HomeMy WebLinkAbout20152862.tiff RESOLUTION
RE: APPROVE RESCINDING RESOLUTION 2015-1806, DATED JUNE 22, 2015, AND
APPROVE REVISED CONTRACT AMENDMENT #1 FOR LOCAL PLANNING AND
SUPPORT (PER CAPITA) FUNDING AND ASSOCIATED DELEGATION AGREEMENT
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, by Resolution #2015-1806, dated June 22, 2015, the Board approved Task
Order Contract Amendment#1 for the Local Planning and Support (Per Capita) Funding, between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, and
the Colorado Department of Public Health and Environment, and
WHEREAS, after review, the Board deems it advisable to rescind Resolution#2015-1806,
dated June 22, 2015, and
WHEREAS, the Board has been presented with a revised Contract Amendment #1 for
Local Planning and Support (Per Capita) Funding, along with an associated Delegation
Agreement referenced as Exhibit H to said Amendment #1, between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Weld County Department of Public Health and Environment, commencing July 1, 2015, and
ending June 30, 2016, with further terms and conditions being as stated in said Revised
Amendment and Delegation Agreement, and
WHEREAS, after review, the Board deems it advisable to approve said Revised
Amendment and Delegation Agreement, copies of which are attached hereto and incorporated
herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Resolution #2015-1806, dated June 22, 2015, for Amendment #1 Task
Order Contract Amendment#1 for the Local Planning and Support (Per Capita) Funding, between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Weld County Department of Public Health and Environment, be,
and hereby is, rescinded.
BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld County,
Colorado, that the revised Contract Amendment #1 for Local Planning and Support (Per Capita)
Funding, along with an associated Delegation Agreement referenced as Exhibit H to said
Amendment #1, between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Department of Public
Health and Environment, be, and hereby are, approved.
2015-2862
(;C '��CIC�r5T��j/�.`) H L0047
RE: RESCIND RESOLUTION #2015-1806, DATED JUNE 22, 2015, AND APPROVE REVISED
CONTRACT AMENDMENT #1 FOR LOCAL PLANNING AND SUPPORT (PER CAPITA)
FUNDING AND ASSOCIATED DELEGATION AGREEMENT
PAGE 2
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said Revised Amendment and Delegation Agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of August, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: .x ;Idi ,L(.�(�,
arbara Kirkmey r, Chair
Weld County Cle k to the Board
E L j e Freeman, Pro-Tem
De•uty Clerk to the Board (
1141 P. Conway
/3<R--
E TO FORM: ��® ? � �ra I
• ie A. Cozad
ounty Attorney
q// // Steve Moreno
Date of signature:
2015-2862
HL0047
��, 1$61 ,��� Memorandum
��
�� �• r Chair
�,�I TO: Barbara Kirkmeye ,
��`�-- ,� T �. _� Board of County Commissioners
L_G O_� ._=---t._�
FROM: Mark E. Wallace, MD, MPH,
Executive Director
Department of Public Health & Environment
DATE: August 24, 2015
SUBJECT: REVISED FY15-16 Local Planning and Support
(Per Capita)Task Order Contract
Enclosed for Board review and approval is a revised contract between the Colorado Department
of Public Health and Environment (CDPHE) and the Board of County Commissioners of Weld
County on behalf of the Weld County Department of Public Health and Environment.
The purpose of this contract is to provide support for public health services, as established by the
State Board of Health pursuant to §25-1-503(1), C.R.S. and in accordance with Section §25-1-512
C.R.S. and Section §24-75.1104.5 (1.5) (a) (IV) C.R.S. WCDPHE will participate in assessment and
planning efforts at the state, regional, and local level facilitated by the Office of Planning of
Partnerships. These efforts shall include maintaining and improving local capacity to provide
services as established by the State Board of Health. The required core public health services
include Assessment, Planning and Communication, Vital Records, Communicable Disease
Prevention, Investigation and Control, Prevention and Population Health Promotion, Emergency
Preparedness and Response, Environmental Health and Administration and Governance.
The Local Planning and Support (Per Capita) funding for the time period of July 1, 2015, through
June 30, 2016, will be an amount to not exceed $402,583. This represents an increase of$13,651
from fiscal year 2014-2015.
The previous contract was signed on June 22, 2015, by the Board and was then renegotiated with
CDPHE. This revised FY15-16 Local Planning and Support (Per Capita) Task Order Contract was
approved for placement on the agenda by the Board via work session dated August 17, 2015.
I recommend approval of the Task Order Contract.
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
OFFICE OF PLANNING AND PARTNERSHIPS
DEPARTMENT OR AGENCY NUMBER
FAAA
CONTRACT ROUTING NUMBER
16-78552
AMENDMENT FOR TASK ORDERS#1
This Amendment is made this 15 day of A ril,2015,by and between the State of Colorado,acting by and through
the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal place of
business is 4300 Cherry Creek Drive South, Denver,Colorado 80246, hereinafter referred to as the"State;"and,
BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY(a political subdivision of the State of
Colorado),whose address or principal place of business is 915 10"'Street,Greelev,Colorado 80632-0758, for the
use and benefit of the WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,
whose address or principal place of business is 1555 North 17�''Avenue,Greelev,Colorado 80631, hereinafter
referred to as the"Contractor."
FACTUAL RECITALS
The parties entered into a Master Contract,dated January 17,2012,with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract,the parties entered into a Task Order Contract, dated
April 1,2012,with encumbrance number PO FAA OPP1342854,and contract routing number 13 FAA 42854,as
amended by Option Letter#1,contract routing number 14 FAA 55631, Option Letter#2,contract routing number
14 FAA 55631 and Option Letter#3,contract routing number 15 FAA 67688,collectively referred to herein as the
"Original Task Order Contract,"whereby the Contractor was to provide to the State the following:
Provide support for public health services,as established by the State Board of Health pursuant to §25-1-
503(1),C.R.S. and in accordance with Section §25-1-512 C.R.S. and Section §24-75.1 104.5 (LS)(a)(IV)
C.R.S. The district public health agency shall participate in assessment and planning efforts at the state,
regional, and local level facilitated by the Office of Planning of Partnerships. These efforts shall include
maintaining and improving local capacity to provide services as established by the State Board of Health.
The State promises to increase the amount of funds to be paid to the Contractor by Four Hundred Two Thousand,
Five Hundred Ei�hty-Three Dollars, ($402,583.00)for the renewal term of 1 year,ending on June 30.2016, in
exchange for the promise of the Contractor to perform the continuing work described herein.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below,the parties hereto agree
as follows:
1. Consideration for this Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Amendment,and promises and agreements herein set forth.
2. [t is expressly agreed to by the parties that this Amendment is supplemental to the Original Task Order
Contract,contract routing number 13 FAA 42854,as amended by Option Letter#1,contract routing
number 14 FAA 55631,Option Letter#2, contract routing number 14 FAA 55631 and Option Letter#3,
contract routing number 15 FAA 67688,collectively referred to herein as the Original Contract, which is
by this reference incorporated herein. All terms,conditions, and provisions thereof, unless specifically
modified herein, are to apply to this Amendment as though they were expressly rewritten, incorporated, and
included herein.
3. [t is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified,
Page 1 of 5
Contract_Amendment_TaskOrder_0 l-2015
altered,and changed in the following respects only:
A. This Contract Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract
identified by contract routing number 13 FAA 42854.This Amendment is for the renewal term
of Julv 1,2015,throu�h and including June 30,2016. This Amendment modifies the Original
Task Order Contract by adding descriptive elements.The following provision modifications are
incorporated herein by this reference.
i. The following information shall be added as a supplement to page 1 of the Task Order
Contract:
a. Contractor DUNS: 075757955
b. Classification: Subrecipient
ii. The following information shall be added as a supplement to Exhibit A, Additional
Provisions, of the Task Order Contract:
a. This award does not include funds for Research and Development.
B. This Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified
by contract routing number 13 FAA 42854. This Amendment is for the renewal term of July 1,
2015,through and including June 30,2016. The maximum amount payable by the State for the
work to be performed by the Contractor during this renewal term is Four Hundred Two
Thousand, Five Hundred EiEhtv-Three Dollars, (�402,583.00)for an amended total financial
obligation of the State of One Million, Five Hundred Sixtv-Two Thousand,Thirtv Dollars,
($1,562,030.00). This is an increase of Four Hundred Two Thousand, Five Hundred Ei�htv-
Three Dollars, �$402,583.00)of the amount payable from the previous term. The revised
Statement of Work is incorporated herein by this reference and identified as"Exhibit E". The
revised Budget is incorporated herein by this reference and identified as"Exhibit F". A
Delegation Agreement for environmental health services is incorporated herein by this reference
and identified as"Exhibit H".
C. The State may increase or decrease funds available under this Contract using a Grant Funding
Letter substantially equivalent to Exhibit G. The Grant Funding Letter is not valid until it has
been approved by the State Controller or designee.
The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original
Task Order Contract are reaffirmed.
4. The Effective Date of this Amendment is Julv l,2015,or upon approval of the State Controller,or an
authorized delegate thereof, whichever is later.
5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General
Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency, variance,or
contradiction between the terms and provisions of this Amendment and any of the terms and provisions of
the Original Task Order Contract, the terms and provisions of this Amendment shall in all respects
supersede,govern,and control. The Special Provisions and other terms and conditions of the Master
Contract shall always control over other provisions of the Original Task Order Contract or any subsequent
amendments thereto. The representations in the Special Provisions to the Master Contract concerning the
absence of personal interest of state of Colorado employees and the certifications in the Special Provisions
relating to illegal aliens are presently reaffirmed.
6. FINANC[AL OBLIGAT[ONS OF THE STATE PAYABLE AFTER THE CURRENT F[SCAL YEAR
ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BE[NG APPROPRIATED, BUDGETED,
AND OTHERW[SE MADE AVA[LABLE.
Page 2 of 5
Contract_Amendment_TaskOrder_0 l-2015
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Page 3 of 5
Contract_Amendment TaskOrder 01-2015
IN WITNESS WHEREOF,the parties hereto have executed this Amendment on the day first above written.
* Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS OF STATE OF COLORADO
WELD COUNTY (a political subdivision of the John W. Hickenlooper,Governor
State of Colorado)for the use and benefit of the
WELD COUNTY DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT(ALAI( 71e11. .“,"_'1,e..__, By?"-NACt--0 1)-TY\A-t./--
Signature o Authorized/Officer For the Executiv Director
DEPARTMENT OF PUBLIC HEALTH
AUG 2 6 2015 AND ENVIRONMENT
Date
Barbara Kirkmeyer
Print Name of Authorized Officer
Chair, Board of Weld
County Commissioners
Print Title of Authorized Officer
PROGRAM APPROVAL:
By: `�O(c ,,K.j
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS§24-30-202 requires the State Controller to approve all State Contracts.This Contract is not valid until
signed and dated below by the State Controller or delegate.Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto,the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Rob rf,Jaros,CPA, I'IBBA,JD
n „ j7.1t/Z--- W())/
Date: q(11-1 I ( 5
Page 4 of 5
0.20/5- ote&-2-65)
Contract_Amendment_TaskOrder_01-2015
Revised Amendment for Task Orders #1 for Local
Planning and Support Contract aka Per Capita
ATTEST:
� ..lC Lta•oli BOARD OF COUNTY COMMISSIONERS
Weld ty Clerk to the oard . WELD COUNTY, CO ORADO
BY: L
Deputy C rk to the Board •'`Barbara Kirkmeye , Chair AUG 2 6 2015
APPROVED AS O F 'NDIN • APPROVED AS TO SUBSTANCE:
d (
Controller — — �. Elected Official or Department Head
ROVE AS TO FORM: + N''N- K IA
4-,' Director of General Services
t
County Attorney ti
020/.: 02160o2-(I)
f `F
This page left intentionally blank.
Page 5 of 5
Contract_Amendment TaskOrder 01-2015
EXHIBIT E
STATEMENT OF WORK
To Task Order-Contract Routing Number 13 FAA 42854
Contract Amendment#1 Routin Number 16 FAAA 78552
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
1. Project Description:
Local public health agencies are essential to the provision of quality and comprehensive public health services
throughout the state and are critical partners with the Colorado Department of Public Health and Environment in
maintaining a strong public health system. Each local public health agency shall assure the provision of Core
Public Health Services within their jurisdiction. The scope of the provision of each Core Public Health Service is
determined at the local level, and may differ across agencies based on community needs, priorities, funding and
capacity. The Office of Planning and Partnerships and the local public health agency are accountable in assuring
state moneys are being used effectively to provide Core Public Health Services.
II. Definitions:
CDPHE: Colorado Department of Public Health and Environment
III. Work Plan:
A. Local Plannin and Su ort
Goal#1: Stren then Colorado's ublic health s stem by ensurin core ublic health services are available statewide.
Objective#1: No later than the expiration of the contract,the contractor shall provide support for Core Public Health
Services.
Primary Activity#1 The Contractor shall provide or assure the provision Core Public Health Services within their
jurisdiction.
1. The Contractor shall participate in assessment and planning efforts at the state,regional and
local level facilitated by the Office of Planning and Partnerships. These efforts shall assist
Sub-Activities#1 in defining the core services delivery appropriate to meet local needs and in identifying
strategies to improve local health outcomes.
l. The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically
during the contract term. The conh-actor shall monitor documents and website content for
updates and comply with all updates.
2. The Contractor shall comply with the Core Public Health Services Rule 6 CCR 1014-7.
This document is incorporated and made part of this contract by reference and is available
on the following website: http:;/www.sos,state__co.us-CCR/VVelcome.do.
Staudards and �. The Contractor shall be guided by Colorado Minimum Quality Standarc�s for Public Health
Requirements Services 6CCR 1014-9. This document is incorporated and made part of this contract by
reference and is available on the following website:
htt.p:l�'www.sos.state.co.us;CCR;�Welcome_do.
4. The Contractor shall contribute funding for its local health services as determined
necessary by the Contractor to meet their local health needs.
5. CDPHE will compile data that has been provided by the Contractor to other CDPHE
ro rams to veri services rovided or assured.
Increase or maintain core public health services within the Contractor's jurisdiction to meet
Expected Results of local needs.
Activity(s)
Page 1 of 2
Contract Statement of Work—Exhibit B
January 201�
EXHBIT E
Data provided in the Contractor annual report provides evidence of the services provided or
Measurement of assured through another local public health agency and how these services are funded.
Expected Results Additional data is provided at the program level to CDPHE.
Completion Date
The Contractor shall submit an annual report via email to the No later than April
Deliverables Administrative Manager in a format provided the Office of Planning 30th
and Partnerships.
IV. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout
the contract period by the Office of Planning and Partnerships Contract Monitor. Methods used will include a
review of documentation determined by CDPHE to be reflective of performance to include progress reports, site
visits and other fiscal and programmatic documentation as applicable.The Contractor's performance will be
evaluated at set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be
conducted at the end of the fife of the contract.
V. Resolution of I�Ion-Compliance:
The Contractor will be notified in writing within(7)calendar days of discovery of a compliance issue. Within(30)
calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the
action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The
action(s)and time line for completion will be documented in writing and agreed to by both parties. If extenuating
circumstances arise that requires an extension to the time line,the Contractor must email a request to the Contract
Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the
action(s) to ensure time lines are met and the issue(s) is resolved. [f the Contractor demonstrates inaction or
disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of
this contract.
Page Z of 2
Contract Statement of Work—Exhibit B
January 201�
' � Exhibit G
GRANT FUNDING CHANGE LETTER
Date: State Fiscal Year: Grant Funding Change CMS Routing#
Letter(GFCL)# CORE Encumbrance#
T�: <Insert Grantee�s name>
In accordance with Section of the Original Contract routing number , [inse�rt t11e follo��-ine lanwa�e 1,ere �f
pre�-ious amendment(s).renewal(s)have been processed] 3S lmended by [u�clude all pre�ious a�nendment(s),rene��al(s)and
dieu routine numbers], [insert the follo�vino words here if pre�ious amendment(s),rene�val(s)have been processed] betWeeri the St3te
of Colorado, Department of Public Health and Environment and <insen�ontra�tor name>beginning <�,sen
start date of orieinal contract> and ending on <uisert ending date of cun•ent contract a�nendment>,the undersigned coIIlnlits
the following funds to the Grant:
The amount of(federal, state, other) grant funds available and specified in Section of <insen pre�ious
conu-act modification number and routine ntmlber> is❑ increased or❑ decreased by$ amowit of change to new total
funds for the period <date to date>of$ <i�se,T ne��period c«mt�lati�-e tota]> for the following reason:
Section is hereby modified accordingly. The revised Bud�et is incorporated herein by this reference and
ldentified 3S ReviSed E��llbit*. (if budQet attached:delete sentence if no budQet u�cluded.)Complete tbe table below:inseiUdelete
ro��s as needed. ,
The table below reflects the original budget and all modifications to the total since the effective date of the Original
C ontract.
SUIVIlVIARY OF CAANGES
Document Type CMS Routing Funding Source period Dollar Amount Period
# (federal,state,other) Total
Ori�nal Contract $ $
$ $
� $
$ $
$ $
Contract Cumulative Graud Total $ '
This Grant Funding Change Letter does not constitute an order for services under this Grant.
The effective date of hereof is u on a roval of the State Controller or <end date>. whichever is later.
STATE OF COLORADO
John W.Hickenlooper,GOVERNOR PROGR4M?�PPROVAL:
Department of Public Health and Environment
By:
By:Lisa McGovern,Purchasing&Contracts Gnit Director �
Date:
ALL GRA1�'TS REQiJIRE APPROVAI,BY THE STATE CONTROLLER
CRS§24-30-202 requires t6e State Controller to approve all State Grants.This Grant is not valid until signed and dated below b}�[he
State Controller or delegate.Grantee is not authorized to begin performance until such time.If Grantee begins performing prior
thereto,the State of Colorado is not obligated to pay Grantee for such performance or for aoy goods andlor services provided
hereunder.
STATE CONTROLLER
' Robert Jaros,CPA,MBA,JD i
By. i
Date: I
Grant Fundine Letter E�ibit G.doc Page ] of 1
Exhibit F
BUDGET
To Task Order-Contract Routing Number 13 FAA 42854
Contract Amendment#1 Routing Number 16 FAAA 78552
Budget:
Local Planning and
Quarter Support Amount
July 1 through September 30,2015 $100,645.75
October 1 through December 31,2015 $100,645.75
January 1 through March 31,2016 $100,645.75
April 1 through June 30,2016 $100,645.75
Total $402,583.00
Accumulative Budget:
Local Planning and
Fiscal Year Support Amount
July 1,2012—June 30,2013 $380,173.00
July 1,2013—June 30,2014 $390,342.00
July 1,2014—June 30,2015 $388,932.00
July 1,2015—June 30,2016 $402,583.00
Total $1,562,030.00
Page 1 of 1
Exhibit H
DELEGATION AGREEMENT
BETWEEN
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
AND
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
In accord with Section 25-4-1604(1)(i),C.R.S., the Colorado Department of Public Health and Environment
(Department)delegates to the Weld County Department of Public Health and Environment(Delegate)the authority
to perform the duties in Section 25-4-1604(1)(a),(c),(d), (e), and(h),C.R.S. concerning the Food Protection Act,
25-4-1601 et seq.
Delegate further agrees that it will also perform environmental health services associated with child care facilities
and schools as described in "Rules and Regulations Governing the Health and Sanitation of Child Care Facilities"
at 6 CCR 1010-7,and the"Rules and Regulations Governing Schools"at 6 CCR 1010-6.
The term of this Delegation Agreement shall be from July 1,2015 through June 30, 2017, unless sooner terminated
by either party or revoked. Either party has the right to terminate this Agreement by providing the other party thirty
days written notice by certified mail. If notice is so given,this Agreement shall terminate on the expiration of thirty
days.
The parties agree that the work to be performed by Delegate pursuant to this Delegation Agreement shall be as
described in Attachment 1 to the Agreement.
Colorado Department of Public Health Weld County Department of Public Health
and Environment and Environment
e f w n Name and Title Signature
Dir ctor, ivision of Environmental Health
And Sustainability Mark E. Wallace, MD, MPH, Executive Director
Agency Name and Title
;°.1-5 August 24, 2015
ate Date
Work Plan Table for Multiple Objectives
March 2015
Attachment 1
STATEMENT OF WORK
Goal#1: [n alignment with the Core Pubtic Health Services(6 CCR 1014-7), provide environmental health
services to achieve the uniform statewide administration, implementation and enforcement of standards
and rules established by the CDPHE for retail food establishments,child care centers and schools.
Objective#1: The Delegate shall assure compliance with the Food Protection Act,the Colorado Retail Food
Establishment Rules and Regulations and all other policies, regulations, interpretive memoranda,
and documents issued by DEHS which are used to clarify interpretation and implementation of the
laws,rules and regulations.
Primary Activity#1 The Delegate shall conduct regulatory inspections of retail food establishments in
accordance with state laws, regulations and standards.
� 1. The Delegate shall implement the State risk-based inspection methodology or an
alternate risk-based methodotogy approved by the State. In order to be approved,
alternate methodologies shall include implementation of State-approved
intervention methods for highest risk establishments to minimize food-borne
illness violations and to address critical item violations.
2. The Delegate shall conduct interventions for those retail food establishments
Sub-Activities#1 that,through inspection data,are identified as having a large number of food-
borne illness risk factors. An intervention is considered a routine inspection and
can include onsite training, announced inspection, or a Hazard Analysis Critical
Control Point(HACCP)-based critical item inspection.
3. The Delegate shall enter inspection, intervention and compliance data into the
Delegate's digital database or into the State's digital database(DHD)no later
than five working days after the last day of each month.
Primary Activity#2 The Delegate shall uniformly implement and administer the Food Protection Act.
Work Plan Table for Multiple Objectives
March 2015
1. The Delegate shall issue new and renewal licenses and certificates of license
using DHD or Delegate-specific data system(s), and remit the State's portion of
licensing fees to DEHS upon receipt of payment.
2. The Delegate shall respond to any plans and specifications or HACCP plans
submitted within 14 days.
a. The Delegate shall review and approve HACCP plans submitted by retail
food establishments to verify and ensure that food handling risks are reduced
to prevent food-borne illness outbreaks.
b. The Delegate shall review all submitted plans for new or extensively
remodeled retail food establishments.
c. If a HACCP plan or other plan ar specification is deemed inadequate,the
Delegate shall provide written response to the submitter with a statement
describing how such deficiencies may be corrected.
3. The Delegate shall hear and determine all complaints against licensees or
grantees of certificates of license and administer oaths and issue subpoenas to
require the presence of any person necessary to the determination of any such
hearing.
4. The Delegate shall review all variance requests submitted by retail food
establishments and provide a recommendation for approval or denial to be
considered by CDPHE.
Sub-Activities#2
5. The Delegate shall implement performance measures to assure that employees
cite critical violations on retail food inspections and ensure that these violations
are corrected.
6. The Delegate shall use the State inspection form, or a form approved by the
State, and mark the compliance status options for all critical violations as in
compliance(In), out of compliance(Out), not applicable(NA), or not observed
(NO) during each inspection.
7. The Delegate shall enroll and maintain progress in the FDA's Voluntary
National Retail Food Regulatory Program Standards(VNRFPS)as staffing
reso��rces allow. Including:
a. Participation in statewide committees for the development of the State
requirements for a particular standard.
b. [mplementation of the minimum Standards developed by the State and/or the
statewide committees.
8. The Delegate shall participate in individual and statewide trainings offered by
DEHS for the retail food program or supporting data system(s).
9. The Delegate shall maintain standardized data, reports, and data interchange
capabilities.
10. As resources allow,the Delegate shall participate in the State's data
standardization efforts.
Objective#2: The Delegate shall assure compliance with the Rules and Regulations Governing the Health and
Sanitation of Child Care Facilities and all other regulations, interpretive memoranda, and
documents issued by DEHS which are used to clarify interpretation of the law, rules and
regulations.
Work Plan Table for Multiple Objectives
March 2015
Primary Activity#1 The Delegate shall conduct regulatory inspections and assure regulatory compliance
far child care facilities in accordance with state laws,regulations and standards.
1. The Delegate shall inspect each child care center once every two years or on a
risk-based inspection frequency.
2. The Delegate shall enter inspection, intervention and compliance data into the
Delegate's digital database or the State's digital database(DHD) no later than
Sub-Activities#1 five working days after the last day of each month.
3. The Delegate shall review all plans submitted by child care facilities and provide
written response within two weeks of submittal.
4. The Delegate shall participate in individual and statewide trainings offered by
DEHS for the child care program or supporting data system(s).
Objective#3: The Delegate shall assure compliance with the Core Public Health Services regulations,the Rules
and Regulations Governing Schools and all other documents issued by DEHS which are used to
clarify interpretation of the law, rules and regulations.
As resources allow, the Delegate shall conduct regulatory inspections and assure
Primary Activity#1 regulatory compliance for schools in accordance with state laws, regulations,
standards, and Sub-Activities as described below.
1. The Delegate shall inspect each school that contains a laboratary or shop(high-
risk school)once per year.
2. The delegate shall inspect each school that does not contain a laboratory or shop
(low-risk school) at least once every three years.
3. The Delegate shall participate in local, regional or statewide self-certification
inspections to assess compliance at schools.
Sub-Activities#1 4. The Delegate shall enter inspection, intervention and compliance data into the
Delegate's digital database or the State's digital database(DHD) no later than
five working days after the last day of each month.
5. The Delegate shall review and approve plans submitted by schools.
6. The Delegate shall forward all submitted variance requests to DEHS.
7. The Delegate shall participate in individual and statewide trainings offered by
DEHS for the school program or supporting data system(s).
1. The Delegate shall comply with the Food Protection Act, C.R.S. 25-4-1601. This
document is incorporated and made part of this contract by reference and is
available on the following website http://www.sos.state.co.us/CCR/Welcome.do.
2. The Delegate shall comply with the Colorado State Board of Health Rules 6
CCR 1010-2, 6 CCR 1010-7, 6 CCR 1010-6. These documents are incorporated
Standards and and made part of this contract by reference and is available on the following
Requirements website http://www.sos.state.co.us/CCR/NumericalDeptList.do#1000.
3. The Delegate shall secure, maintain and use appropriate equipment to conduct all
work in accordance with this document. The following equipment is
recommended:
a. Laptop or tablet computer(s);
b. Thermocouple(s) or probe-type thermometer(s);
c. MaXimum re isterin thermometer or tem erature-sensitive ta e(s);
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March 2015
d. Chemical test kits/papers;
e. Drinking water test kits;
f. Flashlight(s); and,
g. Alcohol swabs.
4. The Delegate shall assure compliance of retail food establishments in accordance
with the delegation of responsibilities under the Food Protection Act.
5. The Delegate shall complete all required retail food inspections during the State
fiscal year and ensure that inspections are completed at a sufficient rate to protect
public health and maintain a consistent regulatory presence in the community
(i.e. approximately 25%of annually required inspections completed per quarter).
6. The Delegate shall have at least one employee that has successfully completed
retail food establishment standardization through the DEHS,or have one
employee who meets the eligibility requirements for standardization and
participates in and successfully completes the standardization exercise when
scheduled by DEHS.
7. The Delegate shall employ a qualified individual as the lead environmental
health professional .
8. The Delegate shall implement a performance plan for retail food inspections that
addresses staffing fluctuations, seasonal facilities, and periods of heavy workload
in other public and environmental health programs in order to assure consistent
performance of State-delegated duties on a quarterly basis.
a. If extenuating circumstances(i.e. staffing, program or funding limitations),
cause the delegate to complete less than 25%of the annually-required
number of inspections in a quarter,the Delegate shall notify the State of the
extenuating circumstances.
b. If the delegate lacks program budget to provide a staffing levef of one full-
time equivalent(FTE)devoted to retail food safety for every 320 inspections
to be performed, the Delegate shall notify the State. The Delegate shall use
Standard 8 from the 2013 VNRFPS as the basis for calculations in support of
this justification. (FTE requirements calculated in accordance with Standard
8 may be compared with funding provided through retail food license
revenues and local staffing costs when justifying proportionally appropriate
work completion)
9. The Delegate shall grant or refuse licenses and certificates of licenses to retail
food establishments.
10. For retail food establishments, the Delegate shall utilize enforcement provisions
including the assessment of civil penalties and the suspension or revocation of
licenses and certificates of license.
1 l. For retail food establishments,the Delegate shall utilize the Colorado Retail
Food Establishment Guideline for Communicating Sanitation Rating or other
State-approved methodology when communicating risk or ratings associated
with retail food establishment inspections.
12. The Delegate shall maintain inspection and compliance records for retail food
establishments in a digital database in order for DEHS to determine:
a. An accurate and complete inventory of existing retail food establishments;
b. The number of inspections conducted;
c. Completion rates for required inspections and interventions;
d. The number of food-borne illness and critical item violations cited;
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March 2015
e. Whether food-borne illness and critical items identified on retail food
establishment inspections were corrected;
f. Whether the required inspection frequency was met; and
g. The number of enforcement actions taken to obtain compliance in retail food
establishments.
13. The Delegate shall provide inspections and assure compliance to establish and
enforce sanitary standards for the operation and maintenance of schools and
child care facilities.
a. In accordance with Section 5 of 6 CCR 1014-7,Core Public Health Services,
when sufficient appropriations are absent,the delegate shall set priorities for
completing the required child care and school inspections, and include the
list of priorities in its local public health plan submitted pursuant to section
25-1-505,C.R.S.
14. The Delegate shall maintain adequate inspection and compliance records for
schools and child care establishments in a digital database in order for DEHS to
determine:
a. An accurate and complete inventory of existing child care facilities;
b. The number of inspections conducted;
c. The number of critical item violations cited during child care facility and
school inspections,and whether critical items identified on inspections were
corrected;
d. Completion rates for required inspections; and,
e. Whether the required inspection frequency was met.
Complete inspections and assure regulatory compliance in schools, child care facilities
Expected Results of and retail food establishments in proportion with the resources and funding available
Activity(s) to each of these programs.
l. The number of retail food inspections required to be completed by the Delegate
during the State fiscal year(based on the State's risk-based inspection scheduling
methods or an alternate risk-based methodology approved by the State), and the
number of inspections actually completed;
2. The number of food-borne illness and critical item violations cited during retail
food inspections, and whether these violations were corrected;
3. The number of child care center inspections required to be completed by the
Delegate during the State fiscal year and the number of child care facility
Measurement of inspections actually completed;
Expected Results 4. The number of critical item violations cited during child care facility inspections,
and whether critical items identified on inspections were corrected;
5. The number of high-risk school inspections required to be completed by the
Delegate during the State fiscal year and the number of high-risk school
inspections actually completed;
6. The number of low-risk school inspection required to be completed by the
Delegate during the State fiscal year and the number of low-risk school
inspections actually completed; and,
7. The number of critical item violations cited during school inspections, and
whether critical items identified on inspections �vere corrected.
� Com letion Date
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1. The Delegate shall submit semi-annual progress reports via No later than
email to the Deputy Director of DEHS in a format provided January 31
by DEHS. June 30
2. If not using the State's digital database,the Delegate shall No later than
submit via email to the Deputy Director of DEHS an October 31
electronic data transfer(EDT)at a minimum of each January 31
quarter in accordance with data standardization workgroup April 30
Deliverables protocol. July 31
3. If not using the State's digital database,the Delegate shall
submit a quarterly inspection and compliance progress No later than
summary, in a format provided by DEHS via email to the October 31
Deputy Director of DEHS. January 31
Quarterly reporting may be provided using the Delegate's April 30
data system reporting capabilities(i.e.the Delegate can July 31
submit"canned"reports with some or all data elements).
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