236,85888 $1,050,10989 $329300 $0.00 $1,598,97622 SO N 0% Y HRP50/43 bet 78/30 CIB $39,536.27 534,763,15 5198,427.25 5772.61 50.00 $273,501.28 50 N 0% Y Grand Total $1,414,234.32 $4,109,608.59 $0.00 Projects: 9 $1,234,400.74 $139,904.25 $6,898,141.90 [601K 111 1.101AK 121101(121101( S Mp'35 0P-35 13.% IIxInK ▪HIP-37 HIP-37 5,3% •HPP'39 HIP-31 104% U HPP43 800K �HIP-48 HOP-36 11.5% ' 1 HPP47 H a3% 600K �99P41 0% H3P49 33.0% I I M j03243 �HPPiO HPP 50 40% K total-. 100.0% YAK.YAK. ii ' ' t ' i 3U01K I. M1rp.3$ HIP-3J HgP38 HIP-05 HIP-06 HIP-47XPP 48 HIP-49 HIP-SO 10/13/14 1 I DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT ~ I 1555 N. 17th Avenue Greeley, CO 80631 PubliCHealth 4 ea Web: http://www.weldhealth.org A Health Administration Public Health&Clinical Environmental Health Communication, Emergency Preparedness GIs s;h Vital Records Services Services Education B Planning &Response M " Tele:9]0.3046410 Tele:970.304.6420 Tale.970.304.6415 Tele:970.304.6470 Tele'970.304.6420 Fax: 970.3046412 Fax: 970.304.6416 Fax: 970.304.6411 Fax 970.304.6452 Fax: 970.304.6469 Our vision:Together with the communities we serve,we are working to make Weld County the healthiest place to live,learn,work aria play Weld County Federal Mineral Lease District Invoice date: 9/29/2014 Attn Barb Connolly 11500 Street Invoice Number: EHS9-14 Greeley CO 80631 Description of Services Reimbursement Amount Requested Environmental Health-Oil and Gas Program 3rd of 3 Annual installments for EHS PerkinElmer equipment $ 50,000.00 purchase July 2012. Total $ 50,000.00 Please Remit to: Weld County Department of Public Health and Environment Administrative Division 1555 N. 17th Avenue Greeley, CO 80631 970-304-6410 Hello