HomeMy WebLinkAbout20152865.tiff RESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR RESTORATIVE JUSTICE
PILOT PROJECT AND AUTHORIZE CHAIR TO SIGN - YOUTH AND FAMILY
CONNECTIONS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and �
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Restorative Justice Pilot Project between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office, and Youth and Family Connections, commencing upon full execution of
signatures, and ending June 30, 2016, with further terms and conditions being as stated in said
Memorandum of Understanding, and
WHEREAS, after review, the Board deems it advisable to approve said Memorandum of
Understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for Restorative Justice Pilot Project
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and Youth
and Family Connections be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said Memorandum of Understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of August, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CO ORADO ,
r �/ ,,� � �,�,/ . ' / � ��
ATTEST: ��.�Q��1J � .J�CLLo�� 4��G�1���� t�-i '
�� arbara Kirkmeye , Chair
Weld County Cler to the Boar �
USED
;� 186i i Freeman, Pro-Tem
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D puty Clerk to the Boar ,
�� n P. Conway
APP D AS M.
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Julie A. Cozad
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ty Attorney "-`s— ��C�""L��-,-<�
Steve Moreno
Date of signature:
2015-2865
DA0025
CC� �Cr��`�1�B
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MICHAEL J. ROURKE ��� � � ��' �)15 1pr��� Street
�
Dis�r�ict Attornev P.O. Box 1 167
``��;,{„��`'� Greeley. CO 8063?
ROBERT W. M[LLER Phone: (970) 356-4010
�as�sistan[ District Att��i•ney� Off Ce Of t�le �1Str1Ct AttOrlle�/ Fax: (970) 352-8023
Nineteenth Judicial District �'�'�'•�'�'eldda.com
To: Board of County Commissioners
From: Kirsta Britton
Director, Juvenile Diversion
Date: August 25, 2015
RE: Juvenile Diversion Restorative Justice MOU with Youth and Family Connections
For your approval is the MOU with Youth and Family Connections (YFC) regarding funding and
roles of the Restorative Justice Program as agreed upon to carry out the requirement of the
Juvenile Diversion Restorative Justice Pilot Program understood from HB 13-12�4. The Board
approved the tirst two versions of the MOU. This version has updated dates and role
clarification as recommended by the state liaison. �
This MOU outlines the funding that will be provided to YFC in return for services. The project
is funded entirely through State funds, collected from criminal defendants as a part of their court
ordered fees and fines. There is no County match for this project.
The project is implemented by the DA's Office, who contracts with YFC to provide direct
Restorative Justice services to Juvenile Diversion Participants. Further information regarding the
funding for the project is included in the Interagency Agreement attached.
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MEMORANDUM OF UNDERSTANDING
WHEREAS, the following Memorandum of Understanding (Agreement) outlines the
Agreement between the Weld County Board of County Commissioners ("County"), on behalf of
the 19th Judicial District Attorney's Office, ("District Attorney" or"D.A.") and Youth and
Family Connections ("YFC") regarding the Restorative Justice Pilot Project in Colorado's 19cn
Judicial District.
WHEREAS, the District Attorney has received grant funding for the Restorative Justice
Pilot Project, and desires to contract with YFC for the purpose of providing Restorative Justice
services, as described iri Colorado House Bill 13-1254.
WHEREAS, YFC intends to provide Restorative Justice services on behalf of the District
Attorney, in accordance with this Agreement and with Colorado House Bill 13-1254 and other
applicable law.
NOW THEREFORE, the undersigned organizations in good faith are resolved to execute
this Memorandum of Understanding and enter into_an Agreement as follows:
l. TERM.
The term of this Agreement shall be from the date of execution through and until June 30, 2016.
2. GOALS.
a. Through the pilot program, the Restorative Justice program is designed to facilitate and
encourage diversion of juveniles from the juvenile justice system to Restorative Justice
practices, both to provide data to assess the efficacy of Restarative Justice to reduce
recidivism, to assist in repairing the harm caused to victims and the community, increase
victim, offender, and community member satisfaction, and reduce cost; and to promote
the restorative justice principles of reconciliation, responsibility, reintegration, respect,
relationship-building and restitution.
b. Through the Restorative Justice program;the District Attorney and Youth and Family ,
Connections intend to facilitate and encourage diversion of juveniles from the juvenile
justice system when diversion may prevent juveniles from committing additional criminal
acts, restore victims of crime, facilitate the juveniles' ability to pay restitution to victims
of crime, and reduce the number of cases in the juvenile justice system. Restorative
justice should ensure accauntability while allowing juveniles to avoid the collateral
consequences associated with criminal charges and convictions.
3. DUTIES OF YOUTH AND FAMILY CONNECTIONS.
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a. YFC will recruit, interview, train, and supervise a group of volunteer Restorative Justice
Conference Facilitators. YFC will coordinate all steps of training and supervision for
volunteers. Training will relate to Restorative Justice principles, including reconciliation,
responsibility, reintegration, respect, relationship-building, and restitution. This will be
done with traditional and social media, community presentations, and volunteer and
stakeholder training and will be on-going.
b. YFC shall hire a Restorative Justice Coordinator using Restorative Justice grant funds
awarded to the District Attorney. The Restorative Justice Coordinator shall be
responsible for the day-to-day operation of the Restorative Justice program.
c. YFC volunteers will collect all required paperwork which shall be provided by the YFC
Restorative Justice Coordinator to the D.A. Office Diversion Director.
d. YFC will submit appropriate invoices for salary, mileage, supplies and other expenses in
a timely manner. YFC agrees that all invoices will be itemized and that all supporting
documentation will be attached thereto.
e. YFC will not provided case assessment or case management unless upon specific request
of the DA's Office.
f. YFC and/or its designees or volunteers will administer all surveys provided by the State
of Colorado. Specifically, YFC will administer pre-program arid post-program surveys to
offenders, and will ensure that offenders complete both the pre-program survey and the
post-program survey at a matched rate of no less than 75 percent. YFC will additionally
administer post-program surveys to victims and community members,and will ensure
that those surveys are appropriately submitted to the State of Colorado. .
g. YFC will provide information/reports to the District Attorney upon request on the
following: (i) The number of juveniles who reach a Restorative Justice Agreement; (ii)
The number of juveniles who do not reach a Restorative Justice Agreement; (iii) The
number of victims who were contacted for participation in the Restorative Justice
program; (iv)The number of victims who participated in the Restorative Justice program;
(v) The number of victims who declined to participate in the Restorative Justice program;
(vi} The number of victims who submitted victim impact statements; (vii)The number of
victims who sent a surrogate; (viii) Victim surveys; and (ix) Offender surveys.
h. YFC will collaborate with the District Attorney to complete a cost-benefit analysis to
determine cost savings of the program.
i. YFC will collaborate with the District Attorney as much as possible to ensure success of
the Restorative Justice pragram.
4. DUTIES OF DISTRICT ATTORNEY.
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a. The D.A. will assess all first time juvenile offenders for appropriateness in diversion and
restorative justice programming based on offense, victim input and resources. The D.A.
will attempt to contact victims of crime for input on restoration of harm and use that to
determine restorative justice eligibility.
b. The D.A. will refer juveniles to the Restorative Justice program as an alternative to the
traditional juvenile justice system.
c. The D.A. will provide case management services for all Restorative Justice cases.
d. The D.A. will collect all fees from Restorative Justice program participants as required
by law, which includes determining what the fee should be on a sliding scale, if
necessary.
e. The D.A. Office Diversion Director will be responsible for all data collection and reporting as
required by the state for funding and assessment purposes. The Diversion Director will complete
all grant applications following the standard procedure as set by the Board of County
Commissioners for grant funding requests.
f. Using systems available to District Attorney's Offices, the Diversion Director will check
recidivism one year post program completion.
g. The D.A, will provide data to the State as required by Colorado House Bill 13-1254.
h. The D.A, will collaborate with YFC as much as possible to ensure success of the
Restorative Justice program.
5. FLJNDS.
a. The District Attorney's Office will collect all funds from the state RJ fund and will disburse those funds to
YFC, as the contracted agency, based on satisfactory performance of contracted obligations. An invoice will
be provided to the DA's Office quarterly, for personnel costs, and will be submitted to the state with routine
reporting documents. YFC will submit invoices for mileage and supply expenses quarterly,which will be
reimbursed up to but not exceeding the budgeted and awarded amount. Funds will be provided to YFC,or its
designated fiscal agent,at the beginning of the quarter, once they are received from the State. Additionally,
YFC will receive 40 percent of the total amount of collected program fees for Diversion clients who participate
in Restorative Justice and/or Restore with YFC,which YFC agrees to use for non-personne] costs associated
with maintaining and further developing the Restorative Justice and Restore programs. YFC,or its designated
fiscal agent will receive these funds after the close of the quarter.
b. The budget provided to YFC wiIl contain line items for personnel, operating,travel, and foreign
language translation. YFC will be responsible for spending the budgeted amounts within the budgeted limits.
YFC has spending authority for purchases within the budget limits for amounts less than$1,500.00. For
individual expenditures greater than$1,500.00 for items within the operating and travel line items,the YFC
Executive Director must obtain written spending authorization from the named Project Director.
c.The parties expressiy recognize that this Agreement, and all funds discussed herein, is subject to the
availability of Restorative Justice funds from the State. If in the future such funds are decreased or
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eliminated, neither the County nor the District Attorney shall be responsible to pay for 1'F'C services
except with those Restorative Justice funds received from the State.
6. INDEPENDENT CONTRACTOR.
YFC shall perform its duties hereunder as an independent contractor and not as an employee of
Weld County. YFC shall be solely responsible for its acts and those of its agents and employees
for all acts performed pursuant to this Agreement. Neither YFC nor any agent, volunteer, or
employee of YFC shall be deemed to be an agent or employee of County, YFC and its
employees and agents are not entitled to unemployment insurance or workers' compensation
benefits through County and County shall not pay for or otherwise provide such coverage for
YFC or any of its agents, volunteers, or employees. Unemployment insurance benefits will be
available to YFC and its employees, volunteers, and agents only if such coverage is made
available by YFC or a third party. YFC shall pay when due all applicable employment taxes and
income taxes incurred pursuant to this Agreement. YFC shall not have authorization, express or
implied, to bind County to any agreement, liability or understanding, except as expressly set
forth in this Agreement. YFC shall have the following responsibilities with regard to workers'
compensation and unemployment compensation insurance matters: (a) provide and keep in force
workers'.compensation and unemployment compensation insurance in the amounts required by
law and(b)provide proof thereof when requested to do so by County.
7. INSURANCE AND INDEMNIFICATION. _ �
YFC shall defend and indemnify County, its officers and agents, from and against loss or
liability arising from YFC's acts, errors or omissions in seeking to perform its obligations under
this Agreement. YFC shall provide necessary workers' compensation insuranee at YFC's own
cost and expense. YFC shall provide its own liability coverage, which shall cover anyand all
acts of YFC employees, agents, and volunteers.
8, TERMINATION.
Either party may terminate this Agreement at any time by providing the other party with a 30 day
written notice thereof. Furthermore, this Agreement may be terminated at ariy time without
notice upon a material breach of the terms of the Agreement. In the event of an early
termination, YFC shall be paid for work performed up to the time of notice and County shall be
entitled the use of all material generated pursuant to this Agreement.
9. NON-ASSIGNMENT.
YFC may not assign or transfer this Agreement, any interest therein or claim thereunder, without
the prior written approval of County.
10. NON-EXCLUSIVE AGREEMENT.
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This Agreement is nonexclusive and County may engage or use other contractors or persons to
perform services of the same or similar nature.
11. FUND AVAILABILITY,
Financial obligations of the County payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted and otherwise made available. By execution
of this Agreement, County does not warrant that funds will be available to fund this Agreement
beyond the current fiscal year.
12. SEVERABILITY.
If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable,
this Agreement shall be construed and enforced without such provision, to the extent that this
Agreement is then capable of execution within the original intent of the parties.
13. GOVERNMENTAL IMMUNITY.
No term or condition of this Agreement shall be construed or interpreted as a waiver, express or
implied, of any of the immunities, rights, benefits, protections or other provisions, of the
Colorado Governmental Immunity Act §§24-10-101 et seq.; as applicable now or hereafter
amended.
14. NO THIRD PARTY BENEFICIARY.
It is expressly understood and agreed that the enforcement of the terms and conditions of this
Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the
undersigned parties and nothing in this Agreement shall give or allow any claim or right of
action whatsoever by any other person not included in this Agreement. It is the express intention
of the undersigned parties that any entity other than the undersigned parties receiving services or
benefits under this Agreement shall be an incidental beneficiary only.
15. BOARD OF COUNTY COMMISSIONERS APPROVAL.
This Agreement shall not be valid until it has been approved by the Board of County
Commissioners of Weld County, Colorado or its designee.
16. CHOICE OF LAW.
Colorado law, and rules and regulations established pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, ruies andlor regulations shall be
null and void.
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17. VENUE.
In the event of a dispute arising under this Agreement,the parties agree that venue is proper in
the Weld County District Court, located in Greeley, Colorado.
18. ATTORNEYS FEES /LEGAL COSTS.
In the event of a dispute between County and Contractor, concerning this Agreement, the parties
agree that each party shall be responsible for the payment of attorney fees and/or legal costs
incurred by or on its own behalf.
In Witness Whereof, the parties hereto have executed this Agreement the day and year provided
below.
Approvals:
aiele404/# 0Z-/- ciS
Weld County D. trict Attorney Date
Exec e Director Date
Youth& Family Connections
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X162ATTEST: W-drAg/t) ;oi BOARD OF COUNTY COMMISSIONERS
Weld n Clerk to the B rd W D COUNTY, CO RADO
BY:
Deputy CI rk to the Board arbara Kirkmeyer, Chair / g 2015
AUG
APPROVED AS T FU DING: APPROVED AS TO SUBSTANCE:
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Controller Electe Official or Department Head
APPROVED_AS TO FORM: 1.1 I A
Director of Gdneral Services
County Attorney . "S
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INTERAGENCY AGREEMENT ',
Dist�•ict Attorne '�O�ce Nifzeteenth Judicial District '
Restorative Ji�stice Pilot Pro�ram FzcndinQ ;
FY 2016 '
This Interagency Agreement is made between the STATE OF COLORADO JUDICIAL '
DEPARTMENT b and throu the Office of the State Court Administrator ("Department"), ,
, Y � ,
and the OFFICE OF THE DISTRICT ATTORNEY FOR THE NINETEENTH JUDICIAL �
DISTRICT (the "DA"). The Department and the DA may be referred to collectively as Parties
or individually as a Party.
WHEREAS, in accordance with C.R.S. §19-2-510.5, the DA has established a juvenile �
restarative justice program ("RJ Pilot Pro�•am") to serve as one of four restorative justice
programs in a statewide Restorative Justice Pilot Project("RJ Pilot Project"); and �
WHEREAS, pursuant to C.R.S. §18-25-101(3) funds from the Restorative Justice Surcharge I'
Fund (the "Fund") are appropriated by the Colorado General Assembly to the Department for i
distribution to judicial districts operating restorative justice programs under guidelines �'
established by the Department; and
WHEREAS, pursuant to C.R,S. §19-2-510.5(5), the Department shall distribute funds from �'�,
the Fund to the programs that are part of the RJ Pilot Project; and 'i
WHEREAS, the DA submitted an application to the Department requesting funds for its RJ ;
Pilot Program for the Department's Fiscal Year 2016 ("FY16"); and
WHEREAS, after review of the DA's application, the Department has approved the DA's '�,
request and desires to provide the DA $237,904 of funding requested to support the DA's ��
proposed RJ Pilot Program in FY16; and i
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WHEREAS, the Parties entered into an Interagency Agreement ("Initial Agreement") on
April 18, 2014, to provide funding to the DA for the DA's RJ Pilot Program for the period I
from April 18, 2014 tluough January 31, 2016; and �
WHEREAS, before the expiration of the Initial Agreement, the Parties wish to execute this !.
Interagency Agreement with the intent that it supersede and replace the Initial Agreement in '
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its entirety beginning July 1, 2015; and �
WHEREAS, authority exists in the law and funds have been budgeted, appropriated and ;
otherwise made available and a sufficient uncommitted balance thereof remains available for �
encumbering and subsequent payment to the DA pursuant to this Agreement.
NOW THEREFORE, in consideration of the mutual promises contained herein, the !
sufticiency of which is hereby acknowledged,the Parties agree as follows: i
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Interagency Agreement ':
Restorative Justice Pilot Project
l9'h JD—FY16 Page 1 of 7
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1. TERM. Notwithstanding the date of execution and subject to termination as provided i
herein, this Agcement shall be effective on July 1, 2015 and shall expire on July 31, 2016. i
However, certain duties and obligations, including those related to the attendance at trainings ;
and meetings and the production of required status reports by the DA, shall survive the �
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termination of the Agreement, �
2, DUTIES OF THE DA.
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A. The DA shall use the funding provided by the Department pursuant to this �,
Agreement to establish and maintain a Restorative Justice Pilot Program consistent !
with the plans and reprasentations contained in E�ibit A—Juvenile Restorative ;
Justice Diversion Funding Request for Pilot Program FY16, attached hereto and
incorporated herein. Such funding shall be provided on a quarterly reimbursement
basis only and the DA shall not use the funding provided by the Department
pursuant to this Agreement for any purpose other than the costs specified in Exhibit ,
A. In addition, the DA shall comply with C.R.S. §19-2-510.5, as amended. In the ,
event of any conflict between Exhibit A and a provision of C.R.S. §19-2-510.5, as ,'
amended, the DA shall comply with the statutory provision. Any failure to comply ,
with the DA's Juvenile Restorative Justice Diversion Funding Application or any �
provision of C,R.S. §19-2-510.5, shall constitute material breach of this Agreement.
B. The DA shall collect data utilizing the Department procured data collection system i
and provide a quarterly status report to the Department,beginning July 1, 201 S and �i,
ending June 30, 2016, within 30 days following the end of the prior quarter. The �
obligations of this paragraph shall survive the termination of this Agreement. Status ,
reports shall include, but not be limited to, the following information:
Required data points for RJ Pilot Projects
1. Point of Entry
2. Juvenile Offender Demographics ,
3. Types of RJ processes/models available &used '
4. Costs associated with various practices '
5. #of Cases/Offenders Considered
6. #eligible/met criteria '�
7. #used RJ/participated '
8. Types of crime/charges ;
9. #of agreements/contracts
10. Participation Status �
11. # did not use RJ '�
12. #victims contacted to participate !,
13. #victims who participated in person �
14. #victims who submitted victim impact statements �
15. # surrogate victims
16. #victims who declined completely ;
17. Recidivism '
Interagency Agreement II
Restorative Justice Pilot Project ;
19`h JD—FY l 6 Page 2 of 7
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18. Facilitator adherence to Standards &Training I
19. #s of Facilitators and demographics, levels of training,
20. Results of the Pre/Post Uniform Satisfaction Survey for all participants �
21. Outcomes ;
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C. The DA shall submit financial and nai-rative quarterly reports to the Department's ',
representative at the State Court Administrator's office within 20 days following the '�i
close of each quarter, The obligations of this paragraph shall survive the termination �
of this Agreement �
D. The DA shall procure all goods and services necessary to complete its obligations '
under this Agreement. Such procurement shall be accomplished using A�eement �
funds and shall not increase the maximum amount payable hereunder by the �
Department.
�. The DA shall attend or send representative(s) to the quarterly phone conferences and 'I
training sessions as directed by the Department. Notice of additional conferences
and/or sessions may be provided to the DA in a form chosen in the sole discretion of !
the Department. �
F. The DA shall cooperate with the Department, and any contractor(s) selected by the
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Department, for evaluation of the DA's RJ Pilot Program and the RJ Pilot Project. �
G. The DA may apply and, upon approval of the application by the Department,receive �
additional funds subject to additional spending authority of the available funds in the �
Fund.
H. The DA shall maintain the confidentiality of the logii�/user IDs provided by the
Department for the DA's access to the web-based restorative justice database.
I. Within 20 days following the close of each quarter during the term of this
Agreement, the DA shall submit to the Department the Request for Reimbursement
RJ Cash Fund Form, in the form provided by the Department, detailing thc DA's '�
request for reimbursement of qualified expenses incun�ed in the previous quarter.
J. The DA shall maintain supporting documentation for all expenditures for which the
DA seeks reimbursement from the Department pursuant to this Agreement,
including but not limited to (i) time sheets for each employee to be paid tluough the �
reimbursement funding provided by the Department, (ii) narrative explanations for
each employee detailing how the employee's time was spent on the DA's ;
Restorative Justice Pilot Program, (iii) paycheck details for each employee, (iv) ,
payroll ar other records of the DA demonstrating payrnent to each employee, (v) '
receipts for all supply and travel purchases, and (vi) detailed invoices for ,
professional services performed by vendors or consultants. The DA shall maintain '
all such supporting documentation for tlu•ee years beyond the expiration of this
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Interagency Agreement �
Restorative Justice Pilot Project j
I9'"JD—FYI6 Page3of7
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' e h termination of this �
Agreement. The oblig�tions of this paragraph shall surviv t e �
Agreement �
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K. The DA shall comply with all additional requirements contained in the RJ Pilot �
Project Compliance Guidelines, attached hereto as Exhibit B and incorporated ;
herein. ,
3. DUTIES OF THE DEPARTMENT. '
A. Upon receipt and approval of each Request for Reimbursement RJ Cash Fund Foim, �
the Department shall reimburse the DA for qualified expenses, as provided in ,
' Section 2(A) of this Agreement, incurred by the DA between July 1, 2015 and June 'I
30, 2016 for the DA's RJ Pilot Program. The maximum amount payable to the DA
under this Agreement is $237,904. All funds provided are to be used exclusively to ;
fund the qualified expenses outlined in Section 2(A) of this Agreement and in strict
compliance with C.R,S. §19-2-510.5, as amended. If possible, payment shall be '
made by an interagency transfer within 30 days of approval of each reimbursement
request. I�
B. The Depar�tment shall provide access to the Department's web-based restorative I�
justice database in order for the DAs to enter required data. The DA shall be �
provided two unique login/user IDs for the database. �
C. The Department will, either through Department personnel or a third-party
independent contractor, provide evaluation seivices for the DA's RJ Pilot Program I
and the RJ Pilot Project, The Department shall bear the expense of such evaluation il
services which will include, but not be limited to, conducting recidivism crosschecks �
against the state database for RJ Pilot Project participants. �
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4. LOSS OF FLTNDING. Payment pursuant to this Agreement is subject to and contingent ,
upon the continuing availability of funds appropriated for the purposes hereof. If such funds �
become unavailable, the Department may immediately terminate or seek to amend this ,
Agreement without penalty. !
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5. RECORDS -EXAMINATION AND AUDIT.
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A, The Departinent shall have the right to inspect the DA's financial perfonnance i
related to Restorative Justice at all reasonable times and places during the term of �
this Agreement. The DA shall permit the Department, and any other duly authorized
agent of a governmental agency having jurisdiction to monitor all financial activities
conducted pursuant to this Agreement, to audit, inspect, examine, excerpt, copy, ',
and/or transcribe the DA's financial records related to this Agreement to assure il
compliance with the terms hereof or to evaluate performance hereunder. Monitoring
activities controlled by the Department shall not unduly interfere with the DA's ��
performance hereunder. !
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Restorative Justice Pilot Project
19`h JD—FY 16 Page 4 of 7
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B. Copies of any and all contracts entered into by the DA to perform its obligations I
hereunder shall be submitted to the Department or its principal representative upon ,
request by the Department. Any and all contracts entered into by the DA related to �
its performance hereunder shall comply with all applicable federal and state laws, all ;
relevant provisions of this A�-eement, the RJ Pilot Project subcontractor guidelines j
proinulgated by the Department, and shall provide that such subcontract be governed ;
by the laws of the State of Colorado. I
6. CONFIDENTIALITY. Each Party shall treat the confidential information of the other �
Party with the same degree of care and protection as it affords to its own confidential
information. Each Party shall notify the other Party immediately if it receives a request or ';
demand from a third party for records or information of the other Party. ',
7. REMEDIES. If the DA is in breach or fails to comply with any provision of this II
Agreement, the Department shall have all of the remedies listed in this Section 7, in addition �
to any other remedies that may be available at law or equity. The Department may exercise
any or all of the remedies available to it, in its sole discretion, concurrently or consecutively. i
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A. Suspend Performance. The Department may suspend the DA's performance with
respect to all or any portion of this Agreement pending necessary corrective action ;
as specified by the Department without entitling the DA to an adjustment in i
price/cost or performance schedule. The DA shall promptly cease performance and �
incurring costs in accordance with the Department's directive and the Department �
shall not be liable for costs incun•ed by the DA after the suspension of performance
under this provision.
B. Withhold Pavinent. The Department may withhold payment to the DA until ':
corrections in the DA's performance are satisfactorily inade and completed. �
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C. Termination. At any time on or after January 1, 2016, the Department may I
immediately terminate this Agreement upon written notice to the DA. �
S. GENERAL PROVISIONS. �
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A. No employee or agent of either Party shall be deemed to be an employee or agent of I
the other Party and shall have no authority, express ar implied, to bind the other !
Party except as expressly set forth herein. Each Party will be responsible for its acts
and those of its employees, agents and subcontractors, if any, during the course of
this Agreement. Each Party shall pay, when due, all required employrnent taxes and �
income tax withholding on any moneys paid to it pursuant to this Agreement.
B. Each Party acknowledges that it is self-insured in accordance with C.R.S. §24-10-
115(2).
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C. Each Party shall promptly notify the other in the event that it becomes a defendant in i
a lawsuit which involves services provided under this Agreement. Each Party shall
Interagency Agreement
Restorative Justice Pilot Project
19`n JD—FY16 Page 5 of 7 I
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deliver to the other a copy of any pleading (relating to the services provided ;
hereunder) served upon it, within five days after receipt of such service of process. j
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D. For the purposes of this Agreement, the persons named below are designated as the I
representatives of the Department and the DA. All notices required to be given by j
the Parties shall be delivered to the representative named below. The Parties may ��
designate in writing new or substitute representatives: �
i
Department DA i
Deb Witzel Kirsta Britton �
State Coordinator for Director of Juvenile Diversion !
Restorative Justice and Adult Diversion 19`h Judicial District �
1300 Broadway, Suite 1200 P.O. Box 1167 �
Denver, CO 80203 Greeley, CO 80632 �
I
(720} 625-5964 (970) 356-4010 ext. 4775 '
deb.witzel(c��judicial.state.co.us kbritton�,co.weld.co.us I
E. This writing, including all exhibits and attachments, is the complete integration of all I
understandings between the Pai�ties. No prior or contemporaneous addition, deletion, �
or other amendment hereto shall have any force or effect whatsoever, unless �
embodied herein in writing. No subsequent novation, renewal, addition, deletion, or
other amendment hereto shall have any force or effect unless embodied in a written
contract executed by both Parties to this Agreement.
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F. The rights and obligations of each Party hereunder are personal to such Party and �
may not be h•ansferred or assigned without the prior written consent of the other
Party. j
G. Enforcement of all rights and obligations hereunder are reserved solely to the i
Parties. Any services or benefits which third parties receive as a result of this �
Agreement are incidental and do not create any i7ghts for such third parties. �
I
H, The Parties shall comply with the letter and spirit of all applicable federal, state and '
local laws and regulations related to performance under this Agreement, including
but not limited to the Colorado Antidiscrimination Act of 1957, as amended, and �
other applicable law respecting discrirnination and unfair employment practices. i
I. Any dispute under or related to this Agreement shall be decided in accord with the �;
laws of the State of Colorado, and venue shall be in the state courts of Colorado.
J. Each Party consents to the use of electronic signatures by either Party, This ,
Agreement, and any other documents requiring a signature hereunder,may be signed �
electronically in the manner agreed to by the Parties. The Parties agree not to deny ;
the legal effect or enforceability of the Agreement solely because it is in electronic '
form or because an electronic record was used in its formation. The Parties agree not �'
;
to object to the admissibility of the Agreement in the form of an electronic record, or
Interagency Agreement '
Restorative Justice Pilot Project I
19'h JD—FY16 Page 6 of 7 i
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a paper copy of an electronic document, or a paper copy of a document bearing an
electronic signature, on the ground that it is an electronic record or electronic
signature or that it is not in its original form or is not an original.
IN WITNESS WHEREOF,the Parties have executed this Interagency Agreement on the dates
written below.
OFFICE OF THE DISTRICT STATE OF COLORADO
ATTORNEY FOR THE 19th JUDICIAL DEPARTMENT
JUDICIAL DISTRICT by and through the
Office of the State Court Administrator
By: y:
Michael Rourke I A.Marrone
District Att me , 19th Judicial District State Cour A i 's ator Mindy Masias
Date: 7 Z1 /5" • Date: Chief of Stall
Interagency Agreement
Restorative Justice Pilot Project
19`h JD—FY16 Page 7 of 7
Exhibit A
Juvenile Restorative Justice Diversion Funding Request
for Pilot Program FY ' 16
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Juvenile Restorative Justice Diversion Fundin� for Pilot Projects rY' 1� !
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Information: �
The Juvenile Restorative Justice Diversion Pilot Project funding applications are due April 8'h. Please complete
the application and email it as a PDF to deb.witzel(c�judicial.state.co.us by Spm April 8, 2015. �
Decision will be shared at the Implementation Team meeting April 21 S�.
This application assurnes the passage of HB15-1094 which provides expansion of eligible juveniles to include
petty offenses—felony 3 offenses and first-time and multiple offenders at the DA's discretion. If the bill passes i
it will go into effect as of August 2015.
Instructio��s: I'
I
Please complete each section. Use 12pt font. Do not exceed page allotments m each section. If you have ,
questions please contact Deb Witzel. dcb.witzel a judicial.state,co.us �
���Secti�ir I. �Ge�1e��al La or�rnalion '
Juclicial District Information: i
�lected District Attorney name:Michncl Rorn•ke
Judicial
llistrict# 19 All counties served by the district: Weld
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Pilot Project Director in DA Of�ce: Kirsta Britton
Primary Contact Name: Kirsta Britton �',
Yrimary Contact Email: Office Phone: 970-35G-4010 x4775 Alt.Phone: 970-290-7638 I
Icbritton r co.weld.co.us �
Mailin Address: PO Box 1167 Cit : Greeley CO Zi : 80632 �
Amount Requested:Flotiv ntuch ftutding are yot�reguesting for Fiscal Yea��2016? ' $237,904
(Jirl�1, 201 S-Jtrne 30, 2016 :
Sectiora 2. �Tirvenile RJDiver�io�z Pilot� GurrentPro�runt Ifaf'r�s•tnutiarr - - ,
���(A ri1�7, 201��-1�I«rch 31,���2DI5 '- �,
Yrogram Status:In n�re page or less write abot�t tl�e p��o��am'.sl�rngre,ss a1�d developmer�t. i�Vlaere is thel�ilot r•elative to �� �',
the origi»al gonls and objectives? I�J�at Jinve bee�t tlie primmy challer�ges�a�ad obstacles? i�hat Izave bee�i t1�e Itey� � �� !
�successes m1d lear�i�ings? What cl�arrges�l�ave bee�r�r�acle fi•ont lhe origir�alpla�i and�vhy?Has In��plenzenfatio�t Science � !
�la ed into our �ilot's develo ment?If�es, I�ow? : �
In less than one year,Weld County Restorative Justice has gone from a plan to a program. A year ago,we i
had an idea of what we wanted to have available to Juvenile Diversion participants, had reciuited some I
volunteers, and done some training. We now have two Restorative Justice options to refer Juvenile Diversion �
participants to; traditional conferencing and the Restore shoplifting program. I
Original goals were centered on the creation of a Restorative Justice program that would fit within the �
existing local juveuile justice framework. This was done tlu�ough collaboration with local stakeholders and with 'I
input from Restorative Justice practitioners in Northern Colorado. Most of this goal has been accomplished, �
however, one objective of this goal was to recruit and train volunteers which will be on-going. The remaining !
original goals spealc directly to reporting to the state the requirements of the legislation which is on-going
through the sunset of the legislation. Goals have been revised as appropriate and are contained herein. j
Future goals will spealc to cliallenges and obstacles. Because we didn't kilow what we wer•e getting into �
when we set out to start a Restorative Justice ro ram,our funding prohibited us from following the tra'ector '
HB-13-1254 RJ Pilots Revised March 2015 DRAFT
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of the work because we were so quickly at capacity. The addition of appropriately paid and qualified staff will
allow the program to develop in a way that we've been unable to do in the past year because of our f imitations
with funding. Additionally, becausa of the quick timeline to get a program going, much of the worlc has
happened on tile fly and we've felt the effects of not having a longer planning period. We have ideas and plans ,
that we've been unable to bring to fi�uition because of our limitations. We hope to move those from ideas to
completed goals in the next couple of years, i
One benefit of going fi•om not having a program to whej•e�ve are today is that�ve've been able to make quicl< �
adjustments as we learn lessons. We've had major successes regarding the numbers of juveniles and victims �
who have been through a restorative process that just a yeac ago wouldn't be available foi•them and we learn �
from each of them. ;
Our original plan was simply to provide Restorative Justice to the community and provide data to the state i
but how we are getting there has changed. Our initial ideas about the staff needed to make this happen vastly
underestimated the work that would need to be done to get us where we are. Therefore,our staffing model has '
had to change. �
Ideally, the program would have had more time to focus on Implementation Science. As it was, we rushed
through the Exploration and Installation phases and are worlcing through the Initial Implementation stage. At �
this point, we'd like to shift and be able to slow down and implement the program with fidelity not only for the I
benefit of Restorative Justice in Weld County but also to begin to focus on how we can aid Restorative Justice �
implementation for other new programs. The program takes the role of aiding future progams with �
implementation based on this pilot period, seriously, �
TargetPopulation:Describe the�rogr�am's target,gr•ou�ofjuvertile offende�•s includirzg types ofcrimes, de»zographics
anc�the clemographics for jetve»iles in the conzmunity, one puge or less. Conrplete the table below for progrum-spec�c
den�o ��a 7tic dtlta.
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Juveniles aged 10-17 with a first-time, non-violent,non-drug related offense are currently eligible for �
Diversion programming. Per legislation, all misdemeanors and Class 3, 4, 5, and 6 felonies are eligible for
consideration for Restorative Justice referraL The majority of our eligible referrals are misdemeanors. We have '
been tracl<ing petty offenses served to provide the richest amount of data possible for research purposes and I
petty theft cases are the greatest number of cases served thus far in the Restorative Justice Pilot in the 19'h. As I�
such,petty theft case numbers are included in all demographics reflecting numbers served to date. ;
In years past,Juvenile Diversion demographics closely resembled the demographics of Greeley Evans j
School District 6. That has not been the case since we began tracicing cases for the Restorative Justice Pilot. As i
you can see in the table below,which is based on numbers of juveniles eligible for Restorative Justice,we have !
served a far greater number of Hispanic females than any other group. In fact, Hispanic females outpace males �I
of all ethnicities combined. As of now, we don't know if this is an anomaly and we're watching to see if �
adjustments need to be made either to programming or eligibility. Hispanic females represent 29% of the
Greeley Evans School District 6 population and 42% of thc RJ eligiblc cases. Additionally, school district i
information as reported by the Colorado Department of Education based on the fall 2014 school count shows I
the gender makeup equal. The number of Hispanic pupils in Greeley Evans District 6 is roughly 60%which is ,
also the percentage of Hispanic youths represented in Restorative Justice,however, the gender makeup differs I�
fi-om that of the school district. Tlu•oughout Weld County in its entirety, all of which is served by the 19`h
Judicial District, 47%of all students report as Hispanic. '
Another demographic factor is the free and reduced lunch rate, which is 51% for the county and 62% for �I
Greeley Evans School District 6. This is important as we look at a fee for service model.
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HB-13-1254 RJ Pilots Revised March 201S DRAFT �
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Juveniles Served in RJ Pilot to Date
Black/ American Nat.
White/ Hispanic/ Indian/ Hawaiian/ Other/ �
Caucasian African Latino Asian Alaskan Pacific Unknown Total
American �
Native Islander
Males 9 1 13 0 0 0 1 24
Females 11 3 29 0 0 0 2 45 �
Total 20 4 42 0 0 0 3 G9 �
Percent of Total Served with Limited�n lish Proficienc : 25 % !
Number of A e 10 A e 11 A e 12 A e 13 A e 14 A e 15 A e 16 A e 17 TOTAL ;
Juveniles 0 2 6 7 15 ll 4 10 55 �i
by AGE at �
refer�•al �
_ _ �
�Collaborating Organizations: Ijapplicable, iderzt��a��y�collaboratir�g orgarlizatiorts thpt7tave tivorlced ivith lhe�Jtivenile�� �
RI Diversion Pilot.Ir�clerde collafiorators'(organizations, agencies or individirals)rranie, tivhat capacity they seln�ed 2he !
ilot attd the cun�ent status of the collaboratio�i. (% a e or less
The DA's Office holds an MOU with Youth and Family Connections to provide Restorative Justice �
Conferencing and Restore to Diversion youth referred to the Weld County Restorative Justice (WCRJ)program
operating within the Youth and Family Connections agency. The District Attorney's Office contracts with
Youth and Family Connections to provide RJ services using funds awarded by the state as a part of the pilot '�
project. Youth and Family Connections was identi�ed by stakeholders in the corrununity as the appropriate I,
agency to house a start up Restorative Justice Program. Program staff,paid for with RJ Pilot funds, have �I
developed and implemented a restorative justice program from the ground up, housed within the YFC agency i
but as a separate program from other services the agency offers. This collaboration will exist as long as it is in
the best interest of Restorative Justice in Weld County.
Volunteers:��If applicable, iclent�a�ry voltatteer�•oles and resporrsibilitres lhat�l�ave�vorked with tlte Juvenile RI � �
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Diversion Pilot.Iriclude what capacity they served lhe pilot nnd the ca�rrent status of the volunteer corps.�Desc�•ibe�any �
trainin ou' rovidecl vr J�iii-volurafeers a�td how tliut tivas delivered; (% a e or less) !
Volunteets have been recruited and trained as a part of building the program. Volunteers provide most of the '
conference facilitations. Volunteers receive training and then extensive mentoring before they become �
facilitatois. Training has been done by the Restorative Justice Program Manager in collaboration with other RJ i
practitioners and is offered to volunteers for Weld County RJ as well as other area programs in Northern '
Colorado. Volunteer mentoring is done by the RJ Program Manager. Additionally, monthly trainings are
offered to all program volunteers. These trainings cover a wide variety of topics and are shaped in part by
volunteers' specific requests and needs. Volunteers are vital to the organization and operation of the Restore i
conference,which has a high administrative requirement to operate. There are 8 core volunteers with more ;
volunteers acting as community members or recently participating in training. ;
As a part of tlle col(aboration between YFC and the DA's Office, the DA's Office does backgi•ound checks i
on each volunteer which is a necessity for YFC insurance. �
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Provide a flow chart of the Jtrvenile RJ Diversion Program sh�ucture:7�tclarde positions, names a�rd relative FTE
��ilhi»DA's o�ce a�u�collaborators ivor•Icir�g on tj�is pilot. Wlle�r referring to volamteers i�7clude role, �zc�mber and �
a ��otiimate�hoa�rs ser-��ecl. attaelt as�a��se�a�•ate cloe�mtent) � � �� � � � � � � '
Attached I
HB-13-1254 RJ Pilots . Revised March 2015 DRAFT l
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Juvenile Restoi•ative Justice Diversiou Fundin� for Pilot Pro�ects �'Y' 16
Sectioar 3. Coj�ttirtcca�ti��� (�rctrr�•e) of Ju►�crrlle RJ Diversiu�r Pt�ografst �� � � � � �� � �
Pter�se reinernhet•thal llte RJPrlots ctesig��u/etf irt HB13-12S�c�fficially srtnsed Dccet�rbe.r 31, ?(I15. :I'/tis seetion���
t��ldl'�;s,ses t/te plr�us,for the�tilots tiv�tlt Irulf�/'tlte yeur t�rrc�e��statirtary oblrg�itiorts�1ND half�c�f tlze y�crr���oirig �
beyorld, (Stute frs�cal yen��•�It�ly 1, 2015--Jz�rre 30, 20I6)I! rs ihc�IZ,I Cc>ztncr"I's int`c��t� !o��roi�it�e Ihc�7�rvertile
Diver,rioit RJPrlots il�itl�fiutrlirrg i1t qua�•tert}�reirarburse�uents,�or the,fiil/.fiscalyear•crsT�loti�7 as the 1'iJYzlots �
a��e��r�odrtcirlg r�e,s�trhs. ',
DescripYion of Juvenile RJ llrversiou Pragram: Describe !he Jri>>enrCe fZ.T Dlversiof�program, if'/�nt are tJ1e procedures �'�
and actrvities,�i�onr referrul�o conE�/etic���?Describe crr�y 1•elntiorr.s�tiip wiCl�the courts iitclucling;jan�e�rile demograplTres i�r '���
the judic.ial clistrict. Hotii�wi/1 t11e prograrn inco�porate Ilte pririciples cuul best pi•actices ofR1 ancl any otlter evide�:ce- ',
bused practices? YVlrat�•estoratii�e justice n�odels tiv�l!be u,sed? IVhat nre tlte eligrbility criteria for participants?Explain
Ihe programs capaci�y to irteet-�tlae i»lencled gonls. Ho1�v.w�ll pr•og�•am�s«ecess be-cleter•irrine�l? OdJt�r�tltaa�pr�viously �--��- ��- ,�-
e��/airred chariges(Section 2,Prvgr«n:Status)l�vill there be cha�tges to tlteprogram rr� the coming.�scal yem�?(Jzt1��1,� �'�,
2015-Jau7e 30, 2016)(2 uges or less) ,
The established DA Diversion Program is a pre-adjudication model. All cases received from police agencies
by the DA's OI'fice are reviewed for eligibility of Diversion and RJ using a team approach. When a case
appeais eligible for RJ, intal<e notes and the Promise to Appear(summons issued to the family by the police
agency) are provided to WCRJ staff. Eligible juveniles participate in a Diversion intalce inteiview and the
MAYSI-II and CRAFFT screening tools are administered. Staff from WCRJ attend intakes of RJ eligible youth
and aslc screening and suitability questions as approved by the RJ Council. WCRJ staff assign cases to .
available volunteers for conference and malce contacts with victims. WCRJ staff and volunteers facilitate pre- '
conferences and conferences. Contract infornlation is forwarded to the DA's Office Diversion Case Manager '
who completes follow up calls on the conference contract items and assists juvenile with refen-als and contract ,
items as needed. Once the contract is completed, the Case Manager contacts WCRJ staff who determine if a
reintegration circle will be held and to arrange that circle. Once this is completed and the Diversion agreement I
time frame has elapsed, the Diversion case is closed and the Diversion Director closes the case in ETO. '
The sitting juvenile magistrate has a sh�ong desire to assist RJ in Weld County. As the program currently
serves primarily pre-adjudicated youth, he's offered assistance mobilizing volunteees and with fundraising '
efforls as the juvenile cases he sees are not eligible for Pilot funded programming. The 19`h Judicial District
consists of Weld County. Weld County school demographics as reported by CDE state that 48%of the juvenile
population is white, non-Hispanic and 47%report as Hispanic. In the county, 51%of all students are eligible
for free and reduced lunch. ;
Weld County Restorative Justice is rooted in the values and principles of restorative justice practices and '
incorporates the SR's throughout the RJ pi•ocess. Contact is made with the victims whei� possible along with the ,
community and the offenders. Voluntary participation is invited from all directly impacted parties. All parties
are willing for the incident to be handled restoratively and be represented or present. To achieve an
understanding of the other stal<eholder's experience, especially the victim, facilitatocs must sensitively invite
and encourage a measure of reflection, honesty, and personal accountability in the of'fender. The use of trained
facilitacors do this in part by developing their own sl<ills through monthly training and by adhering to the
Colorado Facilitator Code of Conduct and Standards of Practice. Conference Circles are condueted with no
tables/bai-�-iet•s to the extent possible. I
Models and processes used are Family/Community Group Conferences. However as WCRJ expands, the '
opportunity to use Restorative Dialogues and Restorative Circles has also been used.
Eligibility is first determined by Diversion eligibility, First time,non-violent,non-diug related offenses are
eligible for Diversion. Domestic violence cases ai�e eligible for Diversion but not for RJ referral. Both
programs exclude sex related offenses. Multiple eligible cases have been referred where Diversion and RJ staff
agree that they aren't suitable for RJ. There is a function in ETO to track eligibility and suitability.
Our goals s ealc to speciflc needs of the rogram; we want to divert 'uveniles into RJ rogramming, we want
HB-13-1254 RJ Pilots Revised March 2015 DRAFT '
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to be efficient and effective in evaluation methods and state reporting, and we want to be able to develop and
grow the program beyond the Pilot peciod. All ofthese are dependent on fu(1 funding. We've expei•ienced the
challenges of being under staffed in the first year and lcnow that our capacity is dependent on our staffing
pattern. There is mttch interest in the community for RJ services. We need the staff to be able to build the
foundalion of the program.
The DA's Of'fice has a j•esponsibility to tlie people of Weld County to serve them by worl<ing to mal<e Weld
County safe. As such, recidivism rates will always be a factor in how we determine success. Additionally,
aggregate feedback as provided by OMNI collected fi-om the surveys completed by victims, offenders, and the
community members will be weighed when loolcing at program success and areas of needed improvement.
As a start up program, changes have been constant. Some of the objectives listed in the goals section speal<
to changes that we desire to malce and will be able to do with funding to be fully staffed.
State Mandates:All str�te-finzded Jr�venile R.T Dive�sion programs nurst»ieet t11e legislative nin�zdntes of FIB13-1254- �
cnxl i-elntedprotocols deve/oped by the RJ Cou�7crl-i�r the design, iniplenie�rtnlion, evaluation nnd data co/lectior�for t1�re ���
pr•ogrant.
Descrrhe youl•progr�am protocols, teclu�olo��and s•icrff enpacity to meet these specific itta�tdates: 1)appr•opriale
,screeizi�rg for eligrbilih�; 2)atlmfr7islration of pr�e/po,st parlicipant sinve��s; 3)collection of daGa o�r particip�mt �
�lemograplaics &case otrtcomes; 4)collectro�r of recicli��ism c�nta; &5)timefy re�or•lrrtg to Ihe state of all reqt�ire�l
pr•ogram ar�d financral i�rfol•n�atio��. Be spectftc as to ho�v all r•equirecl duta�vill be collectec�&reportecl, i�rclircli�rg�vho �
tivill be res orrsible fa�this. 1 a Te or less
After trying various methods to determine the best way to accurately ceport program data, it's recently been
determined thak the DA's Office Diversion Director will be responsible for all data collection and reporting in
the fulure.
1) DA's Office staff review cases sent by police agencies for prosecution. 'rhe juvenile unit,consisting of
2 Diversion program staff, 2 Deputy District Attorneys, 1 Chief Deputy District Attorney and 1 Victims
Advocate discuss each case to determine eligibility for Diversion and if it appears to be eligible for RJ.
Other funding sources require a fo7malized screen, therefore, the MAYSI-II is administered to each '
participant al intake. At intake, it is sometimes determined tl�at a juvenile isn't suitable for RJ, even if
they are eligible. When appropriate, a refen-al is rnade to the RJ program who then can further :
determine suitability of eligible referrals. ;
2) Because OMNI does data collection for both DCJ Diversion funded projects and also the RJ Pilot
Project, they were able to combine the pre-and post-surveys required of offenders foi•both programs. '
Because the su►•veys are a t•equirement of both funding sources foc•the DA's Office Diversion program, '
DA's Office program staff are responsible for the administration of both pre-and post-surveys. !
3) The DA's Office Diversion Dicector collects and utilizes the ETO database for afl participant
deinographics and case outcome data. This is a work in progress as we determine the best way for two
agencies to be share confidential participant information but after h�ial and error, having one person
responsible for this taslc seems to be the best way for this to happen in a timely manner.
4) The DA Diversion Director will collect recidivism data using CDAC Action Viewer for local recidivism
and Colorado Courts Data Access for statewide recidivism data once we have participants who have
gone a year past program completion.
5) For the 2015-2016 fiscal year, the DA Diveisiou Director will be responsible for all data collection and ,
reporting utilizing repot�ts from the Weld County RJ program staff and the ETO database for program i
inforniation. Financial information will be tracl<ed using invoices and the Banner Accounting program
utilized by tlie Weld County government and reported by the DA Diversion Directar. One central �
erson doin these tasks should hel insure timeliness of re orts.
HB-13-1254 RJ Pilots Revised March 2015 DRAFT �
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Population to Be Served:Describe tJre ja�1�e��iles to be se�vecl ifrc/udi�rg the ref'erral soirrces for!he j�rver�rles, types of :
crimes juveniles will be referredfor nnd level of ct•in:rnogenic�reeds d1e progranr will address.�'ddress how tlteproject �;
ivil!accontmodate youtlt of color, no�t-English speakers�u1d tlteir fnnzilies. Ho�v ti-vill 11�e prog��ant assu��e eytritabfe access �
to the Juvertlle R.I Diversio�a prograru regarc�less�of race%thl�icity/cagnitive ability/gender identificatio��a�rd ofher factors '�
thad ti�vi[I be consictered? Complete tl7e table provided to defr�Te Ihe proposed pol�idation anticiperted to be se�vecl. (1 page
or�less)
Juveniles are referred by the police agency to the DA's Office, who determines what prosecutorial action will
occur. If a determination is tnade that the juvenile will do Restorative Justice as a part of the DA's Diversion
agreement, the case will be referred directly to the Weld County RJ program. Petty,misdemeanor and felony 3,
4, 5, and 6 cases are considered for RJ refen-al. Because all cases included in the RJ Pilot are first and foremost
DA's Office Diversion cases, and the Diversion program is the least cest►�ictive in the local juvenile justice
continuum, offenders with a low rislc of jeopardizing community safety are primai-ily served tln�ough this
project.
Non-English speaking families in Weld County are primarily Spanish speaking. The Diversion program
case manager is Spanish speaking and there are RJ volunteers who are also Spanish speal<ing. We have been '
able to have RJ conferences facilitated entirely in Spanish. Because the Weld County RJ program is housed '
within Youth and Family Connections, which is a juvenile assessment center, there are program staff availaUle
there who are able to assist with other language translation needs if other inteipretation is unavailable. Funds
are sought to assist contract with a professional foreign language translator if the need arises.
From the time that a referral comes to the DA's Office to the time that it goes to conference, a lot of hands
touch the case and determine if the case is eligible and then if it's suitable, for Restorative Justice. The luxuty ,
of a team approach is many voices questioning why one case would not be treated the same as another which '
helps ensure equitable program delivery.
Number of Juveuiles Tar=eted to be Served Julyl, 2015-.hrne 30, 2016)
Blacic/ Ame��ican Nat.
White/ African Hispanic/Latino Asi�n Indian/ Ha�vaiian/ Other/ �rotal
Caucasian Alaslcan PaciGc Unluiown �
American Native Islander
Males 19 1 25
Females 19 1 35
'I'otal 38 2 60 100 ,
Age Range of Target Population: 10-17
Percent of Tot�l to be Served�vith Limited En lish Proficienc : 25% '
Prog►•am Coals,Objectives,Outcomes and Timeframes: Please bric�ly i7ote the�rograna's overarcl2inggoals, Use die '
form beloiv�ar�d addgoul/objecli��e%utcome/timefi•ante sec�ior�s crs�1ee�led, Objectives are relative,sleppiizg sto�tes tivilh '��,
measirrable outcornes a�td timefi•a��tes. � � � '���
Program Goal 1: Provide Res�orative Justice programmiiig as a sar�ction of tlie DA's Office Jtivenile Diversion
program agreement.
Objective: Assess all fi�st time juvenile Objective: Refer 100 Objective: To facilitate and
offenders for appropriateness in diversion and juveniles per year to encouragc diversion of
restorative justice programming based on Restorative Justice juveniles from the juvenile
offense, victim input and resources, programming in order to aid justice system to Restorative
them in tal<ing responsibilit Justice ractices,both to
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Juvenile Restorat�ve Justice Divei sion Fundrng for Pilot Projects 1'Y' i�
and to provide them with an provide data to assess the
opportunity to malce amends efficacy of Restorative Justice '
to their victim and repair to reduce recidivism, to assist I
harn1. in repairing the harm caused to
victims and the community,
inerease victim, offender, and '
community member
satisfaction, and reduce cost;
and to promote the restorative ;
justice principles of
reconciliation, responsibility, �
reintegrat'ton,respeet,
relationship-building and
resti tuti on :
Outcomes: Numbers of participant and Outcomes: Nuinber of Outcomes: Variables entered
juvenile demographic information will be juveniles who participate and into the ETO database will aid
available to report to the state as requested for who reach a Restorative the RJ Council in reporting
verification of numbers served and incl�ision Justice Agreement compared whether or not the intent of the
in state reporting. to the number of juveniles legislation was successful as a ,
who do not reach an result of the pilot program.
agreement available to report
to the state as requested for '
evaluation.
Timeframc: Quarterly as funding Tirneframe: Quarterly as Timeframe: Quarterly as '
rec�uirements dictate. funding requirements dictate. funding requu•ements dictate. '
Pro�ram Goal 2: Provide reporting on program outcomes to the state in a timely manner.
Objective: Utilize the ETO database for Objective: Wcld County RJ Objective: Administcr victim ,
offender and victim demographics and will share infonnation on and offender surveys as '
aspects of participation. conferences, victim provided by the state to
participation and conference determine satisfaction and
outcoines to the DA's Office reparation of harm as a result
for inclusion in required of Restorative Justice '
re ortin . ro rammin .
Outcomes: Data reports from the ETO Outcomes: Infornlation Outcomes: Suiveys will show '
database will be available and complete in a shared in a timely manner pr•ograin successes or short
manner which will facilitate timely reporting which will allow accuratc comings and the aggregate ',
to the state as required. input of infoi•mation into the data will provide direclion
ETO database. both at a progranunatic level
and a state level to give '
direction to further efforts. '
Timeframe: Data updating will occur on a Timeframe: Conference Timef'rarne: Suiveys sent to ;
weekl basis, when a ro riate, throughout information will be sent to the OMNI no less often than '
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the funding per•iod. Quarterly reports will bc DA's Office Diversion staff monthly for the amount of
submitted as funding requirements dictate, within 3 business days of the time that fiinding requirements
conference throughout the dictate.
fundin eriod.
Program Goal 3: Develop the Weld County Restorative Justice Program for success beyond the sunset of
the Pilot legislation,
Objective: Use principles of Implementation Objective: Train volunteers Objective: Explore and/or '
Science to establish an�ldvisory Board for in Restorative Justice create a group conferencing
guidauce of the future of Weld County principles of reconciliation, model for offenses related to ;.
Restorative Justice. responsibility, reintegration, fights (disorderly conduct and
respect, relationship-building third degree assault).
and restitution and mentor '
effective conference
facilitators.
Outcomes: An Advisory Board will help Outcomes: An established Outcomes: A program model
detennine the future of the program including and Icnowledgeable volunteer that will address the ha�m of
future funding sources. corps to facilitate conferences fighting and increase the '
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and assist with programmatic efficiency of volunteer II
needs. f'acilitator time. �
Timeframe: By DecemUer 31, 2015 Timeframe: On-going Timefracne: On-going ;
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Collaboratioii;Please br•iefly addl•ess I�oiv collabo�•catio��si�ppor�ts the Distr�icl Altorney'a�Juve��ile RJDfversiorz � �
pj•ogran�a»d addresses capacit��, efficie�rcy ancl effectii�erress.(1/2 page o��less) � � � �
The District Attorney's established Juvenile Diversion Progran�desired to offer Restorative Juslice ',
Programming and was able to do so intennittently with the use of a small number of trained volunteeis in the ',
past. Because the Diversion program has long been at capacity, further worlc to establish Restorative Justice '
programming was not possible witli the existing Diversion staff. As such, when the opportunity of the Pilot
came to be, collaboration with an outside source was one of the requirements to make RJ possible for
Diversion participants. Community stal<eholders identified YFC as the appropriate agency for whom to I
collaborate with for this project. In the initial year of state funding, we had not anticipated the work load and ';
had requested an amount of funds that was not sufficient to staff the amount of worlc that needed to be done. �
In the upcoming fiscal year, an addition of RJ Case Coordinators (to equal 1 FTE) to assist in the worlc load ,
will help the program to grow and develop in a way that we may increase capacity. As we were gaining �!
footing and hying to get through the amount of new work that needed to be done, we found inefficiencies and '
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as a byproduct of growth and two people in two collaborative agencies that can work well together, we have
determined changes to malce at each step to become more efficient, especially as we add more people to help
with this worlc. This should be more apparent in the coming fiscal year as we continue to overcome growing
pains. This collaboration will exist as long as it is in the best interest of Restorative Justice in Weld County.
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Collaborating Organizations Co�itact Tnfoi•mation: If applicable ar�d dif,fere»t fi•ont tlte c:u�rertt year descriptio�i. �
ide�rtify any collaborating orgarrizatiorrs. Ltclude orgarrization name, niain contactper•son,pl�one, e-niail, and n�ail
add��ess, These m�e orgai�izntia�s expected to pt�ovide direct ser-��ices to jtiveniles o�t dive�siofr or othej•,seivices to tJzc �
R/Pilot, � � � � � �
(1/2 a�e o�•less �
Youth and Family Connections '
Weld County Restorative Justice
Jeuny Cotti►igham
2835 W. 10"' Street
Greeley, CO 80550
Office: 970.351.5469 '
Cell: 970.439.1681 '
RestorativeJustice�>,You thaudI'amilvCounections.or� '
Collaborating Oiganizations' Roles und Responsibilities:For collaborators identifie�l above, rlescribe at��� �,
collahor•ati»e activities oi•cond•nct support that is dif•ectly r'elate�l to t1�i,spr�gr•r�m. IncJirde 1vl�at se�vices collaborato�s �
1�iri(1 provic�e and tl�eir yiralificatioils forpro>>iding tltose ser���ces. (1/l page or less) � �
The Weld Couuty Restorative Justice Progran7 was established to se�ve the RJ Pilot Program mandate that �
the 19`�'Judicial District DA's Office Juvenile Divecsion Pi•ogram pravide Restorative Justice for participants. ��
As the collaborative agency, they provide direct confer•encing services for Diversion parlicipants and data '
sharing in order to comply with state reporting mandates. Staff and facilitators are trained, at a minimum, in �
Restorative Justice Facilitation. Training and volunteer facilitator management are done by staff as paid for
with state RJ funds. The current Program Managers qualifications and trainings include a Masters in Conflict ;
Analysis and Engagement, International Mediation, Antioch University, trained by M1rk Umbreit in RJ
Facilitation and RJ Facilitator Trainer of Trainers, Restorative Justice Louisville, Family and Divorce
Mediator,University of Peace, Costa Rica, Certificate in Educating for Peace,Non-Violent Communication
Training, middle school Peace Educator.
Please r�tch�de�vith tlris applicutio�t u Lettcr of Cu»tu�itule�tt or•MDU,fi�o�rr euch pcu•trier�org�tirizatioii, cleurly stutirrg
t/teir underslnfrrli�ig of tlreir�'OI2!It/ItC DISIYict A/lor�rey's Juvenile RJ Diversi�n prngi��u�r.
Volutrteers: I,f ap��licable, ider:tif,y mry voltutteer roles and responsibilities tltat wi1!tivorlc ti-i�itlt the Jitvenile ILI �
Di>>ersio��Pi1ol. Hotiv do yot�select anc�vet tlre voliu�teers?h�clude ivhat capacity tltc:y ti�'i1/ser-ve tJze District�Iltorney's '
Jirveirrle RI Diversioi�pr•ogt•aiu ar�d the plans for tJ1e voltrnteer•caps(i,e. l��aining, expartsiori ndditio�tal �� �
responsibilities to iricreasep��c�grcrn�capacit��elc.).Describe cm}�Grai�ring that will beprovidedfor voluntee�•s and how �
that tivill be delivered.Ho�v ivill volarntee�•s be siippor�tecl a�rd se�7�ices be sustairied? (1/2 page or less) �
During the initial start up phase of this program,having juvenile justice professionals trained do all ,�
facilitation was considered. Howevei•, il felt imperative that facilitation come from the conununity. A call
for volunteet•s went out using local media as one of the fiirst steps in building the program. Those volunteers
provide facilitation, coordination, and administrative functions to help WCRJ operate and serve the '
community. Those inte�•ested in voltinteering complete an application and provide it to thc DA's Office foi•a
criminal bacicground check. If that is clear, the application is forwarded to the Weld County RJ program for �
review and interview of the volunteer candidate. The volunteer will be required to complete a community
mcmber training, facilitator training, and facilitator mentoring prior to facilitating conferences. Monthly
trainin Js on s ecific to ics are held as well. Trainin is rovided b the Weld Count RJ Pro ram Mana er, :
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The WCRJ Program Manager is responsible for volunteer management and support. Volunteer support and �
service is essential to the program. As such, funds to devote part of the Program Managers time to volunteer '
retention and assistance are sought as a part of this request so that existing volunteers can continue to be
supported and the volunteer corps can continue to grow.
Evaluation:All state fia�ded Juvenile R7Diversrorr p��ograms must record data in lhe Omni monifored Efforts To ,
Outco�nes ETO dalabase.Please identi ��how the ro�ram ente�s af�d uses�this�data.�(1/2 a ie or-less � � �� �
The DA Diversion Director is responsible for data entry regarding offenders into the ETO database. The '
Weld County RJ program is responsible for sharing information regarding the conference, victims, and ',
participants to the DA Diversion Director who enters that information into the database. ETO database '
compiled information is used for quarterly reports to the state. This data is also beneficial in reporting to local
boards and committees in regards to the progress of the newly created program. I
Other Evaluation: �Vhat if ai���otlrer eval�ration effoi,�ts at•e pinrmed to sirstain the,Jttvenile RI�Diversiott progran�? ��,
(1/2 perge or•Jess) , : - .
Currently, Weld County RJ is working on ways to support the RJ intern evaluate Spanish language
accessibility for RJ participants.
Funds are being sought from a local foundation that would allow WCRJ to obtain a database to track i
volunteers and conferences. Based on early research, it is a possibility that further evaluation pieces could be a
part of the database procured. �
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Being fully funded would allow WCRJ to be able to examine other evaluations and sustainability plans. ;
`Long Term Plan: Wlicrt pla�ts does the district�have to sustain J�rvenile�RJDiversion? Wl�at are'the long te�m goals or� i
vision for tT1e District Attorney's Jtn�enile RI Diversio�z prog>ranr? What�ia�ill l�apperz if stale fi�nds are�not available or� � �
dimi»lsh over tin�ze?bi�� articular�idet�li� other��i��idii� sources thad�vill s�� ort this' ��o r'ant. 1/2 a re or less) � � � �
Ideally, the Weld County Restorative Justice program will be able to build a tinn foundation during this
Pilot period and at the end of this phase of the Pilot projcct will be able to expand and serve other populations. I
The collaboration between the DA's Office and WCRJ will remain as long as it makes sense to do so at which ;
time,we anticipate WCRJ to be able to sustain itself on its own and take referrals from Diversion, Probation,
Senate Bi1194, the schools, or other entities who can help support the program with referrals, without the fiscal '
and administrative suppoi-t of the DA's Office, Being a part of this pilot allows Weld County RJ to become ,�
established using Implementation Science principles and end this season of full funding with years of rich data 'i
to share with future funding sources. Currently,two local foundations have expressed support and Probation '�
has begun to send youth to Restore using offender service funds available to them. These funds are few and are I
reflected in the budget portion in the Contracted Consultant and Professional Services section. There are other i
funding sources, such as JAG and El Pomar, which have been examined but not yet applied for so that the �I
program can have solid plans and footing as a result of Pilot work and will be in a more competitive position to �,
apply for those funds in the future. I
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Juvenile Restoi ative Just�ce Diversion Fundiii� for P►lot Pro�ects � rY'1� i
SeCtiOrt �. .Izdvei2il� RT Dii�et'Sr�rr Buclget In the bridget ral�le belosv list fi��linc iterrr tlte fouil r�ro�,n•anz�costs. i
Add lilies as i�c,�edefl.ttlake si�er•e nr�c�i�rrlicate i��I2ci•e state ft�ri�ls�Ire re��uested to ccver t/re cost�versa�s�wlirc(�fi.rnds t/ie ;
1�,4's o�ee o�°�other sources are providingfirncfs. � � � ��� � !
ROUNll ALL AMOUNTS TO TH�N�AI2�S'1'WHOLE DOLLAR. I!
1. PERSONNEL (1) (2) (3) (4) TOTAL Fundin Source
Annual Aunual Sub-Total % of
Tull-time Friuge time for Other
Salary Bene�t This State$ Fuuds
Cost Project
Director ;
$71,792 �30,871 =102,663 X 50% $102,663 51,332 51,332
Case Manager
$45,385 $19,516 =64,901 X 30% $64,901 19,470 45,431
+ = X % `�
�' = X % $
TOTAL PERSONNEL COST $167,564 70,802 96,763
TOTAL Fundin Source
State$ Other '
2.TRAINING, SUPPLIES AND OPERATING E SPECIFIC Funds ,
General of'fice supplies for RJ specific taslcs $200 200 ,
General office su lies for DCJ Diversion s ecific taslcs $600 600
$
TOTAL TRAINING, SUPPLIES AND OPERATING COSTS $800 200 600
TOTAL Fundin Source '
3. TRAVEL (Desiguate purpose and specify in-state and out-of-state State$ Other
travel. Funds
In state uarterl meetin s and trainin s s ecific to RJ $1300 1300 ;
In state uarterl tneetin s and trainin s s ecific to DCJ Diversion $700 700 '
Pilces Peak RJ S m osium travel and hotel ex enses 1000 1000
TOTAL TRAVEL COST $3000 2300 700 ,
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TOTAL Fundin Source
State$ Other
4. EQUIPMENT Funds
$0
$
$
TOTAL EQUIPNTENT COST $0
5. CONTRACTED CONSULTANT AND PROFESSIONAL S�RVICES TOTAL Fundin Sow•ce
Attach a copy of each contract with a detailed buciget. ��
State $ Otlier '
Funds
Youth and Famil Connections—Weld Count RJ (see attached $198,383 164,602 33,781 '
OMNI for DCJ evaluation $1000 1000
$
TOTAL CONTRACTED COST $199,383 164,602 34,781
6. TOTAL OF ALL PROJECT Funding Source
COSTS
(section 1 througli 5) TOTAL State % of Total Other % of Total
rUI1C�1Ilg
Sources
TOTAL COS'I' $370,747 $237,904 64% $132,844 36%
Budget Narrative: � �
Provide a justifieutio�T a»d expinnutio�i of tbe budget itenrs lisled i1r�the 13udged Table, The b�rdget �7arrative nrust arse the
same categot��sirbliendi��gs(e.g., 1. Personriel, 2.Trai��ing, S�rpplies mid Operr�ling Expenses�, e1c.); a��d etpJai�� llze basis for
prorati��g�a�lrere applicable. Descrlbe the criterict �rsed to comptrte budget fig>tu�es. All bE�dget figures slroirlc�be justified and
explained. The budget nnrradive should show the relatio�asl�ip hehi�een b�idget figures a»dproposedproject operatio�as. Fo��
example, if an ea�ense is for trai�ring, a» e��la�zatio�r af the professiorral benerts an�Z the�teed for cojrsuJtants to provide the �
trainirig a�td the hoi�rly cost of the services to be provided, It is impor�tarlt t12at you �lescrrbe l�ory rnaxinidziizg res�our•ces tivill
be accont lished. 2 a es a�less
PERSONNEL
The amount requested will fund 50% of the Director salary and 32% of the Case manager salary. Salary is
based on the Counlies scheduled pay scale. The cost of benefits is approximately 45% of the base salary, '
dependant on date of hire. Benefits include health, dental and vision insurance, disability and life insurance, and
mandatory retirement savings. Persotuiel amounts could be subject to a budget revision once a determination of
fundin level has been made as a DCJ Juvenrle Diversion award.
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The amount included for the Director's position includes the annual base salary of$71,792 with $30,871 in I
benefits, totaling $102,663. Cost of living and scheduled step increases will occur during the funding cycle and are �
factored into those costs. Approximately 50% of the Directors time will be spent on Restorative Justice Pilot �
funetions, review and determination of eligible cases for referral, data collection and reporting, program process,
and administrative functions that allow the 19`h Judicial District to follow the requirements of HB 13-1254 and HB
15-1094. I
The base salary of the case manager position is $45,385 with benefits costing $19,516. Cost of living and
scheduled step increases will occur during the funding cycle and are factored into those costs. The case manager
salary was set after reviewing the pay rates of similar positions in the County. The case manager will be I
responsible for administrative functions including completing and scanning referrals lo the Weld County RJ I
program, providing follow up and referral after pre-conference and conference, communicating with WCRJ on the
status of participant agreement completion,and administration of pre-and post-surveys. 'j
TRAINING, SUPPLIES AND OPER.ATING COSTS ;
The budgeted amount of$200 was calculated based on expenses from the 14-15 fiscal year. The DA's Office i
spent approximately $200 on the printing of triplicate RJ foi7us to be used at intake to help facilitate a more '
efficient intalce process for youth that are being refeired to RJ at Diversion intake. The requested amount will I
cover reprinting of forms as needed. �
TRAVEL
The travel budget was based on estimates of mileage expenses needed to travel to trainings as offered by the RJ ;
Council in Boulder and Denver and mileage and potential hotel expenses for quarterly implementation team i
meetings in Boulder, Pueblo, and Alamosa. The Weld County reimbursement rate is 55 cents per mile and was �
used to factor this cost. Average hotel rates in Pueblo and Alamosa were researched as well. Additional funds are '
requested to attend the Pilce Peak RJ Symposium scheduled for September of 2015. This symposium in 2013 was I
invaluable and the DA Diversion Director loolcs forward to the wealth of knowledge and networlcing that will �;
occur again in 2015. ;
EQUIPMENT
There are not anticipated equipment needs for the DA's Office RJ Diversion staff in the upcoming fiscal year. �
CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES I
Personnel:
RJ Program Manager(1 FTE) - is employed through Youth&Family Connections and performs the overall �
management duties for the Weld County Restorative Justice Program(WCRJ), including,but not limited to
program development, staff/volunteer development, management and oversight. Assists the organization's I
Executive Director, as needed,with all aspects of the program. i
Salaiy,benefits, and administrative expenses* _$69,500.04 �
RJ Case Coordinator(.75 FTE) - is employed through Youth&Family Connections and is responsible for Restore
programming to include scheduling and corresponding with volunteers and business representalives and ,
administrative tasks of program implementation, and facilitating RJ conferences. I
Salary,benefits, and administrative expenses* _$48,683.68 '�
RJ Case Manager(.5 FTE) - employed ttu•ough Youth&Family Connections and is responsible for managing
ongoing conferencing cases for the Weld County Restorative Justice Program (WCRJ) and assisting the Program i
Manager, as needed, in other aspects of the program, i
Salary and administrative expenses*_$13,509.29 I,
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RJ Program Assistant{,6 FTE)—is employed through Youth&Family Connections and is responsible for '
assisting the Program Manager and Case Coordinator in the management of ongoing conferencing cases for the '
Weld Count Restorative Justice Pro ram(WCRJ). The RJ Pro ram Assistant assists the Pro ram Mana er and '
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Case Coordinator with other aspects of the program. The salary is$29,208.89 less$1000 to account for the I
budgeted amount of Offender Service Funds anticipated to be collected from Probation for Probation clients �
participating in WCRJ Restore sessions.
Salary and administrative expenses*_$28,208.89 �
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* Benefits include retirement,health insurance, life insurance, disability insurance, and dental insurance for all ;
regular employees working more than 30 hours per week. Administrative expenses include unemployment I
insurance,workers' compensation, social security,quicicbook fees and administrative expenses associated with �
hiring,payroll, fiscal management and human resources management of all part-time and full-time employees. j
Operating Ex ep nses: �
Program Supplies; Misc. supplies needed for Restorative Justice program implementation and management �
ranging fi•om office supplies to refreshments for conferences. $1,500 ;
Travel: The travel budget was based on estimates of mileage expenses needed to travel to trainings as offered by I
the RJ Council in Boulder and Denver and mileage and potential hotel expenses for quarterly implementation team ,
meetings in Boulder, Pueblo, and Alamosa. The Weld County reimbursement rate is 55 cents per mile and was
used to factor this cost. Average hotel rates in Pueblo and Alamosa were researched as well, Additional funds are �I
requested for one person to attend the Pilce Peak RJ Symposium scheduled for September of 2015. An additional
amount($400) is requested to pay mileage expenses for conferences held in the southern part of the county as the ;
program is headquartered in Greeley. Conferences are held in the community harmed requiring travel to towns I
such as Lochbuie, Dacono, Frederick, Firestone, etc. j
$2,700 ;
Foreign Lan�uage Translation: Spanish language speakers will be employed by the program and Spanish
spealcing volunteers are also a part of the program,however,when unable to assist or when another language is �
required, funds are needed to provide language translation in the native language of conference participants. j
$500
Administrative In-Kind Contributions:
Project Director& Staff Support—Youth&Family Connections(YFC): �
As the Weld County Collaborative(HB04-1451 Collaborative Management Program/Interagency Oversight �
Group)Youth&Family Connections will provide leadership, coordination and program oversight throughout the �
Restorative Justice Pilot Program's development and implementation; staff support for planning; assistance for I
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required reporting activities; and active participation in technical assistance activities, planning meetings, and will ;
work collaboratively with community partners. YFC staff will also provide input and review all documents and ''
processes produced tlu�ough this pilot stage. YFC staff also participation in statewide planning and oversight
activities as necessary.
Personnel:
��
Executive Director—Youth&Family Connections
(.1 FTE)_$11,009.25 in-kind '
Executive Assistant—Youth&Family Connections I
(.1 FTE) _$4,227.67 in-lcind i
Phone: $432.00 in-kind ��
Utilities (based on sq. ft. used by program): $552.00 in-lcind �
Indirect Expenses: 10% of budget minus administrative expenses to cover additional costs associated with office '
space, office supplies, miscellaneous equipment and technology support: $16,560.19 ;
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Total Administrative & In-Kind Contributions: $32,781.11
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Will this project BE FLTNDED using additional funds otlier than those provided from this gra�it? �
X YES/ NO �
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P/ease�zote by name any�otl2er•f�rtdilig soarrces for the Jisve�iile R.I Diversion pr�ogram, � �
List the �e arad aniou»t o other•fia�cli�i that�tii�il/be rovided to�tlzis ro'ect. �� � � � �
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Fund Type/Describe Amount I
Federal: I
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State: $74,297
County Government: $24,766
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Municipal Government: i
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Private:
Fees: $3,000 ;'
Other—specify: �
Offender Services funds for Probation clients to attend Restore $1,000 i
In-kind contribution for administration and facilities from YFC $32,781 �
TOTAL Additional Funds 135,844
FINANCIAL MANAGEMENT: The District Attorney's office will be responsrble for financial managen�e�t
�rnd repor•ti�ag for all fi��7ds grai�ted and expeizded for•tl�is project. TI�e State Cotcrt Administrators Office expecls
tl�ere to be supporti»g docz���e��tatio�7 available �trport reqt�est for all expef�dit�res. 13egif�n�ing FY '16 all g��artt !
fiutds will be distributed o�r cr�°eimbc�rsen�e�rt basis oirly.
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Juvenile Restorative Justice Diversion Funding for Pilot Proiects rY'1� :
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Support information for Budget Narrative: The following is specific information required for each budget ;
category: i
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1. PERSONNEL: Explain how the salary and fringe benefit rates for each position were determined. An �i
explanation and justification is required if the budget is not for an entry-level position(s). Provide �
documentation to show that the proposed salary is one that is paid for equivalent positions and employee
qualifications in your area, i
Include the qualifications required for each position and a specific job description as Attachment B at i
the end of the application. If salaries are expected to increase during the project year, indicate the i
percentage increases for each position, the months covered by the increases, and justify them, Be sure I
that scheduled salary increases have been included in the Budget Table and Narrative. I
NOTE: Contract employees or independeut contractors should be shown under Consultaut/
Professio��al Services,not Persounel. �
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2. TRAINING,SUPPLIES AND OPERATING: Explain how the costs were determined and justify the I
need for the various line items. Items with a unit cost less than $5,000 are considered supplies and I
should be listed in this categary. Items costing $5,000 or more should be listed under Equipment (see 4 I
below), If software is being purchased, regardless of the price, it belongs in the Supplies and Operating i
category. All purchases should be inade through competitive bid, state or local award, or established ;
purchasing procedures. �
3. TRAVEL: Explain the relationship of each cost item to the project, (e.g., if training ar conference travel '
expenses are requested, explain the topic of the conference and its relationship to the project). Out-of- ;
state travel is discouraged and needs to be tharoughly justified. It is prudent to include in the budget the i
costs associated with sending project staff to the Implementation Team Meetings and RJ Council i
sponsored trainings, �
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4. EQUIPMENT: Equipment is defined as an item that has a unit cost of $5,000 or more (except
software) and a useful life of over one year. Explain why the proposed equipment is essential to
conducting the project and is not currently available for use within your agency or organization. If the I
proposed equipment is to be shared with entities outside this project, the cost should be prorated based 'I�
upon the percentage of use of the equipment by this project, DCJ must provide prior written approval for ;
the actual purchase of all equipment, separate from approval to fund the project. All equipment must be j
purchased through competitive bid, state or local award, or established purchasing procedures. �
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5. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES: Explain why proposed i
consultant services cannot or should not be provided by project staf£ Explain how the hourly rate or flat �
rate was determined. For each consulting organization, indicate the number of people to be assigned to I
the project, number of hours per person per day to be spent on the project, and a brealcdown of the j
contract price by major cost item. Professional services should be procured competitively, Sole source �
contraets must be iusti�ed and are always subject to prior written approval from RJ Council, separate I
from approval to fund the project. �
HB-13-1254 RJ Pilots Revised March 2015 DRAFT '
Director of Diversion Job Description
Grade: 41
Exempt
Job Description: Performs a variety of highly complex administration,technical,and
supervisory work in the operation of the Diversion Program involving the exercise of
considerable independent judgment concerning division operations. Exercises
supervision over the program staff assigned to the program.
Minimum Qualifications: : Bachelor's Degree(BA) from four-year College or
University with major coursework preferable in Criminal Justice, Sociology,Psychology,
Social Work,Human Development,or related field. Minimum of five years working in
criminal justice capacity with responsibilities of staff supervision and program
development.
Juvenile Diversion Case Manager Job Oualifications/Description
Grade:. 26
Non-Exempt
Job Description: Supervise first time juvenile offenders participating in the Weld County
District Attorney's Diversion Program for compliance with agreement. Contacts with the
juveniles,their families,and community agencies will be required. Saturday or evening
hours may be required.
Minimum Qualifications: Bachelor's Degree(BA)from four-year College or University
with major coursework preferable in Criminal Justice, Sociology,Psychology, Social
Work, Human Development,or related field. Prior experience working with juveniles
and/or bi-lingual skills is preferred due to the independence that will be necessary to
perform supervision activities.
Weld County District Attorney
Michael Rourke
1
DA Diversion Director Kirsta Britton
.5 FTE
DA Diversion Case Manager Erica Barraza
.32 FTE Contracted Agent for RJ Services
Youth and Family Connections
Weld County RJ Program Manager
Jennifer Cottingham 1 FTE
Administrative Support Case Coordinators
PP Michael Johnson.75 FTE Volunteers
Doreen McMahon.25 FTE TBD.25 FTE
� J
Restore RJ Conference Program Community Members
7 Impact Panel Volunteers 16 Both Facilitators&Community 10 are CM only currently
Average 3 circles with a facilitator, members participated last year,8
community member,business active now.
representative,plus juvenile peer
representatives who went through
Restore first as offenders
�ouTK a�FAMJiY
- •GONKir nUl.;s •
s..r•;c\. 3/19/2015
19.Judicial District
A Woman's Place
Deb Witzel
Board of County Commissioners-
Weld County State Coordinator for Restorative Justice and Adult Diversion
Court Services,State Court Administrator's Office
District Attorney-19.Judicial 1300 Broadway,Ste 1200
District
Denver,CO 80203
Division of Youth Corrections
Fort Lupton Police Department
Dear Deb,
Greeley-Evans School District#6
Over the past 9 years,Youth & Family Connections(YFC)has been part of the Weld
Northeast Behavioral Health
County Community,working to build collaborative relationships and coordinate services
North Range Behavioral Health that put at-risk youth back on a course for a successful life. Through our efforts,we have
made it easier for families to access services, increased educational opportunities for
Probation Department-19''Judicial
District Weld County youth, and have helped to ensure that families have the services and
supports they need to keep their children from moving deeper into the human services
Signal Behavioral Health and juvenile justice systems.
Organization
This is why we were excited when the Weld Country District Attorneys'office, presented
United Way of Weld County
us with the opportunity to develop and manage the Weld County Restorative Justice
Weld County Chiefs of Police Program. This past year,Youth & Family Connections used restorative justice principles to
Association help our community resolve conflicts, restore relationships and successfully divert youth
from the traditional court process.
\Veld County Department of Human
Services
On behalf of Youth &Family Connections, I am submitting this letter of support expressing
Weld County Public Health and our commitment to work with the Weld County District Attorney's office to continue to
Environment implement,grow and maintain the Weld County Restorative Justice program. After all,
every youth deserves a second chance at a successful life!
Weld County Sheri0's Once
Richard Bartels Sincerely,
Kelly D. Schramm
Executive Director
2835 W. I0T0 STREET • GREELEY, COLORADO • 80634
PHONE: 970-351-5460 • FAX. 970-351-5484
\PWW.YOUTHANDFAtd1LYCONNttCTIONS.ORG
Exhibit B
Juvenile Restorative Justice Diversion
Compliance Guidelines
for Pilot Program FY ' 16
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STATE C�U12.�C ADNlI�]�ISTRATORS OFFICE FUNDED �
R�STORATIVE JUST�ICE PROGKAMS
COMPLIANCE G UIDELINCS !
INSTRUC�,IO1e1� AND RESOURCE GUIDE ,
t� ��� ki�5ic�E�n�ie��� luti�i�i��� �
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Introduction: ''
Yroper stewardship of state resources is an essential responsibility of the State Court Administrator's Office ',
(SCAO). Grant recipients and service providers,contractors and any other entities receiving funds from SCl10 '
must ensure that these resow-ces are used efficiently and effectively to achieve desired objectives supporting
restorative justice in Colorado. '.
HB13-1254 established a surcharge that created the Restorative Justice Cash Fund.Pursuant to seclion 18-25-
101 (3) (b),CRS the Judicial Departmeilt has established these guidelines for recipients of funds fi-om the
Restorative)ustice Cash Fund. ,
The purpose of this document is to provide SCAO funded restorative justice programs with a preview of the '
guidelines and expectations for record lceeping,reporting and general programmatic and administrative
activities.This document will be used for monitoring and during site visits to guide document reviews and
support program success and state fund management for FY 2016 (July1,2015-June 30,2016).It was created '
from dle lessons learned throughout the RJ Pilot Project period.
Resource Information:_This guide provides important infor•mation for each compliance item and will help '
guide the grant Funded agency in ensuring lhe grant cycle goes smoothly and the agency is in compliance with
SCAO and the Restorative Justice (RJ) Council requirements. The intent is to provide you additional
information in order to increase your knowledge and undeistanding of the specific compliance requirements.
Allhough this may not be compreliensive and completely cover all details of reporting,record lceeping and
program participation with the grant. RJ Council staff hopes you find this information to be helpful. We
welcome any comments or suggestions you may have. '
Definitions: '
Grant Funded agency,recipient,organization or entity_ is the agency,recipient,organization or entity '
receiving State RJ Program grant dollars direcdy from the State Court Administrator's Office (SCAO) at Judicial. '
This includes"pass-through agencies, recipienis,organizations or entities". Because SCAO contracts direcdy '
with the"grant funded"agency,recipient,organizalion or entity,the agency,recipient,organization or entity is
bound to all the grant terms and conditions and state and specific grant requirements. The grant funded '
agency,recipient,organization or entity includes,hut is not limited to cities,counties,district attorney's offices,
police departments,non-profits,for profits,governrnental and non-governmental organizations.Any sub- .
grantees,contractors or other recipients of these dollars as a result of the RJ Program are accountable to the
agreements through the grant funded agency. ',
Program Director:is the person in the grant funded agency,recipient,organi�ation or entity who is most
1<nowledgeable about the grant activities and is the responsible parry to SCAO,RJ Council and DCJ as the data j
collection agency. '
1 rev.7/2015
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�TAT� COURT AllM1NISTRATORS OFFIC� FUNDEll
RTSTORATIVE JUSTICE PROGRAMS
COMPLIANCF, GUIDrLINI+;S
INSTRU�C'I'IONS AND RESOURCE GUIDE
��,,�a��� iti�Y��tt�nnvC )U41 ic�t �
l-l�k 1�7-.LI>s.^ �
❑ A narrative explaining and justiEying the requested change is required '
❑ Contract AmendmenC—changes in goals, Program Director, DA or other signing authority
❑ Grant Fundin�Change Letter—required to increase or decrease funding '
Program Director: It is important that the compliance guidelines be i-eviewed and monitoi•ed by the Program
Dir•ector listed on the original grant application. If this person changes written updates must be submitted to
SCAO RJ Coordinator as soon as possible once the change occurs.'I'he Program Director is the person who is
most 1<nowledgeable about the grant and is the responsible parry to SCAO.The Program Director will be
contacted about a form�l site visit via a phone call ar email from the state RJ Coordinator.It is the Program
DirecCor's responsibility to ensure compliance of the�rant Funded agency. '
Responsibilities:
❑ Program Director must be aware at all times about what is happening with the grant Funded program.
❑ Program Director must]cnow what the grant application indudes;what the grant pays for and what
your agency agreed to da
❑ Program Director is the"go to"person. It is fine lo use administrative staff to help with details, '
however,the Program llic�ector must have complete oversight of the program.
❑ Completion and submission of all Reporting Forms: quarterly data reports,quarterly financial reports,
reimbursement requests,and any grant modifications.
❑ Coordinate with the funded program's Financial Officer on a regular basis and keep them in the �
communication loop with regards to grant activities. ',
❑ Program Director mtist thoroughly review invoices,receipts,payroll records,mileage vouchers,travel
receipts,time sheets,etc.and all other expenses related to the grant.
❑ All expense back-t�p documents should be marked with the unic�uely assigned grant name and number
and then signed off by the Program Director with your OR[GINAL signature and date. "'
❑ Program Director should be able to answer these questions:What are the goals of the program?Are I
grant goals being met'? Are there issues with goals?
❑ Responsible for monitoring and managing a►ry contracted services. Pay close attention to time sheets '
and invoices they should have delailed information abouC the number of hours worlced and what was '
performed.
❑ Program Director must thoroughly i•eview invoices,receipts,payroll records,mileage vouchers,time
sheets,etc.and all other expenses related to the grant before paying.
3 rev.7/2015
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STATE COURT ADMINISTRATORS OFFICE FUNDED �
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RESTORATIV� JUSTICE P12OGRAMS �
COMPLIANCL GUIllrL1NGS
II�t�TRIJCTr01°�S ANll R�S(3CIRCE GUIDE ;
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❑ Required bacic-up documentation (i.e.scope of work,memorandum of understanding,draft contract)
must be submitted by mail,or email to the RJ Coot•dinator for grant records AND must be retained in .
the master grant file.
❑ All expenses must be supported by a valid,signed contract between the grantee and the contractor,and '
by detailed invoices fi�om the contractor,which have been approved for payment by the Project '
Director.
❑ The rnaximum hourly rate canilot exceed$�31.25 or$650 per 8 hour day without prior approval. '
❑ Justification must be included if the how�ly wage exceeded$8L25 per hour or$650 per 8 hour day '
❑ The grantee must provide justification if it is a sole source contract
❑ The contract must be signed by an authorized official of the grantee agency and the contract agency .
who has authority to enter into contracts ',
• Note: Payment rec�uests will not be approved if form(s)have not been received and
approved.
❑ The debarment/excluded parties list needs to be checked at htt�s://www.sam.gov
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5 rev.7/2015
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� STATE COURT ADMINISTRATORS OFFICE FUNDED
RESTOI2ATIV� JUSTICE YROGRAM�S
COMPLIANCE GUIDELINES �
I1�ISTRLICTIQNS AND I2ESOUKCE GUID�
t� �� it.f�rc�ItAllvl Jt15IIc'f
� �--�.il e r#?A I'rt.�
fotmd to have occurred. Please include stifficient information For whom to coiitact including
name(s),telephone number(s),email and web addresses.
C. Conflict of interest policy-Grant recipients need to maintain written standards of conduct ;
gover�ning the perforrnance of its employees engaged in the award and administration of contracts.
No employee,officer,or agent shall participate in the se]ection,award,or administration of a
contract supported by government funds if a real or apparent conflict of interest would be involved.
Such a conflict would arise when the employee,officer, or agent,any member of his or her ',
immediale family,his or her partner,or an organization which employs or is about to employ any
of the parties indicated herein,has a financial or other interest in the firm selected for an award. '
The officers,employees,and agents of the recipient.shall neither solicit nor accept gratuities,
favors,or anything of monetary value from contractors,or parties to sub-agreements.However,
recipients may set standards for situations in which the financial interest is not substantial or the
gift is an unsolicited item of nominal value.The standards of conduct must provide for disciplinary
actions to be applied for violations of such standards by officers,employees,or agents of the
recipient.
The State of Colorado,in CRS 24-18-201 and 24-50-507,addresses conflict of interest policy ',
requirements.
Please review the fol7owrn�7 websrtes for rnore in�'onnntion and for reso�n�ces:
htt�:f/ec�r.al�oaceess.�ovfc�c ijt text/text-
iclx?c=ecfi-&sic1=5G5463259364rr52�cf7f3f01be4�c9 ce&��cin=ctiv8&view=text&noc:fe=28:2.0.1.125.3.1�2 ;
0&irino=2S '
2. Written policies or�rocedures notif�g�ro�ram participants of non-discrimination nractices-
No one should be turned away from the opportunity to participate in restorative justice practices for I
financial reasons or for any reason noted in 1.A oF this document,
3. Written policies or procedures for noti ing program participants and beneficiaries how to file
complaints allegin�discrimination-please see numbers 1.B above for more infarmation. '
4. Findings of discrimination- In the event a federal or state cow-t or federal or state administrative
agency malces a Finding of discrimination,after a due process hearing,on the grounds of race,color, ,
religion,national origin,sex,disability,or age against a recipient of funds,the recipient is to forward a
copy of the finding to the State Court Administrator Office RJ stafE
5. Debarred and suspended organizations-The government-wide common rule for debarment and
suspension,2II CFR Part 67,provides guidance on requirements for recipients and sub-recipients that
receive government funds. Recipients and sub-recipients are not permitted to award or permit any
award at any level to any party which is debarred or suspended from participation in federal assistance
programs.
7 �ev.�/zois
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STATE COURT ADMINISTRATORS OFFIC� FUNDED
RESTOI2ATIVC JUSTIC� PROGRAMS �
CO1V(PLIANCE GUIDELINES
II`ISTRUCTTONS AND RESOURCE GUIDE �
�� �f Itr.s ri_,ttnl Il i: �tJ9Tit'.t. i
i_+JIIJr�,�i'ta .
legislation,when such activities are carried out in support of or in knowing preparation for an
effort to engage in unallowable lobbying; or
G. Paying a publicity expert.
Plense review the followinc�websrtes for more in�armatron and for resocn�ces:
http_//www gpo gov/fds�,/pkg/CFR-2010-tit(e28-vo12 f�df/CFR-2010-title28-vo12-part69 pdf
10. Records Retention Policv-Record retention requirements are currently under review by the legal
department at SCAO.The Interagency Agreement will reflect the record keeping obligation for the
grant year.
A. The Grant funded agency assures that: '
i. It will retain all prograrn records,and will facilitate an effective audit,for three years (3) i
after the end of the state fiscal year that includes the end date of the grant. (For
example,iF the grant ended 6/30/2015,the state FY would be July 1,2014-June 30, ;
2015.The fles could he destroyed aftei�6/30/2018); except, ,
ii. If an audit is in progress and/or the findings of a completed audit have not been '
resolved satisfactorily,theil i�ecords il�ust be retained beyond the three-year period '
until such issues are resolved. '
Please review the followirlg websites for more information ancl for resocrrces:
www.colorado.gov f d�a/doit jarchives
http�//www coloi•ado gov/dpa/doitfarchive5 f im jMunici�alRMMJTable htm
11. LEP Policv-Limited English Proficiency(LF.P) Title VI of thc Civil Rights llct prohibits discrimination '
on the basis of national origin.Recipients of federal funds are required to take reasonable steps to ,
provide meaningful access to their progr•ams and activities to persons who have limited English
proficiency.A plan for access to services includes an analysis of how you identified persons needing '
assistance,the importance of the rype of services you provide tu their lives,the lilcelihood that persons
with LEP will encounter your programs,type and cost of resources available for assistance with LEP in
your area.For example,steps may include a description of identified people with LEP in your area,how '
they are notified of Che availability of your seivices,types of assistance that will be provided,and how
staff will be trained. .
Developing a written plan or policy is highly encouraged,but is not in itself a requirement. If you h�ve '
one,please provide a copy of the written plan or policy.Otherwise,please document the steps your
entity is taking to prepare a plan.
Plense review the following website for more informatio��nnd for additionnl resources: ',
htt�//www.leo•�ov/
htt : /www.oj��.usdoj.gov f about/ocr/lep.htm .
9 rev.7/2015
STATE COURT AllMINTSTRATORS OFF'ICE FiTNDED
R�STORATIV� JUSTICE PROGRAMS
COMPLIANCE G�UIDELIN ES ,
INSTlE2UCTIONS AND RESOURCE GUIDE :
�' �;� Iif SI'C)FtA!IV'I' jt151"iC.'I �'
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2. Policies for controls and separation of duties:must reflect internal controls including a separation
of duties,monthly financial reconciliations,dual signatures for expenditures above an express amount
$10,000 or less
3. Grant Management:The Program Director will be held accountable to the overall grant management
The rinancial Officer and Program Director shall wark together to ensure the grant funded are handle
responsibly and reported in a timely fashion.
4. Budget:It is understood that budgets reFlect the plan relative to the goals of the RJ program.The '
budget must adhere to the allowable categories and may only be amended by written request and
approval fi-om SCAO.The SCAO funds may not in any way be co-mingled with any other fund sources in
reference to these reporls,record lceeping or administration.RJ Council understands that additional
funds may be used for other restorative justice practices or services within an agency,organization or '
entity.However,the SCAO funds must be clearly and separately traciced. '
a. Budget Revision -General Approval '
i. A letter from the Project Director signed as well by the Financial Manager must be '
submitted to the RJ Coordinator reyuesting lhe Budget Revision or any structural,staff '
or significant programmatic changes.lt must explain the need for the change,the '
amount of the budget change and an explanation of how the change will affect the RJ
Program and participants.It must include a copy of the p�'oposed budget with new lines .
addressing the budget revision.
ii. NOTE:VERBAL APPROVAL[S NOT SUFFIC[ENT '
iii. NOTF: Changes within a Budget Category, (e.g.,items within the supplies and operating
category),do not necessarily require a written modification if they are under$1000 but '
the Program Director must note the changes in the master grant file and provide '
explanation irl the Year-end Report, '
iv. NOTE: NO INDIRECT OR UNSPECiFIRD FXPENDITURES WILL BE REIMBURSED. '
5, Expenditures: Grant funded agency,recipient,organization or entity shall submit itemized invoices,
including but not limited to the hourly rate or monthly salary oC personnel paid by the grant,reflecting
expenditures in the approved categories for reimbursement on the form provided by SCAO.Actual ',
expenses,not budgeted expenses must be reflected on the reimbursement request.The Financial
Report and Reiinbursement Request must be submitted together within twenry(20) days after the end
of each quarter for which payment is requested or expenditures have been made. Due dates for '
Pinancial Reports and Reimbursement Requests: 20 days after the end of the calendar�uarter(10/20,
1/20,4/20 and 7/20) Payments will be made within 30 days after receipt and approval of invoices.
6. Reimbursement and record keeping:Supporting documentation(receipts,invoices,etc.) for each
Reimbursement Request should be kept in the master grant file attachcd to the Reimbursement
Re�uest For the quarter it was requested.Upon request copies of bank statements and/or credit card
statements must be available for review by SCAO reflecling the expenditures spent and
reimbursements deposited.
11 rev.7/2015
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STATE COURT ADMINISTRATORS OFFICE F[JNDEll
R�STOKATIVE JUSTICE PROGRAMS
COMPLIANCE GU�IDELIN�S
INSTRUCTIONS AND RESOURCE GLIIDE
�;���itE!,rut{n�ivi' ju�silc t
;'Ui�.�t�r'�tr�_t ��.
C. Any changes in the program must be communicated to the state RJ Coordinator
D. Must include a narrative explaining the need for the change
E. Rec�uest should be made at least 60 da�prior to the end of the grant award period
P. Al]reports must be up-to-date for any change to be considered
Sectiorr II[. Programn�atic Compliance �
Direct Services: RJ services are provided to resolve the harm or crime or conflict that has affect victims,
offenders,their families and support people and the communiry.All program participants should be surveyed
post process to measure their satisfaction with the process.All offenders should also receive a pre-process
suivey to assess their suitabiliry for RJ and to gain a sense of their understanding of the RJ process and impact
of their behavior.All offenders considered eligible by the Program Director or the criteria of the R] program
should be entered into the secure ETO database and traciced throughout their participation.
Client records:should be retained in a secure location electronically and/or in hard copy form.The
confidentiality of all clients should be protected by the grant funded agency and all of its personnel.Written
policies reflecting the grant funded agency's processes and procedures protecting tlle confidentiality of all
program participants is highly recommended. These should be distributed to all personnel who have contact
with program participants and retained in the master grant file.
RJ Program processes and procedures:should be documents and distributed to all RJ program personnel '
and updates provided as the program evolves.These documents should be retained in the master grant file.
Service Providers:any and all service providers including contracted parties,outside agencies,voltmteers, '
agency personnel and any other RJ program involved parties providing any kind of service to the RJ program '
should be trained by nualified RJ trainers,receive regular support and debriefing form the RJ Program Director :
or other qualified support staff within the funded agency.All service providers must comply with the '
guidelines and agency policies.
Grant Goals and Objectives: Program Director is responsible for ensuring the grant goals and objectives are '
being pursued and met Changes to the grant goals must be made in writing.
Training:]f training is provided as a part of this grant an evaluation or survey of participants must be
conducted to assess usefulness oF the training and quality of the trainers.The number of participants for the
training must be included with an agenda for the training. The surveys must be retained as a part of the master
grant file.All service providers must receive appropriate training to provide RJ services. I
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CONTRACT REVIEW FORM
To Be Completed and Attached to the Signed Contract
Name of Contracting Party(s): 19th Judicial District,DA Michael Rourke
Brief Description of Purpose of Contract: delivery of services for RJ Pilot Project in 19th JD
Signatur Division Director Date
Statement of Legal Review and Approval:
Attorney who Originally Drafted Contract:Kyle Sauer
1 r/
Signature Date
Statement of Budget Review,Fund Availability&Approval: (Identify Budget Codes)
RJ Cash Fund
-7SO cs V3C e?SPG 70v0
gi/X/S"---
Signature Date
When Contract Executed by State Court Administrator,Deliver to: Deb Witzel
6127 Myik :12-016 / /64 ,
Sazdei e
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