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Home My WebLink About20142500.tiff RESOLUTION RE: APPROVE RELOCATION AGREEMENT FOR DISTRIBUTION LINES AT INTERSECTION OF COUNTY ROADS 44 AND 49 AND AUTHORIZE CHAIR TO SIGN - PUBLIC SERVICE COMPANY OF COLORADO WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Relocation Agreement for the Distribution Lines at the Intersection of County Roads 44 and 49 between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Public Service Company of Colorado, commencing upon full execution of signatures, and ending on or before October 18, 2014, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Relocation Agreement for the Distribution Lines at the Intersection of County Roads 44 and 49 between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Public Service Company of Colorado be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. S)as 2014-2500 EG0070 RELOCATION AGREEMENT FOR DISTRIBUTION LINES AT INTERSECTION OF COUNTY ROADS 44 AND 49 - PUBLIC SERVICE COMPANY OF COLORADO PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 13th day of August, A.D., 2014. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: U.do+•'L/ C r i, Dou s ademac er, Chair Weld County Clerk to the EL ara Kirkm er, Pr -Tem 1161 D p y Clerk to he •� �p • / � � Sean P. Conway APP e :D . • FORM: Mike Freem ounty Attorney lam . Garcia Date of signature: 8-025 2014-2500 EG0070 MEMORANDUM die et- Date: August 11, 2014 G QU N T Y To: Susan Brown From: Don Dunker, County Engineer Richard White, Engineer III Bruce Barker, County Attorney RE: Public Service Electric Line Relocation Agreement for WCR 49/44 Intersection Project. The WCR 49/44 Intersection Project involves re-alignment of an offset intersection. This project is funded by the County and CDOT funding. During design, several utility conflicts were identified including the need to relocate existing Public Service Company (Xcel) overhead transmission, distribution lines and poles to outside the new ROW. Therefore, Weld County entered into a transmission line relocation agreement with Public Service Company after receiving authorization from the BOCC in February of 2014 (Part 1). The County has acquired a new easement for the relocation of the Public Service Company (Xcel) facilities. There is a cost of$40,140.44 for the distribution line relocation work which will be paid upon execution of this agreement (Part 2). Xcel and PSCo are ready to perform the relocation of the distribution lines. The details are contained in the attached agreement which has been signed by Public Service Company (Xcel) and is ready for execution. This amount is available in the 2014 / 2015 budget and the agreement has been reviewed by County Attorney office. Public Service Co was in their own easement prior to construction of the CR 49/44 project. Therefore, the County needed to purchase another easement for them outside of our new right of way (required per the Agreement). They will relocate into this easement owned by Public Service Co. and the County will pay to make this happen per the Agreement. Should the County need to widen beyond the ultimate right- of-way and encumber the PSCo easement in the future, the County will need to pay to have the lines relocated again. It is our recommendation to place this agreement on the next available BOCC agenda for execution. BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW/WORK SESSION REQUEST RE: WCR 49/44 Intersection Project, Required Overhead Power Line/Pole Relocation Agreement (Part 2) DEPARTMENT: Public Works DATE: 08/11/14 PERSON REQUESTING: Richard White, Don Dunker, Public Works, Bruce Barker, County Attorney Brief description of the problem/issue: The WCR 49/44 Intersection Project involves re-alignment of an offset intersection. This project is funded by the County and CDOT funding. During design, several utility conflicts were identified including the need to relocate existing Public Service Company (Xcel) overhead transmission, distribution lines and poles to outside the new ROW. Therefore, Weld County entered into a transmission line relocation agreement with Public Service Company after receiving authorization from the BOCC in February of 2014 (Part I). The County has acquired a new easement for the relocation of the Public Service Company (Xcel) facilities. There is a cost of$40,140.44 for the distribution line relocation work which will be paid upon execution of this agreement. Xcel and PSCo are ready to perform the relocation of the distribution lines. The details are contained in the attached agreement which has been signed by Public Service Company (Xcel) and is ready for execution. This amount is available in the 2014 / 2015 budget. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) 1. Proceed to put the agreement on the next available agenda. 2. Schedule a work session. Recommendation: To place this agreement on the next available BOCC agenda for execution. Approve Schedule Recommendation Work Session Other/Comments: &VII^ V°' � � 1fJ Douglas Rademacher, Chair 44R Barbara Kirkmeyer, Pro-Tem d J ( � t fi Sean P. Conway b( � Mike Freeman trir William F. Garcia LLh 2014-2500 M:\-Active Projects\Strategic Corridor WCR 49 and WCR 44 Int\Design\Utiltiy coord.plans&info WCR 49_44 PSCo Agmt PassAmd 08-I I-14-ddd.doc -r BOARD OF COUNTY COMMISSIONERS PASS-AROUND REVIEW/WORK SESSION REQUEST RE: WCR 49/44 Intersection Project, Required Overhead Power Line/Pole Relocation ( DEPARTMENT: Public Works DATE: 02/10/14 PERSON REQUESTING: R. White, W. Howard,Public Works, S. Arries, Assistant County Attorney Brief description of the problem/issue: The WCR 49/44 Intersection Project involves re-alignment of an offset intersection. This project is funded by the County and CDOT funding. During design, several utility conflicts were identified including the need to relocate existing Public Service Company & Xcel overhead transmission & distribution lines and poles to outside the new ROW. Weld County will need to enter into a relocation agreement with Public Service Company and Xcel Energy. The overhead power lines are currently in an easement just outside the current WCR 44 right-of-way. The County will need to acquire a new easement for the relocated facilities. Weld County is also required to pay all costs associated with the pole relocation work estimated by Xcel at $240,000 for the transmission line and poles, and possibly an additional $5,000 to $10,000 for a temporary construction easement. There will also be a cost of $40,000 for the distribution line relocation work. Xcel/PSCo will perform the relocation work. Although the transmission lines and distribution lines are on the same poles, they are managed by two different divisions so separate agreements are required. The details of the agreement negotiations can be discussed at the worksession. When the project was scoped, the County was not aware that high voltage transmission lines were co-located on the old wooden poles. The original project budget assumed utility relocation costs would be just $75,000. The project budget may need to be supplemented pending determination of other construction cost savings. (please see attached cost estimates and roadway plan sheets) What options exist for the Board? (Include consequences, impacts, costs, etc. of options) This is an information item to let the Board know that there is a need to execute the forthcoming agreements which will require payment in the estimated amounts to Public Service Co. and Xcel Energy so that the relocation work can be scheduled and won't hold up construction of this project. Recommendation: Authorize staff to continue to coordinate with PSCo. & Xcei re: the execution of the agreements. Approve Schedule Recommendation Work Session Other/Comments: Douglas Rademacher,Chair N� Barbara Kirkmeyer,Pro-Tern / Sean P.Conway Mike Freeman r..1 _ William F. Garcia ,Ait M:/Strategic Corridor/WCR 49 and WCR 44 In Wtility coord plans&infuA.VCR 49_44 PSCo passArnd 02-24-I4,doe 4/05 File With Document#:151146&151148 Investigation#: 2013-052 Agent:Swirled RELOCATION AGREEMENT This agreement is made and entered into this i3 day of d t, t� 2014, by and between THE COUNTY • OF WELD, a political subdivision of the State of Colorado, by and through the Board of County • Commissioners of the County of Weld, at P.O. Box 758, 1150 O Street, Greeley, CO 80632 (hereinafter called "County"), and Public Service Company of Colorado, a Colorado corporation, (hereinafter referred to as "PSCo"), and concerns the relocation and/or modification of Box Elder 44kv, as found in PSCo's express recorded private easement located within Section 18, Township 4 North, Range 64 West and Section 13, Township 4 North,Rance 65 West Weld County,State of Colorado. STATEMENT OF WORK In order to accommodate the reconfiguring of the intersection of Weld County Road 44 and Weld County Road 49, at the sole expense of Weld County, PSCo shall furnish or cause to be furnished all equipment, labor, and materials necessary to relocate the distribution lines associated and attached to nine (9) transmission poles, wires and related facilities and appurtenances, located on the North side of said Weld County Road 44, approximately '% mile on each side of said Weld County Road 49 as depicted on Exhibit A attached hereto and incorporated herein.This work is referred to as the"Project." COMPENSATION Weld County shall compensate PSCo for all costs of the Project, including, but not limited to, the cost of engineering the Project,the cost of labor, materials, and any other losses which may be suffered by PSCo to the extent that those losses are a direct or proximate result of the work specified herein,and not the result of PSCo's negligence. Weld County shall cooperate with PSCo to avoid any loss of revenue to PSCo. The estimated cost of the Project is $40,140.44, as more fully set forth on Exhibit B attached hereto and incorporated herein. The estimated cost of$40,140.44 is due upon execution of this agreement, and shall be paid to PSCo before commencement of the Project. Necessary changes in the scope of the Project will result in a difference between the estimate and the actual cost of the Project which shall be paid as set forth below PSCo shall account for costs, using PSCo's method of charging costs of jobs as approved by the Colorado Public Utilities Commission (PUC). Upon completion of the work, PSCo shall provide a "Statement of Charges" to Weld County, which will contain an itemization of all actual costs charged to the Project. If the total cost of the construction is less than the estimated amount for the Project, the balance shall be returned to Weld County on or before one hundred twenty (120) days following completion of the work. If the total cost of the construction exceeds the estimated amount for the Project, Weld County agrees to compensate PSCo for the excess amount. Full payment by Weld County for the Project shall be made within thirty(30)working days upon receipt of the"Statement of Charges." In the event Weld County abandons its plan for the Project, for any reason whatsoever, this agreement shall terminate. Upon termination, Weld County shall reimburse PSCo for any and all expenses incurred by PSCo pursuant to this agreement, including site cleanup and any necessary restoration of PSCo's facilities and right-of-way. PSCo shall provide a "Statement of Charges" to Weld County, which will contain an itemization of all actual costs incurred due to the termination. The same provisions above shall apply if the total cost is less than or exceeds the estimated amount for the Project. PERFORMANCE OF WORK In consideration of the compensation referred to above, PSCo and Weld County mutually agree to the following: PSCo shall complete the Project in a safe, efficient, and economical manner as conditions permit, giving due regard to soil and weather conditions, and other matters affecting the construction o/v_02,5e6 which are beyond the reasonable control of PSCo. PSCo shall complete the Project on or before October 18, 2014. Weld County shall prepare certified legal descriptions and drawings as deemed necessary by PSCo for easement(s) for the new facilities throughout the entire area of Weld County's property or adjacent property as needed., Weld County shall, at its sole expense, acquire the easements required by PSCo, and shall either enter into agreements with the current owners of the easements whereby they will transfer the easements directly to PSCo in the form shown on Exhibit C, (a copy of which is attached hereto and made a part hereof by this reference), or will condemn said property and transfer said easements to PSCo. PSCo and Weld County shall coordinate their work in order to avoid conflict with any other contractors who may be working in the immediate area. Weld County agrees that no construction will interfere with or detour the progress of the Project Weld County shall obtain such permission and permits as may be necessary to accomplish the Project. Weld County agrees and understands that PSCo has constructed electric transmission, distribution, or related facilities within its private easement and Weld County has been fully advised by PSCo that such electric facilities may now transmit and may continue to transmit electric current at significant voltages, and that the conductors on electric lines may not be insulated. During construction, Weld County shall advise • all of its employees, agents, contractors, and other persons who enter upon the PSCo's private easement • pursuant to the provisions of this agreement, of the existence and nature of such electric facilities and the potential danger and risk involved. As used in this agreement,the term"Claims"means(1) losses, liabilities, and expenses of any sort, including attorneys'fees; (2) fines and penalties; (3)environmental costs, including, but not limited to, investigation, removal, remedial, and restoration costs, and consultant and other fees and expenses; and (4) any and all other costs or expenses. As used in this agreement, the term "Injury" means(1) death, personal injury, or property damage; (2) loss of profits or other economic injury; (3) disease or actual or threatened health effect; and (4) any consequential or other damages. To the extent permitted by law, Weld County covenants and agrees to at all times protect, indemnify, hold harmless, and defend PSCo, its directors, officers, agents, employees, successors, assigns, parents, subsidiaries, and affiliates from and against any and all Claims the County, its contractors, subcontractors or its or their employees arising from, alleged to arise from, or related to any Injury allegedly or actually incurred during the Project, imposed as a result of, arising from, or related to Weld County's presence at the PSCo private easement areas as a result of or related to this agreement. Weld County's duty to protect, indemnify, hold harmless, and defend hereunder shall apply to any and all Claims and Injury, including, but not limited to: Claims asserted by any person or entity, including, but not limited to. employees of Weld County or its contractors, subcontractors, or their employees; Claims arising or alleged to be arising in any way out of the existence at or near the Easement Area due to this agreement; or Claims arising from, or alleged to be arising in any way from, the acts or omissions of Weld County, its sublessees, invitees, agents, or employees. By agreeing to indemnification hereunder, Weld County does not waive any provisions of the Colorado Governmental Immunity Act. This agreement may be executed in two original counterparts, each of which shall be deemed an original of this instrument. 2of3 This agreement shall inure to the benefit of and be binding upon the successors and assigns of the parties hereto as allowed herein. IN WITNESS WHEREOF,this instrument has been executed the day and year first above written. PUBLIC SERVIC OMPANY OF COLORADO B . Richa J.Grad Manager,Siting& nd Rights, R. of Way&Permits Department Public Service Company of Colorado,a Colorado corporation 3 of 3 // Agreed to and accepted by Weld County this-! day of / 7//4/2014 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, ORADO chivair Douglas RaBemacher, cai 2014 Weld County Clerk to the •oard Ida., By' ✓sir.. i t�� .� - � i Deputy Clerktoth- ?:-rd P.O. Box 758 Street Address Greeley, CO. 80632 City, State Zip 970-304-6496 Area Code and Telephone Number 4 of 3 aoi y- asdv — n 'r pqY PS� 1::i :•"•'.:1:1,-- edv!' S X ry • $ B. aix A 3-3- 6;; .4—t ;,'r.• ti .. ,,, Irk:,,t, Tfg .t,"7 ?.rft"y •,‘•'t"r, i :; a.,4 . ';'° o• So sit o „; =e r.!.A .Bs -,----,.i. u„...A it„..,,,, 11 i 1 • 44 2:.74, _ar. .0,—,10:. _ .. g 6 pa. D fi�-- cayk „Y_ ,t a I1 g- . l a` land . .S'- C F:} al?. ay 'i•�:S�B� `�i„��L P � � it}'. 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X F s ` +Y = "se •w U a sk _ EXHIBIT B Richard White From: Schulte, John C [John.Schulte@XCELENERGY.COM] Sent: Tuesday,April 08, 2014 7:02 AM To: Richard White Subject: RE: WCR 49/44 intersection improvements project Mr. White; Here are the costs for the relocation of Xcel Energy Distribution lines for the above project. The following costs are based on all work preformed during normal business hours. Labor(Straight-Time): $27,148.58 Transportation: $2,177.92 Work Order(material): $10,813.94 Total Cost: $40,140.44 I hope this is what you need from us? Thanks and have a safe day! John Schulte Xcel Energy I Responsible By Nature Designer 1500-6th Avenue, Greeley, Colorado 80631 P: 970 395-1237 F: 970 395-1224 john.sehulte©xcelenergy.com From: Richard White(maiito:rdwhiteaco.weid.co.usj Sent:Thursday, March 20, 2014 7:52 AM To: Schulte, John C Subject: WCR 49/44 Intersection improvements project Hello John, You provided me with the cost for the relocation of the distribution lines. Does this mean you have a preliminary design in mind? Could you provide an itemized cost? The relocation agreement for the Transmission line work is about ready for execution. I would like to use the same agreement format for the distribution line work,OK? Also, let me know If there is a long lead time on any of the new distribution line items so we can make payment ASAP to get those ordered. EXHIBIT C After recording, return to: Public Service Company of Colorado Attn: DIVISION ROW AGENT DOC.NO. LOCATION DESCRIPTION AUTHOR PLAT/GRID NO. AUTHOR ADDRESS WO/JO/CREG NO. EASEMENT . a ("Grantor"), for good and valuable consideration the receipt and adequacy of which is acknowledged, hereby grants, sells and conveys to PUBLIC SERVICE COMPANY OF COLORADO, a Colorado corporation, with an address of 1800 Larimer Street, Attention: Siting and Land Rights, Denver, Colorado 80202 (the "Company"), a perpetual non-exclusive easement for the transmission and distribution of electricity and related communication signals on, over, under,and across the following described premises: SEE EXHIBIT A ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE (the"Easement Area"), Together with the full right and authority in the Company and its agents,employees and contractors to: (I) enter the Easement Area at all times to survey, mark and sign the Easement Area or the Facilities (as defined below), and to construct, install,operate,repair,remove,replace,reconstruct,alter,relocate, patrol, inspect, improve, enlarge, remove, and maintain electric transmission and distribution lines and related communication facilities, including towers, poles, and other supports; together with braces, guys, anchors, cross-arms, cables, conduits, wires, conductors, manholes, transformers, and other fixtures, devices, and appurtenances used or useful in connection therewith(collectively the"Facilities");(2) cut, remove,prune or otherwise control, all trees, brush, and other vegetation on or overhanging the Easement Area; and (3) use the Easement Area for reasonable access for personnel, equipment and vehicles to and from the Facilities. No temporary or permanent wells, buildings, or structures (including without limitation mobile homes or trailers)shall be placed or permitted to remain on, under,or over the Easement Area by Grantor. No other objects shall be erected, placed, or permitted to remain on, under, or over the Easement Area by Grantor, including trees, shrubs and fences, that may interfere with the Facilities or interfere with the exercise of any of the rights granted pursuant to this Easement(this"Easement"). Subject to the restrictions and limitations set forth herein, Grantor reserves the right to use the Easement Area for any purpose that does not interfere with, endanger the Facilities, or interfere with the Company's use of the Easement Area as provided for herein. Non-use or a limited use of the Easement Area shall not prevent the Company from thereafter making use of the Easement Area to the full extent authorized. Following completion of construction or renovation of its Facilities on the Easement Area, the Company shall restore the surface of the Easement Area to as near a condition as existed prior to such work as is reasonably practicable, taking into account, among other things, the existence of the Facilities and the restrictions stated herein, including prohibitions or limitations on structures, trees,shrubs,and other objects. No amendment, modification or supplement of this Easement shall be binding on the Company unless made in writing and executed by an authorized representative of the Company. No waiver by the Company of any provision hereof shall be deemed to have been made unless made in writing and signed by an authorized representative of the Company. No delay or omission in the exercise of any right or remedy accruing to the Company upon any breach shall impair such right or remedy or be construed as a waiver of any such breach or of a subsequent breach of the same or any other term, covenant or condition herein contained. The provisions of this Easement shall run with the land, and shall be binding on and burden the Easement Area and shall be binding upon and shall inure to the benefit of all persons claiming an interest in the Easement Area, or any portion thereof, through the parties hereto, including the heirs, executors, personal representatives, successors, and assigns of the parties. "Grantor" shall include the singular, plural, feminine, masculine and neuter. Grantor warrants and represents that Grantor is the owner of the Easement Area and has the right to grant the easement and rights contained herein. This grant is binding on Grantor, is not conditioned upon obtaining consent from any third parties, and is not subject to any mortgages or liens, except those for which Grantor has provided the Company with a consent and subordination agreement. This Easement incorporates all agreements between the parties as to the subject matter of this Easement and no prior representations or statements, verbal or written, shall modify or supplement the terms of this Easement. This Easement consists of the document entitled "Easement"and an Exhibit containing a legal description and a sketch depicting the legal description if referenced above or attached hereto. No other exhibit, addendum,schedule or other attachment(collectively"Addendum") is authorized by the Company, and no Addendum shall be effective and binding upon the Company unless executed by an authorized representative of the Company. Executed and delivered this day of ,201_. GRANTOR: By: Title: STATE OF )ss. COUNTY OF The foregoing instrument was acknowledged before me this_day of , 201_by as of ,a Witness my hand and official seal My Commission Expires: Notary Public fb us 5160226 02 Hello