HomeMy WebLinkAbout20150456.tiff Sec. 2-1-120. Delegation of authority.
1 . Pursuant to Section 30- 11 - 107( 1 )(aa), C.R.S., the Board of County Commissioners establishes
policies and procedures regarding entering into contracts binding on the County and the delegation of its
powers to enter into such contracts pursuant to such policies and procedures:
A. Authority delegated theThe Chair of the Board is delegated the authority to sign certain contracts
and agreements.
1 . By Reso ution #950198, datec February 22, 1995, the Board of County Commissioners celegated
authority to the Chair of the Board to sign certain personal service contracts and maintenance
agreements, when approved as to form by the County Attorney's Office,. The Chair of the Board
is aut iorizec to enter into anc sign contracts and agreements as follows:
al . All contracts on behalf of the County for personal service contracts under ten-twenty
five thousand dollars ($4-025,000.00).
b2.All change orders to contracts for construction projects of up to five percent (5%) of
the original contract amount, not to exceed ten-twenty five thousand dollars (51025,000.00);
as provided in Section 5-4- 140.D.
e . All contracts on behalf of the County for all equipment maintenance contracts under
twenty five thousand dollars ($25,000.00).
d4.All related contracts and license agreements for computer hardware and software
operating in the County under twenty five thousand dollars ($25,000.00).
e5 . All computer-related agreements and documents to acquire and maintain computer
systems under twenty five thousand dollars ($25,000.00)pursuant to the policy adopted by
reso_ution dated Marc i T6, 1992 , for tie purpose of acquisition of information services
systems.
2B ;bcll. By Reso ution #2004 1366, cated May 0, 2004, tie Boarc of County Commissioners
delegated authority to the The Chair of the Board is delegated the authority to sign certain
agreements with municipalities in Weld County for road and street design, construction and/or
maintenance within the jurisdictional boundaries of the municipalities, up to the amount of ten
twenty five thousand dollars ($4-025,000.00), whereby the municipality will reimburse Weld
County for the entire cost of such work upon completion of the project.
K. By Resolution #2007 1689, catec June 26, 2007, the Board of County Commissioners delegated
authority to theThe Chair of the Board is delegated the authority to sign any standard letter of
assignment/consent.
ED. Delegation of aut iority to C lair to approve and sign a I oil anc gas c ivision orders anc
authorizations to receive of or gas payment. By Resolution #950074 approved January 23, 1995,
tie Boare of County Commissioners determined a division orcers anc autnorizations to receive
oil or gas payment forms are reviewed by the County Attorney's office for correctness of
Commissioners for approval; therefore, the Board The Chair of the Board is delegated authority
to approve and sign all oil and gas division orders and authorizations to receive oil or gas
payment to the Chair of the Board, after review by the County Attorney's office for correctness of
2015-0456
ownership interest, form, and legal descriptionand without having been on an agenda of the Board
of County Commissioners.
DE. Delegation of authority to Sheriff
1 ._ By Resolution #900766 approved August 22, 1990, the Board of County
Commissioners specifically delegated to the The Sheriff is delegated the authority to enter
into agreements that are binding upon the County for personal services related to criminal
investigations.
2._ By Resolution #940780 approved August 22, 1994, the Board of County
Commissioners delegated to the The Sheriff is delegated the authority to enter into those law
enforcement special duty agreements which are estimated to require seventy-two (72) or
fewer hours of Sheriff deputies' time. The Board of County Commissioners retained retains
the authority to enter into all law enforcement special duty agreements which are estimated to
require more than seventy-two (72) hours of Sheriff deputies' time.
EF. Delegation of authority to Assessor. As stated at Section 2-4-60, the Board of County
Commissioners authorized the Assessor to review petitions for abatement or refund and to settle,
by written mutual agreement, any such petition for abatement or refund of taxes in an amount of
one thousand dollars ($ 1 ,000.00) or less per tract, parcel or lot of land, or per schedule of
personal property. The Board of County Commissioners will consider any petition under one
thousand dollars ($ 1 ,000.00) where agreement was not reached between the Assessor and the
taxpayer.[hc2I
G. The Chair of the Board is delegated the authority to approve modifications under twenty five
thousand dollars ($25,000) or five percent (5%) (cumulative) to contracts for construction
projects, as provided in Section 5-4- 140.D.
H. The Department Heads and Elected Officials are delegated the authority to approve invoices for
goods or services under twenty five thousand dollars ($25,000), as provided in Section 5-4-60.
2. The Director of the Department of Public Health and Environment is delegated the authority to order
the isolation and/or quarantine, including specified monitoring conditions, of any person if, in his or her
professional medical opinion, the Director believes necessary for the protection of public health, as
permitted by 25- 1 -506, C.R.S.
Sec. 2-1-125. Delegation of Authority to Sign Standard Form Agreements
The Board of County Commissioners periodically approves by resolution standard form agreements, each
of which are available from the Clerk to the Board's Office.
A. The Chair to the Board is delegated the authority to sign any agreement in substantial
conformance with the following:
1 . Standard Form GIS Data License Agreement.
2. Standard Form of License and Exchange Agreement for Geographic Data.
3 . Standard Form of Agreement for Access to Clerk and Recorder Data Base.
4. Standard Forms of Agreements for Conduct of Coordinated Elections, including various
forms for Master Version, Tabor Version, and School Version of Memorandum of
Intergovernmental Agreements for conducting Coordinated Elections.
5. Standard Form for Child Protection Agreement for Respite Care.
6. Standard Form of Electronic Recording Memorandum of Understanding.
7. Standard Form of Memorandum of Understanding Concerning Use of Building.
8. Standard Form for Addendum to Agreement to Purchase Therapeutic Residential Child Care
Facility Services/Residential Child Care Facility Services.
9. Standard Form for Addendum to Agreement to Purchase Child Placement Agency Services.
10. Standard Forms for Addendum to Agreement to Purchase Residential Child Care Facility
Services and the Addendum to Agreement to Purchase Out-of-State Residential Child Care
Facility Services.
11 . Standard Form for Addendum to Agreement to Purchase Specialized Group Home Care
Services.
12. Standard Form for Individual Provider Contract for Purpose of Foster Care Services and
Foster Care Facility Agreement and the Addendum to Individual Provider Contract for
Purpose of Foster Care Services and Foster Care Facility Agreement.
13. Standard Form of Agreement and Addendums to Agreement to Purchase Out-of-Home
Placement Services.
14. Standard Form of Agreement and Addendum to Agreement to Purchase Group Home/Group
Center Care Services.
15. Standard Form of Weld County Retired Employee Employment Contract.
16. Standard Form of Agreement for Municipal Jail Services.
B. Delegation of authority concerning various forms of standard agreements for Elections Division
Facility Usage. As necessary, the Board of County Commissioners may approve by Resolution
various form agreements for the utilization of locations by the Elections Division for ballot drop
off locations, and voter service centers and polling centers. By said Resolution, the Board grants
standing authority to the Clerk and Recorder to sign such agreements after review by the County
Attorney to verify that they were completed in accordance with the form approved by the Board.
C. The Director of the Weld County Department of Public Health and Environment is delegated the
authority to sign any agreement in substantial compliance with the following: Standard Form
Agreements for Sampling and Analysis of Drinking Water and/or Wastewater by the Weld
County Department of Public Health and Environment.
D. The Weed Division Supervisor, Department of Public Works, is delegated the authority to sign
any agreement in substantial conformance with the following:
1 . Standard Form Agreement for Chemical Weed Control Cost Share Agreement.
2. Standard Form Agreement for Chemical Weed Control Cost Share Agreement Through West
Greeley Conservation District.
3 . Standard Form Agreement for Eradication Species Chemical Weed Control Cost Share
Agreement.
Esther Gesick
From: Patti Russell
Sent: Monday, January 26, 2015 10:04 AM
To: Esther Gesick
Subject: RE: Ord #2015-2, Purchasing Policy
Article XII — Payroll
Sec. 3-12- 10. Payroll information
Need to delete the last sentence in the first paragraph : "The pay period for the Department of Social
Services employees is the first day of the month through the last day of the month . "
Patti Russell
Patricia S. Russell, SPHR
Director, Human Resources
Weld County Government
1150 "O" Street
Greeley, CO 80631
(970) 356-4000 ext 4230
prussell(Wweldgov.com
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From : Esther Gesick
Sent: Sunday, January 25, 2015 9: 10 PM
To: Patti Russell
Subject: FW: Ord #2015-2, Purchasing Policy
Hey Patti,
Please send me the section you needed corrected in Chapter 3 and I'll incorporate that in with the changes to Chapter 2
which Bob currently has in pass-around review with the Board . I will be running that one concurrently with the Chapter
5 changes (attached) which Trevor presented last week. I'll include you on the dates for the three readings.
Thanks !
Esther Ge sick
Clerk to the Board
1150 O Street
1 ao /s- 0g54
P.O . Box 758
Greeley, CO 80632
tel: (970)336-7215 X4226
eqesick@weldqov. com
pt ;
L rj
Confidentiality Notice : This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication . Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited .
From : Esther Gesick
Sent: Sunday, January 25, 2015 9 : 04 PM
To: Trevor Jiricek
Cc: Bob Choate; Esther Gesick
Subject: Ord # 2015-2, Purchasing Policy
Hey Trevor,
As requested, not only did I format this bad boy — I read the whole thing word-for-word ! I highlighted one thing in
Section 5-4- 120 because "Department of Public Safety Communications" seemed out of place since the paragraph is
about Information Technology, but I realize they are closely connected and it may be fine . Just confirm and let me
know. Other than that, I just made some formatting, numbering, spacing corrections and verified cross-references, and
incorporated the additional text you sent.
Should be good to go, just waiting on Bob to get concurrence back from the Board on his pass-around for Chapter 2 and
then I' ll get that one drafted too and run the dates concurrently. Oh, and I need to get the change to Chapter 3 from
Patti and sneak that one in as well just as a matter of housekeeping.
See ya tomorrow !
Esther Gesick
Clerk to the Board
1150 O Street
P .O . Box 758
Greeley, CO 80632
tel: (970)336-7215 X4226
eqesick@weldgov. com
Av
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the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
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