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Home My WebLink About20141645.tiff RESOLUTION RE: APPROVE APPLICATION FOR VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) EQUIPMENT GRANT FOR VICTIM WITNESS ASSISTANCE UNIT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Application for a Victim Assistance and Law Enforcement(VALE) Equipment Grant for the Victim Friendly Waiting Rooms Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, Victim Witness Assistance Unit, to the VALE Board, with terms and conditions being as stated in said application, and WHEREAS, after review,the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for a Victim Assistance and Law Enforcement (VALE) Equipment Grant for the Victim Friendly Waiting Rooms Project from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, Victim Witness Assistance Unit, to the VALE Board, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 2nd day of June, A.D., 2014. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: d CC EXCUSED .Y +� Dou•las Rademacher, Chair Weld County Clerk to the Bo- �� EL/ rbara Kirkmey Pro-Tem BY: e .0 ,( Clerk to the Boar CUSED can P. Conway APPR AS M: �"* • Ncte� SF. Gar 'a Date of signature: V 'Iii '/ I OYt9u'1W-to e V. 1>>9(TN), AUX (be) 2014-1645 5+lold4X1 Wz 10- a7 ?DIG/ DA0024 •® \ Weld County • i • i ;I District Attorney's Office Kenneth It Buck- District Attorney 4.1 Nineteenth Judicial District Michael J. Rourke-Asst. District Attorney DATE: May 28, 2014 TO: County Commissioners FROM: JoAnn Holden, Director of Victim Services, Weld County District Attorney's Office RE: Approval of 2014 VALE Equipment Grant The District Attorney's Office Victim Witness Assistance Unit would like to apply for a 19`1 JD VALE Board Equipment Grant in the amount of$3,719.22. The County Commissioners approved utilizing this funding source in 2007, 2009 and 2010 to purchase furniture and diversions for the five VW Waiting Rooms. This year we are asking for some replacement furniture for one of the waiting rooms, coffee pots for two of the waiting rooms and to replenish the diversions\entertainment items in all the waiting rooms. We are also asking for some business supplies for some of the waiting rooms: brochure holder, business card holders. For the first time we are asking for technical equipment in this grant—two desk top scanners and software which will be used by clerical staff in the VW Unit. We see the VALE grant funding as an opportunity to request two desk top scanners as the DA's Office strives to become paperless instead of requesting this equipment in the 2015 County Budget. Thank you for your consideration of the application request. 2014-1645 Post Office Box 1167 • 915 Tenth Street • Greeley, CO 80632 • (970) 356-4010 • FAX (970) 352-8023 www.weldda.com ***************************************************************** VICTIM ASSISTANCE AND LAW ENFORCEMENT GRANT APPLICATION VALE USE ONLY Short Form Grants $10,000 or less Grant#: Amount Requested: 19th JD District Amount Funded: 915 Tenth Street PO Box 1167 Greeley, CO 80632 (970) 356-4010 X 4747 VALE Grants, $10,000 or less, are for one time expenditures for equipment ( EX: computers, TTY, phones, translation equipment, furniture, facility remodeling, security, and technical equipment) directly related to the immediate individual physical safety of crime victims. Only one application will be accepted per agency. Refer to the ANNOUNCEMENT OF FUNDS, REQUEST FOR PROPSAL for full eligibility requirements. Please be advised that any contract/grant may be revoked by the board if used inappropriately. The application must be typed and emailed to jholdenOco.weld.co.us by 3:00 pm on June 20, 2014. One application with original signatures should be hand delivered to JoAnn Holden at the District Attorney's Office Victim Witness Program, 915 Tenth Street, Greeley, CO or mailed District Attorney's Office, PO Box 1167, Greeley, CO 80632 by June 20, 2014. Applications may NOT be faxed. I. APPLICANT AGENCY Weld County District Attorney's Office Victim Witness Unit II. PROJECT TITLE Victim Friendly Waiting Rooms & WI Unit PROJECT DIRECTOR JoAnn Holden PHONE 970-356-4010 ADDRESS 915 10th Street PO Box 1167 Greeley, CO 80632 EMAIL iholden(W,co.weld.co.us III. AMOUNT REQUESTED $3,719.22 IV. NON-PROFIT STATUS: YES X NO IN PROGRESS TAX ID NUMBER GOVERNMENT AGENCY X YES NO Checklist for assuring application is complete: ❑ Section I Justification ❑ Section II Budget Summary ❑ Section III Victim Rights Acknowledgement ❑ Section IV Signature Page 1 I. JUSTIFICATION 1. Briefly describe the type of equipment being requested and how it will be utilized. The Weld County District Attorney's Victim Witness Unit last requested a VALE Equipment Grant in 2010. The amount received was $1,523.00 for furniture and other supplies for the four Courthouse VW Waiting Rooms and one DA Office VW Waiting Room. These five VW Waiting Rooms provide victims and witnesses of crime a safe, quiet place to wait during court proceedings, a place for children of the witnesses to play or watch a DVD, and a place for the prosecutors to talk to victims and witnesses. This grant requests funds to replace or replenish these items in the five VW Waiting Rooms. This grant also requests two scanners for the VW Unit which will increase efficiency in the processing of victim paperwork. 2. What are your needs and objectives in pursing this equipment? Please be specific. Our objective for this grant funding is to improve the overall experience for crime victims and witnesses when they come to court hearings. Many victims spend anywhere from several hours to days in our waiting rooms. We would like to provide comfortable seating for victims during long waiting periods, so we are asking for a replacement couch and chair in one of the waiting rooms that were hand-me-downs from the County and now need to be replaced. We would like to buy toys for all five VW Waiting Rooms to help keep children (who could be victims or children of victims or witnesses) entertained. The DVDs will be child friendly G or PG movies to keep children and adults occupied during their wait time. This grant also requests two scanners for the VW Unit to scan documents from victims such as Victim Impact Statements with restitution information or VW Assistant documents such as victim contact notes which need to be saved forever for VRA purposes. Having two scanners in the VW Unit will increase the efficiency of the unit and allow for effective tracking and preservation of victim related paperwork. 3. What is your time frame for implementing your goals and objectives? (NOTE: Funds awarded must be spent by September 15, 2014.) We will purchase all the items upon receiving funding. 4. Who will benefit from this grant application and how will it affect your services to victims of crimes? If applicable, list any other agency that would benefit. Crime victims and witnesses will directly benefit from the installation of these items in the waiting rooms. The criminal justice process is a trying and exhausting experience and providing a safe and comfortable room where they can wait is an essential component to treating crime victims with dignity and respect. With the addition of two scanners, the VW Staff will be more efficient in their service to victims and witnesses of crime. 5. What will your agency do if the funding is not approved? We will not be able to get anything new for the waiting rooms if the grant funding is not approved. Although we will request the scanners through the 2015 County Budget cycle, they may not be designated as a priority need and not approved. 2 6. How does this grant request relate to victim services and/or law enforcement needs outlined in the VALE statute? See C.R.S. 24-4.2-105 (3), (4) (a — m), (4.3) (a), (4.3) (b) This grant request relates to victims services, as outlined by the VALE statute, in several ways. The purchase of equipment to make the Victim Witness waiting rooms more comfortable is justified by the following subsections of the VALE statute: Section 24-4.2-105 (j) coordination of efforts to assure that victims have a secure place to wait before testifying. Our waiting rooms provide crime victims a place to be safe and comfortable before they are called to testify. There are resources available in the rooms including information about the Victims Rights Amendment. Section 24-4.2-105 (I) protection from threats of harm or other forms of intimidation. The waiting rooms provide a safe, secluded area for witnesses. Section 24-4.2-105 (c.5) Assistance programs for victims and their families and (d) Education of victims and witnesses about the operation of the criminal justice system can be done more efficiently by having technology tools such as the scanners requested. II. BUDGET SUMMARY 1. Total amount requested: $3,719.22_ 2. Will this amount provide full financial support? X Yes No If no, will matching funds be available? Yes No $ matching funds Cash Match: This is a specified amount of non-grant dollars that the agency has budgeted to be sued as match for the project. Cash match, (e.g. agency's budget paying for personnel, supplies, operating expenses, fund-raiser dollars) must be related to the specific request. 3. Provide an itemized budget by description and amount. Attach itemized documentation to support your request. If applicable, list any items that are specifically cash match. NOTE: Costs for warranties and insurance are not eligible expenses. If they are included in the package cost at no extra charge, please indicate this on the documentation below. ITEM LOCATION COST Couch DIV 11/12 VW Waiting Room $298.00 Reclining chair DIV 11/12 VW Waiting Room 209.00 3 Coffee makers 2 VW Waiting Rooms 32.00 $16 X 2 = PG DVD movies, coloring books, All 5 VW Waiting Rooms 150.00 toys Brochure holder Old Courthouse VW Waiting 160.99 Room 8 pocket Business card holder All 5 VW Waiting Rooms 44.85 $7.47 each + $7.50 shipping Pencil pen holder 2 VW Waiting Rooms 7.98 $3.99 X 2 = Desk top scanners VW Unit 2,286.00 Fujitsu 7160 $1,143 X 2 = Software for scanners Adobe WV Unit 530.40 Acrobat XI Pro $265.20 X 2 = $3,719.23 TOTAL a. Indicate how the request involved comparison pricing. Documentation attached to the grant for furniture and supplies shows comparison pricing. Information regarding the scanners provided by the County IT Department. 4 III. VICTIMS RIGHTS ACKNOWLEDGEMENT VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD GRANT APPLICANT MEMORANDUM OF UNDERSTANDING CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following: A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304. SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT TO THIS SECTION. THE BOARD SHALL NOT ACCE PT FOR EVALUATION ANY APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH WRITTEN ACKNOWLEDGMENT. The prospective grantee certifies to the VALE Board, by submission of this completed Grant Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims, that the agency or person described herein has read and understands the rights afforded to crime victims as required by C.R.S. 24-4.2-105 (4.7). PROJECT DIRECTOR: JoAnn Holden TITLE: Director of Victim Services PROJECT: Victim Friendly Waiting Rooms & VW Unit AGENCY: Weld County District Attorney's Office Victim Witness Assistance Unit ADDRESS: PO Box 1167, Greeley, CO 80632 EMAIL: jholden@co.weld.co.us _ SIGNATURE: li 11 DATE: O) 91 COPIES OF THE STA TES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE GRANT RECIPIENTS UPON REQUEST. 5 IV. SIGNATURE PAGE VALE Grant Application Signature Page Applicant Agency: Weld County District Attorney's Office Victim Witness Unit Project Title: Victim Friendly Waiting Rooms & VW Unit We hereby certify that the information contained herein is true and correct to the best of our knowledge and belief. The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the statements made within the above described VALE Grant Application (The Application). Furthermore, the signatories certify that they have each read The Application and are fully cognizant of their duties and responsibilities for this project. Original signatures of each party to this application (i.e., Project Director, Financial Officer and Authorized Official) are required. Please use BLUE INK to distinguish the original documents from copies. Project Director: Name: JoAnn Holden Position/Title: Director of Victim Services Agency (including Division or Unit): 19'" Judicial District Attorney's Office, Victim Witness Assistance Unit Mailing Address: PO Box 1167, Greeley, CO 80632 Phone: 970 35 . 4010 - x: 97C 2- 023 E-Mail : jholden@co.weld .co. us Signature: Date: .1 N n2 2014 Financial Offic = r: Name: Barbara onnolly Position/Title: Financial Officer Agency (including Division or Unit): Weld County Government Mailing Address: PO Box 758, Greeley, CO 80632 Phone: 970 356-4000 ext 4218 Fax: 970 352-0242 E-Mail: bconnolly@co.weld. co. us Signature: 91lkuAatO (21(hl/120 Date: JUN 0 2 2014 Authorized Official: Name: Barbara Kirkmeyer Position/Title: Chair Pro-Tem, Board of County Commissioners. Agency (including Division or Unit): Board of County Commissioners, Weld County Mailing Address: PO Box 758, Greeley, CO 80632 Phone: 970 336-7204 ext 4200 Fax: 970 352-0242 E-Mail : bkirkmeyer@co.weld .co. us Signature 4 Lim L 4 ,L /I te. Date: JUN 0 2 7014 In accordance with the Colorado Revised Statutes 24-72.202.6, information supplied in this application is considered a public record. &t/ /' '5 Be certain to designate the appropriate persons as signing authorities. ■ The Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project, and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. • Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the corresponding authorized official is as follows: state agency - department or division director; city - mayor or city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district attorney; institution of higher education - president of the institution or chair/dean of the appropriate department; private non- profit agency - president or chairperson of the board of directors; school district - superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. 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I Free Shipping and handling UPS Ground 0.00 0.00 Subtotal $1,143.00 Tota I $1,143.00 Signature Phone# Fax# Web Site 720-240-4626 720-230-4863 wuw.scannerone.com - Insight Public Sector SLED sig ��7"""''"'' 6820 S HARL AVE �� PE AZPUBLIC SECTOR SOLD-TO PARTY Weld County 't" t Quotation, 91510TH ST �{ r s. ,fit _ •°y0 « " '` E GREELEY CO 80631-1117 - ' USA Quotation Number Creation Date 215694189 19-MAY-2014 PO Number SHIP-TO ADDRESS PO Release Weld County Information Service Customer No. . 10116955 Accounts Payable 1401 N 17TH AVE Sales Rep : Gini Brescia GREELEY CO 80631-9563 USA Email gbrescia@insight.com Telephone : 800-467-4448 X 5083 Sales Rep 2 Erick Doxey Email . edoxey@insight.com Telephone 509-742-2200 X 2311 We deliver according to the following terms: Payment Terms Net 30 days Ship Via Electronic Delivery/Electronic Delivery Terms of Delivery FOB DESTINATION Currency USD Material Description Quantity Unit Price Extended Price 65195512ACO2Ao0 Adobe Acrobat XI Pro-(v.11)-license-1 user-GOV 1 265.20 265.20 -CLP-level 2(300000+)-Win,Mac-450 points- Universal English STATE OF COLORADO WSCA SOFTWARE VAR CONTRACT(#ADSPO11-00000358-2/ 20556YYY11 MANSCA) LICENSE: 4400360132 Product Subtotal 265.20 Tax 0.00 Page 1 of 2 Insight. Quotation Number/ Creation Date 215694189 / 19-MAY-2014 PUBLIC SECTOR Total 265.20 Thank you for considering Insight. Please contact us with any questions or for additional information about Insight's complete IT solution offering. Sincerely, Gin: Brescia 800-4674448 Ex 5083 gbrescia@insight.com Fax: 480-760-9410 Erick Doxey 509-742-2200 Ex 2311 edoxey@insight.com Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an Innovative approach to maximizing your technology and developing a strategy to manage your financial options. Subject to IPS Terms 8 Conditions online unless purchase is being made pursuant to a separate written agreement in which case the terms and conditions of the separate written agreement shall govern. https://www.ips.insightcorniusien/terms-conditions/terms-of-sale-proclucts.html Page 2 of 2 Hello