HomeMy WebLinkAbout20151491.tiff RESOLUTION
RE: APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR
COUNTY ROAD 69(FEMA)AND AUTHORIZE CHAIR TO SIGN
WHEREAS,the Board of County Commissioners of Weld County,Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County,Colorado,and
WHEREAS,the Board has been presented with a Community Development Block Grant
Application for County Road 69 (FEMA) from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, to the Colorado Department of
Public Safety, Division of Homeland Security and Emergency Management, commencing upon
full execution,with further terms and conditions being as stated in said application,and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Community Development Block Grant Application for County
Road 69 (FEMA) from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County,to the Colorado Department of Public Safety, Division
of Homeland Security and Emergency Management,be,and hereby is,approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was,on motion duly made and seconded,adopted
by the following vote on the 27th day of May,A.D.,2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
ATTEST: L( � C� .1 • I EXCUSED
„�Iw�J G �C.Lfo•
t� Barbara Kirkmeyer,Chair
Weld County Clerk to the Board /�
p 1 L.yci o
" Mike Freeman,Pro-Tem
BY: 6.44,Cu , �^
De 16.4A
Clerk to the Bo d
Sean P.Conway
c-i-
APPROV FOR k 4i `"r ._'
1. 4c2= ulie A.Cozad
%at t
County Attorney r ^.I XCUSED
to/az`O( \~f Steve Moreno
Date of signature: I
/�n 2015-1491
CZ:06/ )Aec* X722 EM0016
BC0045
Colorado Division of Homeland Security Grant NOI / Application
_, Emergency Management CDBG - DR Recover Colorado
Infrastructure Program
KTHIS SECTION FOR STATE USE ONLY
DHSEM Identification Number: Colorado Point of Contact:
CDBG-DR Program Manager
Date NOI (Part A) Received: Colorado DHSEM
9195 East Mineral Avenue, Suite 200
Date Application (Part B) Received: Centennial, Colorado 80112
Office: 720.852.6713
Date Next Steps Letter Transmitted: Fax: 720.852.6750
cdps dhsem cdbg@state.co.us
PART A - NOI:
PROJECT OVERVIEW
1 . Applicant Legal Name: Weld County. Colorado
2. Applicant
Type: ✓ l_oval Government Private Non-Profit (Attach copy of 501c3, if applicable)
3. Project Title: County Match FEMA Projects - WELCO12 (121 )
4. Proposed Project Total Cost: 1 .477.750.00
CDBG-DR-I Request: 184.718.75
5. Certifications:
The undersigned assures fulfillment of all requirements of the CDBG-DR Recover Colorado Infrastructure Program as
contained in the program guidelines and that all information contained herein is true and correct to the best of my
knowledge. The governing body of the applicant has duly authorized the document, commits to the non-Federal and State
share identified in the Budget, and hereby applies for the assistance documented in this application. Also, the applicant
understands that the project may proceed ONLY AFTER a GRANT AGREEEMENT is approved.
Mike Freeman , Pro-Tem Weld County Commissioner (970) 356-4000
Typed Name of Authorized Applicant Agent l i d( Telephone Number
Tnalm-a-------- MAY 272015
Si:vulture al Authorized Applicant Agent Duce Signed
2015-1491
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('I)I$(:-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: APPLICANT INFORMATION
1 . Applicant Legal Name: Weld County. Colorado
2. FIPS Code: 123 DUNS Number: 07575-7955
3. U.S. Congressional District: 4th Congressman Name:
4. State Senatorial District: 1 Senator Name: Mr. Cory Gardner
5. State Legislative District: 50 Representative Name: Mr. Ken Buck
6. Primary Point of Contact:
The Primary Point of Contact is the person responsible for coordinating the implementation of this proposal, if approval is
granted.
Ms. `1r. 0 Mrs. 0 First Name: Roy Last Name: Rudisill
Title: Director Organization: Weld County Office of Emergency Manageme
Street Address: 1 150 O Street
City: Greeley State: Colorado tip Code: 80631
Telephone: kJ / U )iUd I a\ : (y / U )s.ib- / a Mobile: (9 /U) 38 -U E-mail Address: rrudisill(c�co .weld . co
7. Alternate Point of Contact:
The Alternate Point of Contact is the person that can address questions or concerns in the Primary Point of Contact's
absence.
Ms. O \1r. \1is.n First Name: Barb Last Name: Connolly
Title: Controller Organization: Weld County Accounting
Street Address: 1 150 O Street
City: Greeley State: Colorado Lip Code: 80631
Telephone: (y / U )iIS I \: ly I U )000- 16 Mobile: E-mail Address: bconnolly(c�co .weld .
8. Application Prepared by
Ms. . Mr. I Mrs . First Name: Kyle I .astName: Jones
Title: Planner Organization: Arcadis-us
Street Address:
City: Tallahass( State: FL Zip Code: 32309
Telephone: (bDU )b16 F. v Mobile: (22b ) 2U2-3 E-mail Address: kyle . iones(a�arcadis-
9. Authorized Applicant Agent:
Ms. O Mr. . Mr s. III First Name: Barbara Last Name: Kirkmever
Title: COMMiSSii Organization: Weld County
Street Address: 1150 O Street, P . O . Box 758
City: Greeley State: Colorado Gip Code: 80631
Telephone: ly t U ),_536 E., \ : Mobile: E-mail Address: bkirkmeyer(C7co .wel(
The Authorized Applicant Agent MUST be the chief executive officer, mayor, etc. This person must be able to sign
contracts, authorize funding allocations or payments, etc.
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: PROJECT DESCRIPTION & NATIONAL OBJECTIVES MET
1. Project— Eligible Activity Description:
Describe the proposed project. Explain how the proposed project will address recovery and/or resilience needs in your
community either independently or as part of a larger project. Include a description of the desired outcome and the
recovery objective(s) to be achieved. This narrative should describe the CDBG-DR Eligible Activity.
In an effort to achieve resiliency from the severe storms and minimize risk to the general
public, Weld County addressed severe damage to local roadways , bridges. culverts,
removed hazardous roadway debris, made emergency repairs to paved and gravel
roadways , addressed river embankments/dangerous conditions to the public and made
repairs to emergency response vehicles that were damaged during the Incident Period .
FEMA Categories A, B , C , and E were addressed in the Weld County FEMA Match . CDBG
funds are needed to be applied towards the Weld County FEMA Local Match for the
emergency work that was identified on previously submitted Project Worksheets . All
projects covered under the Weld County Project Worksheets were vital for Weld County to
clear hazardous debris from roadways/creeks/streams and enhance their infrastructure ,
river embankments, equipment and roadways. This particular NOI/Application will discuss
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2. Site / Physical Location: Describe the area(s) affected/protected by this project, including location by complete street
address and longitude and latitude (coordinates in decimal degrees).
The latitude is 40 . 342550 and longitude is - 104 .415030 . The attached spreadsheet shows
the Lat/Long coordinates for all of the Project Worksheets and depicts the damage site
locations as identified in the correlating Project Worksheets . However; the area affected a
3. Population Served: Briefly describe the demographics of the population served or protected by this project. Inc I uck
the percent of the overall community population benefiting from this project. Explain your response.
An estimated 90% or more of the community benefited from the proactive work by Weld
County and the removal of hazardous debris and the emergency work/repairs made to the
roadways , bridges, equipment and culverts. The population benefiting from this Match
Project will include an LMI level population percentage that will be directly or indirectly
impacted through this project. This NOI and the associated PW impacted the entire County
and demographic area . White : 67 .6% , Hispanic: 28 . 3% , Other: 1 .6% , Asian : 1 . 3% , Black:
0 .8% , Native American : 0 .4% . Weld County consists of 99, 317 households with a median
househo d income of S56.589 and :he majority of We d County is owner-occupied wi:h a
4. Priority of this Project: If you are submitting more than one CDBG-DR Infrastructure NOI, what is the relative
priority of this project? Please indicate the priority as: Priority # of## Projects Submitted.
Priority 7 of 36 Projects Submitted .
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI : CDBG-DR FUNDING QUALIFICATIONS
Community Development Block Grant - Disaster Recovery (CDBG-DR) funding can be approved for a project in which
ALL of the following requirements are met The physical location of the activity must be within a county listed in Table 1 of
the program Recover Colorado Infrastructure Grant Program Guidelines (Guidelines).
1 . Connection to Disarm Recovery
CDBG's Disaster Recovery funds must be used for necessary expenses related to disaster relief, long-term recovery,
restoration of infrastructure and housing, economic revitalization, and mitigation from future damages.. The activity
must show a direct link to damages received during one or more of the events listed in Table 1 of the Guidelines. Please
provide a brief explanation of how the proposed acquisition activity: (1) was a result of the disaster event; (2) will
restore infrastructure or revitalize the economy: or will (3) mitigate future damages.
During the incident period of September 11 , 2013 to September 30 , 2013 , Weld County,
Colorado received heavy rainfall and debris in the creeks. streams and rivers which caused
surface gravel removal and scour damage to numerous roads and bridges in Weld County .
This NOI Application request addresses emergency work and the damages that were a
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2. Compliance with National Objectives
State recipients receiving allocations under the CDBG-DR program must certify that their projected use of funds
will ensure, and maintain evidence, that each of its activities assisted with CDBG-DR funds meets at least one of
the three National Objectives.
a) Which of the National Objectives are met by proposed project?
Will benefit low and moderate income (LMI) persons; or
Will aid in the prevention or elimination of slums or blight; or
✓ 1 Is an Urgent Need in which meet community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the community where
other financial resources are not available to meet such needs.
b) How will the proposed project meet the above checked National Objective(s).
See attached LMI data for the Project.
In addition to the LMI data attached , the State of Colorado (according to ACS
2008-2012 5Y ) lists Weld County at a 41 .0% LMI . In reviewing the LMI data for this
Project NOI , the PW associated LMI % was 30 . 59% . However, this percentage does not
accurately capture the total number of service areas that are either directly or indirectly
impacted by the FEMA Match Projects. The entire community benefited from the
proactive emergency work by Weld County and the removal of hazardous debris and
the work/repairs made to the roadways, bridges, equipment and culverts thus the
County believes that a higher LMI % should be given for this FEMA match Projects.
The general vicinity of FEMA Match Projects encompasses the entire County and
greatly benefits the entire LMI population for this project, which is why the County
believes that this project not only meets, but exceeds the 50% requirement for meeting
the National Objective . The emergency work/repairs that were made under the WELCO
PW's for the Local FEMA Match drastically reduced hazardous conditions for the
general public and enabled Weld County to focus on resiliency efforts post storm . It is
believed that the service area for Project Site Locations benefited multiple LMI tract
sections and thus a higher weighted percentage of over 50% should be noted for this a
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
3. Compliance with the primary objective. As indicated in the Guidelines: "A proposed project's benefits to LMI
persons will be an important factor in evaluating potential infrastructure projects. A total of 20% of the Recover
Colorado Infrastructure project funding must benefit LMI persons. Due to the very low percentage of LMI projects
submitted in the first round of infrastructure funding, it is estimated that approximately 25% to 30% of the funding
available in this second allocation must meet the LMI requirement to make up for the deficit."
This section does not need to be completed if the project does not meet this National Objective.
The primary objective for using CDBG Disaster Recovery funds is benefitting, by at least 51 percent, persons of low and
moderate income. The following section provides the information necessary to complete this requirement.
a) Is the proposed activity: ✓ jurisdiction wide specified target area
If you checked specified target area, which data source was used? (Note: select the smallest unit of Census data that
encompasses your proposed target area.)
b) Enter the number of households involved in the proposed project. 99,317
c) In the space below, describe how the applicant will comply with the requirement that at least 51 percent of CDBG-DR
dollars will principally benefit low- and moderate-income households and persons.
Weld County will comply with the 51 % requirement due to the fact that the PW
associated under this NOI Project for the FEMA County Match is targeted to areas of the
county that qualify as LMI . The justification behind this methodology is that multiple
d) Enter the number of households within each income category expected to benefit from the proposed project.
Incomes above 80% of the County Median 785
Incomes above 50% and up to 80% of the County Median 1265
Incomes at or below 50% of the County Median 2060
e) Which type of income was used to determine the above? (Check only one)
As determined by the American Community Survey (Public Facilities projects)
Annual income as defined for Public Housing and Section 8
1/ Annual income as reported under the Census long form
Adjusted gross income as defined for reporting under IRS
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: COMPREHENSIVE RISK ANALYSIS INFORMATION
1. Community Hazards Review: Please list and briefly describe in rank order of importance the natural or man-made
hazards in your (the Applicant's) service area.
The hazards identified within this Project for the FEMA County Match for WELCO12 ( 121 )
would be ranked in the following manner: Flood . Erosion and Subsidence .
The hazards caused significant damage and posed a severe risk to the community for the
designated incident period .
2. High Risk Hazards Addressed by the Project:
Describe how, and the degree to which, the proposed project mitigates high risk hazards. Include damage history, source
and type of problem, frequency of event(s), and severity of damage information, if available.
ilaiard 1
Flooding caused the most severe damage to Weld County during the designated incident
period and this Project addressed and mitigated against severe flood damage to local
roadways , bridges, culverts, removed hazardous debris along roadways . In addition ,
County Officials ensured repairs were made to paved and gravel roadways for the safety of
the community and addressed river embankments/dangerous conditions to the public and
made repairs to emergency response vehicles that were damaged during the Incident
Period . The repairs made brought the damaged infrastructure back to its pre-disaster
condition in accordance with regulations .
liaiard 2
Erosion also caused a severe issue for the County. This Project addressed and mitigated
against severe erosion damage to local roadways, shoulders, and embankments. The work
that was conducted by the County mitigated against any immediate threat/hazard to the
damaged infrastructure and restored the infrastructure back to its pre-disaster condition in
accordance with regulations .
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
Hazard 3
Subsidence was another critical hazard that caused dangerous conditions for the
community. This Project addressed and mitigated against severe subsidence damage to
local roadways , shoulders, bridges and embankments. The work that was conducted by the
County mitigated against any immediate threat/hazard to the damaged infrastructure and
restored the infrastructure back to its pre-disaster condition in accordance with regulations .
Note: If your proposed project addresses more than three Hazards, please provide that information as an
attachment.
3. Elimination of Risk: Does the proposed project result in the elimination of a hazard from your (the Applicant's) service
area? If so, please describe. If not, please estimate the degree to which this project will mitigate the risk from the hazards
identified in Item #2.
The Proposed FEMA Local Match for WELCO12 ( 121 ) does not completely eliminate the
hazards identified from the service area . The Proposed FEMA Match Project does allow
Weld County to receive a percentage of funds back that the County expended during one of
the most costly disasters in Colorado history however. These types of hazards that
occurred in Weld County and throughout Colorado are truly an act of mother nature and the
County was as prepared as it could have been but the severity/duration of the incident was
of an unprecedented nature . Weld County cannot eliminate the risk of future flooding ,
erosion or land subsidence, but Local Officials can ensure that their community is prepared
for future incident, take the necessary precautions and that their infrastructure is restored
4. Environmental Quality Improvements: Does the proposed project result in an improvement in the quality of the natural
environment in your (the Applicant's) service area? If so, please describe.
Yes; the damages that attributed to the designated incident period and FEMA-DR 4145
were addressed via the previously submitted PW and the work conducted to restore the
infrastructure back to its pre-disaster condition was implemented . The work done at this
site location (see previous attachment for lat/long coordinates ) addressed not only
improvements/repairs made to the infrastructure, but also improvements and repairs to the
river embankments and any potential erosion or subsidence issues that could have
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5. Climate Change Improvements: Does the proposed project reduce or ameliorate a projected impact of climate change
in Colorado? If so, please briefly describe the benefit of the project.
This Proposed Project reduces a projected impact climate change due to the proactive
mitigation measures that were undertaken by Weld County during the designated incident
period . This was accomplished by ensuring that the damaged site location was addressed
as soon , but as safely, as possible , and not to sustain any further impacts to the site
locations or environment that would enable the damage to enhance the projected impact of
any potential climate changes.
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('DB(:-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
6. Community Process: Does the proposed project include a community planning or involvement process that increases
community resiliency? If so, please briefly describe the process.
This Proposed Project was initiated by County Officials in an effort to achieve resiliency
from the severe storms and also to minimize risk to the community, Weld County addressed
the severe flood damage to the roadways and infrastructure by ensuring that dangerous
i conditions for the public were addressed and mitigated properly and efficiently.
7. Reduction in the Costs of Future Response or Recovery: Will the proposed project result in a reduction in the cost
of response or recovery from an incident occurring due to one or more of the hazards identified in Item #1 or #2? If so,
please briefly describe how response or recovery costs will be reduced.
For a small scale flooding incident, yes; however, the flooding that occurred during the
designated incident period was catastrophic and the PW associated with the NOI FEMA
Local Match Request were completed to address the damages .
8. Floodplain/Floodway/Substantially Damaged Properties: Does the proposed project include a property or
properties located in a floodway or floodplain; or not located in a regulatory floodplain but which were substantially
damaged or have a history of damage from at least two disaster events? If so, please identify those properties below.
No: the Proposed Project is for the FEMA Local Match for WELCO12 ( 121 ) from CDBG-DR
in regards to expenses from CAT C Damage Categories for the designated incident period
for FEMA-DR 4145 .
9. Mitigation Planning:
Does your community have a current FEMA approved multi-hazard mitigation plan? ✓ Yes \0
Location of proposed project in mitigation plan strategies: Page 139 Section/Part Mitigation Stra
ra
Is the community a member of good standing with the National Flood Insurance Program? l cs No
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
10. Community Plan Compliance: Does the proposed project comply with and/or address an issue recognized in key
community plans? Key plans include, but are not limited to: a Comprehensive Master Plan, a Stormwater Management Plan,
a Hazard Mitigation Plans, or key community codes. If so, please describe how the project integrates into the plan(s).
Yes; the Proposed Project complies with all local community plans and this Project
integrates into the Plans because the County addressed the damages to local roadways
and infrastructure and mitigated damages that posed a serious risk/hazard to the
community during the incident period . This FEMA PW was initiated by Weld County and via
this Proposed Project, the County requests that CDBG funds be applied towards the local
FEMA Match for this Project.
11. Environmental / Historic Preservation Issues: Please describe any significant environmental, historic, or cultural features
that may be affected by the project. Please also describe any features that may be improved by the project.
All environmental issues are addressed on the attached Project Worksheet as supporting
documentation . The significant EHP issues were in regards to the Endangered Species Act
( ESA) and EHP Standard Conditions . All items were addressed and supporting backup
documentation can be provided .
12. Permitting: Please list the local, state, and federal permits that will be required to complete this project.
All permitting was addressed on the attached Project Worksheet as supporting
documentation . The significant permitting issues were in regards to the Endangered
Species Act ( ESA) and EHP Standard Conditions. All items were addressed and
supporting backup documentation can be provided . Please see below for environmental
permits that were obtained .
Floodplain Permit
And rlr,rmi}
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
13. Community Resilience: Please describe how this project will increase the resilience of your community. As defined in the
Guidelines: "Resilience incorporates hazard mitigation and land use planning strategies; critical infrastructure, environmental
and cultural resource protection; and sustainability practices to reconstruct the built environment, and revitalize the economic,
social, and natural environments."
In an effort to achieve resiliency from the severe storms and minimize risk to the general
public, Weld County addressed severe damage to local roadways , bridges, culverts.
removed hazardous debris roadways , made repairs to paved and gravel roadways,
addressed river embankments/dangerous conditions to the public and made repairs to
emergency response vehicles that were damaged during the Incident Period .
This Proposed Project addresses proactive work initiated by Weld County during FEMA-DR
4145 enabled the community to recover in an expeditious manner and increased the
resilience of the community by incorporating nearly every aspect of sustainability and
revitalizing the community . The community was able to recover quicker due to the proactive
work done through this Proposed Project and the associated PW .
14. Maps
Please attach the following maps with the project site and structures marked on the map. Use SAME ID number as in
the Individual Property Worksheets.
Flood Insurance Rate Map (FIRM). If the FIRM for your area is not published, please attach a copy of the Flood
Hazard Boundary Map (FHBM).
City or county scale map (large enough to show the entire project area)
USGS 1 :24,000 topo map
Parcel Map (Tax Map, Property Identification Map, etc.)
Overview photographs. The photographs should be representative of the project area, including any relevant
streams, creeks, rivers, etc., and drainage areas which affect the project site of will be affected by the project.
15. Additional Comments (Optional): Enter any additional comments related to the proposed project's ability to reduce
hazard risk and increase community resiliency.
This proposed project reduced the hazard risk to the community and increased resiliency by
the work conducted through the PW in correlation with FEMA-DR 4145 . CDBG funds are
being requested to be applied to the local FEMA Match ( 12 . 5% ) for the PW .
All maps are located in project files that were previously submitted and will be provided
upon request.
The entire r.nmml lnity benefited from the nrnartive work by Weld Col intv and the removal AO
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: DECISION MAKING PROCESS
1. Decision-Making Process:
Describe the process you used to decide that this project is the best solution to the problem. Explain why this project is
the best alternative you considered. Address questions such as:
• Are you focusing on the area in your community that has the greatest potential for losses?
• Have you considered the risks to critical facilities and structures and benefits to be obtained by mitigating this
vulnerability?
• Have you considered those areas or projects that present the greatest opportunities given the current situation(s)
of interest in your community?
• Are you addressing a symptom or the source of the problem? Addressing the source of the problem is a long-term
solution which provides the most mitigation benefits.
• If impacts to the environment, natural, cultural or historic resources have been identified, explain how your alternatives
and proposed project address, minimize, or avoid these impacts.
The Site locations within this WELCO PW in the Proposed Project were identified due to the
high dollar amount of funds that were expended by Weld County to ensure the safety of the
community and also restore county infrastructure back to its pre-disaster condition . This
Proposed Project has site locations across the entire community and service area and it
was determined that a large percentage of the LMI population was impacted by the severe
flooding incident and the proactive work by County Officials enabled the community to
recover quicker, thus allowing the community to sustain resiliency and return operations to
normal .
2. Acquisition Projects - Describe the community's methodology for selecting the properties to be acquired in this application
and how each is ranked (highest to lowest):
N/A
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CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART A - NOI: SCOPE OF WORK / BUDGET OVERVIEW / FINANICAL FACTORS
1. Project Scope: Please provide a comprehensive and detailed description of the scope of the proposed project.
Describe each of the project components and the steps necessary to complete that work. If the proposed project is a
funding match for another disaster recovery or infrastructure development program, please identify the
agency, program funds, and project reference number that CDBG-DR funding is intended to support. Also
describe any critical deadlines that must be met to accomplish this work.
This Proposed Project is for the Local FEMA Match for costs for WELCO12 ( 121 ). These
costs were incurred as a result of FEMA-DR 4145 . During the incident period of September
11 , 2013 to September 30 , 2013 , Weld County, Colorado received heavy rainfall and debris
in the creeks, streams and rivers which caused severe flooding to and along roadways and
surface streets, and also severely damaged local infrastructure . This NOI Application
request addresses the emergency work / damages that were a direct result of the severe
flooding .
A Scope of Work is included within the PW and addresses the work that was completed and
is provided .
2. Community Priority: Please describe why this project is a priority for your organization.
This Proposed Project is a priority for Weld County to utilize the CDBG funding as the Local
FEMA Match to offset the costs for the proactive work done by the County to reduce
hazardous conditions to the community.
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CMG-DR Infrastructure Application Colorado Division of Homeland Security and Emcrgenc. Management
3. Project Cost Summary: Please summarize the major cost components of the project. Please round all values to the
nearest dollar.
a. Planning / Engineering / Design $
b. Environmental Compliance $ The value of general and/or
c. Real Property Acquisition / Demolition $ professional labor wages must
be tabulated in accordance
d. Closing Costs / Legal Fees $ with the Davis Bacon Act of
e. Housing Program Assistance $ 1931
f. Construction Costs $
g. Project Delivery Costs $
h. Other (specify below) $ 1 ,477,750.00
See Protect Worksheet Cost ,attached ) i. Total of a-h $ 1 ,477,750.00
j. Duplication of Benefits (if unknown at time of application enter zero). $ 0 00
k. Subtract j. from i. to determine Total Project Cost $ 1 ,477,750.00
Notes: Housing Program Assistance costs include the cost of compliance with Uniform Relocation Assistance (URA) and
Comparable Housing Assistance (CHA) requirements. Project Delivery Costs include the costs of project delivery by the
sponsoring organization but do not include administrative overhead.
4. Total Project Cost Allocations
Proposed Project Total Cost: $ 1 .477.750.00
Federal Cost Share: $ 1 , 108,312 50
State Cost Share: $ 184.718.75
$ 184,718.75
Local Cost Share
5. Basis of Cost Estimate: Briefly describe how the cost estimates listed in #3 above were developed (e.g. lump sum, unit cost,
quotation, etc.).
The Cost Estimates were developed above from actual work that was properly procured
and conducted . They come directly off of what was included on the FEMA approved PW
and the costs are broken down by type of work and site .
6. Project Management: Describe how you will manage the costs and schedule, and how you will ensure successful
performance.
The work for this Proposed Project has been completed or is pending completion . The
12 . 5% CDBG Local Match will be applied towards the Weld County Match for FEMA PW's
and the costs that were previously incurred during the disaster.
Note: The applicant must agree to furnish quarterly reports during the entire time the project is in active status. Quarters end
on March 31st, June 30th, September 30th, and December 31st. Reports are due to the State within 15 days after the end of
each quarter.)
Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 13 of 20
CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
7. Project Maintenance Requirements: The following questions are to give assurance on the project's maintenance over
its useful life. Please answer each question and give a brief explanation.
a. If the project involves the acquisition of real property, what is the proposed land use after acquisition? (i.e., Agriculture,
Recreation, Vacant Land, Park, Wetlands, etc.)
N/A
b. Will the project require periodic maintenance?
No
c. If yes, who will provide the maintenance?
N/A
d. What is the estimated cost of maintenance on an annual basis?
4
Note: Cost of maintenance is considered an application prioritization weighting factor. Projects with high maintenance
costs have a greater risk of future failure due to deferred maintenance. Therefore, the responses provided above should be
as complete and verifiable as possible in order to minimize the likelihood of ranking point reductions due to maintenance
concerns.
8. Additional Comments: Enter any additional comments related to the proposed project's funding, if desired .
CDBG funds are needed for the 12 . 5% Local FEMA Match and the associated PW that is
included in the NOI-Application .
9. Financial / Fiscal Health Factors: Please indicate the total budget (all funds) of your organization. Please describe the
impact of disaster recovery efforts to date on this budget. In addition, if this objective is selected based on the local
governments inability to finance the activity, the municipality must also include in the application package a resolution stating
this fact and supporting documentation such as budgetary information, a description of TABOR restrictions, and the most
recent audit report or.approved exemption from audit.
Weld County's total 2015 budget is $307 , 031 , 089 . The impact of the September, 2013
flooding has primary been on the damage to the county's road and bridge system . The
damage has resulted in Weld County having to transfer $5 million from the Contingency
Fund to the Public Works Fund in 2013 and in 2014 for a total of $ 10 million dollars . Without
assistance from FEMA, FWHA, and CDBG the amount would have several million more .
The impact has also forced the county to shift local resources from projects unrelated to
flooding to deal with the emergency situations created by the flood in both the 2013 and
2014 fiscal years . Even in 2015 the county is still using local resources to recover from the
flooding . Fortunately, Weld County has always been fiscally conservative and budgeted
responsibly . Had the county not taken the responsible approach to its finances county
service would have had to have been cut to cope with the flood recovery.
\mo r ('ni in-v nnnrrnc i inrnr •ho mnct roc-ri sunk nrnnnr-tti -ov imi-o-inn in Oho c-n-o Rociros0
Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 14 of 20
CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART B - APPLICATION : PROJECT MILESTONES / TIMELINES / TASKS
I . Timeline / Tasks
Insert the proposed work schedule as tasks to accomplish the overall goal of the proposed activity (i.e., appraisals, title
search, closing, etc.), and provide a description of the task's purpose. This timeline will be used as a measurement tool
for progress in the project's implementation and is included in the required Quarterly Reports. Also, FEMA uses the
timeline for determining the approved period of performance. It will be the basis used to justify delays or extensions, if
necessary, and should be estimated carefully. The first and last entries are state requirements and have already been
entered.
Task 1 :
Grant Process and Environmental Review Timeframe: 3 Months
Task 2: Emergency Repairs- The initial emergency repairs were made directly I Completed
9 Y P 9 Y P Timeframe,
Task 3: Permanent Repairs - Becuase the emergency repairs were quick repair Timeframe: Completed
Task 4:
Timeframe:
Task 5:
Timeframe:
Task 6:
Timeframe:
Task 7:
Timeframe:
Task 8:
Timeframe:
Task 9:
Timeframe:
Final Inspection Report and Project Closeout
Task 10:
The Final Inspection Report is a review of the activity's paper documentation.
showing the project was implemented as required. Once the review is completed. the 3 Months
report and findings will be provided to the grantee for review and concurrence. The Timeframe:
State submits the concurrence to FEMA as part of a closeout package to formally
Total Project Timeframe: 6 Months
Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 15 of 211
CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
2. Start Date & Pre-Award Costs: The start date for any project begins upon GRANT AGREEMENT approval by the
State Controller. If a different start date or timeframe is needed, provide an explanation below. Also indicate if any pre-
award activities or costs have been incurred or authorized. •
The proposed project is for local FEMA match dollars and the work has already been
completed . The repairs for this site began as soon as the flood waters receded and the
county crews were able to access the site . The initial phase of repairs were emergency in
nature and began in September of 2013 and concluded during November of that same year.
Permanent repairs for this site commenced the following year at the beginning of
construction season and concluded in October of 2014 . Additionally. cost have been
incurred through the preparation of this NOI Application .
Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 16 of 20
7
CDBC-DR Infrastructure Application Colorado Division of Homeland Security and Emergenc Management
Please note that Part B is required for the final Application submittal. Part B sections
may optionally be completed and submitted with the NOI. Please update any Part A
section information when submitting you full Application.
PART B — APPLICATION : ENVIRONMENTAL REVIEW
1 . Environmental Review Background Information & Environmental Review Worksheet:
In accordance with 24 CFR Part 58.22 (see below), all federally funded projects must accomplish an environmental review
prior to beginning any work on a project. These HUD regulations are in place for two purposes:
1 . To ensure federal funds are used to place people of low and moderate income in environmentally safe
conditions; and
2. To ensure federal funds are NOT used to negatively impact environmental conditions that exist near a
project site.
Please note the following limitations on CDBG-DR grant activities pending environmental clearance per 24 CFR Part 58.22.
(a) Neither a recipient nor any participant in the development process, including public or private nonprofit or for-profit
entities, or any of their contractors, may commit HUD assistance under a program listed in Sec. 58. 1(b) on an activity or
project until HUD or the state has approved the recipient's RROF and the related certification from the responsible
entity. In addition, until the RROF and the related certification have been approved, neither a recipient nor any
participant in the development process may commit non-HUD funds on or undertake an activity or project under a
program listed in Sec. 58. 1(b) if the activity or project would have an adverse environmental impact or limit the choice
of reasonable alternatives.
(b) N/A for DOLA/CDPS projects.
(c) If a recipient is considering an application from a prospective sub-recipient or beneficiary and is aware that the
prospective sub-recipient or beneficiary is about to take an action within the jurisdiction of the recipient that is
prohibited by paragraph (a) of this section, then the recipient will take appropriate action to ensure that the objectives
and procedures of NEPA are achieved.
(d) An option agreement on a proposed site or property is allowable prior to the completion of the environmental review
if the option agreement is subject to a determination by the recipient on the desirability of the property for the project as
a result of the completion of the environmental review in accordance with this part and the cost of the option is a
nominal portion of the purchase price. There is no constraint on the purchase of an option by third parties that have not
been selected for HUD funding, have no responsibility for the environmental review and have no say in the approval or
disapproval of the project.
(e) Self-Help Homeownership Opportunity Program (SHOP). In accordance with section 11(d)(2)(A) of the Housing
Opportunity Program Extension Act of 1996 (42 U.S.C. 12805 note), an organization, consortium, or affiliate receiving
assistance under the SHOP program may advance non-grant funds to acquire land prior to completion of an
environmental review and approval of a Request for Release of Funds (RROF) and certification, notwithstanding
paragraph (a) of this section. Any advances to acquire land prior to approval of the RROF and certification are made at
the risk of the organization, consortium, or affiliate and reimbursement for such advances may depend on the result of
the environmental review. This authorization is limited to the SHOP program only and all other forms of HUD
assistance are subject to the limitations in paragraph (a) of this section.
(f) Relocation. Funds may be committed for relocation assistance before the approval of the RROF and related
certification for the project provided that the relocation assistance is required by 24 CFR part 42.
Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 17 of 20
CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
Environmental Review Worksheet
Check ALL of the activities listed below that will be included as part of the project,
REGARDLESS OF THE FUNDING SOURCE:
Q Information and financial services
51 Administrative and management activities
Environmental and other studies, resource identification, and the development of plans and strategies
5I Most engineering and design costs associated with eligible projects
o ■ Inspections and testing of properties for hazards or defects
b • Project planning
F Q ❑ Purchase of insurance
a > c ❑ Purchase of tools
- ❑ Technical assistance and training
X ;c .E ❑ Interim assistance to arrest the effects of an imminent threat or physical deterioration in which the assistance
w � does not alter environmental conditions.
p Public services that will not have a h sical impact or result in any physical changes (e.g., employment,physical PP Y child
care, health, education, counseling, welfare)
MI Assistance for temporary or permanent improvements that do not alter environmental conditions and are limited
to protection, repair, or restoration activities necessary only to control or arrest the effects from disasters or
imminent threats to public safety including those resulting from physical deterioration
(Must also complete the Regulatory Checklist at the end of Exhibit IV-A)
m
Operating costs e. , maintenance, security, o eration utilities, furnishings, equipment, su lies staff training z ( g• operation, g , PP
Z • and recruitment, other incidental costs)
U ; ❑ Relocation costs
p Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in
place and will be retained in the same use without change in size or capacity of more than 20 percent
= ≥ ElSpecial projects directed to the removal of material and architectural barriers that restrict the mobility of and
accessibility to elderly and handicapped persons
Q Acquisition (including leasing) or disposition of, or equity loans on, an existing structure
fl Acquisition (including leasing) of vacant land provided the structure or land acquired, financed, or disposed of
will be retained for the same use
Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in
Ca place, but will change in size or capacity of more than 20 percent
(l Acquisition, repair, improvement, reconstruction, or rehabilitation when the facilities and improvements are in
i place, but will involve a change in land use, such as from non-residential to residential, commercial to
industrial, or from one industrial use to another
4 O Demolition
151 New construction
This checklist must be included with the CDBG application.
Please direct questions to the appropriate contact person below:
DOLA/DLG DHSEM
Steven Boand, State Disaster Recovery Manager
Tamra Norton, Environmental Compliance Officer Department of Public Safety
Department of Local Affairs Division of Homeland Security and Emergency Management
1313 Sherman Street, Room 521, 9195 E Mineral Ave, Suite 200
Denver, CO 80203 Centennial, CO 80112
303-866-6398 720.852.6713
tamra.norton@state.co.us steven.boand@state.co.us
DPS/DOLA USE ONLY:
Required level of environmental review: 0 Exempt 0 CENST 0 CESTO EA
Reviewed by:
Date of Review:
Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 18 of 20
CDR(;-1)R Infrastructure Application Colorado Division of Homeland Security and Emergency Management
2. Supplemental Environmental Review Information
Enter any additional comments related to environmental concerns for the proposed project if desired. Please list and attach any
documents or studies that have been prepared that support the Environmental Review Worksheet responses.
All environmental issues are addressed on the attached Project Worksheet as supporting
documentation . The significant EHP issues were in regards to the Endangered Species Act
( ESA) and EHP Standard Conditions . All items were addressed and supporting backup
documentation can be provided upon request. Please see below for environmental permits that
were obtained .
Floodplain Permit
404 Nationwide Permit
Migratory Birds Permit (if needed )
Threatened and Endangered Species Permit
attach anS continuations or additional items as an :Attachment to the electronic application and e-mail submittal. Page 19 of 20
CDBG-DR Infrastructure Application Colorado Division of Homeland Security and Emergency Management
PART B - APPLICATION : DETAILED PROJECT BUDGET
1. Detailed Project Budget: Please enter or attach a detailed and comprehensive final proposed budget for the project.
Please note that CDBG-DR funds may be limited to the amount submitted with the NOI pending the availability of
additional funding
This Proposed Project is for the Local FEMA Match for costs for WELCO12 ( 121 ). These
costs were incurred as a result of FEMA-DR 4145 . During the incident period of September
11 , 2013 to September 30 , 2013 , Weld County, Colorado received heavy rainfall and debris in
the creeks , streams and rivers which caused severe flooding to and along roadways and
surface streets , and also severely damaged local infrastructure . This Application request
addresses the emergency work / damages that were a direct result of the severe flooding .
A Scope of Work and detailed project budget is included within the attached PW. It is important
to note that a version request has been submitted for this Project Worksheet and the attached
Project Worksheet may not reflect FINAL costs .
Attach any continuations or additional items as an Attachment to the electronic application and e-mail submittal. Page 20 of 20
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Federal Emergency Management Agency E-Grants Page 1 of 12
PA-08-CO-4145-PW-00121 (0) P
Applicant Name: Application Title:
WELD (COUNTY) WELCO12 WELD COUNTY CR 69
Period of Performance Start: Period of Performance End:
09-14-2013 03-14-2015
Subgrant Application - Entire Application
Application Title: WELCO12 WELD COUNTY CR 69
Application Number: PA-08-CO-4145-PW-00121 (0)
Application Type: Subgrant Application (PW)
Preparer Information
Prefix
First Name EUGENE
Middle Initial
Last Name MAY
Title PACL
Agency/Organization Name FEMA /DHS
Address 1 9200 EAST MINERAL AVENUE
Address 2
City CENTENNIAL
State CO
Zip 80112
Email DEANNA. BUTTERBAUGH@STATE.CO. US
Is the application preparer the Point of Contact? No
Point of Contact Information
Prefix
First Name Roy
Middle Initial
Last Name Rudisill
Title Director - OEM
Agency/Organization WELD (COUNTY)
Address 1 1150 O Street
Address 2
City Greeley
State CO
ZIP 80632
hops://isource.fema.net/emmie/dispatchDestination.do?menuTile=&topTile=dsHead... 12/ 13/2013
Federal Emergency Management Agency E-Grants Page 2 of 12
Phone 970-304-6540
Fax
Email rrudisill@weldgov.com
Alternate Point of Contact Information
Prefix
First Name
Middle Initial
Last Name
Title
Agency/Organization
Address 1
Address 2
City
State
ZIP
Phone
Fax
Email
Project Description
Disaster Number: 4145
Pre-Application Number: PA-08-CO-4145-RPA-0088
Applicant ID: 123-99123-00
Applicant Name: WELD (COUNTY)
Subdivision:
Project Number: WELCO12
Standard Project Number/Title: 399 - Road System Damage
Please Indicate the Project Type: Neither Alternate nor Improved
Application Title: WELCO12 WELD COUNTY CR 69
Category: C. ROADS & BRIDGES
Percentage Work Completed? 75.0
As of Date: 11 -12-2013
Comments
The applicant must notify the state if there are any changes in the scope of work prior to starting the repairs.
Failure to notify the State Division of Emergency Management may jeoparized receipt of federal funds.
Attachments
Damage Facilities (Part 1 of 2)
Facility Site
Number Facility Name Address County City State ZIP Previously Action
Damaged?
https://isource.fema.net/emmie/dispatchDestination.do?menuTile=&topTile=dsHead. .. 12/ 13/2013
ru-
Federal Emergency Management Agency E-Grants Page 3 of 12
1 WELD COUNTY, CR 69 at South Platte River Weld CO No
Comments
Attachments
Facility Name: WELD COUNTY, CR 69 at South Platte River
Address 1 :
Address 2:
County: Weld
City:
State: CO
ZIP:
Was this site previously damaged? No
Percentage Work Completed? 0/0
PA-08-CO-4145-PW-00121 (0):
Floodwaters in the following sections caused the complete loss of
roadway at the following locations(see map):
START OF CONTRACT 40,35533, -104,41268 to END OF CONTRACT
40,34192, - 104.41514
Location: Location 1 (START 40.34255. -104.41503; through intersection
CR380/CR60 to END 40.34808, -104.41549)
Location 2 (START 40.34967, - 104.41386: to END 40.35369,- 104.41272)
PA-08-CO-4145-PW-00121 (0):
DAMAGE DESCRIPTION AND DIMENSIONS
In DR 4145 Colorado experienced Severe Storms. Flooding.
Landslides,and mudslides during the incident period from September 11
through September 30, 2013.
The roads of Weld County. which is crossed by the South Platte River,
were impacted by floodwaters throughout the county, including loss of
pavement, shoulders, culverts, and guard rails.
Damage Description and
Dimensions: Weld County Road 69, an asphalt road with gravel shoulders, was
flooded over from a location approximately one mile north of US 34
(40.34192, -104.41514) to intersection CR 380/CR 50 to 40.35533.-
104.41268), see map attached.
The total length of flood affected area , approximately 5.700FT long by
22LF wide asphalt road, plus 6FT wide gravel shoulders (each side), to
an average depth of 5.5FT (5,700FT long x 34FT wide x 10FT
depth) /27CY/CF. equals approximately 71 .700 CY of total road volume.
A site inspection was performed on 11 /1 /2013. by FEMA Public
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Assistance Coordinator Eugene May, and Weld County Chief Engineer
David Bauer.
PA-08-CO-4145-PW-00121 (0):
SCOPE OF WORK
TEMPORARY
The Applicant used contract services in a publicly bid contract (notice of
competitive bids and award attached) to restore the flood impacted road
and shoulders in an expedited construction operation designed to
address standing floodwaters at overtopped sections and loss of road
structure (Locations 1 , 2), including the loss of gravel shoulders
throughout the contract area, to allow vehicular traffic before and during
the winter season.
The applicant anticipates that these conditions will likely lead to short
term wear characteristics of the road structure, which will be revisited by
the applicant after the winter season 2013/2014.
This sub-grant is written for the temporary road recovery operations as
indicated in the attached contract.
The contract, for $1 ,477, 750 was awarded to the LAWRENCE
CONSTRUCTION COMPANY of 9002 North Moore Road , Littleton CO
80125, phone 303-791 -5642. The contract has accelerated performance
specifications that require the opening of the road to vehicular traffic
without standard dry road base conditions, due to dewatering of standing
flood waters.
The accelerated schedule in the attached contract is (28) days to
Scope of Work: completion, with commencement of the work in the field as (2) days after
the award of contract. All contract sections that refer to Federal Aid Road
projects are used for procedures only.
The approximate measurements in the DAMAGE DESCRIPTION ,
71 ,700CY. result in an average in place cost of accelerated operations at
approximately $21CY. or a cost in an order of magnitude scale with
temporary emergency road work in flood conditions.
The Applicant has provided the Weld County map showing FHWA
funded County Roads for 2013 showing the site of the work as being the
responsibility and complete funding of Weld County (attached).
Attachments as indicated below in are in the Weld County Department of
Public Works:
1 . Signed Base Contract, dated October 11 , 2013, showing accelerated
schedule of 28 days.
2. Weld Co Commissioners Memo regarding public bids received, dated
October 10. 2013
3. Contract Award Letter, dated October 10, 2013
4. Weld County Map - FHWA funded County Roads.
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Hazard Mitigation Proposal
Is effective mitigation feasible on this site?
If you answered Yes to the above question, the next question is required
Will mitigation be performed on this site?
If you answered Yes to the above question. the next question is required
Do you wish to attach a Hazard Mitigation
Proposal?
If you answered Yes to the above question, the next two questions are required
Please provide the Scope of Work for the
estimate:
(maximum 4000 characters)
Would you like to add the Hazard Mitigation
Proposal as a cost line item to the project cost?
GIS Coordinates
Project Location Latitude Longitude
Location 1 40.34255 -104.41503
40.34808 -104.41549
Location 2 40.34967 -104.41386
40.35369 -104.41272
Special Considerations
1 . Does the damaged facility or item of work have insurance coverage and/or is it an insurable No
risk (e.g. , buildings, equipment, vehicles, etc)?
2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does it No
have an impact on a floodplain or wetland?
3. Is the damaged facility or item of work located within or adjacent to a Coastal Barrier No
Resource System Unit or an Otherwise Protected Area?
4. Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g. . No
footprint, material, location, capacity. use of function)?
5. Does the applicant have a hazard mitigation proposal or would the applicant like technical No
assistance for a hazard mitigation proposal?
6. Is the damaged facility on the National Register of Historic Places or the state historic No
listing? Is it older than 50 years? Are there more, similar buildings near the site?
7. Are there any pristine or undisturbed areas on, or near, the project site? Are there large No
tracts of forestland?
8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of No
work?
9. Are there any other environmental or controversial issues associated with the damaged Yes
facility and/or item of work?
If you would like to make any comments, please enter them below.
(maximum 4000 characters)
Per Regional Guidance, EHP review is required.
Attachments
For Category C, D, E, F, and G Projects only
Is effective mitigation feasible on this project? No
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If you answered Yes to the above question. the next question is required
Will mitigation be performed on any sites in this No
project?
If you answered Yes to the above question, the next question is required
Do you wish to attach a Hazard Mitigation No
Proposal?
If you answered Yes to the above question, the next two questions are required
Please provide the Scope of Work
for the estimate:
Would you like to add the Hazard Mitigation No
Proposal as a cost line item to the project cost?
Comments
Attachments
Cost Estimate
Is this Project Worksheet for
(Preferred) Repair
Material Unit Unit of Subgrant
Sequence Code and/or Quantity Measure Unit Price Budget Class Type Cost Estimate Action
Description
1 0000 Work to be Completed $ 0.00
Estimate
2 9999 Temporary 1 LS $ CONTRACTUAL $ 1 ,477,750.00
Repair 1 ,477,750.00
Total Cost : $ 1 ,477,750.00
Insurance Adjustments (Deductibles, Proceeds and Settlements) - 5900/5901
Subgrant
Se uence Code Material and/or Unit Unit of Unit Cost
q Description Quantity Measure Price gudget Type Estimate Action
Class
Total Cost : $ 0.00
Total Cost Estimate: $ 1 ,477,750.00
(Preferred Estimate Type + Insurance Adjustments)
Comments
Attachments
Existing Insurance Information
Insurance Type Policy No. Bldg/Property Content Insurance Deductible Years
Amount Amount Amount Amount Required
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Comments
Attachments
Comments and Attachments
Name of Section Comment Attachment
The applicant must notify the state if there are any changes in the
Project Description scope of work prior to starting the repairs. Failure to notify the State
Division of Emergency Management may jeoparized receipt of
federal funds.
4145 CO WELD
COUNTY CR 69
OVER PLATTE DDD
SOW final EJM.doc
4145 CO WELD
COUNTY CR 69
CONTRACT LCCO
signed.pdf
4145 CO WELD
COUNTY CR 69
CONTRACT Price
Package.pdf
4145 CO WELD
As described in 44 CFR Section 13.42, applicant must maintain all COUNTY CR 69 MAP
work-related records for aperiod of three (3) FHWA Roads. D
years from applicant 4145 CO WELD
Form 90-91 closure (final payment). All records relative to this project worksheet COUNTY CR 69
are subject to examination and audit by the State, FEMA. and the DAMAGE PHOTO 1 -
Comptroller General of the United States and must reflect work 2.pdf
related to disaster specific costs. 4145 CO WELD
COUNTY CR 69
DAMAGE PHOTO 3-
4.pdf
4145 CO WELD
COUNTY CR 69
AERIAL FLOOD
PHOTO.pdf
4145 CO WELD
COUNTY CR 69 MAP
damage locations.pdf
PA-08-CO-4145-PW-
00121 (0) CR 69
Signature Sheet.pdf
Bundle Reference # (Amendment #) Date Awarded
PA-08-CO-4145-State-0012(11 ) 11 -30-2013
Subgrant Application - FEMA Form 90-91
Note: The Effective Cost Share for this application is 75%
FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT WORKSHEET
I I I
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3
Federal Emergency Management Agency E-Grants Page 8 of 12
DISASTER PROJECT NO. PA ID NO. DATE CATEGORY
WELCO12 123-99123- 11 -12-2013 C
FEMA 4145 - DR -CO 00
APPLICANT: WELD (COUNTY) WORK COMPLETE AS OF:
11 -12-2013 : 75 %
Site 1 of 1
DAMAGED FACILITY
COUNTY: Weld
WELD COUNTY. CR 69 at South Platte River
LOCATION: LATITUDE: LONGITUDE:
40.34255 -104.41503
40.34808 -104.41549
40.34967 -104.41386
PA-08-CO-4145-PW-00121 (0): 40.35369 -104.41272
Floodwaters in the following sections caused the complete loss of roadway at the following
locations(see map):
START OF CONTRACT 40,35533, -104.41268 to END OF CONTRACT 40,34192, -104,41514
Location 1 (START 40.34255, -104.41503; through intersection CR380/CR60 to END
40.34808, -104.41549)
Location 2 (START 40.34967. -104.41386; to END 40.35369,-104.41272)
DAMAGE DESCRIPTION AND DIMENSIONS:
PA-08-CO-4145-PW-00121 (0):
DAMAGE DESCRIPTION AND DIMENSIONS
In DR 4145 Colorado experienced Severe Storms, Flooding. Landslides.and mudslides during the incident period from September 11
through September 30. 2013.
The roads of Weld County, which is crossed by the South Platte River. were impacted by floodwaters throughout the county, including loss
of pavement, shoulders, culverts, and guard rails.
Weld County Road 69, an asphalt road with gravel shoulders, was flooded over from a location approximately one mile north of US 34
(40.34192, -104.41514) to intersection CR 380/CR 50 to 40.35533,-104.41268), see map attached.
The total length of flood affected area , approximately 5,700FT long by 22LF wide asphalt road, plus 6FT wide gravel shoulders (each side).
to an average depth of 5.5FT (5.700FT long x 34FT wide x 10FT depth) /27CY/CF, equals approximately 71 .700 CY of total road volume.
A site inspection was performed on 11 /1/2013. by FEMA Public Assistance Coordinator Eugene May, and Weld County Chief Engineer
David Bauer.
SCOPE OF WORK:
PA-08-CO-4145-PW-00121 (0):
SCOPE OF WORK
TEMPORARY
The Applicant used contract services in a publicly bid contract (notice of competitive bids and award attached) to restore the flood impacted
road and shoulders in an expedited construction operation designed to address standing floodwaters at overtopped sections and loss of
road structure (Locations 1 , 2), including the loss of gravel shoulders throughout the contract area, to allow vehicular traffic before and
during the winter season.
The applicant anticipates that these conditions will likely lead to short term wear characteristics of the road structure, which will be revisited
by the applicant after the winter season 2013/2014.
This sub-grant is written for the temporary road recovery operations as indicated in the attached contract.
The contract. for $1 ,477,750 was awarded to the LAWRENCE CONSTRUCTION COMPANY of 9002 North Moore Road, Littleton CO
80125, phone 303-791 -5642. The contract has accelerated performance specifications that require the opening of the road to vehicular
traffic without standard dry road base conditions, due to dewatering of standing flood waters.
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The accelerated schedule in the attached contract is (28) days to completion, with commencement of the work in the field as (2) days after
the award of contract. All contract sections that refer to Federal Aid Road projects are used for procedures only.
The approximate measurements in the DAMAGE DESCRIPTION. 71 .700CY, result in an average in place cost of accelerated operations at
approximately $21 CY, or a cost in an order of magnitude scale with temporary emergency road work in flood conditions.
The Applicant has provided the Weld County map showing FHWA funded County Roads for 2013 showing the site of the work as being the
responsibility and complete funding of Weld County (attached).
Attachments as indicated below in are in the Weld County Department of Public Works:
1 . Signed Base Contract, dated October 11 . 2013, showing accelerated schedule of 28 days.
2. Weld Co Commissioners Memo regarding public bids received, dated October 10. 2013
3. Contract Award Letter, dated October 10, 2013
4. Weld County Map - FHWA funded County Roads.
Does the Scope of Work change the pre-disaster
conditions at the site? Yes No Special Considerations included? Yes No
Hazard Mitigation proposal included? Yes
Is there insurance coverage on this facility? Yes No
No
PROJECT COST
ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST
1 0000 Work to be Completed 0/LS $ 0.00 $ 0.00
2 9999 Estimate Temporary Repair 1 /LS $ 1 ,477,750.00 $ 1 ,477,750.00
TOTAL COST $ 1 ,477,750.00
PREPARED BY EUGENE MAY TITLE PACL SIGNATURE
APPLICANT REP, Roy Rudisill TITLE Director - OEM SIGNATURE
WELD (COUNTY) : PA-08-CO-4145-PW-00121
Conditions Information
Review Name Condition Type Condition Name Description Monitored Status
This review does not address
all federal, state and local
requirements. Acceptance of
federal funding requires
Standard recipient to comply with all
Final Review Other (EHP) Condition #2 federal, state and local laws. No Approved
Failure to obtain all
appropriate federal, state and
local environmental permits
and clearances may
jeopardize federal funding.
Any change to the approved
Standard scope of work will require re-
Final Review Other (EHP) Condition #1 evaluation for compliance with No Approved
NEPA and other Laws and
Executive Orders.
Applicant is responsible for
coordinating with the local
Executive Order floodplain manager. All
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11988 - required permits should be
Final Review Other (EHP) Floodplains maintained as part of the No Approved
permanent record.
The applicant is responsible
for verifying and compliance
with all permit requirements.
including permit conditions,
pre-construction notification
requirements and regional
conditions as provided by the
US Army Corps of Engineers
(USACE). The applicant is
responsible for implementing,
Final Review Other (EHP) Clean Water Act monitoring, and maintaining all No Approved
(CWA) Best Management Practices pp
(BMP's) and Pre-Construction
Notification (PCN ) conditions
of applicable Nation Wide
Permits (NWP). This is to
include any requirements per
the Colorado Department of
Public Health and
Environment 401 Water
Quality Certification for Clean
Water Act permits.
If ground disturbing activities
occur during construction,
applicant will monitor ground
Standard disturbance and if any
Final Review Other (EHP) Condition #3 potential archeological No Approved
resources are discovered. will
immediately cease
construction in that area and
notify the State and FEMA.
This review does not address
all federal , state and local
requirements. Acceptance of
federal funding requires
Standard recipient to comply with all
EHP Review Other (EHP) Condition #2 federal, state and local laws. No Recommended
Failure to obtain all
appropriate federal, state and
local environmental permits
and clearances may
jeopardize federal funding.
Any change to the approved
Standard scope of work will require re-
EHP Review Other (EHP) Condition #1 evaluation for compliance with No Recommended
NEPA and other Laws and
Executive Orders.
Applicant is responsible for
Executive Order coordinating with the local
EHP Review Other (EHP) 11988 - floodplain manager. All No Recommended
Floodplains required permits should be
maintained as part of the
permanent record .
The applicant is responsible
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for verifying and compliance
with all permit requirements.
including permit conditions.
pre-construction notification
requirements and regional
conditions as provided by the
US Army Corps of Engineers
(USACE). The applicant is
responsible for implementing.
Clean Water Act monitoring, and maintaining all
EHP Review Other (EHP) (CWA) Best Management Practices No Recommended
(BMP's) and Pre-Construction
Notification (PCN ) conditions
of applicable Nation Wide
Permits (NWP). This is to
include any requirements per
the Colorado Department of
Public Health and
Environment 401 Water
Quality Certification for Clean
Water Act permits.
If ground disturbing activities
occur during construction,
applicant will monitor ground
Standard disturbance and if any
EHP Review Other (EHP) Condition #3 potential archeological No Recommended
resources are discovered. will
immediately cease
construction in that area and
notify the State and FEMA.
Internal Comments
No. Queue User Date/Time Reviewer Comments
Award 11 -30-2013
6 Review SYSTEM 05:38 PM ACCEPTED
GMT
OLA JOHNSON 11 -29-2013
5 Review STEPHANIE 01 :31 PM DHS embargo until 11 /29/13.
GMT
Final DOTSON 11 -16-2013
4 Review LEIGH 07:03 PM Project cleared for OLA Review.
ANDREA GMT
All costs incurred by the applicant are a direct result of the
declared incident. NOTE: Cat. C PW addresses temporary
repairs of a permanent nature. Also project indicates the
applicant anticipates additional work in the spring as repairs
MITCHELL- 11 -16-2013 were emergency in nature to expedite the opening to have
3 Grantee JONES 02:00 AM road access during the winter months. All costs associated
Review JESSICA GMT with the emergency temporary repair and permanent
restoration of this facility should be documented and submitted
during the final inspection/reconcilation.
Also, there was no CEF, or mitigation review for the project.
JMitchell
Cat C, 75%, Weld County, CR 69 at South Platte River, 2
locations totaling approx 1 mile in length. Applicant used
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contract services to restore flood-damaged road and shoulders
in an expedited construction operation designed to address
standing floodwaters at overtopped sections and loss of road
structure to allow vehicular traffic access before and during
winter season. Expedited repairs may wear poorly and need
additional work after winter season .
- dpostma - 11 /13/2013 23: 16:41 GMT
Project activities have the potential to impact Waters of the
United States or wetlands. Project involves dredge, fill,
excavation and/or modification. - dpostma - 11/13/2013
23:21 :53 GMT
Project site work is in mapped wetlands. Per 44 CFR Part 9.5
(g) Step 1 : Project repairs are determined to have no effect on
floodplain or wetlands provided that the repairs remain in the
existing footprint and do not impact previously undisturbed
EHP MYERS 11 -14-2013 areas. No further wetlands or floodplains review is required . -
2 Review RICHARD 07:48 PM dpostma - 11 /13/2013 23:26:27 GMT
GMT Entire community will benefit from project. - dpostma -
11 /13/2013 23:26:49 GMT
Threatened and Endangered Species occur in this county but
the type of activity proposed on this Project Worksheet has
been determined to have -no effect" on the species. -
dpostma - 11 /13/2013 23: 19:27 GMT
Portions of project are located in Zone A, FIRM panel
0802660800C. Per 44 CFR Part 9.5 (g ) Step 1 : Project repairs
are determined to have no effect on floodplain or wetlands
provided that the repairs remain in the existing footprint and do
not impact previously undisturbed areas. No further floodplains
review is required. - dpostma - 11 /13/2013 23:25:31 GMT
All work will take place within previously disturbed ROW.
Action meets criteria of FEMA Sec. 106 PA (4/23/13),
Appendix B, Section III A and USACE Sec. 106 PA (9/24/13)
Stipulations, Parts II and III . - dpostma - 11 /13/2013 23: 18: 11
GMT
A review of the documentation provided has identified that
Weld County is insured for property damages through;
Colorado Counties Casualty and Property Pool, Policy Number
020412751 .
This policy does not provide coverage for dams, dikes.
Insurance JOHNSON 11 -13-2013 bridges, culverts, roadways, streets. walks, paved surfaces,
1 Review KENNETH 10:48 PM tunnels, canals, land.
GMT The insurance policy will not provide coverage for costs
identified in this PW
There will not an insurance reduction for this PW.
The FEMA eligible damages are not to building. contents,
equipment, or vehicles; therefore, there will not be an
insurance commitment required.
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