HomeMy WebLinkAbout20153512.tiff RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR WORKFORCE DEVELOPMENT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for
Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, commencing August 24, 2015, and ending June 30, 2017, with further terms
and conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for Workforce Development Programs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of October, A.D., 2015, nunc pro tunc August 24, 2015.
BOARD OF COUNTY COMMISSIONERS
l, WELD COUNTY, CO ORADO
f�ATTEST:r,,exi +1 G' - t,C4
rbara Kirkmey r, Chair
Weld County Clerk to the Board ��
<// Mike Freeman, Pro-Tem
BY: 1 &QL&2 L./ 1E
�- Duty Clerk to the B•an �`�
�.. ; y_n P. Cones y
APPROVED AS TO FORM: - ���''--""���rr ""��
t"Y -Cozad
C. n y Attorney '"'
ii/9 Steve Moreno
Date of signature:
2015-3512
HR0086
CallAO/Tt111o285
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MEMORANDUM
DATE: October 9,2015
1861
TO: Board of County Commissioners—Pass-Around
FR: Judy A.Griego, Director, Human Services
COUNTY/
RE: Department of Human Services' Employment Services of
Weld County(ESWC)Submission of an Expenditure
Authorization(EA)
•
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County
(ESWC)Submission of an Expenditure Authorization (EA). FY15 Sectors NEG funds for
the period of 8/24/15-6/30/17 will be used to expand work-based learning;•align services with
other federal, state or local programs and agencies,such as Unemployment Insurance,Trade
Adjustment Assistance,Temporary Assistance for Needy Families;build upon existing sector
strategies and career pathways; and, build new sustainable partnerships with businesses and
education partners to quickly reemploy dislocated workers in high demand occupations and
enhance their employability and earnings. ESWC has committed to assisting a minimum of 61
participants. Funding will be given in two sums of$262,094.00,totaling$524,188.00 for the
two year period.
I do not recommend a Work Session. I recommend approval of this Expenditure.
Approve Request
BOCC Agenda Work Session
Sean Conway 1/14
Steve Moreno J�+
Barbara Kirkmeyer �C
Mike Freeman
Julie Cozad cAC
2015-3512
Pass-Around Memorandum; October 9,2015- Contract ID 283 Page 1
t kCX)2 °
1
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION(EA)
This Expenditure Authorization(EA)covers the following Funding Streams:
Local Area:Weld Funding Year starting 7/1/15 Entity#5230
Period of Formula
Funding Source Program Code $Amount
Performance Yes
FY15 Sectors NEG 8/24/15-6/30/17 4S35,4S45,4S55 $262,094.00 x
TOTAL $262,094.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP)Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid
until it has been approved by the State Controller or designee.
•By. IL / OCT 2 8 2015 By:
arbara Kirkme er Date illiam B. Dowling, Di for ate
Board of Weld County Commissioners Division of Employment d Training
Colorado Dept. of Labor and Employment
By: G /7 /C'/ / By:
Mary reieag, Chair Date Date
Weld County Workforce Development Board Title:
1
By: Ci - L'c /� I D , By:
Lin Perez, Division Head Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement,
the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
ST E CONTROLLER:
ROB J-A_R_OS,CP ,MBA,JD
By -'"°/�W\ j ---/
Date L) t d i r
Page 1 of 12 cLOA5-- 36/02N
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements,
including, but not limited to, Federal guidance documents, relevant State-issued Policy Guidance Letters,
Program Information and Operations Manuals,and/or specifications identified in the Notice of Fund
Availability(NFA)or in the funding provisions in Section IV below.
STATEMENT OF WORK:
ro
A. Project Contact Information:
Program #1 Region Project Coordinator CDLE Project Coordinator
NAME: Name: Lora Lawrence Name: Mona Barnes
Phone: 970-353-3800 x6713 Phone: 303-318-9253
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are
identified in the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X Category Services/Costs
X Participant services Employment Services of Weld County(ESWC)will approach
each client served through the Sector Partnership National
Emergency Grant(SP NEG)on an individualized basis. This
means that each person will receive a customized plan called
the IEP(Individualized Employment Plan).This plan is
based, in part, on vocational assessments which are:
Workplace Readiness Credential(WRC);TABE(Test of
Adult Basic Education); Whole Person Assessment(WPA);
Behavioral Trait Assessment(BTA); and Skills Profiler(SP).
As such,depending on the individual's needs,the plan could
also include having the client participate in resume,
interviewing or other workshops and job development and
placement. The services mentioned
above involve coordination and referral among Adult
Special Programs,the Assessment and Learning Lab, and the
Business Services Unit. It also involves a partnership with
employers within each Sector.
X Training In both industries selected there are clear pathways to move
clientele into the industry. The path begins with assessments.
and career counseling then can include skills training through
education partners.
In Transportation, partner AIMS Community College
provides a local resource for obtaining licensure in truck
driving as well as individual certifications. ESWC is working
with AIMS in development of their curricula. ESWC is in a
valuable position to provide employer feedback to AIMS.
Page 2 of 12
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
Although the AIMS trucking certificates are considered
valuable individually,they can be used as"stackable"
certificates as well. There are additional truck driving
training facilities which ESWC will use,these include Sage
Truck Driving School,Northern Colorado Truck Driving
Academy and US Trucking School.
In the Manufacturing industry, again education partner AIMS
Community College is able to provide individual
certifications in welding and for machinists. In both
industries, the employers identified have agreed to hire
newly trained individuals. It is an expectation that other
employers will also have an interest in hiring the clientele as
demand for these occupations is so great. ESWC will
increase awareness about the needs of the two identified
sectors by providing presentations on career pathways
leading to employment in these fields. This could include
presentations to local schools, employers,chambers of
commerce, local programs assisting the needs of young
adults transitioning out of foster care,orientation classes for
public assistance and other organizations serving the targeted
populations.
Another exciting component of the SP NEG plan is to partner
with Weld County in its"Bright Futures"campaign. The
Weld County Bright Future Grant Program is a tuition
assistance program for Weld County high school graduates,
GED recipients and Honorably Discharged U.S. Veterans.
As the Bright Future Grant Program becomes a reality for the
class of 2016,planning will take place as to how best to
mutually serve the recipients.
X Work Experiences/Internships ESWC expects to use short term training as a viable means to
provide instruction to clientele. During this step,the ESWC
On the Job Training(OJT)service which typically last from
two to six months will be used as an effective way for
clientele to develop skills,or further develop skills, necessary
for job success.
OJT's have proven to be a cost effective means of training
for employers. The offset of training dollars through an OJT
means less cash outlay for each employee hired.This
financial incentive impacts the bottom line and is especially
important for small employers. For the workforce,the OJT
provides short-term, specific skills training which meets both
the needs of the employer and the employee. Additionally,
the OJT service provides an immediate liaison/mediator to
mitigate any new employee issues which may arise.
X Costs not related to Participant ESWC planning activities have included doing statistical
Page 3 of 12
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
Services Labor Market research to determine where there is a talent
shortage within Weld County which could be addressed
through developing pathways and providing training. Other
planning has involved discussions and meetings with
economic developers, education partners and local employers
to determine if there is a common goal which can be
addressed through the SP NEG. ESWC will build upon
existing work-based training models and expand the career
pathways in identified areas. Internally,the Adult Programs
Manager and the Business Services Manager have teamed up
to discuss the best method of service delivery to Dislocated
Worker(DW)clients. The Business Services Manager
attended a meeting on the Colorado Helps Advanced
Manufacturing Program(CHAMP)grant to learn ways in
which other counties are integrating this grant with the SP
NEG. Additionally, a meeting with AIMS Community
College identified areas where the SP NEG and the CHAMP
grant would work in tandem within Weld County.
The Leadership Team will be comprised of the ESWC
Business Services Manager and Adult Programs Manager,
the AIMS Community College Business Outreach Specialist,
and Industry Representatives. ESWC envisions quarterly
leadership meetings to review identify and discuss both
progress and any issues which may arise. ESWC plans to
conduct quarterly"Check Up"calls with employers to
remain constantly on top of the employer pulse and needs.
Another planned event is a local meeting of employers
within the Transportation Industry. As transportation crosses
through multiple sectors, it is believed that the industry could
be served by the development of a Focus Group. The Focus
Group would be able to provide important direction to the
Leadership Team. The planning of additional regional events
related to the Transportation Industry is also in preliminary
stages. Co-hosting regional discussions of employer needs
would be beneficial and would involve regional collaborative
efforts with Adams and/or Larimer County. Another
planning avenue is expanding the work-based training
opportunities through connections with employers in the
NoCo Advanced Manufacturing Partnership. Additionally,
planning will address providing the Weld County Workforce
Development Board members and the staff of ESWC
opportunities for discussions and training revolving around
1)the advancement of regional strategies and 2) local
expectations of board members. Additional planning may
include evaluating and investing in technology tools which
could enhance job placement; research and investment into
additional sources for Labor Market Information and asset
mapping; and re-examining the existing career pathways
Page 4 of 12
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
within Transportation and Manufacturing to determine if new
pathways can be developed.
I Supplemental Program
Activities
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education,and other required partners to deliver services identified in B.I
above.
Partners in the Weld County SP NEG will include AIMS Community College, Upstate Colorado,
the Adult Program under WIOA and the Veterans program. Each partner will serve in a referral
capacity. For example,through Adult Programs,Case Managers could refer clientele directly to
certificate programs within the Welding Program at AIMS. Conversely, AIMS has agreed to
analyze applicants who may be eligible for services under WIOA. Additionally,there is a strong
Manufacturing Sector Partnership in Northern Colorado. ESWC is in the process of introducing
the SP NEG to this group and relationships already in place through the Partnership will be
enhanced. The Weld County"Bright Futures"program will also serve as a partner. Bright Futures
is a newly formed financial assistance program serving Weld County residents desiring post-
secondary education. It is expected that there will be a mutual referral process in place when
applicants are interested in the targeted industries. However, as the Bright Future plan is just
being unveiled,this partnership will need additional thought and planning as the parameters and
logistics are clarified.
A process flow will be created in an effort to streamline the referral system among partners in
which the WIOA Adult Special Program will be the point of entry thereby eliminating the
potential for duplication of applications and assessments. This navigation tool will assist
participants in leveraging resources and optimizing services as they move between agencies.
The identified roles include ESWC Adult Special Programs as the Point of Entry; Upstate
Colorado and the Veteran's Program as referral sources,and AIMS Community College in the
referral and education training roles.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work-
based learning, career pathways, Sector partnerships,and other employer services.
During planning for the SP NEG funding, ESWC selected two industries of focus:
Transportation and Manufacturing. Employers that have agreed to partner, specifically for SP
NEG clientele include, but are not limited to: JBS Carriers, Rocky Mountain Waterjet and Laser,
A& M Custom Machine, Summit Solutions, Hill Petroleum,and Ultra Energy Solutions. These
Page 5 of 12
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
employers have agreed to look towards SP NEG clientele during their hiring processes as well as
participate in work experience and OJTs. The OJT program has proven to be a cost effective
means of training for employers. The offset of training dollars through an OJT means less cash
outlay for each employee hired.This financial incentive impacts the bottom line and is especially
important for small employers.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
ESWC used both EMSI(Economic Modeling Systems, Inc.)and CO Labor Market Information
(LMI)Gateway in preparing the needed Labor Market Information to identify the industries of
choice. The data reveals that in Manufacturing there is a 6%expected rate of growth regionally
within this industry through 2017(aligning with the end date of the grant). Within this industry,
there is a high demand for both Machinists and Welders with average earnings of$56,752.
Within the Transportation industry,there is still a need for Truck Drivers including heavy and
tractor-trailer drivers as well as light truck and delivery drivers. The two year regional forecast in
the Transportation industry also shows excellent growth potential with an indication of 17.4%
anticipated growth and average earnings of$70,488. The data clearly shows growth patterns in
both industries. Funding dollars used in support of training needs focusing on these area will
produce workers with skills needed by the industry and provide workers with good earning
potential.
6. Program Integration. If this EA is for a Special Initiative,describe how services
provided are integrated with Adult, Youth, Dislocated Worker,and other partner programs, as
applicable.
7. Special Initiatives. If the Statement of Work, Budget information, and Performance
outcomes for this EA are included in the attached approved Grant Proposal,provide the reference
page numbers here:
Statement of Work Refer to page numbers: 1-5 (Project Plan)
Budget Refer to page numbers: Tab 1 and 2(Excel Planning and
Tracking Sheet)
Performance Outcomes Refer to page numbers: Tab 5 (Excel Planning and
Tracking Sheet)
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal,describe the performance outcomes for this Special Initiative here and complete
the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION: See Budget and Projected Quarterly Expenditure Charts in
Section V.
III. EA MODIFICATION(S):
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
Page 6 of 12
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
2. The Impact of this modification on the following services/costs is:
X Category Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program
Activities
3. The impact of this modification on the following strategies is:
X Category Services/Costs
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to
the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts
in Section V. of this EA.
1. Special Initiatives. If modifications to the Statement of Work, Budget information,and
Performance Outcomes are included in the attached modified Grant Proposal, provide the reference page
numbers here:
Statement of Work Refer to page numbers:
Budget Refer to page numbers:
Performance Outcomes Refer to page numbers:
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not
identified in the attached approved Grant Proposal, describe the modifications for this Special Initiative
here and provide an updated Line Item Budget and Program Outcomes chart in Section V.
Page 7 of 12
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are as follows:
The Local Area shall provide services pursuant to the terms and conditions of the executed WDP
Agreement and any Federal and State laws and requirements, including,but not limited to,
Federal guidance documents; relevant State-issued Policy Guidance Letters(PGLs); Program
Information; the State's SP NEG Project Plan Requirements and Guidance document; and/or
specifications identified in the provisions below.
1. Statutory Reference: Workforce Investment Act of 1998,(Public Law 105-220), Title I,20
CFR Part 652 et al., effective August 7, 1998 (WIA); WIA Title I, Section 173;the Workforce
Innovation and Opportunity Act of 2014(WIOA), Public Law 113-128, Section 169(enacted
7/22/14 and effective July 1, 2015); and Training and Employment Guidance Letter(TEGL)31-
14, Sector Partnership National Emergency Grants.
The Local Area shall plan and provide services consistent with the requirements and services of
WIOA and the requirements specified in TEGL 31-14, Sector Partnership National Emergency
Grants.
2. Goal: The goals of this initiative are to expand work-based learning;align services with other
federal, state or local programs and agencies, such as Unemployment Insurance,Trade
Adjustment Assistance,Temporary Assistance for Needy Families; build upon existing sector
strategies and career pathways; and, build new sustainable partnerships with businesses and
education partners to quickly reemploy dislocated workers in high demand occupations and
enhance their employability and earnings.
3. Purpose of Funding: Funding shall be used to provide reemployment services, career
services, short-term training, work-based learning opportunities,and accelerated skills training
that leads to an industry-recognized credential, skill upgrades, and/or employment for eligible
dislocated workers. SP NEG funding provided to the Local Area is intended to provide new
services and flexibilities that can be integrated with WIOA,not simply to supplement or replenish
WIOA Dislocated Worker formula funds.
Funds are also intended to support regional sector planning and to expand and implement new
services using career pathways and sector strategies.
4. Eligibility and Targeted Populations: Dislocated workers are eligible participants in this
grant. The Local Area shall serve eligible dislocated workers with specific emphasis on dislocated
workers who may have additional barriers or challenges to reemployment, such as, long-term
unemployed jobseekers(unemployed for at least 27 weeks in aggregate over the past year),
Unemployment Insurance claimants profiled as likely to exhaust their benefits,and foreign-
trained workers that have faced barriers to obtaining employment in their field or profession.
Veterans shall receive Priority of Service for training, services,and job placement.
5. Targeted Industries: Sector industries selected shall be data driven and labor market
information for the local area or economic region shall be reviewed as part of the industry
selection process. At least one industry of focus shall be selected with a minimum involvement of
three employers in the local area or region that represent the industry of focus.
Page 8 of 12
NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
6. Required Program Elements: Program services shall be provided subject to an approved
Project Plan submitted with the Local Area's expenditure authorization for SP NEG funds. The
Local Area shall make available,at minimum,the services identified below to address the needs
of targeted populations and industries. These program services are categorized into two(2)
categories:
a. Enhanced Career Services: individualized and customized services to equip workers
with the tools and skills they need to successfully re-enter the labor market as quickly
as possible. A minimum of 20% of total funding shall be spent on enhanced career
services which may include:
1. Short-term prevocational services,
2. Internships,
3. Out-of-area job search assistance,
4. English language acquisition programs,
5. Comprehensive and specialized assessments of skill levels and service needs,
6. Career planning,job coaching, and job matching services,
7. Identification of appropriate training programs,
8. Job development and placement,and/or
9. Provision of referrals to,and coordination with, other programs and services.
b. Training and Work-Based Training Models: training for participants with an
emphasis on work-based training models where participants can learn the desired
skills in the workplace and obtain or retain employment utilizing the newly acquired
skills and competencies.Non-work based training must be provided by training
providers listed on the State's Eligible Training Provider List(ETPL). A minimum
of 30%of total funding shall be spent on training and/or work-based models which
include:
1. On-the-Job Training opportunities(OJTs),
2. Apprenticeships,
3. Incumbent worker training(requires employer match based on the size of the
company),
4. Customized training,and/or
5. Transitional job opportunities.
For more information about these Required Program Elements,the Local Area shall refer to
TEGL 31-14, Sector Partnership National Emergency Grants and the State's SP NEG Program
Guidance Letter(PGL).
7. Allowable Costs: Funds may be used for, but are not limited to,the following allowable costs:
• Required program elements, identified in section 6 above,
• Regional/Local Planning Activities, identified in section 9 below,
• Staffing costs,
• Operating and overhead costs,and
• Administrative costs.
8. Required Partners and Coordination: The Local Area shall:
a. Establish partnerships that,at a minimum, include representatives from each of the
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NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
following: the local community college or vocational/technical education
institution,a county department of county human services, and at least three
employers or industry representatives. The employers or industry representatives
must be from the sector identified by the Local Area as its industry of focus.
b. Work with their partners to develop a navigation model to enable participants to
move between agencies and systems and leverage resources to obtain the services
that they need to become employed.
c. Connect with other local programs that address the needs of young adults(18-24)
transitioning out of foster care,and or local nonprofit agencies that serve the
targeted population.
d. Recruit employers who can provide apprenticeships, internships, and OJT
experiences and/or want to expand existing sector and career pathways strategies.
e. Require employers to be involved in regional planning, program design,
curriculum development,and developing work-based learning activities.
Employers shall serve on the Local Area's SP NEG leadership team; help
implement program strategies and goals; identify and map the necessary skills
and competencies for the industry; and, where appropriate,assist with the design
of an assessment or credential that will address industry skill needs.
f. Coordinate services with partner agencies for the benefit of leveraging resources,
making program participant referrals,co-enrollment,and joint planning.
g. Identify curriculum which currently exists for Career Pathways in specific
industries.
h. In the Project Plan,the Local Area shall describe how delivery of services shall
be coordinated with at least two(2)other federal, state,or local partners or
programs.
9.Regional/Local Planning Activities:
Recognizing WIOA's emphasis on regional planning and sector strategies,and the benefits these
activities provide in better serving employers and job seekers, including dislocated workers,a
portion of the SP NEG funding shall be used to support regional/local planning. Such planning
activities shall occur concurrently with the delivery of training and other program services.
The Local Area, in coordination with the Local Board, shall coordinate and lead regional/local
planning activities to include development of a regional/local Project Plan and the advancement
of regional sector strategies utilizing career pathways. Planning activities shall focus on topics,
such as:
a. Partnership and program development with stakeholders, employers, apprenticeship
programs.
b. Acquisition, analysis and utilization of workforce information to identify regional trends,
including but not limited to labor market information and other state or private data.
c. Training for staff in the Local Areas necessary to facilitate regional planning and
implement regional strategies.
d. Asset mapping and identifying necessary skills and competencies for in-demand jobs.
e. Investments in technology enabled tools and innovative strategies,e.g. virtual job
shadowing,to support better skills assessments and job matching.
f. Strategies to better integrate and coordinate programs and services and to address gaps in
service delivery;
g. Development of new career path strategies for specific sectors;
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NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
h. Evaluation and modification of existing training programs and competencies; and,
i. Development and expansion of work-based training or learning experiences,to include
internships, OJTs,transitional work,apprenticeships, and incumbent worker and
customized training opportunities.
10. Performance Outcomes: The Local Area shall meet the negotiated performance standards for
the Dislocated Worker Program as well as the participant enrollment goal for the SP NEG grant.
Performance Measures and Goals Actual Standard or
* Total Participants Served 100%
*Entered Employment Rate 68%
*6 Month Retention after Initial Placement 84%
*Average 6 Months Earnings $17,000.00
Total# of Participants Entering Training
Through a Career Pathways Program
Total#of Participants Completing Training
Total# Participants Receiving a Credential
Total#of Participants Completing Training&
Entering Unsubsidized Employment
Total#of Participants Completing Training&
Entering Unsubsidized Employment in their
Field of Training
Average Wage at Placement
NOTE: Only those items with an ASTERISK * above will be formally monitored based on
planned versus actual numbers. All other items are for the purpose of reviewing program delivery
strategies.
11. Data tracking and MIS Issues: The program and sub-code used in Connecting Colorado
to track performance is DI-SP. The Program Code DI is the code used for National Emergency
Grants(NEGs)at the State level. The Local Area is required to set-up the sub-code SP in order
to track participants in this SP NEG program.
12. Reporting Requirements: The Local Area shall submit Monthly and Quarterly Progress
Reports by the 15`''of the following month and of the ending quarter to the State Project
Coordinator, using the required reporting templates provided by the State.
13. Evaluation: The Local Area shall make available data and staff for participation in any
Federal.or State evaluations of this program.
14. Requirements for Conference and Conference Space: Conferences sponsored in
whole or in part by the recipient of Federal awards are allowable if the conference is
necessary and reasonable for the successful performance of the Federal Award. Recipients are
urged to use discretion and judgment to ensure that all conference costs charged to the grant
are appropriate and allowable. For more information on the requirements and allowability of
costs associated with conferences, refer to 2 CFR 200.432.
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NFA# 15-03 Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
15.Personally Identifiable Information: Recipients must recognize and safeguard personally
identifiable information (P11) except where disclosure is allowed by prior written approval of
the Grant Officer or by court order. Recipients must meet the requirements in Training and
Employment Guidance letter (TEGL 39-11, Guidance on the Handling and Protection of
Personally Identifiable Information (P11)), (located at http:/'wdr.doleta.gov/directives/corr
doc.cfm?DOCN--=7872).
16. Restrictions on Funding:
a. Funds shall be used only for the stated purpose identified in the approved Project
Plan and/or as specified in these funding provisions.
b. Cost per participant shall not exceed$10,000.00 without State review and
approval.
B. Additional Services to be provided include:
X Category Services/Costs
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
C. Additional Resources or Other Program Information.
X Service
Subcontracting arrangements for delivery of services
Other Internal Financial Resources to support this initiative
Other External Financial Resources to support the initiative
Cost Sharing/Match Requirements
V. SEE ATTACHED BUDGET AND PROGRAM OUTCOMES CHARTS; PLANNING
AND TRACKING SPREADSHEET
Page 12 of 12
Sector Partnership National Emergency Grant Project Plan
Local Area: Weld County
Project Name: Weld County Sector Partnership National Emergency Grant
Project Coordinator/ Lora K. Lawrence
Contact Information: Employment Services of Weld County
315 N. 11th Avenue, Building B
Greeley, CO 80631
970-353-9700 ext. 6713
Iawrence@weldgov.com
1. Describe what your planning activities will consist of and what partners will be involved.
Employment Services of Weld County (ESWC) planning activities include doing statistical
Labor Market research to determine where there is a talent shortage within Weld County which
could be addressed through developing pathways and providing training. Other planning will
involve discussions and meetings with economic developers, education partners, and local
employers to determine if there is a common goal which can be addressed through the SP NEG.
ESWC will build upon existing work-based training models and expand the career pathways in
identified areas. Internally, the Adult Programs Manager and the Business Services Manager
will team up to discuss the best method of service delivery to DW clients. The Business Services
Manager also attended a meeting on the CHAMP grant to learn ways in which other counties
are integrating this grant with the SP NEG. Additionally, a meeting with AIMS Community
College identified areas where the SP NEG and the CHAMP grant would work in tandem within
Weld County.
The Leadership Team will be comprised of the ESWC Business Services Manager and Adult
Programs Manager, the AIMS Community College Business Outreach Specialist, and Industry
Representatives. ESWC envisions quarterly leadership meetings to review identify and discuss
both progress and any issues which may arise. ESWC plans to conduct quarterly "Check Up"
calls with employers to remain constantly on top of the employer pulse and needs. Another
planned event is a local meeting of employers within the Transportation Industry. As
transportation crosses through multiple sectors, it is believed that the industry could be served
by the development of a Focus Group. The Focus Group would be able to provide important
direction to the Leadership Team. The planning of additional regional events related to the
Transportation Industry is also in preliminary stages. Co-hosting regional discussions of
employer needs would be beneficial and would involve regional collaborative efforts with
Adams and/or Larimer County. Another planning avenue is expanding the work-based training
opportunities through connections with employers in the NoCo Advanced Manufacturing
Partnership. Additionally, planning will address providing the Weld County Workforce
Development Board members and the staff of ESWC opportunities for discussions and training
revolving around 1) the advancement of regional strategies and 2) local expectations of board
members. Additional planning may include evaluating and investing in technology tools which
could enhance job placement; research and investment into additional sources for Labor
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Market Information and asset mapping; and re-examining the existing career pathways within
Transportation and Manufacturing to determine if new pathways can be developed.
2. List your industry of choice and the three employer partners that will be engaged in your
project.
Based on the activities mentioned in Question 1, ESWC selected two industries of focus:
Transportation and Manufacturing. Employer partners include but are not limited to: JBS
Carriers, Rocky Mountain Waterjet and Laser, A& M Custom Machine, Summit Solutions, Hill
Petroleum, and Ultra Energy Solutions.
3. Describe what partners will be engaged in the project planning and what roles they
will serve in the project.
Partners in the Weld County SP NEG will include AIMS Community College, Upstate
Colorado, the Adult Program under WIOA, and the Veterans program. Each partner will serve
in a referral capacity. For example, through Adult Programs, Case Managers could refer
clientele directly to certificate programs within the Welding Program at AIMS. Conversely,
AIMS has agreed to analyze applicants who may be eligible for services under WIOA.
Additionally, there is a strong Manufacturing Sector Partnership in Northern Colorado. The
Sector Partnership NEG will be introduced to this group. and relationships already in place
through the Partnership will be enhanced. ESWC has been a part of the Northern CO
Manufacturing Partnership since it's inception and serves on the Manufacturing Rocks
Subcommittee. Relationships already in place through the Partnership will be further
enhanced. The Weld County "Bright Futures" program will also serve as a partner. Bright
Futures is a newly formed financial assistance program serving Weld County residents desiring
post-secondary education. It is expected that there will be a mutual referral process in place
when applicants are interested in the targeted industries. However, as the Bright Future plan is
just being unveiled, this partnership will need additional thought and planning as the
parameters and logistics are clarified.
Employment Services of Weld County also has representation on various Advisory Committees
at AIMS Community College and International Business and Medical College (IBMC.) At AIMS,
staff serve on the three committees: the Industrial Technology Advisory Committee; the
Building Construction Advisory Committee; and the Oil and Gas Advisory Committee. At IBMC,
staff serve on the Fall and Spring Advisory Council. In each of these committee, ESWC is able to
interface with employers and educators working in the industries selected for the grant. The
connections already in place will be enhanced and are expected to be beneficial for the SP NEG.
Based on interest level, individuals in these committees might be asked to serve in an advisory
capacity for the SP NEG.
4. Describe what efforts you will make to streamline services between partner agencies to
avoid duplication of applications, assessments, and services.
A process flow will be created in an effort to streamline the referral system among partners
in which the WIOA Adult Special Program will be the point of entry thereby eliminating the
potential for duplication of applications and assessments. This navigation tool will assist
participants in leveraging resources and optimizing services as they move between agencies.
2 a J
The identified roles include ESWC Adult Special Programs as the Point of Entry; Upstate
Colorado and the Veteran's Program as referral sources, and AIMS Community College in the
referral and education training roles.
5. Identify the labor market information or data to be used to support the choice of
occupations.
ESWC used both EMSI (Economic Modeling Systems, Inc.) and CO LMI Gateway in preparing
the needed Labor Market Information to identify the industries of choice. The data reveals
that in Manufacturing there is a 6% expected rate of growth regionally within this industry
through 2017 (aligning with the end date of the grant.) Within this industry, there is a high
demand for both Machinists and Welders with average earnings of$56,752. Within the
Transportation industry, there is still a need for Truck Drivers including heavy and tractor-trailer
drivers as well as light truck and delivery drivers. The two year regional forecast in the
Transportation industry also shows excellent growth potential with an indication of 17.4%
anticipated growth and average earnings of$70,488. The data clearly shows growth patterns in
both industries. Funding dollars used in support of training needs focusing on these area will
produce workers with skills needed by the industry and provide workers with good earning
potential.
6. Identify planned recruitment strategies.
Recruitment strategies for the Weld County SP NEG will include a focus on identification of
potential clientele through the Adult Program of ESWC. It is expected that the Adult Programs
Manager will analyze reports to identify dislocated workers, the long term unemployed, and
those unemployment claimants close to exhausting benefits. Additionally, with a DVOP located
on-site at ESWC, referral of Veterans (and Veteran Spouses) will be a coordinated effort The
Links to Re-employment and Hire for Colorado programs are underway in Weld County and
these are considered to be sources for recruitment, as well.
7. Describe the partnerships and activities that you will engage with to utilize applicable
career pathways for the project.
In both industries selected there are clear pathways to move clientele into the industry. The
path would typically begin with assessments and career counseling. It could then include skills
training through education partners. In Transportation, partner AIMS Community College
provides a local resource for obtaining licensure in truck driving as well as individual
certifications. The truck driving course work at AIMS is relatively new. ESWC will continue to
work with AIMS in development of these curricula. ESWC will be in a valuable position to
provide employer feedback to AIMS as well as encouraging and supporting the course offering
through participant referral into their program. AIMS trucking certificates are considered
valuable individually; however, can be used as "stackable" certificates, as well. There are
additional truck driving training facilities as well which ESWC will use including Sage Truck
Driving School, Northern Colorado Truck Driving Academy, and US Trucking School.
In the Manufacturing industry, again education partner AIMS Community College is able to
provide individual certifications in welding and for machinists. In both industries, the
employers identified in Question 2 have agreed to hire newly trained individuals. It is an
3IPage
expectation that other employers will also have an interest in hiring the clientele as demand for
these occupations is so great. It is an expectation that ESWC will increase awareness about the
needs of the two identified sectors by providing presentations on career pathways leading to
employment in these fields. This could include presentations to local schools, employers,
chambers of commerce, local programs assisting the needs of young adults transitioning out of
foster care, orientation classes for public assistance and other organizations serving the
targeted populations.
Another exciting component of the SP NEG plan is to partner with Weld County in its "Bright
Futures" campaign. The Weld County Bright Future Grant Program is a tuition assistance
program for Weld County high school graduates, GED recipients and Honorably Discharged U.S.
Veterans. As the Bright Future Grant Program becomes a reality for the class of 2016, planning
will take place as to how best to mutually serve the recipients.
8. Describe your plan for the delivery of career services and identify how the services will
integrate with career pathways and meet the occupational needs of the employer.
The first step which ESWC will utilize is re-employment services such as skills assessments
and career coaching (including resume and interviewing classes.) It is possible that the first
step alone could result in clientele being placed through job matches in available positions.
However, ESWC also expects to use short term training as a viable means to provide instruction
to many clientele as an additional step. During this step, the ESWC On the Job Training service
which typically last from two to six months will be used as an effective way for clientele to
develop skills, or further develop skills, necessary for job success. Another step in the career
pathway is to utilize funding to assist clientele in obtaining industry recognized licensures
and/or certifications. Specifically, this could include CDL licensure, certifications in welding, or
CAD machining. By providing, the specific certifications and licenses which employers have
indicated they are in need of, the occupational needs of the employer are met at the same time
creating a skilled workforce.
9. Describe how you will customize some of these services to meet the specific needs of the
program and the employer.
ESWC will approach each client served through the SP NEG on an individualized basis. This
means that each person will receive a customized plan called the IEP (Individualized
Employment Plan.) This plan is based, in part, on vocational assessments which are a summary
of the results from following: Workplace Readiness Credential (WRC); TABE (Test of Adult Basic
Education); Whole Person Assessment (WPA); Behavioral Trait Assessment (BTA); and Skills
Profiler (SP.) As such, depending on the individual's needs, the plan could also include having
the client participate in resume, interviewing, or other workshops and job development and
placement. The services mentioned above involve coordination and referral among Adult
Special Programs, the Assessment and Learning Lab, and the Business Services Unit. It also
involves a partnership with employers within each Sector.
By routinely meeting with employers, ESWC will be able to react according to the developing
needs of the employers within the targeted industries. As an example, one area of focus for the
Weld County SP NEG is helping to increase the available numbers of Welders in the workforce.
If during the course of the grant, it is discovered that a specific welding certificate is a common
4I
need for employers, the need could be an area of immediate focus. The business need would
drive the response. ESWC would be in a position to relay this information on to Education
Partners and training dollars could be spent in the area of need. The formation of a Leadership
Team between ESWC, Education Partners and Employer Partners should have the affect of
creating a "Fast Pass" of sorts to successful customized programs for the employer and job
seeker.
10. Select a work based training method(s) that will be used in the project and provide the
rationale.
Employment Services of Weld County will utilize the On the Job Training (OJT) service as a
work based training method for the Sector Partnership NEG. OJT's have proven to be a cost
effective means of training for employers. For employers, the offset of training dollars through
an OJT means less cash outlay for each employee hired. This financial incentive impacts the
bottom line and is especially important for small employers. For the workforce, the OJT
provides short-term, specific skills training which meets both the needs of the employer and
the employee. Additionally, the OJT service provides an immediate liaison/mediator to mitigate
any new employee issues which may arise.
As the project unfolds, there could potentially be inclusion of an apprenticeship model of
training. This is an area which needs additional research and planning, if applicable.
11. Identify the total number of participants to be served and the funding amount needed to
accomplish the goal.
ESWC plans to serve a total of 61 participants. The funding amount to serve this population is
$524,188.00. This amount of funding equates to a per person cost of approximately $8,594.
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