HomeMy WebLinkAbout20152784.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 19, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, August 19, 2015, at the hour of 9:00 a.m.
e ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno - EXCUSED
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
• MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of August 17, 2015, as printed. Commissioner Freeman seconded the motion,
and it carried unanimously.
EI AMENDMENTS TO AGENDA: There were no amendments to the agenda.
le CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
e PUBLIC INPUT: No public input was given.
IB COMMISSIONER COORDINATOR REPORTS: Commissioner Cozad said she attended five or
six meetings on workforce development. The first meeting was with Mario Salinas, Department of
Corrections, who has concerns with Vestas not wanting to hire felons and he would like to meet with
Upstate Colorado Economic Development and Vestas to address those issues, as there is protection
for parolees to gain employment. She reported that she attended the Workforce Innovation and
Opportunity Act (WIOA) meeting. They discussed that 82% of the County workforce falls within one
region. Lastly, she attended an Energy Council of West Weld where Dr. Pera gave a presentation on oil
and gas health impacts. Commissioner Conway reported he was in attendance at the Severance Days
Parade. He expressed his frustration with the WIOA boundaries, and participated in a panel consisting
of University of Colorado Springs graduates, and they discussed transportation issues. Commissioner
Freeman attended the High Plains Library District Board meeting, and stated, per bylaws, they need to
Minutes, August 19, 2015 2015-2784
COI Page 1 BC0016
fill the vacancies on their Board. He also had the opportunity to attend The World's Fair in Nunn,
Colorado. Chair Kirkmeyer said she went to the Town of Keensburg and discussed their law
enforcement contract.
BIDS:
1) PRESENT BID #B1500158, AUDIT SERVICES - DEPARTMENT OF FINANCE: Trevor Jiricek,
Director of General Services, presented the eight (8) bids received and stated staff will make a
recommendation on September 2, 2015.
NEW BUSINESS:
e 1) CONSIDER AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE
CHAIR TO SIGN - BASE TACTICAL DISASTER RECOVERY: Don Warden, Director of Finance and
Administration, explained this will extend the original contract to January, 2017. Commissioner
Freeman moved to approve said amendment and authorize the Chair to sign. The motion was
seconded by Commissioner Cozad, and it carried unanimously.
IR 2) CONSIDER AGREEMENT PURSUANT TO SECTION 30-11-123, C.R.S., AND AUTHORIZE
CHAIR TO SIGN - VESTAS BLADES AMERICA, INC: Mr. Warden stated this is a tax incentive for a
new expansion at the Windsor plant. Commissioner Conway moved to approve said agreement and
authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried
unanimously.
3) CONSIDER CHANGE ORDER #3 FOR PARKWAY PROJECT, (BID #B1400101) AND
AUTHORIZE THE CHAIR TO SIGN - FLATIRON CONSTRUCTORS: Michael Bedell, Department of
Public Works, presented the details of the improvements and he explained Mr. Hoshiko has concerns
about the stormwater running off from County Road 49 Parkway and U.S. Highway 34 onto his
property. Mr. Bedell stated staff will acquire extra right-of-way and construct retention ponds for
drainage improvements. Chair Kirkmeyer expressed her frustration about this being a CDOT issue and
requested CDOT to take responsibility for the impact they are having on the surrounding landowners.
Commissioner Conway moved to approve said change order, and authorize the Chair to sign.
Commissioner Freeman seconded the motion. Upon a roll call vote, the motion passed three to one,
with Chair Kirkmeyer opposed.
e 4) CONSIDER INSURANCE CLAIM FORM FOR CR 49 PARKWAY PROJECT AND
AUTHORIZE CHAIR TO SIGN - INTERSTATE HIGHWAY CONSTRUCTION: Mike Bedell,
Department of Public Works, presented an insurance form, resulting from an event that occurred when
a vehicle caused damage to concrete pavement on a portion of the Weld County Parkway. Elizabeth
Relford, Department of Public Works, clarified the insurance and warranty terms related to this project.
Commissioner Cozad moved to approve said insurance claim form and authorize the Chair to sign. The
motion was seconded by Commissioner Conway, and it carried unanimously.
e 5) CONSIDER AGREEMENT FOR CONTRACT INCREASE AND AUTHORIZE CHAIR TO SIGN
- CENTERRA INTEGRATED SERVICES, INC: Barb Connolly, Controller, presented the request for an
increase from Centerra Integrated Services. She said they provide Fleet Maintenance for the County,
and in accordance with the contract, they are allowed to ask for an increase annually. Commissioner
Freeman moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner
Cozad, the motion carried unanimously.
El 6) CONSIDER ROAD MAINTENANCE AGREEMENT AND AUTHORIZE CHAIR TO SIGN —
Minutes, August 19, 2015 2015-2784
Page 2 BC0016
NOBLE ENERGY, INC., AND WHITING OIL AND GAS CORPORATION: Janet Lundquist, Department
of Public Works, stated she is happy to be able to present to the Board and there has been a lot of hard
work with the oil and gas industry. Commissioner Conway moved to approve said maintenance
agreement and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it
carried unanimously. Commissioner Conway expressed his appreciation for Ms. Lundquist and stated it
has taken a lot of due diligence and hard work to get this completed.
7) CONSIDER TEMPORARY CLOSURE OF CR 19 BETWEEN CR 8 AND STATE
HIGHWAY 52: Ms. Lundquist requested a temporary closure effective August 25, 2015, through
September 18, 2015, for roadway construction as part of the HRP Project. Chair Kirkmeyer presented
some concerns with the County Roads being closed and challenges in this area and suggested this
matter be continued to August 24, 2015. Commissioner Conway moved to continue this matter to
August 24, 2015. Seconded by Commissioner Freeman, the motion carried unanimously.
e 8) CONSIDER TEMPORARY CLOSURE OF CR 47 BETWEEN CRS 60.5 AND 62:
Ms. Lundquist presented the details of the closure to be effective August 24, 2015, through August 31,
2015, and stated it is an extension for the work at the intersection on the CR 49 Parkway project.
Commissioner Conway moved to amend the resolution to change CR "60" to CR "62". Seconded by
Commissioner Cozad, the motion carried unanimously. Commissioner Conway moved to approve said
temporary closure as amended. The motion was seconded by Commissioner Freeman, and it carried
unanimously.
e 9) CONSIDER PETITION FOR VACATION OF A PORTION OF CR 1 AT ABRAMS LAKE -TOM
CAGGIANO, C/O INTERMILL LAND SURVEYING, INC: Frank Haug, Assistant County Attorney, gave
the details on the location of the parcel and displayed maps and slides of the property. Richard
Hastings, Department of Public Works, explained this is a shared maintenance roadway between
Larimer and Weld County and clarified that Larimer County has the maintenance agreement for the
gravel roadway. Steve Stencel, Intermill Land Surveying representative, stated the reason for the
request is to minimize the effects of requirements for setbacks with new construction and give the
landowner flexibility in future homebuilding. Commissioner Cozad questioned the transfer of mineral
rights and requested language be added to the resolution for a reservation for any utilities. Chair
Kirkmeyer requested to amend the resolution exempting out minerals to be retained by the County. She
asked about the dedication of CR 1 and requested staff verify the right-of-way before the vacation takes
place. Commissioner Conway moved to amend the resolution. The motion was seconded by
Commissioner Freeman, and it carried unanimously. Commissioner Conway moved to approve the
petition for vacation of a portion of CR 1 at Abrams Lake. The motion, which was seconded by
Commissioner Cozad, carried unanimously.
(Clerk's Note: Mr. Haug provided an email response following the meeting concerning the dedication of
existing CR 1.)
PLANNING:
IE 1) CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS AND AUTHORIZE CHAIR TO SIGN,
AND ACCEPT OFF-SITE COLLATERAL FOR MINOR AMENDMENT, MUSR14-0024, TO 2ND
AMUSR-1614 - ROSE ROCK MIDSTREAM CRUDE, LP: Richard Hastings, Department of Public
Works, presented the improvements to the facility which are needed since the oil and gas industry is
expanding, and he stated that Noble and Anadarko access this facility. They need improvements to the
accesses on CR 30 and will add some turn lanes. He said the collateral will come from a corporate
guarantee. Janet Lundquist, Department of Public Works, clarified the County's right-of-way on CR 30
Minutes, August 19, 2015 2015-2784
Page 3 BC0016
and the need to remove the improvements in the next year.E Commissioner Conway stated that
Rose Rock Midstream Crude, LP, made the cost determination to proceed with this project, after being
apprised of the impact of lowering operations and expressed they want to have business fully
operational and complete construction this year. Commissioner Conway moved to approve said
improvements, accept collateral and authorize the Chair to sign. The motion, which was seconded by
Commissioner Cozad, carried unanimously. Commissioner Cozad expressed her appreciation for the
hard work of staff and they have done a good job of presenting all the options. She also explained that
this is a safety issue for this County Road and she is happy that the applicant has stepped up to
improve the intersection.
2) CONSIDER AMENDED AND RESTATED IMPROVEMENTS AND ROAD MAINTENANCE
AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR IMPROVEMENTS,
AUTHORIZE CHAIR TO SIGN, AND ACCEPT OFF-SITE COLLATERAL FOR USE BY SPECIAL
REVIEW PERMIT, USR-1704 - HEARTLAND BIOGAS, LLC: Mr. Hastings stated this facility has
amended some of their uses and eliminated their access on CR 49, and in lieu they will be utilizing an
access at the County Road 40 and 49 intersection. He further described that they will be using a
corporate guarantee, citing the amount they will pay as their share for future improvements.
Commissioner Freeman moved to approve said agreement, accept the collateral and authorize the
Chair to sign. The motion, which was seconded by Commissioner Cozad, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 10:02 a.m.
BOARD OF COUNTY COMMISSIONERS
WE D COUNTY, COLO ADO
ATTEST:delieldivL( jdp.� - C-nt- aft —
, arbara Kirkmeyer, C air
Weld County Clerk to the Board
Mike Freeman, Pro-Tem
BY: • ,'��I/.
De•ut Clerk to the Beard �►� i -`��
nP. Con ay
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EXCUSED
Steve Moreno
Minutes, August 19, 2015 2015-2784
Page 4 BC0016
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