HomeMy WebLinkAbout20153894.tiff RESOLUTION
RE: APPROVE FOR TASK ORDER CONTRACT AMENDMENT #1 FOR IMMUNIZATION
CORE SERVICE PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Contract Amendment #1
for the Immunization Core Service Program between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, commencing January 1, 2016, and ending December 31, 2016, with further
terms and conditions being as stated in said task order contract amendment, and
WHEREAS, after review, the Board deems it advisable to approve said task order contract
amendment, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Task Order Contract Amendment #1 for the Immunization Core
Service Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Department of Public
Health and Environment, and the Colorado Department of Public Health and Environment be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order contract amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 14th day of December, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CO RADO odeitiATTEST: d C •„ , •
♦ rbara Kirkmeyer Chair
Weld County Clerk to the B IS Lz,
XCUSED
ike Freeman, Pro-Tem
BY:
Deputy r-rk t• the B��'4j. .
•T Sean P. Conw y
APPRO AS RM: A(J 61(.77
Julie A. Cozad
ounty Attorney EXCUSED
`� Steve Moreno
l Date of signature: /
("1', : /--/ 5T)
1 2015-3894
HL0047
Memorandum
lbs.
; �1 TO: Rafaela, Deputy Clerk to the Board
0vJ2 r
-6-0 U N T Y --� FROM: Skye Turchado
Department of Public Health & Environment
DATE: December 2, 2015
SUBJECT: Routing Request— BOCC Agenda
The following documents have been approved for placement on the Board's meeting agenda
for the Board's final approval and the Chair's signature. We would like to have these items
placed on the Board's agenda for Monday, December 14, 2015.
NEW BUSINESS:
3 Original(s): Immunization Core Services FY2016 Renewal Contract/Amendment for Task
Orders #1
3 Original(s): Family Planning Program FY15-16 Task Order Contract Amendment#1
2 Original(s): Vital Records Service Agreement with LexisNexis° VitalChek,Inc.
Original(s): Keywords listed in Tyler that would be helpful to the Health Dept.:
For Immunizations: "Immunization Core Services", "IZ Program",
CONSENT AGENDA: "IZ", "Contract#16-85651"
Original(s): For Family Planning: "Family Planning", "Title X", "Contract#16-
84934"
Original(s):
For VitalChek: "VitalChek", "Vital Records", "Online Birth
Original(s): Certificates", "Online Death Certificates", "VitalCheck" (Note:
VitalChek is often misspelled as "VitalCheck" hence the keyword)
Original(s):
Once signed by the Chair, please return the original, signed documents to my attention.
If you have any questions, or if you require anything further in this regard, please let me know. I
can be reached at Extension 2102 or via email.
As always, thank you for all of your help with processing our paperwork with the Board.
1861 . Memorandum
`..� TO: Barbara Kirkmeyer, Chair
=u N Y Board of County Commissioners
O�.�
FROM: Mark E. Wallace, MD, MPH,
Executive Director
Department of Public Health & Environment
DATE: December 9, 2015
SUBJECT: Immunization Core Services FY2016 Renewal
Contract/Amendment for Task Orders#1
Enclosed for Board review and approval is the 2016 Immunization Core Services continuation
contract/Amendment for Task Orders#1 between the Colorado Department of Public Health
and Environment (CDPHE) and the Weld County Board of Commissioners for the benefit and
use of the Weld County Department of Public Health and Environment (WCDPHE) Immunization
Program.
With the approval of this contract, Weld County will be reimbursed an amount not to exceed
$98,836 in 2016. Funds include $84,636 in Federal funding and $14,200 in State funding. The
term of this contract is one year, from January 1, 2016, through December 31, 2016.
These funds will be used to create higher immunization rates in Weld County children to reduce
morbidity and mortality of infectious disease. We will follow CDC guidelines for immunization
and follow-up of children and adolescents to guard against vaccine-preventable diseases. We
will provide immunizations and educational materials in collaboration with schools, daycares,
and community agencies, such as WIC. In addition to provision of immunizations, WCDPHE will
provide technical support to community physician offices on the complex immunization
schedules, conduct reminder/ recall activities, and maintain accurate reporting of
immunizations to the Colorado Immunization Information System.
I recommend approval of this Immunization Core Services continuation task order amendment.
t r
BOARD OF COUNTY COMMISSIONERS
PASS-AROUND REVIEW/WORK SESSION REQUEST
RE: Immunization Core Services FY2016 Renewal Contract/Amendment for Task Orders#1
DEPARTMENT: PUBLIC HEALTH & ENVIRONMENT DATE: December 7,2015
PERSON REQUESTING: Mark E. Wallace, MD, MPH, Executive Director
Brief description of the problem/issue:
Enclosed for Board review and approval is the 2016 Immunization Core Services continuation contract/Amendment for
Task Orders#1 between the Colorado Department of Public Health and Environment(CDPHE)and the Weld County Board
of Commissioners for the benefit and use of the Weld County Department of Public Health and Environment(WCDPHE)
Immunization Program.
With the approval of this contract, Weld County will be reimbursed an amount not to exceed $98,836 in 2016. Funds
include $84,636 in Federal funding and $14,200 in State funding. The term of this contract is one year, from January 1,
2016,through December 31,2016.
These funds will be used to create higher immunization rates in Weld County children to reduce morbidity and mortality of
infectious disease. We will follow CDC guidelines for immunization and follow-up of children and adolescents to guard
against vaccine-preventable diseases. We will provide immunizations and educational materials in collaboration with
schools,daycares,and community agencies,such as WIC.In addition to provision of immunizations,WCDPHE will provide
technical support to community physician offices on the complex immunization schedules, conduct reminder/ recall
activities,and maintain accurate reporting of immunizations to the Colorado Immunization Information System.
Assistant Weld County Attorney, Frank Haug, has reviewed this continuation contract and determined that its terms are
acceptable.
What options exist for the Board?
Approval of this contract with CDPHE will provide State and Federal funding to allow WCDPHE to provide the singularly
most proven prevention and/or control method for vaccine-preventable diseases, the provision of accurate and scheduled
immunizations.
Declining this grant will result in the loss of State and Federal funding for pandemic response to influenza & pertussis
including provision of free(State supplied) influenza vaccine,and funding for provision of adult immunizations for under-
insured and income challenged adults. We would also lose the funding that currently aids in the maintenance of the
WCDPHE immunization program.
Recommendation: I recommend approval of this 2016 Immunization Core Services renewal contract/
Amendment fur Task Orders 41.
Approve Schedule
Recommendation Work Session Other/Comments
Barbara Kirkmeyer, Chair
Mike Freeman, Pro-Tem mf
Sean P. Conway /1:
Julie A. Cozad
Steve Moreno .e f"t.
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCEED-IMM
DEPARTMENT OR AGENCY NUMBER
FAAA
CONTRACT ROUTING NUMBER
16-85651
AMENDMENT FOR TASK ORDERS#1
This Amendment is made this 23�d day of November,2015 by and between the State of Colorado,acting by and
through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal place
of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246,hereinafter referred to as the"State";
and,Board of County Commissioners of Weld County,(a political subdivision of the state of Colorado),for
the use and benefit of the Weld County Department of Public Health and Environment whose address or
principal place of business is 1555 North 17��'Avenue,Greeley,Colorado,80631,hereinafter referred to as the
"Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract,dated January 17,2012,with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract,the parties entered into a Task Order Contract,dated
November 5,2014,with encumbrance number 15 FHHA 74652,and contract routing number
FHHA20150000000000154,referred to herein as the"Original Task Order Contract,whereby the Contractor was to
provide to the State the following:
The goal of the Immunization Core Services Project is to reduce and eliminate vaccine preventable diseases in
Colorado by increasing and maintaining immunization coverage. Local public health agencies shall provide
core immunization services,according to established best practices,to improve the health of individuals and
communities.
The State promises to increase the amount of funds to be paid to the Contractor by Ninety Eight Thousand Eight
Hundred Thirty Six Dollars,($98,836.00)for the renewal term of One(1)year,ending on December 31,2016,in
exchange for the promise of the Contractor to perform the increased work described herein.
NOW THEREFORE,in consideration of their mutual promises to each other,stated below,the parties hereto agree
as follows:
1. Consideration for this Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Amendment,and promises and agreements herein set forth.
2. It is expressly agreed to by the parties that this Amendment is supplemental to the Original Task Order
Contract,contract routing number 15 FHHA 74652,referred to herein as the Original Contract,which is by
this reference incorporated herein. All terms,conditions,and provisions thereof,unless specifically
modified herein,are to apply to this Amendment as though they were expressly rewritten,incorporated,and
included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
altered,and changed in the following respects only:
A. This Contract Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract
Page 1 of 5
Contract_Amendment_TaskOrder_01-2015
identified by contract routing number 15 FHHA 74652.This Amendment is for the renewal term
of January 1,2016,through and including December 31,2016.This Amendment modifies the
Original Task Order Contract by adding descriptive elements.The following provision
modifications are incorporated herein by this reference.
i. The following information shall be added as a supplement to page 1 of the Task Order
Contract:
a Contractor DUNS:075757955
b Classification: Subrecipient
ii. The following information shall be added as a supplement to Exhibit A,Additional
Provisions,of the Task Order Contract:
a This award does not include funds for Research and Development.
B. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified
by contract routing number 15 FHHA 74652. This Amendment is for the renewal term of
January 1,2016 through and including December 31,2016. The maximum amount payable by
the State for the work to be performed by the Contractor during this renewal term is Ninety
Eight Thousand Eight Hundred Thirty Six Dollars,($98,836.00) for an amended total
financial obligation of the State of One Hundred Ninety Seven Thousand Six Hundred Seventy
Two Dollars,($197,672.00). This is an increase of Ninety Eight Thousand Eight Hundred
Thirty Six Dollars,($98,836.00)of the amount payable from the previous term.Of the maximum
amount for this renewal term Fourteen Thousand Two Hundred Dollars,($14,200.00)are
attributable to a funding source of the State of Colorado and Eighty Four Thousand Six
Hundred Thirty Six Dollars,($84,636.00)are attributable to a funding source of the United
States Government(see Catalog of Federal Domestic Assistance(CFDA)number 93.268).Of the
amended total financial obligation of the State referenced above Twenty Eight Thousand Four
Hundred Dollars,($28,400.00)are attributable to a funding source of the State of Colorado and
One Hundred Sixty Nine Thousand Two Hundred Seventy Two Dollars,($169,272.00)are
attributable to a funding source of the United States Government.The revised Statement of Work
is incorporated herein by this reference and identified as"Exhibit F".The revised Budget is
incorporated herein by this reference and identified as"Exhibit G".
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original
Task Order Contract are reaffirmed.
4. The Effective Date of this Amendment is January 1,2016,or upon approval of the State Controller,or an
authorized delegate thereof,whichever is later.
5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General
Provisions of the Original Task Order Contract,in the event of any conflict,inconsistency,variance,or
contradiction between the terms and provisions of this Amendment and any of the terms and provisions of
the Original Task Order Contract,the terms and provisions of this Amendment shall in all respects
supersede,govern,and control.The Special Provisions and other terms and conditions of the Master
Contract shall always control over other provisions of the Original Task Order Contract or any subsequent
amendments thereto. The representations in the Special Provisions to the Master Contract concerning the
absence of personal interest of state of Colorado employees and the certifications in the Special Provisions
relating to illegal aliens are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED,BUDGETED,
AND OTHERWISE MADE AVAILABLE.
Page 2 of 5
Contract_Amendment_TaskOrder_01-2015
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Page 3 of 5
Contract Amendment TaskOrder 01-2015
IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR: STATE:
Board of County Commissioners of Weld County STATE OF COLORADO
(a political subdivision of the state of Colorado) John W. Hickenlooper,Governor
for the use and benefit of the
Weld County Department of Public Health and
Environment
�Z By:
Signature o Authorized Officer For the Executive D actor
DEPARTMENT OF PUBLIC HEALTH
DEC j 4 2015 AND ENVIRONMENT
Date
Barbara Kirkmeyer
Print Name of Authorized Officer
Chair
Print Title of Authorized Officer
PROGRAM APPROVAL:
C-41/t"
4 ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until
signed and dated below by the State Controller or delegate.Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto,the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros,CPA,MBA,JD
By: jhAtatiA,AW
I
Date: " e`30`15
Page 4 of 5
Contract_Amendment_TaskOrder_01-2015
awarimimmismor
FY16 Immunization Core Services
Amendment for Task Orders #1
ATTEST: def,„) BOARD OF COUNTY COMMISSIONERS
Weld C ty e�he Board WELD COUNTY, CO ORADO
BY: ,d,AJ
Deputy rk t the Bo r arbara Kirkmeye , Chair D C 14 2015
APED L�' F•NDING: APPROVED AS TO UBSTANCE:
tYNGIAtiat)
Controller 1 �►� lected Official or Department Head
, Nik
APPROVED AS TO FORM: - �irect r of General Services
Count A orney
01 0/%5- 3g9,1
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Page 5 of 5
Contract Amendment_TaskOrder_01-2015
EXHIBIT F
STATEMENT OF WORK
To Original Contract Routing Number 15 FHHA 746152
Contract Amendment# 1 Routing Number 16 FHHA 85651
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
Entity Name: Weld County Department of Public Health and Environment
II. Project Description:
This project serves to reduce and eliminate vaccine preventable diseases in Colorado by increasing and
maintaining immunization coverage. Local public health agencies shall provide core immunization services,
according to established best practices and standards,to improve the health of individuals and communities.
III. Definitions:
1. ACIP: Advisory Committee on Immunization Practices
2. CCR: Code of Colorado Regulations
3. CDC: Center for Disease Control and Prevention
4. CDPHE: Colorado Department of Public Health and Environment
5. CIIS: Colorado Immunization Information System
6. CIB: Colorado Immunization Branch
7. Deputization: The formal extension of authority to provide VFC vaccines to eligible underinsured children
from a participating FQHC or RHC to another VFC-enrolled provider; typically a local public
health agency. Previously called Delegation of Authority.
8. FQHC: Federally qualified health center
9. LPHA: Local Public Health Agency
10. MOU: Memorandum of understanding
11. RHC: Rural Health Center
12. Section 317 Vaccine:Vaccine funding used to support infrastructure critical to vaccine program success
including vaccine for:uninsured and underinsured adults,outbreak response and preparedness
support.
13. VFC: Vaccines for Children
IV. Work Plan
Goal#1: Reduce vaccine preventable diseases in Colorado by increasing or maintaining immunization
coverage.
Objective#1: No later than the expiration of the contract,LPHAs shall provide core immunization services
intended to improve the health of individuals and communities.
Primary Activity 1. The Contractor shall implement immunization services within its jurisdiction.
#1
1. The Contractor shall review the Immunization Rates(County/Zip Code Level)
Report provided by the CIB for children 19-35 months of age and adolescents 13-17
years of age no later than June 30 and December 31 and compare to the CDC
National Immunization Surveys; Child and Teen in order to increase awareness of
Sub-Activities#1 county versus national immunization rates.This information can be found at the
CDC's website:http://www.cdc.gov/nchs/nis.htm and is incorporated and made part
of this contract by reference.
2. The Contractor shall enter and submit immunization data into CIIS within thirty(30)
Page 1 of 4
Contract Statement of Work—Exhibit B
January 2015
EXHIBIT F
days of vaccine administration.
3. The Contractor shall vaccinate children eligible for VFC vaccine per ACIP
recommendations.
4. The Contractor shall vaccinate persons eligible for Section 317 vaccine per ACIP
recommendations.
5. The Contractor shall implement an evidence based strategy(s),such as CIIS
reminder/recall,to reduce or eliminate coverage disparities by race,ethnicity and
socio-economic status.
6. The Contractor shall promote informed vaccine decision making for consumers,
healthcare providers,and policy makers through education.
7. The Contractor shall promote seasonal influenza vaccine,with new and existing
partners,including those in the commercial sector,to improve preparedness in the
event of an influenza pandemic.
8. The Contractor shall maintain a deputization MOU with an FQHC/RHC or serve as
an FQHC/RHC.
9. The Contractor shall offer clients printed resource and referral materials that direct
them to the nearest community Medicaid and Connect for Health Colorado
enrollment location(s), including online enrollment options.
1. The Contractor shall utilize the final results of the CDC National Immunization
Surveys; Child and Teen provided by the CIB via email communication to review
and compare immunization rates in order to increase awareness of county versus
national immunization rates.
2. The Contractor shall comply with the requirements for entering/submitting
immunization data into CIIS as agreed to in the CIIS Letter of Agreement found
within the online CIIS Resource Center located at: https://www.ciisresources.com.
The content of this website is incorporated and made part of this contract by
reference.
3. The Contractor shall comply with the ACIP recommendations for vaccine
administration located at http://www.cdc.gov/vaccines/acip/index.html. The content
of this website is incorporated and made part of this task order by reference.
Standards and
Requirements 4. The Contractor shall promote compliance with school immunization rules within the
Colorado State Board of Health Rule 6 CCR 1009-2 located at
http://www.sos.state.co.us/CCR/GenerateRulePdf.do?ruleVersionld=6316.This
document establishes immunization standards and is incorporated and made part of
this contract by reference.
5. The Contractor shall comply with the requirements for utilizing VFC vaccine agreed
to in the VFC Provider Enrollment Agreement packet as provided by CIB via
certified mail.
6. The Contractor shall comply with the eligibility requirements for utilizing Section
317 vaccine as provided by CIB via email communication.
7. The Contractor shall utilize a minimum of one(1)evidence based strategy located on
The Guide to Community Preventive Services website to eliminate coverage
Page 2 of 4
Contract Statement of Work—Exhibit B
January 2015
EXHIBIT F
disparities by race,ethnicity and socio-economic status found at
www.thecommunityguide.org.The content of this website is incorporated and made
part of this contract by reference.
8. The Contractor shall utilize deputization MOU guidance as provided by CIB via
email communication.
9. The content of electronic documents located on CDPHE and non-CDPHE websites
and information contained on CDPHE and non-CDPHE websites may be updated
periodically during the contract term. The contractor shall monitor documents and
website content for updates and comply with all updates.
10. CIB will provide technical assistance upon request.
11. Printed resource and referral materials for Medicaid and Connect for Health Colorado
enrollment shall be available for clients with Limited English Proficiency(LEP).
Contractors that routinely offer enrollment services on-site are exempt from this
requirement because the services provided go beyond this minimum requirement.
12. Information on enrollment resources,referral locations,LEP and outreach and
promotional materials is available at https://www.colorado.gov/pacific/cdphe-
lpha/administration-and-governance which is incorporated and made a part of this
task order by reference.
Expected Results 1. Immunizations are provided,promoted and administered within the contractor's
of the Activity(s) jurisdiction.
Measurement of 1. Data contained in immunization rates reports,progress reports and evaluation reports.
Expected Results
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:;�<-.�x::: ;-�r:7tc�=;s;s ,iR:,:::=L'}�+M.5.,,;:.m::::..:;=:;:a.W-....=W:.._...,,..,_1,.�..,.=..�'3,h°'_:..._."..-.,u-..r±3M'L._„_.,_,_..� _ia�,W.;� �_;
Deliverables 1. The Contractor shall submit,annually,a signed VFC No later than 30
Provider Enrollment Agreement to the CDPHE via email to business days
cdphe vfcAstate.co.us. following the receipt
of the enrollment
packet.
2. The Contractor shall submit an electronic quarterly No later than 30
progress report via calendar days
https://fs9.formsite.com/ColoradolMMprogram/2016CoreP following the last day
rogress-Report/index.html The content of this website is of:March,June,
incorporated and made part of this task order by reference. September and
December,annually.
V. Monitoring:
CDPHE's monitoring of the purchase order for compliance with performance requirements will be conducted
throughout the contract period by the Contract Monitor. Methods used will include a review of documentation
determined by CDPHE to be reflective of performance to include progress reports and other fiscal and
programmatic documentation as applicable. The Contractor's performance will be evaluated at set intervals and
communicated to the contractor.
Page 3 of 4
Contract Statement of Work—Exhibit B
January 2015
EXHIBIT F
VI. Resolution of Non-Compliance:
The Contractor will be notified in writing within 30 calendar days of discovery of a compliance issue. Within 45
calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the
action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The
action(s)and time line for completion will be documented in writing and agreed to by both parties. If extenuating
circumstances arise that requires an extension to the time line,the Contractor must email a request to the Contract
Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the
action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or
disregard for the agreed upon compliance resolution plan,the State may exercise its rights under the provisions of
this contract.
Page 4 of 4
Contract Statement of Work—Exhibit B
January 2015
Immilmilli
Exhibit G
BUDGET
Amendment#1 -Contract Routing Number 16 FHHA 85651
Immunization Core Service Activities-Weld
Federal Funds(January 1,2016-December 31,2016) $84,636
State funds(January 1,2016-June 30,2016) $7,100
State funds(Estimated for July 1,2016-December 31,2016) $7,100
Total amount: $98,836
I
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