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Home My WebLink About760540.tiff !� '-\ BID REQUEST NO. 062-75 FOR: COMMUNICATIONS EQUIPMENT The Weld County Commissioners considered the bids from the following bidders at their meeting of September 17, 1975. Motorola $ 73,989.00 Motorola (Alternate) $ 83,271 .00 General Electric $ 94,347.00 RCA $ 95,013.00 Repeater Communications (Alpha Two-Way) $ 9,780.76 (Incomplete) It was the decision of the Board to accept the alternate bid of Motorola for the amount of $83,271 .00 BOARD OF WELD COUNTY COMMISSIONERS Barton Buss Director of Management & Budget Dated: September 18, 1975 k ©Art' WELD COUNTY MOBILE RELAY COMMUNICATIONS SYSTEM ADDRESS REPLY TO: 1450 So. Havana St. Suite 520 MOTOROLA �� ', Communications and Electronics Inc_ A° °'° co. 80012 / 303, 755-6262 28 August 1975 Weld County Commissioners County Court House Greeley, Colorado Gentlemen: Motorola, Incorporated is pleased to have this opportunity to bid on the Law Enforcement Communications Equipment for the Weld County Mobile Relay Radio System per your request for bids and accompanying specifications, to be opened on September 2, 1975. We would like to congratulate you on your effort to utilize the latest in communications equipment. We feel we have met the intent of your specifications and that the equipment bid will serve the needs of Weld County now and in the future. Attached are the bid bond, coverage map, specification sheets and bid sheets. These documents are to be included with this letter to constitute Motorola 's entire offering. Terms: Motorola's terms of sale are 90% upon delivery and 10% upon installation. Shipment will be F.O.B. Greeley, Colorado. Prices are firm for a period of one year from bid opening with the understanding that additional pur- chases may be adjusted upwards by a percentage equal to retail price changes, and do not include state or local taxes. Warranty: Prices include all installation except phone lines. Weld County must furnish the proper electrical sources and out- lets necessary to operate the equipment. Normal warrenty is 30 days labor and 90 days parts. Delivery: Alternate Mobile Relay System would be delivered, installed, and checked out within eight (8) weeks of bid award. 1301 E. ALGONQUIN ROAD, SCHAUMBURG, ILLINOIS 60172 / (312) 397-1000 Weld County Commissioners 28 August 1975 Page 2 Specifications: Motorola meets or exceeds all published specifications but we take exceptions to them in that the mobile and repeater power is too low to provide the kind of commu- nications and coverage necessary for law enforcement. We strongly suggest that you consider our alternate proposal . Our engineering staff believes that this system must use 70 watts or more of mobile power to bring up the repeaters for 95% coverage, 95% of the time in the County. We have, therefore, in our alter- nate bid suggested 75 watt mobiles and 90 watt repeaters to give you the best repeater, local and mobile-to- mobile coverage. RepeatersSite: We recommend Motorola's Blue Mountain site as Weld County's western and primary repeater site. This site has proven itself many times over to provide a good transmitting and receiving site with little interference. This site is controlled by Motorola and our engineering staff is repponsible for putting only clean systems on this site. We also are preparing emergency standby power at this site in the near future in case of power failure. Repeater site rental is $50.00 per month for the first repeater and $15.00 a month for each additional box. The site rental includes power, building and tower space. Site engineering is also included. Performance: Motorola has demonstrated to the City of Greeley and Weld County that we have the ability to perform to your needs. We supply only the latest in communications equipment and we provide the best service, parts and human back up possible. Our equipment is very acceptable in law enforcement work and we have systems at the Greeley Police Department, Fort Collins Police, Loveland Police, Adams County, Boulder County, Cheyenne Police plus many other city and county police systems. Weld County Commissioners 26 August 1975 Page 3 Your interest in Motorola as a source for the most modern advanced communication equipment available is appreciated and we look forward to serving your needs. Sincerely yours, MOTOROLA, INCORPORATED > ('. _ L-cc Sanford M. Lugger � District Sales Manager State & Local Government Sales SML:jfh Attachments No ST. PAUL FIRE and MARINE INSURANCE COMPANY SAINT PAUL, MINNESOTA BID BOND KNOW ALL MEN BY THESE PRESENTS: That MOTOROLA COMMUNICATIONS & ELEC- TRONICS, INC., an Illinois corporation, of 1301 East Algonquin Road, Schaumburg, Illinois 60172 as Principal, and the ST. PAUL FIRE AND MARINE INSURANCE COMPANY, a corporation existing under the laws of the State of Minnesota, and duly authorized to transact business in the State of Colorado as Surety, are held and firmly bound unto Weld County, Colorado in the penal sum of TEN PER CENT OF THE AMOUNT OF THE BID Dollars ($..1.Q% good and lawful money of the United States of America, to the payment of which said sum of money, well and truly to be made and done, the said Principal binds himself, his heirs, executors, administrators, successors and assigns, and the said Surety binds itself, its successors and assigns, jointly and severally, firmly by these presents. Signed, sealed and dated this 2nd day of Sept. , A. D., 19 75 The conditions of this obligation are such, that if any awards made, within sixty (60) days from the date of this instrument, by said Obligee to the above bounded Principal under an invitation for furnishing and installing two way radio communication equipment shall be accepted by said Principal and said Principal shall enter into a contract for the completion of said work. and give Bond for the faithful performance thereof, then this obligation shall be null and void; otherwise to remain in full force and effect. PROVIDED: First—That the liability of the Surety shall in no event exceed the penalty of this bond. Second—That any suits at law or proceedings in equity brought or to be brought against said Surety to recover any claim hereunder, must be instituted within six (6) months from the date of this instrument. ATTEST: AMOTORO OMM NICATIONS & ELECTR ICS, I . (SEAL) 7/J Assistant Secretary P resident ST. PAUL FIRE AND MARINE INSURANCE COMPANY ( (SEAL) Attorney-in-Fact Jeremiah G. Crise COUNTERSIGNED: By Resident Agent State of Oar 1' ST. PAUL FIRE AND MARINE INSURANCE COMPANY (A Capital Stock Company) ST. PAUL,MINNESOTA Fidelity and Surety CERTIFIED COPY OF POWER OF ATTORNEY Department Original on File at Home Office of Company. See Certification. KNOW ALL MEN BY THESE PRESENTS: That the St.Paul Fire and Marine Insurance Company,a corporation organized and existing under the laws of the State of Minnesota,and having its principal office in the City of Saint Paul,Minnesota,does hereby constitute and appoint Jeremiah G. Crise, Roger M. Nestler, JoAnn Amato, individually, Chicago, Illinois its true and lawful attorneys(s)-in-fact to execute, seal and deliver for and on its behalf as surety,any and all bonds and undertakings,recognizances, contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute,rule, regulation, contract or otherwise, and the execution of such instrument(s) in pursuance of these presents,shall be as binding upon the said St.Paul Fire and Marine Insurance Company,as fully and amply,to all intents and purposes,as if the same had been duly executed and acknowledged by its regularly elected officers at its principal office. This Power of Attorney is executed, and may be certified to and may be revoked,pursuant to and by authority of Article V,—Section 6(C),of the By-Laws adopted by the Board of Directors of the ST. PAUL FIRE AND MARINE INSURANCE COMPANY at a meeting called and held on the 23rd day of January, 1970,of which the following is a true transcript of said Section 6(C). "The President or any Vice President,Assistant Vice President,Secretary or Resident Secretary,shall have power and authority - STATE OF Illinois ) Acknowledgment of Attorney-in-Fact COUNTY OF CDOk )?ss' On this 2nd day of Sept, 19 75 ,before me, a Notary Public,within and for said County and State, personally appeared Jeremiah G. Crise to me personally known,and known to me to be the Attorney-in-Fact of and for the ST.PAUL FIRE AND MARINE INSURANCE COMPANY,,Saiat Paul, Minnesota, a corporation, created, organized and existing under and by virtue of the laws of the State of Minnesota,upon oath did say that the corporate seal affixed to the attached instrument is the seal of the said Company; that the seal was affixed and the said instrument was e adctbyytthee aautthari :f its Board of Directors;and he did also acknowledge that he executed the said instru as th f !let.. d oar . - -Notary Public MY COMMISSION EXPIRES My Commission expir �UCO$I 9, 1911 11072 AAF Ed.2-56 Printed In U.S.A. _ter 1. - - _ Vice President, On this 6th day of August 19 73 , before me came the individual who executed the preceding instrument, to me personally known, and, being by me duly sworn, said that he is the therein described and authorized officer of the St. Paul Fire and Marine Insurance Company;that the seal affixed to said instrument is the Corporate Seal of said Company;that the said Corporate Seal and his signature were duly affixed by order of the Board of Directors of said Company. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal, at the City of Saint Paul,Minnesota,the day and year first above written. V.C.INNES Notary Public,Ramsey County,Minn. • My Commission Expires April 27, 1976 CERTIFICATION I, the undersigned officer of the St. Paul Fire and Marine Insurance Company, do hereby certify that I have compared the foregoing copy of the Power of Attorney and affidavit,and the copy of the Section of the By-Laws of said Company as set forth in said Power of Attorney,*with the ORIGINALS ON FILE IN THE HOME OFFICE OF SAID COMPANY,and that the same are correct transcripts thereof,and of the whole of the said originals,and that the said Power of Attorney has not been revoked and is now in full force and effect. IN TESTIMONY WHEREOF,I have hereunto set my hand this 2nd day of Sept. 19 75 Secretary. '"j(==N"°e"444c7+47"17., . 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Mr. Barton Buss Director of Management and Budget P. O. Box 758 1516 Hospital Road Greeley, Colorado 80631 Dear Mr. Buss: The undersigned, having become familiar with the specifications for the furnishing and installation of a radio communications system for Weld County bids the following: Quantity Unit Price Total 1. 70 Watt Repeaters 2 $ @,940.00 $5,880.00 2. 20 Watt ConLiul Stations 2 $ 1,813.00 $3,626.00 3. 25 Watt Base Stations 1 $ 1,234.00 $1 ,234.00 4. Antennas 5 $ 144.00 $ 720.00 5. Transmission Line 5 $ 441.00 $2,206.00 6. 40 Watt 4 Channel Mobile Units 34 $ 1,317.00 $44,778.00 7. 4 Watt 4 Channel Portables 11 $ 1 ,095.00 $12,045.00 8. Installation of System $ 3,500.00 SYSTEM TOTAL $73,989.00 PRIMARY BID TO SPECS. FIRM Motorola Inc. BUSINESS ADDRESS 14,50 South Havana Street CITY AND STATE AQr ra, Colorado 7/r/ BY . John Cramer Account Executive TITLE State & Local Government Sales DATE August 20, 1975 BID NO. Mr. Barton Buss Director of Management and Budget P. 0. Box 758 1516 Hospital Road Greeley, Colorado 80631 Dear Mr. Buss: The undersigned, having become familiar with the specifications for the furnishing and installation of a radio conuuunications system for Weld County bids the following: Quantity Unit Price Total 1. 70 Watt RepeatersExecption 2 $ 2,40.00 $ 5,880.00 90 watt 16 tone Repeaters 2. 20 Watt Contiul Stations Exception 2 $ 1=,,813.00 $ 3,626.00 25 watt stations 3. 25 Watt Base Stations 1 $ 1,234.00 $ 1,234.00 4. Antennas 5 $ 144.00 $ 720.00 5. Transmission Line 5 $ 441.00 $ 2,206.00 6. 40 Watt 4 Channel Mobile Units Excepti cl9rh $ 1 .590.00 $ 54,060.00 75 watt, 4 freq. mobiles 7. 4 Watt 4 Channel Portables 11 $ L095.00 $ 12,045.00 8. Installation of System $ 3,500.00 SYSTEM TOTAL $ 83 271.00 ALTERNATE BID FIRM Motorola Inc BUSINESS ADDRESS 1450 South Havana Street CITY AND STATE Aurora, Colorado/ 7 BY John Cramer Account Executive TITLE State & Local Government Sales DATE August 20, 1975 October 1 , 1976 Banton Bush, Ditecton ob Finance Weld County Courthouse Gneetey, Co. 80631 Dean Mk. Bush: Matokota Inc. .is pleased to make the 6ot2ow.ing obben to Weld County. On September 17, 1975, we were awarded your Bid No. 062-75 which wa6 &Uun 4o.& one yea.&. At this time we wau,2d like to extend this bid ion a period of one yeah on. until. Octabet 1 , 1977'. Thank you boft you.& continued .intene4t .in Moton.ata equipment. We ane tooking So/wand to saving you. Very tkuly yours, )7,-'&2----Thri--- 7an A:Accounen.ion Account Executive Motokota Inc. , jut / -- 760540 ADDRESS REPLY TO: 1450 So. Havana St. Suite 520 M0012 MOTOROLA Communications and Electronics Inc./nc. 303,aos, 755-6zsz September 19, 1975 Weld County Commissioners Weld County 1516 Hospital Road Greeley, Colorado 80631 Gentlemen: Thank you very much for the bid award for communications equipment that was opened September 2nd and awarded September 17th. I am especially pleased that you have accepted our alternate bid that calls for 75 watt mobile units. We feel that these units will give the best service for local and county wide law enforcement use. In delivery of the equipment we propose to install the repeaters, antennas and transmission line during the week of September 22nd. The portables will be ready for delivery to you on September 29th. We also propose to begin installation of the mobile units anytime Monday through Friday during normal working hours after September 25th. We propose to have this system completely installed and checked out no later than October 31 , 1975. I hope this schedule will meet with your approval . Thank you again for the order and I am sure you will be pleased with the system. Sincerg ly,, A, A. John Cramer Account Executive State & Local Government Sales LJC/kmr Attachments cc: Barton Buss Bud Reynolds 1301 E. ALGONQUIN ROAD, SCHAUMBURG, ILLINOIS 60172 / (312) 397-1000 ADDRESS REPLY TO: 1450 So. Havana St. / Suite 520 /AK Aurora, Co. 80012 MOTOROLA Communications and Electronics Inc. 303, 755.6262 September 9, 1975 Mr. Barton Buss Weld County Director of Management and Budget 1516 Hospital Road Greeley, Colorado 80631 Dear Mr. Buss: This letter is intended to answer the two protests taken at the bid opening on September 2, 1975. The first exception was taken by Motorola over the mobile and repeater transmit power. The second protest was by RCA in that the Motorola portable bid was not in current production and not our latest model of production. The Motorola exception was taken on the hhsis of our engineering of this system with computers over a year ago. Motorola's engineering staff came to the conclusion that "more than 68 Watts of mobile power was required to cover 95% of the county 95% of the time". We are the only one to do an engineering study. Mr. Dave Corbin did no engineering, he was only hired to write specifications . Our original proposal called for 75 Watt mobiles and 90 Watt repeaters and we strongly feel that if we sell a lesser powered system, we would be doing you a great disservice. Our alternate bid, to give you some prospective, is almost 3 DB or twice as good as specs call for. In answer to the statement, "Motorola is just trying to seil high- priced boxes" , we can respond that if this were the case, we would be selling you 100 Watt mobiles. But in any case, our alternate bid which is for a system that is twice as good as the specs call for is still over $11 ,000.00 less than the next lowest bidder, General Electric Co. We strongly recommend that Weld County accept our alternate bid. If this system were intended for anytling other than protection of Weld County citizens, then perhaps the marginal 40 Watt mobiles would be acceptable. But under the circumstances where this system will be primarily for law enforcement, then the better system must be considered even if it means that Weld County Might have to pay the difference. In answer to RCA and their protest, I can state that we are offering in our HT220, only the latest in communication equipment that will meet the specifications. This model radio is in current production with a standard delivery of five weeks. We have many of the units in current use at the Geeelyy PD, Fort Collins PD, Greeley Fire Dept. and many other agencies throughout the United States. 1301 E. ALGONQUIN ROAD, SCHAUMBURG, ILLINOIS 60172 / (312) 397-1000 'M Mr. Barton Buss Weld County September 9, 1975 Page 2 The bid by Alpha-Electronics does not meet the specifications in that, to the best of my knowledge, this unit is not being used in a ltw enforcement environment in Colorado. This same unit was *ejected in Adams County this year. We look forward to responsibly serving the communications needs of Weld County now and in the future. If I can be of any service, please call on me at any time. Sincerely, John Cramer ccount Executive State & Local Government Sales LJC/kmr • i N • S._ (A • . 0,7, O W i--.. C C `• Z w F- , to N Y Q z t. , cn o � v-- c o� _• Q I` 0s oaf `� 0 F W'- `,�} - Zu III •li; .I O a m o , E l_. 1 i ` i + b • � 1t U • ; I i 1 ;[ i • i I ( . • V U I • i Q ' • (7 : _i I �'ey4▪ 't" i p J Q i I -aa� �r�l }C.1C I a� ` xc Z ! r I . i I 'LIZ i t O i rR��ak ' L1.1 +J tic__kts ra.. 1 % 11 ' 11 :=1 L-101:44 '1 U L.1 Z — a _ D 2 ' i O . U L ti h. U. • O — kri .. Weld County Communication Consolidation Equipment Recommendations MOBILE UNITS The following mobile radio equipment is recommended for the county consolidation. T54RTA3900-K - MICOR Solid State, 75 Watt, 4-frequency, with high Gain Antenna, four frequency non-priority channel scan, multiple P/L and optional Siren and PA Modules. All modules will be part of the control head and channel select will have colored lights to indicate channel selected. PORTABLE UNITS The following portable radio equipment is recommended. H34FFN3170-N - HT220 Solid State, 4 Watt, 4-frequency, with flexible antenna and rapid charge battery. This unit will be able to use the repeater, talk mobile to mobile, or mobile to control station. All portables will have a leather case and cover. CONTROL STATIONS The following Control Station is recommended. L44BCB3190-M - Consolette, 25 Watt, Solid State, 4-frequency desk top station with 4-frequency channel scan, VU meter and 12 or 24 hour clock. 1/2" Foam Transmission Line and high gain antenna is also recommended. This control will be able to talk thru the repeater, control to mobile, or control to portable. Weld County Communication Consolidation IMPLEMENTATION Motorola recommends the use of a turnkey approach to system implementation. Under this approach, the responsibility of providing a full operating system which meets Weld County communications needs rests with Motorola until the County accepts or "takes the keys" to the system. In complex systems, the turnkey approach is becoming increasingly popu- lar because it removes system compatibility and responsibility problems from the purchaser and places them directly with the supplier. This approach does not mean that one company must manufacture all items required . No single manufacturer could meet that requirement . It does mean that one company contracts to supply all items required , perform and supervise installation and checkout, and maintain the system after acceptance. In this way, one company is responsible for all equipment, com- patibility between units and in general is required to provide a totally satisfactory operating communications system. ., - ..d iion5 JySie rn5 2785 North Speer f evard Suite 208 I Denver, Colorado 80211 i phone(303)433-8708 September 4, 1975 RCA Mr. Barton Bass Director of Management and Budget P.O. Box 758 Greeley, Colorado 80631 Dear Sir: This letter is to confirm my statements at the bid opening for communications equipment September 2, 1975. Your bid request #062-75 dated July 7, 1975, page two heading "General Speci- fications, Conditions and Information", sub-heading "Design". First sentence, "The equipment shall be manufacturer's latest model of production". Motorola did not comply with this statement in their bid on item #7 (portable equipment). Motorola on item #7 bid their model HT220. Within the past six months Motorola has announced, taken orders for delivery and are in production of, a new port- able two-way radio that they claim is far superior in all respects to their previous model the HT220. Motorola's total disrequard to the future capabilities and expansion of equip- ment for your new system should warrant the rejection of their entire bid, however in analyzing the bids submitted we can not recommend this as being in the best interest of Weld County. We do recommend that in the best interest of Weld County that item #7 of Motorola's bid be rejected. Two other bids were submitted for this item that have the expansion capabilities that your system will require in the future. We would recommend that you evaluate these in the best interest of the County Communications System. Sincerely, La/ )2-7 _- 0. M. Lehman District Sales Manager c.c. : R. Savajian B. Renyolds RT Tni OFFICE OF WELD COUNTY COMMUNICATIONS ELMER (BUD) REYNOLDS, DIRECTOR PHONE (303)353-2212 EXT.278 P.O.BOX 758 GREELEY,COLORADO 80631 Dc COLORADO September 3, 1975 Mr. Barton Buss Director of Management and Budget 1516 Hospital Road Greeley, Colorado 80631 Dear Mr. Buss: After reviewing the radio equipment bids against the published specifications, I have the following information for your consideration: A. Alpha 'No-Way (Bid only on the portable units) - The submitted bid for portable units does not meet the following specifications: General Conditions a. 2.2 Equipment generally used by and acceptable in law enforcement work (none known in Colorado) b. 2.15 No bid bond at date of opening Special Services c. 3.1 Does not appear to be a service shop located in Weld County Specifications d. 11.4 Normal duty cycle e. 11.15 Channel separation f. 11.16 Frequency stability g. 11.24 Multi-encode-decode There are a number of other items that cannot be compared as there was not enough information submitted with this proposal. B. RCA Corp. - The submitted bid appears to meet the published specifications. Since this bid was the high bid I did not go too far into the specifications. C. General Electric - The submitted bid appears to meet the published specifications. WELD COUNTY COMMISSIONERS GLENN K. BILLINGS VICTOR JACOBUCCI ROY MOSER Letter to Barton Buss Page Two D. Motorola Communications and Eleclroiiics - The submitted bid appears to meet the published specifications. In our bid specifications we requested four (4) watt portables and the portable that Motorola proposed is a four watt unit. RCA objected that this type of portable was not of the latest design; however, this is not relevant because we requested a four watt unit. Motorola's latest addition to their portable line is a six (6) watt portable which cannot be considered as part of this bid. Therefore, I believe Motorola's bid is of the latest design for what we requested. I hope this information will assist you in your consideration. If you have any questions, feel free to call on me. Regards, 2 L?�v't f2 '7 1�%, �Cr Elmer (Bud) Reynolds Director of Weld County Communications vm WELD COUNTY, COLORADO ACCOUNTING DEPARTMENT BID REQUEST DATE: July 7, 1975 No. 062-75 I. NOTICE TO BIOOERS SEALED BIDS WILL BE RECEIVED AT THE OFFICE OF THE CHIEF ACCOUNTING OFFICER, WELD COUNTY COURTHOUSE, . GREELEY, COLORADO, UNTIL Tuesday. September 2. 1975 at 10:00 a.m. FOR FURNISHING Weld County Communications OF WELD COUNTY FOR THE FOLLOWING MERCHANDISE OR EQUIPMENT: Communications Equipment II. INVITATION TO BID SEALED BIDS, SUBJECT TO THE CONDITIONS AS SHOWN HEREIN, ARE REQUESTED ON THE FOLLOWING LIST OF ARTICLES OR SERVICES WITH DELIVERY TO Weld County THE DESTINATION, AND TO INCLUDE ANY CHARGES FON FREIGHT, DELIVERY, CONTAINERS, PACKAGING, ETC. BIDS MUST BE ENCLOSED IN ENVE- LOPES FURNISHED BY THE ACCOUNTING DEPARTMENT. III. INSTRUCTIONS TO BIDDERS 1. PROPOSALS SHALL BE TYPEWRITTEN OR WRITTEN IN INK ON THE FORM PREPARED BY THE COUNTY. OFFICIALS OF CORP- ORATIONS SHALL DESIGNATE THEIR OFFICIAL TITLE: PARTNERS OR SOLE OWNERS SHALL SO STATE, GIVING THE NAMES I OF ALL INTERESTED PARTIES, ALL CORRECTIONS OR ERASURES SHALL BE INITIALED BY THE PERSON SIGNING THE BID. 2. A BIDDER SHALL NOT STIPULATE IN NIS PROPOSAL ANY CONDITIONS NOT CONTAINED IN THE SPECIFICATIONS UNLESS SPECIFICALLY REQUESTED IN THE SPECIAL INSTRUCTIONS. ANY PROPOSAL WHICH FAILS TO COMPLY WITH THE LITERAL LETTER OF THESE INSTRUCTIONS AND THE SPECIFICATIONS MAY BE REJECTED FORTHWITH. J. WHEN APPROXIMATE QUANTITIES ARE STATED, THE COUNTY RESERVES THE RIGHT p INCREASE OR DECREASE THE QUANTITY AS BEST FITS ITS NEEDS. 4. WHENEVER REQUESTED, SAMPLES OR DESCRIPTIVE MATTER SHALL BC FILED PRIOR TO THE OPENING OF BIOS. 5. IN SUBMITTING THE PROPOSAL, THE VENDOR AGREES THAT ACCEPTANCE OF ANY OR ALL BIDS BY THE COUNTY WITHIN A REASONABLE TIME ^ PERIOD CONSTITUTES A CONTRACT. No DELIVERY SHALL BECOME DUE OR BE ACCEPTED UNLESS A PURCHASE ORDER SHALL FIRST HAVE BEEN ISSUED BY THE CHIEF ACCOUNTING OFFICER OF WELD COUNTY. IT IS UNDER- STOOD THAT IT IS NECESSARY FOR ALL INVOICES TO BE MADE OUT TO WELD COUNTY, COLORADO, NOT TO THE DEPART"' KENT SECURING THE NERCHAI:@ISE. 6. IT IS UNDERSTOOD THAT THE BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY INFORMALITIES IN BIDS, AND TO ACCEPT THE BID THAT, IN THE OPINION OF THE BOARD, IS TO THE BEST INTERESTS OF THE BOARD AND OF THE COUNTY OF WELD, STATE OF COLORADO. 7. DISCOUNTS WILL BE FIGURED FROM THE DATE OF DELIVERY AND ACCEPTANCE OF THE ARTICLES, OR IN THE CASE OF IN- ' CORRECT INVOICE, FROM THE DATE OF RECEIPT OF CORRECTED INVOICE, IF THIS BE SUBSEQUENT TO DELIVERY AND CEPTANCE. 8. IN DETERMINING THE LOWEST RESPONSIBLE BID, THE COUNTY WILL CONSIDER ALL ACCEPTABLE BIDS ON A BASIS OF THE NET PRICE TO BE PAID AFTER DEDUCTION OF THE DISCOUNT SPECIFIED BY THE BIDS. 9. THE SUCCESSFUL BIDDER SHALL INDEMNITY AND SAVE HARMLESS WELD COUNTY AGAINST ALL CLAIMS FOR ROYALTIES, FOR PATENTS OR SUIT FOR INFRINGEMENT THEREON WHICH MAY BE INVOLVED IN THE MANUFACTURE OR USE OF THE. MATERIAL TO BE FURNISHED. 10. ALL GOODS SHALL REMAIN THE PROPERTY OF THE SELLER UNTIL DELIVERED TO AND ACCEPTED BY THE COUNTY. 11. THESE INSTRUCTIONS, THE PROPOSAL ORM AND SPECIFICATIONS HAVE BEEN DElc._JPED WITH THE HOPE OF RAISING THE STANDARD OF PURCIM°S :..,;GOTPATV'r.S TO A SATISFACTORY PLANE. SO THAT ALL TRANSACTIONS WILL BE MUTUALLY SAT— ISFACTORY TO ALL CONCERNED., 1C.UR COOPERATION IS ILVITED. GENERAL SPECIFICATIONS, CONDITIONS AND! INFORMATION DESIGN: THE EQUIPMENT SHALL BE MANUFACTURER'S LATEST MODEL OF PRODUCTION. THE EQUIPMENT SHALL BE OF SUPER- IOR QUALITY AND SUITABLE TO 1HE. USE FOR WHICH IT IS INTENDED. THE TECHNICAL DESIGN SHALL BE IN LINE WITH THE BEST PRACTICE IN THE INDUSTRY AND THE MATERIALS AND WORKMANSHIP ENTERING INTO THE CONSTRUC... TION SHALL BE OF THE KINDS AND QUALITIES WHICH WILL INSURE LONG LIFE, DEPENDABILITY AND LOW COSTS OF MAINTAINING AND REPAIRING. STANDARD: WHEN THE WORD STANDARD" IS USED IN THIS SPECIFICATION TO DESCRIBE AN ITEM OF EQUIPMENT OR AN ASSEMBLY, IT SHALL BE CONSTRUED TO MEAN THAT THE ITEM OR ASSEMBLY SO DESCRIBED SHALL BE THE LATEST REGULAR CURRENT PRODUCT OF THE MANUFACTURER THEREOF, IDENTIFIED BY A MODEL OR OTHER DESIGNATION, WITHOUT THE MODIFICATION OR OMISSION OF ANY OF ITS USUAL PARTS OR THE SUBSTITUTION OF OTHERS THERE- FOR, EXCEPT AS HEREAFTER SPECIFIES, DETAILS, CAPACITIES AND RATINGS, CONFORMING IN EVERY RESPECT TO THE SAID MANUFACTURER'S CATALOGUE OR OTHER PRINTED MATTER DESCRIBING THE ITEM OR ASSEMBLY. STANDARD SUB-ASSEMBLIES, ACCESSORIES, FITTINGS, AND FINISHES SHALL BE CONSTRUED TO BE THOSE WHICH ARE REGU- LARLY FURNISHED AS A PART OF THE PRINCIPAL UNIT OR ASSEMBLY AND INCLUDED IN THE SELUMS PRICE THEREOF. REPUTABLE MANUFACTURER DEFINED: A MANUFACTURER WHO HAS BEEN ENGAGED IN THE BUSINESS OF FABRICATING THE EQUIPMENT SPECIFIED FOR A REASON- ABLE PERIOD OF TIME PRIOR TO THE DATE SET FOR OPENING OF BIDS, AND WHO CAN DEMONSTRATE TO THE SATISFACTION OF THE COUNTY THAT SAID MANUFACTURER HAS SUCCESSFULLY INSTALLED EQUIPMENT OF THE TYPE PROPOSED TO BE FUR- NISHED IN AT LEAST THREE INSTANCES AND THE PERFORMANCE OF SUCH EQUIPMENT HAS BEEN SATISFACTORY. MANUFAC- TURERS WHO HAVE SEEN ENGAGED IN THE BUSINESS OF MANUFACTURING SAID EQUIPMENT FOR A PERIODCF ONE YES PRIOR TO THE DATE FIXED OR OPENING BIDS SHALL, PRIMA FACIE, BE DEEMED TO HAVE BEEN ENGAGED IN SUCH BUSINESS FOR A REASONABLE LENGTH OF TIME. "OR EQUAL" DEFINED THE SPECIFIC EQUIPMENT MENTIONED SHALL BE UNDERSTOOD AS INDICATING THE TYPE, FUNCTION, MINIMUM STANDARD OF DESIGN, EFFICIENCY, AND QUALITY DESIRED AND SHALL NOT BE CONSTRUED IN SUCH A MANNER AS TO EXCLUDE MAN- UFACTURER'S EQUIPMENT OF COMPARABLE QUALITY, DESIGN AND EFFICIENCY. PRE-DELIVERY SERVICE: OFFICE EQUIPMENT IS TO BE DELIVERED, AS DIRECTED, UNPACKED, ASSEMBLED, CLEANED AND ADJUSTED FOR IMMEDIATE USE AT A LOCATION DESIGNATED BY THE CHIEF ACCOUNTING OFFICER. MOTOR VEHICLES AND OTHER ITEMS OF EQUIP- MENT SHALL BE READY FOR IMMEDIATE USE AT THE TIME OF DELIVERY TO A DESIGNATED LOCATION. THE EQUIPMENT SHALL BE CLEAN AND ALL ISTRUMENTS PROPERLY ADJUSTED, CHECK INFLATION OF TIRES, ' COMPLETE LUBRICATION, CHECK CRANKCASE FOR PROPER OIL LEVEL AND ANY OTHER SERVICING NORMALLY PROVIDED BY DEALERS. PROPER STATE INSPECTION SEAL SHALL BE PIOVIDED. OPERATING AND MAINTENANCE MANUALS SMALL BC PROVIDED AT THE TIME OF DELIVERY. PARTS AND PRICE LISTS SHALL BE INCLUDED IN SPECIAL EQUIPMENT OR WHEN REQUESTED BY THE COUNTY. ACKNOWLEDGEMENT AND DELIVERY SCHEDULE OF INITIAL ORDER: TIME IS OF THE ESSENCE. A DELIVERY SCHEDULE OF NOT MORE THAN CALENDAR DAYS AFTER RECEIPT OF THE ORDER SHALL BE DEEMED REASONABLZ CND SERVE THE BEST INTERESTS OF THE COUNTY. PROPOSALS EXCEEDING THIS SCHEDULE WILL BE REJECTED. DELIVERY WILL BE MADE ON OR BEFORE , 19 , THE SUCCESSFUL BIDDER SHALL ACKNOWLEDGE THE RECEIPT OF THE ORDER AND CERTIFY THE DELIVERY SCHEDULE. GENERAL INFORMATION BIDDERS SHALL SUBMIT WITH THEIR BIDS THE FOLLOWING INFORMATION PERTAINING TO THE EQUIPMENT UPON WINCH BIDS ARE SUBMITTED. (A) DETAILED EQUIPMENT SPECIFICATIONS TO INCLUDE THE WARRANTY. (B) DESCRIPTIVE LITERATURE NOTICE OF BID: Weld County will accept sealed bids from reputable national suppliers for communications equipment. All prices quoted must be firm quotations re- lating to the purchase, delivery, installation and maintenance of a complete two-way mobile relay system for use by all law enforcement agencies in Weld County. Bids will be received until September 2, 1975, at 10:00 a.m. at the Office of the Director of Management and Budget at the new Health Building, 1516 Hospital Road, Greeley, Colorado. Specifications are available in the Office of the Director of Management and Budget at 1516 Hospital Road, Greeley, Colorado. Please contact Elmer Reynolds , Director of Weld County Communications , 1516 Hospital Road, Greeley, Colorado, Telephone No. (303) 353-2212, if you have any questions regarding the specifications. The Board of Weld County Commissioners reserves the right to reject any or all bids , to waive any informalities in bids , and to accept the bid that, in the opinion of the Board, is to the best interests of the Board and of the County of Weld, State of Colorado. WELD COUNTY, COLORADO By• car, r4as‘eg Barton Buss Director of Management & Budget The Greeley Journal July 11 , 1975 Hello