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Home My WebLink About20151882.tiff RESOLUTION RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE UNIT FUNDING AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for Victim Witness Assistance Unit Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and Law Enforcement (VALE) Board, commencing July 1, 2015, and ending June 30, 2016, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for Victim Witness Assistance Unit Funding between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and Law Enforcement (VALE) Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 29th day of June, A.D., 2015. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLO ADO • ATTEST: ��,�� 11(-"/ datf44) 04' ,;� arbara Kirkmeyer, C air j Weld County Clerk to the Board < _.e.- • Mike Freeman, Pro-Tem ^ _t0-> De ut, Clerk to the Boa d lE <4 Sean P onwayAP 1861 4* ulie . Coza ounty Attorney 7/0,- ) Steve Moreno Date of signature: L1C;bo 1j 425' 2015-1882 1 DA0025 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2,Title 24,C.R.S.,the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee Agency: District Attorney's Office 915 Tenth Street Greeley,CO 80632 Grant Number: 2015-5 VS &E Project Title: Victim Witness Assistance Program Grant Period: July 1, 2015 through June 30, 2016 Amount of Grant Award: $133,117.00: VS=$132,667.00 Equipment=$450.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grantee agency and are incorporated into this contract as if fully set forth herein. 3. The grantee agency is required to submit four quarterly Financial Reports by October 30,2015,January 29,2016,April 29,2016 and July 30,2016.Each quarterly report is cumulative and the final report must reflect the financial activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grantee agency is required to submit four quarterly Narrative Program Reports by October 30,2015,January 29,2016,April 29,2016 and July 30,2016. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out the equipment grant in the amount of$450.00 in July 2015. The Victim Services will be paid in 4 quarterly installments of$33,166.75: 1st payment in July 2015 after the signed contract is received,and 2nd,3`d and 4th payments after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report due October 30,2015,January 29,2016,and April 29,2016. 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant,return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee agency. 2015-1882 C. PAGE 2 OF 3 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grantee agency are as follows: a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained funding for a specific 19th JD VALE grant funded position which totals more than 100%of the total cost for that position. The grantee agency must resolve the allocation of funds to the satisfaction of the 19th JD VALE Board. b. Grantee agency must notify the 19th JD VALE Board immediately in writing,via e- mail or regular mail, of any 19th JD VALE grant funded personnel changes or position that is vacant for 45 days, or any change of an official and/or employee who is listed as a responsible signatory on this 19th JD VALE grant funded project. c. Conditions of Ownership of Equipment Purchased. Any equipment purchased with local VALE funds must remain with the grantee agency. Any equipment purchased by a grantee agency using VALE monies shall be used in the manner stated in the grant and agreed to in a written contract between the VALE Board(i.e.,Donor)and grantee agency(i.e.,Recipient). A. If, during one year after the awarding of funds,the grantee agency has no further use for the equipment or intends to use the equipment in a manner other than stated,this information shall be given to the Board in writing and a quorum of the Board shall make a determination concerning the equipment at their next meeting. B. The decision of the Board shall address the future use or disposition of the equipment purchased with VALE funds,and a grantee agency shall be given notice concerning the Board's decision in writing within 30 days of the Board's meeting. 8. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 9. In the event all of the monies paid to the grantee agency are not expended within the contractual period,the local VALE Board, in its discretion,may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grantee agency shall submit written notification to the VALE Board by June 3, 2016 if the grantee agency will have any remaining funds at the end of the grant period and wishes to use the funds in the current grant cycle. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as allowing use of the funds by June 30, 2016 and will advise the grantee agency in writing as to their decision. 10. The grantee agency agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 11. The grantee agency agrees to comply with all applicable non-discrimination legal mandates. 2 PAGE 3 OF 3 12. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 13. All grantee agency shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. 14. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 15. The grantee agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. The grantee agency, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each party to this application are required. Please use BLUE INK to distinguish the original documents from copies Project Direc.•,; Signature: `., Date: Printed Nam= and 'itle: JoAnn Holden, Director of Victim Services District Attorney: /1/5. Signature: /f - Date: Printed Name and Title: Michael J. Rourke, District Attorney Financial Officer: Signature/ 612/101 Date: (9/a51�J Printed Name and Title: Barbara Connolly, inancial Officer Authorized Official: Signature: QiL— Date: JUN 2 9 2015 Printed Name and Title: Barbara Kirkmeyer, Chair, Board of County Commissioners VALE Board Q Signature: j Date: b ` 11e �C Printed Name and Title: ethany Pascoe, Chair, VALE Board 3 c>2045-1142.(i) STAFF APPROVAL-VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD (VALE) CONTRACT WITNESS I, // ASSISTANCE PROGRAM ATTEST: C/ Je:L0•t1 BOARD OF COUNTY COMMISSIONERS W= : my Clerk to the Board WELD COUNTY, OLORADO, BY: 1 I . . [ �.■�<►"�� E tt�°/�� f A ? D- a} ty Clerk to the ; oar.( ^ ►�' ara Kirkm= er, Chair JUN Z ! ZOIS lAtztsg VVED/A�S�STO U 1IN e r ''ROVED ASTOSI`',R'STANCE: Controller Ele e• • icial or Department eat d APPR A T CIA Director of General Services County o70/S IPfa- (/) ■ The Project Director:The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project,and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting,management of funds,verification of expenditures,audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. • Authorized Official: The authorized official is the person who is,by virtue of their position,authorized to enter into legal contracts for the funded agency;for example,if the funded agency is one of the following,then the corresponding authorized official is as follows:state agency-department or division director;city-mayor or city manager;county-chairperson of the county commissioners;sheriff's department-chairperson of the county commissioners;police department-mayor or city manager;courts-chief judge;district attorney's office-district attorney;institution of higher education-president of the institution or chair/dean of the appropriate department; private non-profit agency-president or chairperson of the board of directors;school district- superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant,you must provide official documentation of delegation(such as bylaws or resolutions)immediately following the signature page. 4 { VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns 1,2,and 3. ROUND TO NEAREST DOLLAR New Applicants fill out Column 2 only. . Continuation Applicants ALL APPLICANTS Continuation (Column 1) (Column 2) Applicants 2014-2015 2015-2016 (Column 3) Current Grant Award b Requested • CBudget '. Increase or A-. .; '; Decrease PERSONNEL "E,� PERSONNEL (+/-) Job Position Job Position/NAME VW Director(Holden) 44,931 VW Director(Holden) 45,658 +727 VW Assistant Cty(Nixon) 5,231 VW Assistant Cty(Nixon) 5,885 +654 VW DVFT/Cty Intern(Guerrero) 13,853 VW Assistant Cty (Guerrero) I tA LA 6 Z --17,995 +4142 VW Clerical(Rodriguez) 16,874 VW Clerical(Rodriguez) 17,212 +338 V/COMP Assistant(Gliva) 20,599 V/COMP Assistant(Gliva) 20,891 +292 lltFringe Benefits 24,267 i,„ Fringe Benefits a tSS\ 30860— ; +5,801 F Subtotal 125,755 k.. 1 (, C) Subtotal 137,709 ` +11,954 EQUIPMENT • • - EQUIPMENT 1 (+1-) . 2 chairs,bookshelf,general 450.00 +450 accessories,children's diversions f kl Subtotal :, Subtotal 450.00 SUPPLIES AND OPERATING r SUPPLIES& OPERATING EXPENSES ,* (+/-) 5 }� EXPENSES t`t• , i, Subtotal h Subtotal ' V FA IN-STATE TRAVEL , IN-STATE TRAVEL - (4.........-Li..- : ,-, Subtotal 3 Subtotal PROFESSIONAL SERVICES PROFESSIONAL SERVICES (+/-) Subtotal Subtotal TOTAL FUNDS: $125,755 TOTAL FUNDS REQUESTED: _1138039' +$12,404 i 18 .N 133 011 SECTION D-GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims'experience with the criminal justice system. OBJECTIVE 1 (standard):To provide services to the following estimated unduplicated number of crime victims during the 12-month grant period. Although a person may be a victim of multiple crimes in one criminal episode,they can be counted only once using the predominant crime. Defit Victims: primary and secondary victims Primary victim: The person against whom the crime was committed,except in the case of homicide,and DUI/DWI deaths where the primary victims are the survivors of the victim. In domestic violence crimes,children of the primary victims(who are receiving services)are also considered to be primary victims. Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime. Unduplicated Count New and continuing victims served by the project Continuing victim is a person served in the prior grant year who is continuing to receive services in the new grant year. • EST. NO. EST.NO. VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME 248 Child Physical Abuse Adults Molested as Children 264 Child Sexual Abuse 25 Survivors of Homicide 92 DUI/DWI -Victims of vehicular assault or 72 Robbery vehicular homicide, DUI/DWI crashes or careless driving resulting in death. 1246 Domestic Violence 400 Assault 150 Other violent crimes such as hate and 50 Adult Sexual Assault bias crime, gang violence(specify). 76 Elder Abuse(including economic 120 Other, please specify exploitation and fraud crimes) TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 2743 • OBJECTIVE 2(standard):To provide the following types of services to the following estimated number of unduplicated victims during the 12-month grant period. Number of Victims Receiving Each Type of Service:Estimate the number of victims who will receive _ each type of service during the grant period.A victim may receive the same type of service more than once(i.e.counseling),but the type of service can be counted only once during the grant period.An individual service category cannot exceed the total number of victims listed in table A. EST. NO. EST.NO. VICTIMS I SERVICES VICTIMS SERVICES 183 Crisis/Counseling Intervention (in person) 2743 Victim Compensation Assistance (required) 1496 Follow-up(includes crisis intervention by 88 Personal Advocacy phone) --- Therapy 1864 Telephone contact -- Group Treatment/Support Civil Legal Advocacy/Court Accompaniment ---- Shelter/Safehouse r-"— Forensic Exam 950 Information/Referral(in person) ------ Hospital/Clinic Response 950 Criminal Justice Support/ • 64 Language Services(interpretation) Advocacy/Court Accompaniment Transportation 25 Emergency Financial Assistance . Transitional Housing ---"" Emergency Civil Legal Attorney Assistance 1 I 2743 I Victim Rights Act Services w I 6 PROJECT-SPECIFIC GOALS AND OBJECTIVES: Add at least one more goal with objectives but no more than three additional goals with no more than three objectives per goal. Refer to Application Instructions, use format provided below. GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights information and education, referral to community services, updates on the status of the prosecution and support throughout the court process. Objective Intended Data Collection Timeframe (list title of person Outcome/Impact responsible) 1 Victim Witness Victims of domestic Tracked using initial contact 07/01/15- Assistants will provide violence(DV) provided sheets and compile for 06/30/16 services to 745 primary assistance, information, quarterly reports victims of misdemeanor and community DV and 184 primary referrals as they move victims of felony DV through the criminal justice process 2 County Court Victim Victims of DV will have Tracked using initial contact 07/01/15— Witness Assistants will the opportunity to sheets and compile for 06/30/16 provide"Meaningful provide feedback and quarterly reports consultation"to 70%of participate meaningfully misdemeanor DV victims in the criminal justice prior to first hearing in process which a plea could be offered and accepted by the defendant 3 District Court Victim Victims of DV will have Tracked using initial contact 07/01/15— Witness Assistants will the opportunity to sheets and compile for 06/30/16 contact 70%of primary provide feedback and quarterly reports • victims of felony DV participate meaningfully victims prior to in the criminal justice defendant's Advisement• process Hearing GOAL 3: Provide victim and witness services: VRA notifications,court hearing call offs and Trial support. Objective Intended Data Collection Timeframe (list title of person Outcome/Impact responsible) • 1 Victim Witness Staff will Victims will know about VW Staff document letter I 07/01/15— send 20,000 VRA victim rights and have information and compile for 06/30/16 Notification letters to timely information of all quarterly reports victims via mail or email criminal stages 2 Victim Witness Staff will Victims and witnesses VW Staff document call 07/01/15— call off 2,100 victims and will avoid unnecessary offs as they occur and 06/30/16 witnesses (non-officers) travel for continued or compile for quarterly resolved proceedings reports 7 f 3 Victim Witness Provides victims and Victim Staff record 07/01/15 - Assistants will provide witnesses with information on trial sheets 06/30/16 trial support for 200 guidance and support and compile for quarterly trials: 75 in District throughout the trial, reports Court, 115 in County assists with the Court, 10 Juvenile trials efficiency and flow of trial proceedings GOAL 4: Provide Crime Victim Compensation (CVC) Assistance. Objective Intended Data Collection Timeframe (list title of person Outcome/Impact responsible) 1 CVC program will Victims will have CVC Staff enter new 07/01/15 — provide assistance to a access to services and applications into CVC 06/30/16 total of 630 crime victims possible funding to help database and compile for them heal from the quarterly reports criminal incident 2 CVC program will Victims unable to move CVC Staff enter new 07/01/15 — provide assistance to through the criminal applications into CVC 06/30/16 i 275 victims in which a justice process are still database and compile for criminal case is not filed able to seek assistance quarterly reports in the court system and reach a more whole and balanced situation with CVC 3 CVC program will Those who need help CVC Staff enter approved 07/01/15 — provide emergency paying for emergency emergency requests into 06/30/16 assistance to 25 crime needs can access CVC database and compile victims, 10 being victims services to ease the for quarterly reports of domestic violence financial burden of the .criminal incident 12. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response to the stated objectives, intended outcomeslimpact and data collection. Designated VW Unit Staff are responsible for tracking and recording statistics according to grant specific goals and objectives outlined in this application. Statistics are tracked on appropriate forms on a daily basis, and are tallied and provided to the program director on a quarterly basis. Guidelines for non- duplication of services and category definitions are provided to designated VW Unit Staff and the Project Director reviews all submissions for accuracy. The Project Director compiles statistics quarterly and reports to the VW Staff on the progress of the intended outcomes/impact of the data collection. This discussion provides insight into any unintended changes or outcomes and identifies for VW Staff the status of the projected timeframe goals. j • 8 Hello