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WELD COIiNI Y COUNCIL GJ `
April 41, 1978 GREEZ S tit y
The Weld County Council met in regular session in full conformity
with the Weld County Home Rule Charter at 915 10th Street, Greeley,
Colorado, April 4, 1978 at the hour of 9 A.M.
ROLL CALL: The following members were present:
Bob White, President
Floyd Oliver, Councilmember
Robert Martin, Councilmember
John Martin, Councilmember
Also present: Mr. Jenkins; Commissioners Dunbar, Carlson, Roe, and
Steinmark; County Engineer Frank Smith; Mary Frances Morton; Drew
Scheltinga; Observer for the League of Women Voters, Bev Brown;
5 members of the press; and the secretary, Beverly Thomas.
MINUTES: Floyd Oliver made a motion that the March 21, 1978 meeting
minutes be approved. Robert Martin seconded the motion and it
passed unanimously.
EXECUTIVE SESSION: John Martin made a motion that the Council recess
to Executive Session. Robert Martin seconded the motion and it
carried unanimously.
ADDITIONS TO THE AGENDA: Following Executive Session, Bob White added
Mr. Frank Smith to the agenda. Mr. Jenkins added "Access to
Personnel Files" to the agenda. Bob White also added "Council's
Approval of Purchase Orders".
CORRESPONDENCE: Bob White read a letter from the County Commissioners
and a memo from Tom Dority requesting meetings with the Council.
It was determined that the Council would meet with the Commissioners
at 1 P.M. on April 18, 1978; then review the Council 's budget before
meeting with Tom Dority for Budget Forecasting at 4 P.M. the same
day. Mr. White referred to memos received regarding used furniture,
accident prevention, and the County newspaper. He stated changes
for the Personnel Manual had been received along with the County
Correspondent and the 4-H Newsletter.
ROCK CRUSHER REPORT: After distributing copies to Councilmembers,
Mr. Frank Smith read his response to the "Efficiency of Rock
Crusher Audit Report" submitted by Anthony Jenkins on March 21, 1978.
Following the reading of the response there was discussion regarding
the importance of persons in supervisory roles seeing that their
orders are followed. fl
Bob White questioned Mr. Smith regarding the discrepancies between
the equipment usage reports and the production reports. Mr. Smith
said that the area of recordkeeping was one in which improvements
were obviously necessary.
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County Council Mi i.es
- April 4, 1978
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Bob White instructed Mr. Jenkins to do further review on the rock
crusher and provide the Council with additional information at the
next Council meeting.
ROLANDA FEED COMPANY REPORT: Bob White asked the secretary to read
the portion of the Rolanda Report that had been revised since
the March 21, 1978 meeting. Floyd Oliver made a motion, seconded
by Robert Martin, that the Rolanda Report prepared by Nancy Clark,
be accepted as corrected. The motion carried unanimously.
CHARTER REVISION COMMITTEE: A discussion was held about the Charter
Revision Committee's recent actions regarding the future of the
Weld County Council. It was generally felt that the Charter
Committee should make a thorough examination of all that the
Council has done before the Committee makes recommendations
regarding the Council. Discussion centered on whether or not
the Council should initiate providing information to the Committee
regarding the County Council 's activities.
Robert Martin made a motion that the Council secretary should write
a letter to the Chairman of the Charter Revision Committee and
state that the Council will cooperate with the Committee in any way.
This would include furnishing documents from the Council's files
to aid the Committee in understanding the role of the Council. John
Martin seconded the motion and it passed unanimously.
APPROVAL OF COUNCIL'S EXPENDITURES: The Council was asked by Mr. White
to look over all expenditures to be made by the Council. John
Martin made a motion to approve payment of purchase orders 14275, 14276,
14277, 0905, and 0906. Floyd Oliver seconded the motion and it carried
unanimously.
MISCELLANEOUS: Bob White appointed John Martin and Robert Martin to
serve on a committee to review concerns expressed at the Council's
recent public meeting and to work to identify a way to execute a
performance audit in those areas that were brought to the attention
of the Council.
Mr. Jenkins stated that the Personnel Department would not allow him
to look at their files and that Mr. Ray had been asked for a legal
opinion regarding that situation.
There being no further business, the meeting was adjourned.
Respectfully subm�i�submitted,"26fi°`MIL.f.(/' `e)77CZ
Beverly Thomas APPROVED -G', >,
Council Secretary Council President
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