HomeMy WebLinkAbout20151615.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 1, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, June 1, 2015, at the hour of 9:00 a.m.
CI ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair - EXCUSED
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Robert T. Frick
Acting Clerk to the Board, Stephanie Frederick
Senior Accountant, Chris D'Ovidio
El MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of May 27, 2015, as printed. Commissioner Moreno seconded the motion, and
it carried unanimously.
El CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of
Hearings conducted on May 27, 2015, as follows: 1) Hearing Concerning Proposed Designation of the
Site Selection and Construction of those Major Facilities of a Public Utility Consisting of Pipelines and
Storage Areas of Utilities Providing Water and Natural Gas or Other Petroleum Derivatives as a Matter
of State Interest Pursuant to §24-65.1-401, C.R.S., and Weld County Code §21-1-210(B), 2) USR15-
0016 — Wes Moser Inc., do Magellan Midstream Partners, LP and 3) USR15-0015 — Jesus and
Margarita Hernandez. Commissioner Conway seconded the motion, which carried unanimously.
CI AMENDMENTS TO AGENDA: There were no amendments to the agenda.
n CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed.
Commissioner Cozad seconded the motion, and it carried unanimously.
Ulm
Minutes, June 1, 2015 2015-1615
Page 1 BC0016
PRESENTATIONS:
1) RECOGNITION OF SERVICES, DEPARTMENT OF PLANNING SERVICES/BUILDING
INSPECTIONS - FRANK PIACENTINO: Chair Pro-Tern Freeman read the certificate recognizing
Mr. Piacentino's time of service at Weld County and expressed his appreciation for his dedication.
Torn Parko, Director of Planning Services, presented the plaque and pin to Mr. Piacentino and
communicated his graditiude for Mr. Piacentino's true passion for public service and safety. He futher
stated it was a pleasure working together and the department wishes him the best for his retirement.
Mr. Piacentino accepted the award and conveyed his appreciation for the recognition stating he
enjoyed his time with Weld County. Commissioner Cozad stated she appreicated his common sense
approach to assisting the public in various capacities and thanked him for his service. Commissioner
Conway echoed Commissioner Cozad and expressed his gratitude for Mr. Piacentino's efforts to see
each situation as needed and problem solve accordingly. Commissioner Moreno added his thanks for
Mr. Piacentino's outstanding work and said he is a great asset to the County and is leaving a void as
his expertise will be missed. Chair Pro-Tem Freeman concurred with all the Commissioners and
encouraged him to enjoy retirement. (Clerk's Note: The Board paused for a photo opportunity.)
0 2) EXCELLENCE OF SERVICES AWARD FOR ENHANCING PUBLIC FACING
COMMUNICATIONS - COLORADO GOVERNMENT ASSOCIATION OF INFORMATION
TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, read the details of
the award and stated a plaque was being presented to the Weld County Department of Information
Technology for outstanding results in website redesign. Mr. Rose introduced the team and presented
the plaque to the Board of County Commissioners. Commissioner Conway stated the award means a
great deal to the County and conveyed his appreciation to Mr. Rose and the team for the complete
transformation of the IT Department making Weld County more accessible and efficient. He stated this
would be the first of many awards. Commissioner Cozad echoed Commissioner Conway and
expressed her appreciation for the portal accessibility and being able to get online and access
information. Commissioner Moreno and Chair Pro-Tern Freeman concurred with all that had been said
and also expressed their congratulations for a job well done. (Clerk's Note: The Board paused for a
photo opportunity.) Chair Pro-Tem Freeman presented the plaque back to Mr. Rose and team, to be
displayed in their office recognizing a great accomplishment.
▪ PUBLIC INPUT: No public input was given.
BIDS:
ra 1) PRESENT AND APPROVE EMERGENCY BID #B1500123, PHONE HANDSETS -
DEPARTMENT OF HUMAN SERVICES: Mr. Rose presented the details of the emergency request
requiring the product be on-site prior to June 30, 2015, in order to receive the grant funding. He
recommended awarding the bid to Global Technology Resources Inc., in the amount of $49,523.20, as
the proposal meets the needed functionality documented in the bid process. The motion to approve
said emergency bid and waive the ten-day waiting period, which was made by Commissioner Conway,
and seconded by Commissioner Cozad, carried unanimously.
0 2) APPROVE BID #61500118, CHIP SEAL OIL SUPPLY - DEPARTMENT OF PUBLIC
WORKS: Trevor Jiricek, Director of General Services, presented the details for the sole bid and stated
it is competitive as it reflects a price decrease while meeting the need of the proposal. Staff
recommends awarding said bid to Cobitco, Inc., for the total amount of, $763,905.00. Joshua Holbrook,
Department of Public Works, was present to further explain the sole bid and the drop in price. The
motion to approve said bid, which was made by Commissioner Cozad, and seconded by Commissioner
Conway, carried unanimously.
Minutes, June 1, 2015 2015-1615
Page 2 BC0016
EI 3) APPROVE SOLE SOURCE #B1500133, DEPARTMENT OF BUILDINGS AND GROUNDS
REQUEST FOR UPGRADING OF HVAC DELTA CONTROL SYSTEM - LAW ADMINISTRATION
BUILDING AND THE SOUTHWEST SERVICES CENTER BUILDING: Mr. Jiricek, stated the details of
the sole bid and recommended approval in the amount of, $119,329.00, as SetPoint Systems
Corporation is the only authorized source for this equipment. The motion to approve said bid, which
was made by Commissioner Conway, and seconded by Commissioner Moreno, carried unanimously.
le NEW BUSINESS:
1) CONSIDER AGREEMENT TO PROCURE MICROSOFT LICENSES AND AUTHORIZE CHAIR TO
SIGN - MICROSOFT SQL SERVER ENTERPRISE LICENSES: Samuel Penn, Department of
Information Technology, presented the details of the agreement and stated it is for the amount of
$111,184.75 annually, and the cost has been accounted for within the annual IT budget. Commissioner
Cozad moved to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Moreno, and it carried unanimously.
2) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - BFS RETAIL AND
COMMERCIAL OPERATIONS, LLC: Christopher Woodruff, Weld County Assessor, presented the
details of the request for abatement or refund of taxes and stated the request is for 2012-2013. He did
not receive any additional information to review, which resulted in staff examining the history of the
property and concluding the value is appropriate and recommending denial. The taxpayer was not
present. The motion to deny said petition based on the recommendation of the Assessor, which was
made by Commissioner Moreno, and seconded by Commissioner Conway, carried unanimously
el 3) CONSIDER PETITIONS FOR ABATEMENT OR REFUND OF TAXES - FSY PARTNERSHIP:
Mr. Woodruff stated the terms of the request for abatement or refund of taxes and conveyed the
location and use of the property. He further explained that staff examined the historical data and
determined the property is correctly valued and he recommended denial of the petition. The taxpayer
was not present. The motion to deny said petitions based on recommendation by the Assessor, was
made by Commissioner Cozad, and seconded by Commissioner Moreno. Commissioner Conway
commended the excellent work done by the Assessor and expressed his appreciation for the outcome.
The motion carried unanimously.
IR 4) CONSIDER PETITIONS FOR ABATEMENT OR REFUND OF TAXES —VAN HERWAARDEN
1, LLC: Mr. Woodruff presented the details of the request for abatement or refund of taxes and stated
staff looked at sales and similar property comparisons and estimated the property value to be assessed
correctly and recommended denial of the petition. The taxpayer was not present. The motion to deny
said petitions, which was made by Commissioner Moreno, and seconded by Commissioner Conway,
carried unanimously.
CI 5) CONSIDER PROPOSAL AND APPROVE TRANSFER OF TAX LIEN SALE CERTIFICATES -
TUSCANY HOMEOWNER'S ASSOCIATION AND AUTHORIZE CHAIR TO SIGN: John Lefebvre,
Weld County Treasurer, presented the terms of the proposal and stated these are outlots of the
Tuscany Homeowners' Association (HOA) and disclosed the property owner went into bankruptcy,
resulting in the need for correction and exemption regarding these small pieces of property. He
requested the backtaxes be written off to move forward with correcting the records and tranferring
these properties to the HOA. In response to Commissioner Cozad, Mr. Lefebvre stated the Tuscany
HOA is willing to take back the properties in light of these corrections. Commissioner Cozad moved to
approve said proposal and authorize the Chair to sign. Seconded by Commissioner Conway, the
motion carried unanimously.
Minutes, June 1, 2015 2015-1615
Page 3 BC0016
6) CONSIDER THIRTEEN (13) PARKING SPACE LEASES WITH VARIOUS ENTITIES AND
AUTHORIZE CHAIR TO SIGN: Toby Taylor, Director of Buildings and Grounds, stated the resolution
should reflect thirteen (13) parking space leases and continued to explain the terms to extend the
leases to April 1, 2016. Commissioner Conway moved to amend the resolution to reflect thirteen (13)
parking space leases. Commissioner Cozad seconded the motion, and it carried unanimously.
Commissioner Conway moved to approve the amended resolution of said leases and authorize the
Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously.
CI 7) CONSIDER ENTRY UPON VARIOUS LANDS BY WELD COUNTY VEGETATION
MANAGEMENT SPECIALIST: Tina Booten, Pest and Weed Division, explained the request to carry
out weed control measures. She explained there are three individuals who may face enforcement
measures to complete the work. In response to Commissioner Conway, Ms. Booten stated staff has
been able to contact landowners and mitigation will include completing chemical applications. In
response to Commissioner Cozad, she reviewed the parcel sizes and locations. The motion to approve
entry, which was made by Commissioner Cozad, and seconded by Commissioner Moreno, carried
unanimously.
El 8) CONSIDER ACCEPTANCE OF QUIT CLAIM DEED FOR PUBLIC RIGHT-OF-WAY ALONG
TWO RIVERS PARKWAY AND AUTHORIZE CHAIR TO SIGN — AGGREGATOR, LLC:
Tiffane Johnson, Department of Public Works, presented the terms of the Quit Claim Deed and stated
this is a result of flood repairs and detailed the location and the improvements. Commissioner Cozad
moved to approve said Quit Claim Deed and authorize the Chair to sign. The motion was seconded by
Commissioner Conway, and it carried unanimously.
Ei 9) CONSIDER RETROACTIVE AMENDMENT TO CLARIFY SCOPE OF SERVICES IN
AGREEMENT EXECUTED SEPTEMBER 2013 AND AUTHORIZE CHAIR TO SIGN - BASE
TACTICAL DISASTER RECOVERY: Brad Yatabe, Assistant County Attorney, conveyed the
amendment and reasons for retrocative action seeking reimbursement for their services from the State;
therefore, the State of Colorado is requesting the contract agreement be amended to reflect the scope
of services to include the request for reimbursement. In response to Commissioner Moreno, Mr. Yatabe
did not know the amount; however, Katie Wolf, of Base Tactical Disaster Recovery, was available to
give the reimbursement amount of $354,560.00. Commissioner Conway moved to approve said
retroactive agreement and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion
carried unanimously.
10) CONSIDER MEMORANDUM OF UNDERSTANDING FOR PROVIDING TECHNICAL
ASSISTANCE FOR THE STUDY OF TRANSPORTATION ALTERNATES AND AUTHORIZE CHAIR
TO SIGN - HILL-N-PARK SUBDIVISION: Chris D'Ovidio, Senior Accountant, presented the details of
provision regarding the transportation study and stated the budget match from the County would be
$1000.00 to include a shared payment breakout, as agreed upon, with $500.00 from Weld County,
$250.00 from the City of Greeley, and $250.00 from the City of Evans. Commissioner Moreno
recognized Commissioner Conway's work on this project. Commissioner Conway responded and
shared the history of the project and communicated the excitement about the traffic study being done
by the Department of Local Affairs, DOLA. Commissioner Cozad stated the survey and study will
reflect the needs of the citizens in this neighborhood and clarify how to accurately address these needs.
Commissioner Conway mentioned the Colorado Community Trust Foundation and a local business
group willing to contribute towards operational costs and provide a van. He recognized Mike Tupa of
DOLA, and also thanked Commissioner Cozad for her particiaption. Commissioner Conway moved to
Minutes, June 1, 2015 2015-1615
Page 4 BC0016
approve said memorandum of understanding and authorize the Chair to sign. The motion, which was
seconded by Commissioner Cozad, carried unanimously.
IU 11) CONSIDER RESCHEDULING BOARD OF COUNTY COMMISSIONERS MEETING ON
JUNE 15, 2015: Chair Pro-Tem Freeman stated because of the Transportation Summit, the meeting
will take place, but will be moved to 3:00 p.m. The motion to approve rescheduling the board meeting,
which was made by Commissioner Conway, and seconded by Commissioner Cozad, carried
unanimously.
HEALTH OLD BUSINESS:
El 1) CONSIDER REINSTATEMENT OF SYSTEMS CLEANER LICENSE - REDI SERVICES, LLC
(CON'T FROM 5/18/15): Katie Sall, Department of Public Health and Environment, stated staff has
received the requested and updated pumping logs through May 27, 2015. Based on efforts to come into
compliance, they are recommending extending the temporary license to a regular annual license.
Jay Anderson, CFO of Redi Services, LLC, introduced the other members of his team, Jason
Anderson, Telford Meyers, and Luke Brown. He apolgized for their misconduct and stated that he takes
full responsibility for the events that occurred. He presented the proactive initiatives being instated to
correct matters and be fully compliant and stated their desire is to be ethical in business practices. He
stated Redi Services, LLC, wants to be a good partner with Weld County. Jason Anderson gave
an overview with a short PowerPoint presentation and communicated how the company has modified
operating procedures to make sure that this doesn't happen again. Mr. Anderson invited the Board to
attend a monthly safety meeting and explained their efforts to be completely transparent in their
operations and to show that they deserve to have their license reinstated. Mr. Anderson, thanked the
Health Department for their assistance. IR Commissioner Conway expressed his appreciation for the
owner taking responsibility and stated it was a serious issue and he appreciates their willingness to
remedy the problem. Commissioner Cozad echoed Commissioner Conway and expressed her
appreciation for their presence and the changes being made. She also stated communication is critical.
Chair Pro-Tem Freeman stated no one wants this to happen again. The motion to approve
reinstatement of license, which was made by Commissioner Moreno, and seconded by Commissioner
Cozad, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
Minutes, June 1, 2015 2015-1615
Page 5 BC0016
There being no further business, this meeting was adjourned at 10:24 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:d 40v ;e1 EXCUSED
Barbara Kirkmeyer, Chair
Weld County Clerk to the Board A n n
• Mike Freeman, Pro-Tern
BY (AD L. .
De uG Clerk to the Boa d ,
can P. Conway
ift1861 $6' (lti-G! eratkd
ulie A. Cozad
°U4755 S"rt—
' Steve Moreno
Minutes, June 1, 2015 2015-1615
Page 6 BC0016
\
rep /
&
/
. , =
� ) /
/ y 3
, ` a
/ / c
/
w {
tnin a / ^ ,
\ / � \ � \ \ /
Z a c._, /
c , $ c ...3 "D--C)
( \ \ \
al
§ ci & \ \
\ j \ • '\
r \ « \ §
§ 3 /
o O t
\ \ & \
j w el
/ \ ./ \
2 \
� t C
z re k \ / J §
C11
§ \ \
� \ / �
2 ) � �
z �
Hello