HomeMy WebLinkAbout20153676.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR ENHANCED DISLOCATED
WORKERS PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for
Enhanced Dislocated Workers Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, commencing October 1, 2015, and ending June 16, 2016, with further terms
and conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for the Enhanced Dislocated Workers
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 18th day of November, A.D., 2015, nunc pro tunc October 1, 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CO ORADO
ATTEST:dime/it)
arbara Kirkmeye , Chair
Weld County Clerk to the Board
C 1 ' Mike Freeman, Pro-Tem
BY:
D T1ty Clerk to he Boa d T!
i �► :an P. Conway
APPR AS FORM: 1161 I
= = Cozad
o ttorney
_ 1ISteve Moreno
Date of signature:
2015-3676
C C ,Hstfran H R0086
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MEMORANDUM
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a
DATE: October 29, 2015
TO: Board of County Commissioners-Pass-Around
Id * itd
A FR: Judy A.Griego, Director,Human Services
o` jr
RE: Department of Human Services' Employment
p p yment Services of
1 Weld County(ESWC) Submission of an Expenditure
Authorization (EA)
1
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
i Request Board Approval of the Departments' Employment Services of Weld County
(ESWC)Submission of an Expenditure Authorization(EA). FY14 15%Enhanced
Dislocated Worker funds for the period of 10/1/15-6/30/16 will be used,to supplement the
PY 15 WIOA Dislocated Worker plan approved July 1, 2015 (2015-1911).The new funds are in
! the amount of$48,785.00 and will be used to serve the projected 140 participants.
I do not recommend a Work Session. I recommend approval of this Expenditure.
Approve Request
BOCC Agenda Work Session
Sean Conway
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
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t
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1
2015-3676
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Pass-Around Memorandum October 29, 2015 -Contract ID 296 Page 1
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NFA# 15-04 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION(EA)
This Expenditure Authorization (EA)covers the following Funding Streams:
Local Area:Weld Funding Year starting 7/1/15 Entity#5230
Funding Source Period of Formula
Program Code $Amount
Performance Yes
FYI4 25%Enhanced Dislocated Worker 10/1/15—6/30/16 4JD3/4KD3 $48,785.00 X
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs(WDP)Agreement as an attachment and is
subject to the provisions of the executed WDP Agreement referenced above. This Expenditure
Authorization is not valid ntil it has been approved by the State Controller or designee.
NOV 1 8 2015
By: .t. tQ,t� ` By: ✓ / /G—?=/r
Barbara Kirkme er Date Villiam B. Dowling, Director O Date
Chair, Board of Weld County Commissioners Division of Employment and Training
Colorado Dept. of Labor and Employment
By: - ( By:_
May F it g Date Date
Cha eld Workforce Development Board Title:
/49
By: % -� 11 ‘-s By:
Linda Perez Date Date
Division Head, Weld Workforce Center Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until
the State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the
executed WDP Agreement,the contractor is not authorized to begin performance until the contract is signed
and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated
to pay for the goods and/or services provided.
STA CONTROLLER:
ROBER OS, C rr, MBA J
By
Date CL
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oZoi5- .3676 (I )
1\1'tttt 1J-V'i I Atl0.VlllllV111
Local Area: Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements,
including, but not limited to, Federal guidance documents,relevant State-issued Policy Guidance Letters,
Program Information and Operations Manuals,and/or specifications identified in the Notice of Fund
Availability(NFA)or in the funding provisions in Section IV below.
STATEMENT OF WORK:
A. Project Contact Information:
Program#1 NAME: Region Project Coordinator CDLE Project Coordinator
WIOA Dislocated Name: Ann Stelling Name: Christa White
Worker Phone: 970-353-3800 x6777 Phone: 303-318-8016
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are
identified in the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X Dislocated Worker Category Services/Costs
Participant services These services are not staff intensive with many available
with technology or provided through Wagner Peyser or
partner agencies.
• Determination of eligibility to receive assistance
• Outreach, intake(including worker profiling), and
orientation to the information and services available
through the One-Stop system at ESWC
• Initial assessment of the skill levels,aptitudes,
abilities, and supportive service needs of customers.
• Job search and placement assistance
• Career counseling,where appropriate
• Labor market information which will include
information related to the local,regional,and
national labor markets including job vacancy
listings, information on the job skills necessary to
obtain the jobs,and information regarding
occupations in demand in the local area and the
earnings and skill requirements for those occupations
• Performance and program cost information on
eligible training providers furnished for each training
program
• Information regarding the One-Stop Center's
performance
• Information regarding filing claims for
unemployment compensation
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Local Area: Weld
WDP Agreement CMS#: 54599
Services will be provided to Dislocated Workers who: 1)
have been unable to obtain employment through the
provision of core services; and 2)have been determined to be
in need of more intensive services in order to obtain
employment; or 3)have been determined to be in need of
intensive services in order to retain their employment or
obtain employment which allows for self-sufficiency.
The following services may be provided to customers who
meet the above criteria:
a. Comprehensive and specialized assessments of
the skill levels and service needs of customers
including:
(a) diagnostic testing and use of other
assessment tools; and
(b) in-depth interviews(comprehensive
assessments)and evaluations to identify any
employment barriers and appropriate
employment goals.
b. Development of an individual employment plan
(IEP)which identifies an employment goal,
appropriate achievement objectives, and the
appropriate combination of services to allow the
customer to achieve their employment goals
c. Individualized counseling and career planning
d. Case management for customers seeking training
services
e. Short term pre-vocational services to prepare
P P
customers for unsubsidized employment or
training which may include work experience
placements and:
(1) development of learning skills;
(2) improvement of basic skills(i.e. reading and
math levels);
(3) GED preparation;
(4) development of communication skills
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(5) development of interviewing skills;
(6) development of resume and cover letters;
(7) punctuality;
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Local Area: Weld
WDP Agreement CMS#: 54599
(8) development of personal maintenance skills;
and
(9) professional conduct.
The Weld County Workforce Development Board and
Employment Services have adopted a supportive services
policy to ensure that services are provided on a consistent
and equitable basis for those individuals who need such
services to assist them in obtaining or retaining employment
or to participate in and complete services and who are unable
to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• training related medical expenses(i.e.
immunizations for health care training, DOT
physicals,drug screening,etc.)
• special clothing
• license costs
• assistance to secure bonding
• books and supplies for training
• Assistance in establishing eligibility for
programs of financial aid assistance for training
and education programs not funded by WIOA
Follow-up services, including counseling regarding the
workplace,for participants placed in unsubsidized
employment for not less than 12 months
Training Training services will be provided to Dislocated Workers
who: 1)after interview,evaluation,assessment,and case
management are determined to be in need of training services
and have the skills and qualifications to successfully
participate in the selected training services; 2) select training
programs and services that are directly linked to employment
opportunities in the local area or in an area where the
participant is willing to relocate and relate to sectors that are
in demand; 3)are unable to obtain other grant assistance for
such services as required by law; and if applicable 4)are
determined eligible in accordance with the established Weld
County priority of service policy if enacted.
The following training services may be made available to
customers:
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Local Area: Weld
WDP Agreement CMS#: 54599
a. occupational skills training, including training
for non-traditional employment
b. on-the-job training
c. training programs operated by the private sector
d. programs that combine workplace training with
related instruction, including cooperative
education programs
e. skill upgrading and retraining
f. entrepreneurial training
g. job readiness training
h. customized training conducted with
commitments from an employer or employers to
hire the individual upon successful completion
of the training
i. adult education and literacy activities provided in
combination with the above listed services
Work Experiences/Internships ESWC does not anticipate developing work
experiences/internships utilizing Dislocated Worker funds.
Costs not related to Participant 59.33%of DW funding that ESWC will spend in PY15 will
Services be allocated towards indirect cost allocations,personnel costs
and operating expenses.
Supplemental Program Supplemental programs include EF, TANF and CSBG.
Activities Activities will vary based on program, a supplemental
example is childcare.
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs,describe the impact on:
Program activities This EA does not include a transfer
Performance outcomes This EA does not include a transfer
Program versus This EA does not include a transfer
Administration budgets
Projected Quarterly This EA does not include a transfer
Expenditures
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation,Adult Education, and other required partners to deliver services identified in B.1
above.
Local partners are actively involved in planning efforts through their involvement with the
Workforce Development Board and standing committees. These partners, Division of Vocational
Rehabilitation(DVR), Right to Read, Aims Community College, SER Jobs for Progress,etc.
have been integrated into Employment Services of Weld County(ESWC)strategies for a number
of years. Their input has developed strategies to increase awareness of services and various career
pathways. As a one-stop operator, Employment Services acknowledges the importance of
connecting customers to all available resources and co-enrolling to provide comprehensive
services.
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Local Area: Weld
WDP Agreement CMS#: 54599
The Weld County WIOA Dislocated Worker program continues to be committed to serve clients
who are considered hard to serve due to having many challenges in their lives that make
employment difficult. Collaboration continues with Right to Read and Aims Community College
for Adult Education and the Island Grove Center help connect individuals to additional resources
and connection to the agency to best meet the needs of those that are basic skills deficient. For
those individuals with limited English, partnerships with the Global Refugee Center and Lutheran
Family Services have been enhanced to provide resources and cultural training for staff. In an
effort to better serve the 50+population,there are cross referrals from the Older American's Title
IV SER Jobs for Progress for low income older adults.Additionally,connections have been made
with the Department of Corrections, Employment and Training Navigator, Weld County Jobs of
Hope and Tower 21 to develop as many resources as possible to serve the ex-offender population.
The Business Services Unit has developed employer training on the benefits of WOTC and
Federal Bonding.To round out the services, Wagner Peyser has developed a class on how to
answer interview questions pertaining to criminal history.
In house collaboration has increased between WIOA programs,TANF, Employment First and
Business Services to develop and obtain On the Job Training opportunities. WIOA's ability to
serve the financially disadvantaged is proven with the co-enrollment of low income families in
the EF/TANF programs. Additionally,the Disabled Veterans Outreach Representative, from
CDLE, is physically located with the WIOA Adult Program Case Managers allowing him to
literally walk clients to an available case manager for co-enrollment into the programs. The Board
of County Commissioners(BOCC),through the Department of Human Services(DHS), is
utilizing Community Service Block Grant(CSBG)funds to support employment and training
efforts for hard to serve target groups.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work-
based learning, career pathways, Sector partnerships,and other employer services.
Unless there is a direct employer need for a certain program, employer services are primarily
handled by our Business Services Unit. A strategy that ESWC uses to ensure businesses are fully
informed is the Did You Know campaign. Information regarding sector specific learning,
pathways and sector meetings is included. The information is produced quarterly and has been
continued into the new plan year as a way to engage businesses. Additionally, BSR's are tasked
with identifying business which are currently not using our services or are inactive. Outreach is
targeted to these employers informing them of ESWC's services and will continue. Lastly,
employer workshops have been extremely successful; a variety of topics have been presented and
we anticipate hosting a minimum of 1 workshop a quarter. Topics have included the Work
Opportunity Tax Credit, Demography and Sector Partnerships,to name a few.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Veterans and their dependents, especially recently separated Veterans,are encouraged to connect
with, and take advantage of, services in all programs. Additionally,a triage system has been put
into place that has proven to be efficient when working with Veteran's and identifying barriers.
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Local Area: Weld
WDP Agreement CMS#: 54599
Low income customers will continue to be referred through the TANF and EF programs. The
programs are designed to guide customers in becoming self sufficient to the point of no longer
needing public assistance. When appropriate, customers are co-enrolled.
School district's SWAP programs and DVR participate on Workforce Development standing
committees and will continue to collaborate on services with all WIOA case managers that have
customers with disabilities. Additionally, Business Services sends the list of open jobs weekly to
DVR, school districts and community agencies so they can review and make referrals to
employment or use the list as a discussion for careers.
In 2012-2013, Wagner Peyser implemented processes under the Emergency Unemployment
Compensation Program. A major component was the development of a UI eligibility assessment.
With program requirements for extended benefits, UI claimants were required to participate in
activities designed to increase employment searches and employability skills to find and obtain
employment. Building upon these strategies, ESWC continues coordination with the Division of
UI to assist claimants by implementing UI profiling strategies.
6. Program Integration. If this EA is for a Special Initiative,describe how services
provided are integrated with Adult, Youth, Dislocated Worker,and other partner programs, as
applicable.
N/A
7. Special Initiatives. If the Statement of Work, Budget information, and Performance
outcomes for this EA are included in the attached approved Grant Proposal,provide the reference
page numbers here:
Statement of Work Refer to page numbers: n/a
Budget Refer to page numbers: n/a
Performance Outcomes Refer to page numbers: n/a
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal, describe the performance outcomes for this Special Initiative here and complete
the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION:
Funds will only be used for Program costs. See Section V for the Budget and Projected Quarterly
Expenditure Charts.
III. EA MODIFICATION(S): N/A
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
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11r Hitt 1J—VY t-1lua�iuu [.
Local Area: Weld
WDP Agreement CMS#: 54599
Category Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program
Activities
3. The impact of this modification on the following strategies is:
Category Services/Costs
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs,describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes.Unless otherwise noted,modifications to
the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts
in Section V. of this EA.
1. Special Initiatives. If modifications to the Statement of Work, Budget information,and
Performance Outcomes are included in the attached modified Grant Proposal, provide the reference page
numbers here:
Statement of Work Refer to page numbers:
Budget Refer to page numbers:
Performance Outcomes Refer to page numbers:
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not
identified in the attached approved Grant Proposal,describe the modifications for this Special Initiative
here and provide an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are as follows:
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Local Area: Weld
WDP Agreement CMS#: 54599
B. Additional Services to be provided include:
Category Services/Costs
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
C. Additional Resources or Other Program Information.
Service
Subcontracting arrangements for delivery of services
Other Internal Financial Resources to support this initiative
Other External Financial Resources to support the initiative
Cost Sharing/Match Requirements
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES CHARTS
Page 9 of 9
Section V.Budget and Program Outcomes Charts NFA#15-01 Entity Code:5230
Dislocated Worker Program Original Allocation: $ 48,785.00
Budget Information Summary Table(GIST)
FY14 25%Enhanced Dislocated Period of Performance:7/1/15-6/30/1 7
Worker
Original Program Budget: $ 48,785.00 Original Admin Budget: $0.00
From Fund Year and
Transfer In(+): $0.00
Name:
To Fund Year and
Transfer Out(-): $0.00
Name:
Approved Current
Transfer In Out Revised Budget
Cost Category/ProgramCode / ( /) g
� Budget
Admin/4D65 $0.00 $0.00 $0.00
•
Program/4D85 $48,785.00 $0.00 $48,785.00
Total $48,785.00 $0.00 $48,785.00
Dislocated Worker Projected Quarterly Expenditures-Cumulative
WIOA DW 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
July 1 to September October 1 to December January 1 to April 1 to June 30,
COST CATEGORY 30,2015 31,2015 March 31,2016 2016
Administration $0 $0 $7,600 $15,119
Program $0 $34,260 $144,130 $184,856
Total $0 $34,260 $151,730 $199,975
Carry Out N/A N/A N/A $64,794
July 1 to September October 1 to December January 1 to April 1 to June 30,
Carry in 30,2015 31,2015 March 31,2016 2016
DW Administration $ 7,500.00 $ 7,500.00 $ 10,010.36 $ 10,010.36
DW Program $ 40,725.00 $ 67,550.00 $ 67,550.00 $ 67,550.00
Total PY14/FY15 Carry In $ 48,225.00 $ 75,050.00 $ 77,560.36 $ 77,560.36
Dislocated Worker Program Outcomes Chart-Cumulative
DW 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
July 1 to September October 1 to December January 1 to April 1 to June 30,
CATEGORY 30,2015 31,2015 March 31,2016 2016
Total Participants* 108 120 132 140
Carry In 100 100 100 100
New Participants 8 20 32 40
Hard to Serve/Targeted 7 18 28 35
Populations
Entered Employment Rate* - - - 66.79%
Employment Retention Rate* - - - 84.52%
Average Earnings/Wage* - - - $17,085
*.Only those items with an ASTERISK*above will be formally monitored based on planned versus actual numbers.All
other items are for the purpose of reviewing program delivery strategies.
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