HomeMy WebLinkAbout20141275.tiff Federal Emergency Management Agency E-Grants Page 1 of 2
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Applicant Name: Application Title:
WELD(COUNTY) WELCO38-Boulder Creek Breath
Period of Performance Start: Period of Performance End:
r09-14-2014
Bundle Reference#(Amendment#) Date Awarded
Subgrant Application - FEMA Form 90-91
FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT WORKSHEET
DISASTER PROJECT NO. PA ID NO. DATE CATEGORY
WELCO38 123-99123- 03-14-2014 B
FEMA 4145 - DR -CO 00
APPLICANT:WELD(COUNTY) WORK COMPLETE AS OF:
09-27-2013:100%
Site 1 of 1
DAMAGED FACILITY:
COUNTY: Weld
Boulder Creek Breach Site-Weld County
LOCATION: LATITUDE: LONGITUDE:
40.094614 -105.05225
Current Version:
Along Boulder Creek Near East County Line Road
DAMAGE DESCRIPTION AND DIMENSIONS:
Current Version:
Boulder Creek Breath Site
GPS:40.094614.-105.052254
During Incident period of 9/11/13 thru 9/30/13,severe flooding In Boulder Creek breached 1701f of unimproved,unmaintained natural stream
bank on private property owned by Annstead Ranch. The breath resulted in diversion of a major portion of the creek's floodwaters at high
velocity across private property owned by Armestad Ranch and Asphalt Services Corporation operating as Turnpike Aggregate and Mines
(599 State Highway 52, Erie,CO). The rapidly flowing floodwaters eroded a channel across those properties up to 15Dft wide and 10ft
deep. After crossing Asphalt Services'property,the floodwater impacted and breached critical infrastructure,including 150ft width of the
southerly,35ft wide embankment of the City of Erie's 40 acre North Water Reclamation Facility reservoir. Floodwaters filled the reservoir
and overtopped the facility's northerly embankment. This raised concern regarding stability of the northerly embankment,which if it failed,
would result in release of 40 acres water at an average depth of over 10ft. A sudden release of such a quantity of water would represent an
immediate threat to public safety and improved public and private properties in the vicinity of the reservoir.
The purpose of this PW is to address sufficient work to plug the breach,thus reducing the Immediate threat to the City of Erie's 40 acre
North Water Reclamation Facility reservoir and downstream improved public and private properties. This PW does not address repair of
Erie's reservoir,nor does it address restoration of eroded private property other than replacing a sufficient quantity of material to plug the
breach(estimated at 170ft L x average 125.2 ft W x 10ft O=7,884cy x 1.4tons/cy=11,037tons -discrepancies due to rounding). Finally,
this PW does not address restoration of the unimproved and unmaintained stream bank to its pre-disaster condition.
SCOPE OF WORK:
Current Version:
WORK COMPLETED:
A Weld County Commissioner visited the site during the flood and determined the breach and subsequent threat to improved public and
private property,Including the City of Erie's North Water Reclamation Facility Reservoir,had created an emergency situation requiring
immediate emergency protective measures.The Commissioner concluded that a complete breath on the overflowing north side of the
Reservoir would create a major Weld County catastrophe,and that water from that breach would have flooded downstream improved
private and public property(See photos attachment 9). The Commissioner authorized Asphalt Services to mobilize their adjacent labor and
equipment to take necessary action to close the breach In the stream bank. The Commissioner determined that it would it would be more
expedient to address the threat in this manner,since Weld County's labor and equipment was committed in various h
The Commissioner obligated the County to pay the cost of the work on a time and materials basis,since the nature o'
allow for a delay to obtain competitive proposals. 2014-1275
4.z8'lq 4/14/2014
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Federal Emergency Management Agency E-Grants Page 2 of 2
Project Notes
Procurement:
Applicant has indicated,county official directed the contractor to perform work on an emergency basis,making the decision to make repairs
on site at time damages were occurring.There was no formal contract created for contract service repairs made on private property.
Contractor received a verbal communication to proceed from a Weld County Commissioner on a time and materials basis. While the
emergency protective measures extended beyond 70 hours,the in-place cost of materials appears to be reasonable,when compared to
CDOT cost of in-place fill materials.
The applicant indicated that prior to this work Weld County did not have a contractual relationship with the contractor service provider
Asphalt Services(See attachment 7/Boulder Creek Determination).This Time and Material Contract was performed from 9/21 through
9/27/13.
Documentation Retention:
Pursuant to 44 CFR 13.42,Grantees and Sub-grantees are required to retain records,including source documentation,to support
expenditures/costs incurred against the grant award,for 3 years from the date of submission to FEMA of the final Financial Status Report
letter.
Permits:
Due to the emergency nature of the repairs and the decision to proceed at the site without delay the applicant was unable to obtain permits
from any agency for the scope of work. Project Specialist has requested Weld County consult with USACE regarding this project(See
attachment 8/Email requesting contact with USACE regarding project).
Direct Administrative Costs
The subgrantee is requesting direct administrative costs that are directly chargeable to this specific project. Associated eligible work is
related to administration of the PA project only and in accordance with 44 CFR 13.22. These costs are treated consistently and uniformly as
direct costs in all federal awards and other subgrantee activities and are not included in any approved indirect costs.At the time that this
PW was written,Applicant had not provided DAC. A$1,000 estimate has been included. Applicant to provide a breakdown of DAC at
closeout.
Insurance:
The work completed was performed on private property and was not an insurable facility.
Does the Scope of Work change the pre-disaster
conditions at the site? ri Yes No Special Considerations included? 11J Yes n No
Hazard Mitigation proposal included? L ,Yes
Is there insurance coverage on this facility? n Yes 7.No
No
PROJECT COST
ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST
..*Version 0 ""
Other
1 0000 Work Completed 0/LS $ 0.00 $0.00
2 9003 Contract Costs 1/LS $ 186,982.36 $ 186,982.36
3 9901 Direct Administrative Costs 1/LS $ 1,000.00 $ 1,000.00
(Subgrantee)
TOTAL COST $ 187,982.36
PREPARED BY MARK SPAHR TITLE PUBLIC ASSISTANCE SIGNATURE
COORDINATOR
APPLICANT REP.Roy Rudisill TITLE Director-OEM SIGNATURE %0l/Y / �/
•
https://isource.fema.net/emmie/sf9091 Load.do7.page—view&vo.revtewId—&topTtle-
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