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Home My WebLink About20142394.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JULY 30, 2014 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 30, 2014, at the hour of 9:00 a.m. E ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Douglas Rademacher, Chair Commissioner Barbara Kirkmeyer, Pro-Tem Commissioner Sean P. Conway — EXCUSED Commissioner Mike Freeman Commissioner William F. Garcia Also present: Assistant County Attorney, Brad Yatabe Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly e MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of July 28, 2014, as printed. Commissioner Garcia seconded the motion, and it carried unanimously. E AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to add the following item under BIDS: 1) Approve Rejection and Replacement of Original Award, Bid #B1400114, 918 Building Remodel - Department of Buildings and Grounds, and the following items under NEW BUSINESS: 1) Consider Diagnostic Services Agreement for Susan G. Komen Foundation Program and authorize Chair to sign — Banner Health, dba North Colorado Medical Center, 2) Consider Diagnostic Services Agreement for Tuberculosis Control Program and authorize Chair to sign — Banner Health, dba North Colorado Medical Center, 3) Consider Diagnostic Services Agreement for Women's Wellness Connection Program and authorize Chair to sign — Banner Health, dba North Colorado Medical Center, 4) Consider Diagnostic Services Agreement for Colorado Family Planning Initiative and authorize Chair to sign — Banner Health, dba North Colorado Medical Center. Seconded by Commissioner Freeman, the motion carried unanimously. CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed. Commissioner Garcia seconded the motion, and it carried unanimously. IU PUBLIC INPUT: No public input was given. COMMISSIONER COORDINATOR REPORTS: There were no reports. Minutes, July 30, 2014 2014-2394 /0 in Page 1 BC0016 BIDS: El 1) APPROVE REJECTION AND REPLACEMENT OF ORIGINAL AWARD, BID #61400114, 918 BUILDING REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, said the Board awarded this bid last week to the second low bidder, TCC Corporation, a local company; however, because they could not be properly bonded, staff is requesting that award be withdrawn and the bid now be awarded to low bidder, JBlanco Enterprises, in the amount of $505,411.00. Commissioner Freeman moved to approve said staff recommendation. The motion was seconded by Commissioner Garcia, and it carried unanimously. e 2) APPROVE BID #61400130, HOUSEHOLD HAZARDOUS WASTE PICKUP SERVICES - DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Jiricek said staff recommends the low bid from Clean Harbors. All the other facilities in the state contract with Clean Harbors, but the County has not done business with them before. Commissioner Freeman moved to approve said staff recommendation. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. NEW BUSINESS: e 1) APPROVE DIAGNOSTIC SERVICES AGREEMENT FOR SUSAN G. KOMEN FOUNDATION PROGRAM AND AUTHORIZE CHAIR TO SIGN — BANNER HEALTH, DBA NORTH COLORADO MEDICAL CENTER: Mark Wallace, Director of Department of Public Health and Environment, explained that all four of these agreements have a schedule of reimbursement based on the Medicare fee schedule, rather than negotiated charges. The contracts may be modified in the future, but the contracts are being presented to the Board as written by Banner due to the urgency in getting these approved and in place. This item is primarily for cervical or breast cancer and a patient was recently turned away. In response to Commissioner Garcia, Dr. Wallace said the Department began to work with Banner's radiology contractors in May, and there was no notification that patients would be turned away. Banner was contacted at the management level and asked not to send any more patients away, but they wanted contracts before they would schedule patients. Mr. Yatabe said the contracts arrived last week, late in the process, so the changes regarding indemnification he recommended were not implemented, as well as a couple other items; however, they will be marked for early review to make those changes. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 1 el 2) APPROVE DIAGNOSTIC SERVICES AGREEMENT FOR TUBERCULOSIS CONTROL PROGRAM AND AUTHORIZE CHAIR TO SIGN — BANNER HEALTH, DBA NORTH COLORADO MEDICAL CENTER: Dr. Wallace stated this contract is for the provision of two diagnostic chest x-rays to determine tuberculosis and is the most active program. Commissioner moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner, and it carried unanimously. El 3) APPROVE DIAGNOSTIC SERVICES AGREEMENT FOR WOMEN'S WELLNESS CONNECTION PROGRAM AND AUTHORIZE CHAIR TO SIGN — BANNER HEALTH, DBA NORTH COLORADO MEDICAL CENTER: Dr. Wallace stated this is a partner program to the Susan G. Komen program with a different source of funding, and is for cancer prevention programs and diagnostic support. Commissioner moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner, and it carried unanimously. Minutes, July 30, 2014 2014-2394 Page 2 BC0016 Eri 4) APPROVE DIAGNOSTIC SERVICES AGREEMENT FOR COLORADO FAMILY PLANNING INITIATIVE AND AUTHORIZE CHAIR TO SIGN — BANNER HEALTH, DBA NORTH COLORADO MEDICAL CENTER: Dr. Wallace said these diagnostic imaging services are primarily for cervical or breast cancer. Commisisoner Garcia expressed dismay with the way Banner handled this situation, and said perhaps alternatives could be explored. Dr. Wallace said has a meeting scheduled with the leadership at NCMC about this and may pursue other contractors moving forward. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. 12 5) CONSIDER AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FOR DISASTER RECOVERY HOUSEHOLD ASSISTANCE FUNDS AND AUTHORIZE CHAIR TO SIGN: Tom Teixeira, Director of the Greeley/Weld County Housing Authority, stated this agreement, in the amount of $140,000, is a part of the CDBG Disaster Relief Funds and will be used to repair houses, make down-payments, and pay temporary rent for flood-affected persons. Commissioner Garcia moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. IR 6) CONSIDER LICENSE AGREEMENT FOR GIS DIGITAL DATA AND AUTHORIZE CHAIR TO SIGN - SAM HOUSTON STATE UNIVERSITY: Jake Mundt, Department of Information Technology, stated this GIS Digital Data will be used for a research project on Emergency Operations during the September 2013 flooding (evacuation notification); they are seeking address point data. In response to Commissioner Kirkmeyer, Mr. Mundt said this is an academic study, it was reviewed by the Office of Emergency Management, and the results will be shared with the County. He also confirmed these can be presented to the Board, as well, if they so request. The Board indicated they would like to have a presentation of results. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. e 7) CONSIDER TEMPORARY CLOSURE OF CR 120 BETWEEN CRS 77 AND 79: Janet Carter, Department of Public Works, reviewed the temporary road closure. Commissioner Kirkmeyer moved to approve said closure. The motion, which was seconded by Commissioner Garcia, carried unanimously. IE 8) CONSIDER AGREEMENT FOR PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 34 AND AUTHORIZE CHAIR TO SIGN - WENTZEL ENERGY PARTNERS 2, LLC: Clay Kimmi, Department of Public Works, stated this is an easement needed to assess flood damage to CR 34 made by the St. Vain River. Commissioner Kirkmeyer moved to approve said agreement and purchase and authorize the Chair to sign. Seconded by Commissioner Garcia, the motion carried unanimously. e 9) CONSIDER APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT FOR 2015 OIL AND GAS HAUL ROUTE ROADS (TIER II) AND AUTHORIZE ELECTRONIC SUBMITTAL: Elizabeth Relford, Department of Public Works, said these are two applications on the HARP road list for: CR 39, from CRs 28 to 38, and CR 32, from CRs 31 to 39. The project budget is $5,742,060.00, and staff is requesting the maximum amount of 2,000,000.00 from DOLA. Commissioner Kirkmeyer moved to approve said application and authorize electronic submittal. Commissioner Garcia seconded the motion and it carried unanimously. Minutes, July 30, 2014 2014-2394 Page 3 BC0016 e 10) CONSIDER APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT FOR WELD COUNTY TRAFFIC SIGNAL AT INTERSECTION OF CRS 60.5 AND 47 (TIER 1) AND AUTHORIZE ELECTRONIC SUBMITTAL: Ms. Relford, stated this is a Tier I application, the maximum amount for those is 200,000 or less. The project estimate is 260,000.00 so the request is for $130,000.00, and is specifically for the cost of the equipment. In response to Commissioner Kirkmeyer, she confirmed her belief the funds will be granted, and noted projects going south on CR 49 may be more difficult. There was discussion of the number of applications and priority. Commissioner Kirkmeyer moved to approve said application and authorize electronic submittal. Commissioner Garcia seconded the motion and it carried unanimously. e 11) CONSIDER APPLICATION FOR ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM GRANT FOR 2014 WELD COUNTY SMART ENERGY PROGRAM - FUELS PROGRAM GRANT (TIER 1) AND AUTHORIZE ELECTRONIC SUBMITTAL: Ms. Relford explained this is a program DOLA is doing in concert with the State's alternative fuel program 'Alt Fuels Colorado', which will only fund vehicles in the ozone non-attainment boundary, so DOLA will focus on small communities in the attainment area. This application is for six natural gas vehicles in the amount of$450,000.00, the request is for the incremental cost of $175,000.00 Commissioner Kirkmeyer suggested requesting $225,000.00, and trying to get a 50/50 match. Commissioner Kirkmeyer moved to approve said application, as amended, and authorize electronic submittal. Commissioner Garcia seconded the motion and it carried unanimously. e 12) CONSIDER CONSENT TO ENFORCEMENT OF 2012 INTERNATIONAL FIRE CODE, WITH AMENDMENTS, WITHIN CERTAIN AREA OF UNINCORPORATED WELD COUNTY LOCATED WITHIN THE MOUNTAIN VIEW FIRE PROTECTION DISTRICT: Brad Yatabe, Assistant County Attorney, stated this was passed by the Fire District Board on April 22, 2014, and there was a work session. Commissioner Freeman moved to consent to said enforcement. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. El 13) CONSIDER APPOINTMENT AND REAPPOINTMENTS TO BOARD OF ADJUSTMENT: Commissioner Kirkmeyer moved to approve said appointment and reappointments. The motion was seconded by Commissioner Garcia, and it carried unanimously. Commissioner Kirkmeyer read the appointments for the record. e 14) CONSIDER PETITION TO VACATE A PORTION OF CERTAIN PUBLIC ROAD RIGHTS- OF-WAY IN THE TOWN OF CARR, COLORADO - TOM PARK() ON BEHALF OF WELD COUNTY DEPARTMENT OF PLANNING SERVICES: Tom Parko, Department of Planning Services, explained this request was prompted by Carr residents applying for building permits in the rights-of-way. The Department determined that the plotted alleys are not in use, and already contain numerous structures. Instead of pursuing a path of violation, the Department decided to look at the vacation process. If they take title, owners adjacent to the street will gain 40 feet, those adjacent to an alley will gain 10 feet, and it was ensured no one is blocked from future access. There are no utilities at issue. The School District and the Fire District were notified. He showed a grid map and an aerial view and said no opposition was heard at the community meeting, with over 20 residents in attendance. The Assessor confirmed the tax impact will be minimal. El Chair Rademacher confirmed this is an unincorporated community and opened the floor to the residents of Carr. Rusty De Porter stated there is no structure on Lot 24, that Carr currently falls under range law, and that should continue for the sake of retrieving livestock that has wandered onto private property. Raymond Hays expressed concerns regarding his fence, and Mr. Parko replied that he would gain an additional 40 feet of property which will most likely incorporate the fence. He noted structures like these are why this process was started. Minutes, July 30, 2014 2014-2394 Page 4 BC0016 Bob Choate, Assistant County Attorney, confirmed that this process did not include a survey, so new structures or neighbor disputes may require that. Mr. Parko also apologized Mr. Page did not receive a notice. la Commissioner Garcia moved to approve the petition to vacate. The motion was seconded by Commissioner Freeman, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:48 a.m. BOARD OF COUNTY COMMISSIONERS C� , WELD COUNTY, COLORADO ATTEST: ti duo o , � 4_ ,L Dougla Rademac er, hair Weld County Clerk to the Board arbara Kirkmeyer, ro-Tem BY: De ut Clerk to the oard ilia EXCUSED an P. Conway 1861 t O . 12 r_ eFr "ran is . Garcia Minutes, July 30, 2014 2014-2394 Page 5 BC0016 Hello