HomeMy WebLinkAbout20144036.tiff NCMC BOARD OF TRUSTEES
Regular Session Meeting
Monday, September 29, 2014
Attachment 1
Minutes of Regular Session of
August 25, 2014 *
* - Action Required
NCMC Board of Trustees
Regular Session Minutes
Monday, August 25, 2014
12:00 Noon
The Board of Trustees of North Colorado Medical Center met in Regular Session on Monday,
August 25, 2014, in the Richard Stenner Boardroom located at North Colorado Medical Center.
Mr. Houtchens declared a quorum and called the meeting to order at 12:00 p.m.
ATTENDANCE REPORT
NCMC Board of Trustees: Dr. Susan Carter, Thomas Grant, Brandon Houtchens, Dave Owen,
Michael Simone, and Sean Conway (Commissioner, non-voting member), with Mark
Lawley being excused and Louise Giuliano submitting her notice of resignation
Banner Health: Rick Sutton (NCMC CEO) and Wendy Sparks (NCMC COO) - EXCUSED
Staff: Ken Schultz (Board Executive)
Recording Clerk: Esther Gesick (Weld County Clerk to the Board)
PUBLIC COMMENT
There was no public comment.
APPROVAL OF MINUTES
It was MSC (SIMONE/GRANT) to approve the minutes from the July 28, 2014, Regular
Session meeting.
NEW BUSINESS
There was no new business to discuss.
CEO REPORT or COO REPORT
NCMC CFO, Mary McCabe, gave the following report on behalf of Ms. Sparks:
. Employee Engagement survey ended last Friday (8/20).
. Better Together Campaign with United Way will be running through this Friday (8/29)
. Patient Satisfaction thru August 6th - hitting target or stretch in 5 of 7; however, only
missing Responsiveness and Pain Management by one point.
. Quality- hitting target on 6 of 10 and making good progress meeting Banner internal
requirements.
. Physician recruitment is ongoing.
. Financials for Greeley Community for July had an operating income of$3.7 million
compared to a budget of$1.8 million for a positive variance of$1.9 million. Year-to-
Date is $18.6 Million compared to a budget of$13.8 million with a positive variance of
$4.8 million
. Master Campus Plan - new boiler and other equipment have been installed and Cancer
Center renovation, a $9.6 million project which will add a new linear accelerator and
Page 1 of 3 August 25,2014 NCMC Board of Trustees
extra space for infusion, began two weeks ago. Construction for a new MRI on the first
level will be starting at the end of August and completed first quarter of next year. Ken
requested a tour for the Trustees and Inc. Board.
• Dr. Carter stated that surveys would probably be more successful if there was greater
assurance that the responses are, in fact, anonymous. Mary assured they are
anonymous and only reviewed at the departmental level.
VISITATION REPORTS
CULINARY AND NUTRITION SERVICES
Dave Owen met with Justine Latham, on August 12, 2014. A written copy of the visitation
report is attached as a part of these minutes. In response to questions, Mr. Owen
confirmed the plans for certain areas of demolition and that the Servery (cafeteria) is closed
from 8:00-10:00 p.m., which discussion indicated seems to be an inopportune time.
VISITATIONS FOR SEPTEMBER
Mark Lawley
Michael Simone
NCMC, INC. REPORT
Mr. Houtchens reported they meet quarterly and he missed the Finance Committee
meeting last week. Ken Schultz agreed that there was not much to report.
COMMISSIONER'S REPORT
• In response to the resignation of Louise Giuliano, the Commissioners reported the
position and also called previous applicants for interviews. They can consider Greeley or
County residents and they are looking to fill the vacancy prior to the September
meeting. The new member will be eligible for reappointment upon expiration of interim
term.
• Have had early warning budget process, reported an approximate $220 Million budget
and Weld is 2nd highest ranked County in the state behind Denver City/County for
assessed value; reserves are strong; CR 49 project is ahead of schedule and within or
below budget; doing well with flood recovery; Inc. magazine ranked Weld No. 1 for best
place to do business; positive job/wage growth; will be reducing the mill levy during a
reappraisal year.
• County Attorney, Bruce Barker, will be retiring in December.
• in response to inquiry regarding new oil discovery, Commissioner Conway quoted an
industry rep who indicated, if the infrastructure (pipelines) were built out Weld would
be the largest play in the world. Trying to be proactive from a planning perspective and
to be responsive to the impacts throughout the workforce.
• Gaining international attention re: activity and interest in the Clean Energy projects.
Also striving to help Craig Harrison get the Energy Park/Data Center (super computer)
operating but facing some personal taxing challenges despite absolutely ideal location
for infrastructure already in place. Politically unsuccessful in removing the computer
personal property tax but that is what is impeding larger gains in the future. All of the
Page 2 of 3 August 25,2014 lYCMC Board of Trustees
positive regional dynamics will only serve to benefit NCMC and the community at large.
Dr. Carter commented NCMC is providing large amounts of charity and free care,
physicians hope to work in conjunction with other expanding industries.
• Announced First Annual Weld County Community Celebration; recognizing Education
Solida Del Sol, Gene Hoshiko, the 4-H Endowment, and the South Platte Historical
Society to be held at Fort Lupton, Saturday October 11th. Proceeds with go to three
honorees. There are a lot of positive events happening County-wide and it is important
to keep a balance of maintaining the area's heritage while progressing forward.
OTHER BUSINESS
No other business.
PLANNING SESSION
No discussion was held on scheduling a future planning session.
ADJOURN
There being no further business to come before the Board, it was MSC (OWEN/CARTER) to
adjourn the meeting at 1:16 p.m.
Respectfully submitted,
Esther Gesick
Page 3 of 3 August 25,2014 NCMC Board of Trustees
August 12, 2014
Visit with Justin Latham
Culinary and Nutrition Services
Trustee Dave Owen
History and Recent Changes
The Department is as old as the Hospital itself. It is responsible for providing food service to
patients, staff and the public. It is undergoing a several changes to take place over the next year
or so. The first phase is to improve patient satisfaction by modernizing the kitchen. It has also
consolidated the patient food order staff and the dietitians into one area for ease of
communication. There are nine dietitians, each responsible for an area of the Hospital ,who
make periodic visits to patients to determine satisfaction. The second phase is to move retail
services downstairs into a remodeled and updated Servery. The current Bistro is closed and now
houses kitchen equipment displaced during the new construction. When the new kitchen is
finished, the Bistro will reopen for seven months while work is being done on the new Servery.
Meanwhile, the Coffee Corner has been opened on the main floor to accommodate staff and
visitors. It's sales so far has exceeded expectations.
Services Provided.
The Department is organized into three divisions---Retail, Catering and Room Service. Retail is
responsible for retail service like the Bistro, the Servery and the Coffee Corner. The Servery is
akin to a cafeteria and serves breakfast, lunch and dinner to staff and visitors. Catering provides
food service for meetings and other mostly hospital special events. Room Service is responsible
to provide food to in-patients. When a patient telephones his or her order to Room Service it is
taken by a person who displays the room number on her computer plus all menu choices to
include dietary restrictions. The patient makes selections and then they are relayed to kitchen
personnel for preparation and delivery. The Division's goal is from order to patient within 45
minutes. It serves about 600 meals per day at an average cost of$2.09,
Number of Staff
The Department employs 88 personnel including the nine dietitians, Al] of them are Banner
employees except Mr. Latham and the Executive Chef who are under contract to NCMC from
Sodexo, a food service corporation headquartered in Maryland. The Department has a current
personnel shortage of 4.5 FTE.
Successes and Challenges
The Department is proud of its service to patients, the public and staff. When completed, it
believes it will have a first-class Servery capable of almost 24 hour service---it will be closed
from 8PM-]0PM . It's goal is to break-even money-wise and even make a small profit? It's
challenge is to improve patient satisfaction.
What the Department Would Like the Trustees to Know
It is very appreciative of the NCMC, Inc. provided capital funds needed to make it's current and
future improvements. Also, Mr. Latham wanted me to know that it's becoming more dirt'icult to
hire competent kitchen staff presumably because of oil company hiring.
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