HomeMy WebLinkAbout20142479.tiff WELD COUNTY
CODE ORDINANCE 2014-9
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5
REVENUE AND FINANCE, AND CHAPTER 9 INFORMATION SERVICES, OF THE WELD
COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of
Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld
County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be,
and hereby are, repealed and re-enacted, with amendments, and the various Chapters are
revised to read as follows.
CHAPTER 5
REVENUE AND FINANCE
Insert a new Sec. 5-4-180. Weld IT purchases.
The Weld County Department of Information Technology shall purchase all information
technology resources, including, but not limited to, electronic hardware, software and services.
All purchases shall be conducted in accordance with the policy and procedures set forth in this
Chapter and in the Information Technology Procurement Policy of Chapter 9, Article IX, of this
Code. All non-IT Resource purchases, such as furniture, office supplies, etc., shall be
purchased by the Department of Purchasing.
Amend current Sec. 5-4-180. Purchasing Card (P-Card) Program, to be renumbered as a
new Sec. 5-4-190.
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Steve Moreno, Clerk and Recorder, Weld County, CO
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CHAPTER 9
REVENUE AND FINANCE
Add a new Article IX as follows:
ARTICLE IX
Information Technology Procurement Policy
Sec. 9-9-10. Purpose.
The purpose of this policy is to promote good management practices with regard to
information technology resources ("IT Resource" or "IT Resources") and investment in
technology. The policy provides the requirements and guidelines necessary for the procurement
of electronic hardware, software, and services (collectively referred to as, "IT Resources") within
the County. It is imperative the assessment and procurement of IT Resources be coordinated
through the Weld County Information Technology Department ("Weld IT"). The goal of this
coordination would be to validate any IT Resource brought into the County, to meet the following
criteria:
A. The hardware or software requested meets the minimum specifications for use
within the County.
B. The hardware or software requested would not provide a security risk to the
customer, their clients, or the County as a whole.
C. The hardware or software requested would be able to be supported by Weld IT, or
a support agreement is included as part of the procurement.
D. The procurement of IT Resources must be coordinated and managed to obtain the
benefits of scale, interoperability, and interchangeability to promote maximum
benefits and returns on investments in Weld IT.
Sec. 9-9-20. Requirements for purchases of IT Resources.
All requests to purchase IT Resources will be reviewed by Weld IT prior to purchase. The
purpose of this review is to accomplish the following tasks:
A. To verify the IT Resource meets current standards within the County. If it does not,
a justification, provided by the requesting entity, will be needed to weigh the merits
of bringing non-supported IT Resources into the County.
B. To verify that current IT Resources will be able to support the purchased item, or
that a support component is included in the procurement.
C. To ensure that all contracts, purchases, or renewals of IT Resources are approved
by Weld IT.
D. If the request is from an entity outside of Weld IT, then Weld IT will complete the
review of the procurement request and submit a recommendation of approval or
denial to the requesting entity. If approved, the requesting entity will send written
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authorization to Weld IT to proceed with the order. Any denial by the Weld IT
Director may be appealed to the Board of County Commissioners for pursuant to
the procedures set forth in Section 2-4-10 of the Weld County Code.
E. In addition to an approval or denial, Weld IT can provide recommendations to the
requesting entity that may provide additional benefit to them during the
procurement process. Such things as brand reviews, applicable use elsewhere in
County government, and cost comparisons are examples of the possible
recommendations that could be sent back to the requesting entity.
F. For the purchase of IT Resources for the Weld County Public Safety IT function,
the Director of Communications Public Safety shall independently perform the
above review and, where appropriate, coordinate with the Weld IT Director.
Sec. 9-9-30. Weld IT purchasing functions.
Weld IT shall perform the purchasing function for the County for all IT Resources by
performing the following tasks:
A. Represent the County to vendors of computer and data communications
equipment, systems and services.
B. Provide for the acquisition and administration of personnel, hardware, software,
contracts, and related services necessary to support the Weld IT requirements of
any user or the County in general.
C. Design, development or requisition of the same, for all computer systems.
D. Provide a centralized clearing house for all computer hardware, software and
service acquisition and purchases.
E. For the purchase of IT Resources for the Weld County Public Safety IT function,
the Director of Communications Public Safety shall independently perform the
above functions and, where appropriate, coordination with the Weld IT Director.
Sec. 9-9-40. Procedures for purchasing IT Resources.
All purchases made by Weld IT will follow the procedures in the Purchasing Policy outlined
in Chapter 5, Article IV, of the Weld County Code. However, the following also applies:
A. Given unique and limited number of vendors for certain software and other
IT-related products, Weld IT shall develop request for proposals ("RFP's") from
user requirements and send to known vendors who provide such solutions. Weld
IT should consider the use of Rocky Mountain E-Purchasing application when in
the best interest of the County.
B. Recommendations for purchase of IT Resources must be presented to the Board
of County Commissioners for approval.
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C. Annual requests for hardware, such as PC and laptop replacements, must go
through a bid process. A request for quote must include hardware specifications,
and verbiage so that the quote can be used throughout the year approved.
Vendor responses must be presented to the Board of County Commissioners for
selection and approval.
D. For the purchase of IT Resources for the Weld County Public Safety IT function,
the Director of Communications Public Safety shall independently follow the same
procedures and, where appropriate, coordinate with the Weld IT Director.
E. The Board of Weld County Commissioners has delegated to the Weld IT Director
the authority to sign on behalf of the County any IT license agreements or IT
maintenance agreements under the amount established by Appendix 5-L of this
Code.
F. Weld IT shall use Weld County Purchasing for all non-IT Resource purchases,
such as furniture, office supplies, etc.
G. All IT Resources must be disposed of in accordance with the Weld County surplus
property policy and procedures set forth in Section 5-4-160 of the Weld County
Code, after IT approval is obtained to ensure appropriate removal of any data
contained on the device. This includes IT Resources to be traded or returned at
the time of a new equipment purchase.
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Colorado Code Publishing to supplement the Weld County Code with the
amendments contained herein, to coincide with chapters, articles, divisions, sections, and
subsections as they currently exist within said Code; and to resolve any inconsistencies regarding
capitalization, grammar, and numbering or placement of chapters, articles, divisions, sections,
and subsections in said Code.
BE IT FURTHER ORDAINED by the Board if any section, subsection, paragraph,
sentence, clause, or phrase of this Ordinance is for any reason held or decided to be
unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective
of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or
phrases might be declared to be unconstitutional or invalid.
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Steve Moreno.. Clerk and Recorder. Weld County, CO
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The above and foregoing Ordinance Number 2014-9 was, on motion duly made and
seconded, adopted by the following vote on the 11th day of August, A.D., 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO 1 /
ATTEST: War e%) b 0 Q .M4n 'V
i+ Douglas qaaemacher, hair
Weld County Clerk to the Boa 1✓� ''' ' /� �`
bara Kirkmeyer, "ro-Tem
`•.:.�
D: . f Clerk to a Bo
an P. Conway
AP ED AS TO • Ara--
Mike �—
Mike Fr n
y ttorney
William F. Garcia
First Reading: June 30, 2014
Publication: July 7, 2014, in the Greeley Tribune
Second Reading: July 21, 2014
Publication: July 30, 2014, in the Greeley Tribune
Final Reading: August 11, 2014
Publication: August 20, 2014, in the Greeley Tribune
Effective: August 25, 2014
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Steve Moreno Clerk sine) Recore)er, Wele) County CO
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