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Home My WebLink About20151017.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO APRIL 13, 2015 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 13, 2015, at the hour of 9:00 a.m. a ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer, Chair Commissioner Mike Freeman, Pro-Tem Commissioner Sean P. Conway Commissioner Julie A. Cozad Commissioner Steve Moreno Also present: County Attorney, Robert T. Frick Acting Clerk to the Board, Tisa Juanicorena Controller, Barbara Connolly IR MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of April 8, 2015, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. la CERTIFICATION OF HEARINGS: Commissioner Freeman moved to approve the Certification of Hearings conducted on April 8, 2015, as follows: 1) USR15-0001 - L&S Capital, LTD, do Bonanza Creek Energy Operating Company, LLC. Commissioner Cozad seconded the motion, which carried unanimously. CONSENT AGENDA: Commissioner Cozad moved to reconsider Resolution Item #5 and moved to approve the Consent Agenda as amended. Commissioner Moreno seconded both motions, and they carried unanimously. CI AMENDMENTS TO AGENDA: Commissioner Conway moved to add Item #5 under Resolutions to become New Item of Business #13. The motion was seconded by Commissioner Freeman, and it carried unanimously. la PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1500089, PAINT BID (PUBLIC WORKS BUILDING) - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, presented the bid for 4//a 1/a0 Minutes, April 13, 2015 2015-1017 1 Page 1 BC0016 interior painting of the Public Works building and stated staff received two bids and the low bid was from Rioz Painting for $38,250.00. The motion to approve the low bid was made by Commissioner Conway and seconded by Commissioner Moreno. In response to Chair Kirkmeyer, Toby Taylor, Director of Building and Grounds, relayed the color to be painted is called Glazed Pears and matches the Administration building. The motion carried unanimously. el 2) PRESENT BID #B1500061, OLDER AMERICAN ACT GRANT APPLICATION - DEPARTMENT OF HUMAN SERVICES: Mr. Jiricek stated staff received seven bids and will bring a recommendation on April 27, 2015. la 3) PRESENT BID #B1500103, CUSTODIAL SERVICES (NORTH BUSINESS PARK) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek stated staff received proposals from seven vendors and will bring back a recommendation on April 27, 2015. NEW BUSINESS: O 1) CONSIDER CHANGE ORDER #1 FOR CR 49 PHASE 2 RIGHT-OF-WAY ACQUISITION PROJECT (BID #B1400189) AND AUTHORIZE CHAIR TO SIGN - BRIGGS FIELD SERVICES, INC.: Leon Sievers, Department of Public Works, presented the details of the Change Order regarding extra surveying needed, to reflect a time extension of one (1) month to the contract for the sum of $33,882.00 and brings the total amount of the project to $230,940.96. Commissioner Freeman moved to approve said Change Order and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. lEi 2) CONSIDER AGREEMENT FOR RECEIPT OF COURT SECURITY GRANT FUNDS AND AUTHORIZE ELECTRONIC SUBMITTAL: Esther Gesick, Clerk to the Board, presented the terms and provisions of the agreement reflecting approval of funds received for security equipment. The Board approved the Grant Application in 2014, and this is follow up to authorize the Board's approval to accept the funds granted. In response to Commissioner Conway, Barbara Connolly, Controller, stated the portion received totals $2,373.00, and is for video equipment. The motion to approve said agreement and authorize electronic submittal by the Clerk, which was made by Commissioner Conway, and seconded by Commissioner Cozad, carried unanimously. e 3) CONSIDER APPOINTMENTS TO EXTENSION ADVISORY BOARD: The motion to approve said appointees, which was made by Commissioner Freeman, and seconded by Commissioner Conway, carried unanimously. El 4) CONSIDER PERMIT APPLICATION AND REPORT OF CHANGES FOR A CHANGE OF MANAGER AND AUTHORIZE CHAIR TO SIGN - VIPER 2, INC., DBA BORDERLINE: Bob Choate, Assistant County Attorney, reported no concerns with the application. In response to Commissioner Moreno, Mr. Choate explained the process allows the Commissioners opportunity to inquire regarding changes to management of establishments should there be any questionable circumstances. Commissioner Moreno moved to approve said application and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. el 5) CONSIDER RENEWAL APPLICATION FOR A TAVERN LIQUOR LICENSE FROM DEWEY'S BAR AND GRILL, LLC, DBA DEWEY'S BAR AND GRILL AND AUTHORIZE CHAIR TO SIGN: Mr. Choate, presented the details of the application and stated there are no concerns. Commissioner Freeman moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. Minutes, April 13, 2015 2015-1017 Page 2 BC0016 • 6) CONSIDER TEMPORARY ASSEMBLY PERMIT - FRANK'S RIDE FOR CHILDREN, C/O GREG RISEDORF: Mr. Choate stated this application is identical to previoussubsequent years and the Department of Public Works is requesting a Traffic Control Plan as they do every year to make sure things are safe and in order; however, there are no concerns related to this application. The motion to approve said permit was made by Commissioner Conway, and seconded by Commissioner Cozad. Commissioner Conway stated for the record that this is a great annual event that benefits many and expressed his appreciation for their ability to address previous issues. Commissioner Cozad concurred and stated she and her husband participate every year, it is very well organized and they do great things for kids. The motion carried unanimously. ti 7) CONSIDER SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - MAKE-A- WISH FOUNDATION OF COLORADO, INC./FRANK'S RIDE FOR CHILDREN, C/O GREG RISEDORF: Mr. Choate stated this item is related to the previous item and allows for liquor sales for the purpose of donations and there are no concerns. Commissioner Moreno moved to approve said permit and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad carried unanimously. El 8) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - ANDREW D'AMBROSIO: Christopher Woodruff, Weld County Assessor, presented the reason for the petition for abatement due to corrected property values and mill levy impact and further stated it is over the $10,000 processing limitation. Staff has no concerns with the corrected values or the abatement. The motion to approve said petition, which was made by Commissioner Conway, and seconded by Commissioner Freeman, carried unanimously. • 9) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - NOBLE ENERGY, INC.: Mr. Woodruff presented the reason for the abatement as a result of information incorrectly filed in 2012 regarding their production accounts in Weld County and further stated Noble has stipulated they will not receive any interest as a result of this abatement if Weld County agrees to expedite this process. Mr. Woodruff clarifed they are refiling for the 2012 tax year and it is unclear if they have claimed all of their expenses. He stated staff believes it is an appropriate adjustment and in response to Chair Kirkmeyer, Mr. Woodruff explained the details for the abatment and the intent to audit this account for the 2012 year to be certain of any discrepancies. The motion to approve said petition, was made by Commissioner Conway, and seconded by Commissioner Cozad. Commissioner Conway commended the Assessor and concurred with moving the audit up in scheduling to solidify the accuracy of abatement. Commissioner Cozad concurred. Commissioner Conway mentioned all the districts are affected by this. Commissioner Moreno commended the Assessor. The motion carried unanimously. • 10) CONSIDER TEMPORARY CLOSURE OF CR 17 BETWEEN CR'S 34 AND 36: Janet Lundquist, Department of Public Works, presented the details of the road closure effective April 21, 2015, through April 24, 2015, for a culvert replacement and stated staff will be using standard road signs and barricades throughout the closure as well as some message boards in advance of the closure. She stated dust abatement proceedures are not necessary and being that it is a busy roadway with an average daily traffic count as 2,119, staff have notified emergency responders and residents in the area. The motion to approve said closure, which was made by Commissioner Freeman, and seconded by Commissioner Moreno, carried unanimously. • 11) CONSIDER TEMPORARY CLOSURE OF CR 19 BETWEEN CR'S 38 AND 42: Ms. Lundquist presented the terms of the closure to be effective April 14, 2015, through April 17, 2015, Minutes, April 13, 2015 2015-1017 Page 3 BC0016 for a culvert replacement and stated the average daily traffic count is 1,302, and staff will be using magnesium chloride for portions of the detour route, message boards will be put up in advance to warn traveling public, standard road signs and barricades will be used throughout the closure, and staff has notified emergency responders and residents in the area. In response to Commissioner Cozad, Ms. Lundquist clarified the location and stated the traffic volume is the reason for placing message boards in advance to warn travelers and encourage them to think about alternative routes. The motion to approve said closure, which was made by Commissioner Cozad, and seconded by Commissioner Conway, carried unanimously. e 12) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - JOHN AND LOUISE SCHMIDT JR.: Tiffane Johnson, Department of Public works presented the details for the purchase agreement for a total of $60,495.00. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. G 13) CONSIDER AGREEMENT CONCERNING THE PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - KEITH MAXEY: Ms. Johnson clarified the details regarding ownership and stated the most current Quit Claim Deed designated ownership to Keith Maxey only; therefore, the original agreement and resolution are correct and total compensation to the landowner is $2,250.00. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway. Commissioner Cozad communicated the reason for the confusion as related to current ownership and thanked Ms. Johnson for her assistance in researching the matter. The motion carried unanimously RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, April 13, 2015 2015-1017 Page 4 BC0016 There being no further business, this meeting was adjourned at 9:38 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, CO ORADO ATTEST:W.410 , W , it /, A Gvdti�+�/1/ G .X�LD K �B5rbara Kirkm y , Chair Weld County Clerk to the Board Mike Freeman, P -Tem B : . f . t , f , .. :�'_ . . `.IE ILe% De, I Clerk to therBoard ,, ,�� • (.'. �; ., 422z1 �: '. • I Co ay I 1! ftkaZ41 Aga .. 1{2 Nr Rea ramie A. Cozad �( N. 1 ' NI \ e fC„AL_ Steve Moreno Minutes, April 13, 2015 2015-1017 Page 5 BC0016 Hello