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Home My WebLink About20151433.tiff RESOLUTION RE: APPROVE STANDARD FORM OF LICENSE AND EXCHANGE AGREEMENT FOR GEOGRAPHIC DATA AND AUTHORIZE CHAIR TO SIGN DOCUMENTS CONSISTENT WITH SAID FORM WHEREAS,the Board of County Commissioners of Weld County,Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County,Colorado,and WHEREAS, the Board has been presented with a Standard Form of License and Exchange Agreement for Geographic Data between the County of Weld, State of Colorado, by and through the Board of County Commissioners, on behalf of the Department of Information Technology-GIS Division,and various entities,and WHEREAS, after review, the Board deems it advisable to approve the form of said agreement, a copy of which is attached hereto and incorporated herein by reference, and to delegate standing authority to the Chair of the Board of County Commissioners to execute individual documents with various entities. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Standard Form of License and Exchange Agreement for Geographic Data between the County of Weld, State of Colorado, by and through the Board of County Commissioners, on behalf of the Department of Information Technology-GIS Division, and various entities be,and hereby is,approved. BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is,authorized to sign any agreements consistent with said form. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 20th day of May,A.D.,2015. BOARD OF COUNTY COMMISSIONERS WELD COUNTY,COLORADO ATTEST: ad m. EXCUSED JClLO�� Barbara Kirkmeyer,Chair Weld County Clerk to the Board 1 1tR� Mike Freeman,Pro-Tem BY: �Llllxv✓�J f De u Clerk to the Bo rd I EXCUSED L� Se/an P.C�on' ay �J / APPROVED AS TO FOR A ' \_/�Gwt/ Vf 1861 i` ulie A.Cozad Cou ty Attorney ® ��g ,�► � Steve Moreno Date of signature: L-1-IYIk 2015-1433 IT0003 TO: BOCC, "3/444.�a1g 6 _ FROM: Frank Haug, Assistant County Attorney, GIS bt) DATE: 4-28- 15 couNrit SUBJECT: GIS Data Licenses THIS MEMORANDUM IS ATTORNEY-CLIENT PRIVILEGED - PLEASE Do NOT DISSEMINATE Brief description of the issue: (please select one) UInformational only © Action needed Weld County has historically distributed our parcel data using two types of license agreements: 1 ) A Commercial agreement for entities which will pay for data, and 2) An Inter-Governmental Agreement, which enables the exchange of parcel data to select organizations without cost. Previously, the County has enacted perpetual licenses for one time downloads. GIS recently began offering this information in a digital format which is updated periodically. Now, when an entity obtains a license, they essentially purchase a 1 year subscription allowing them access to updated GIS information. Because the information is now available on an updated digital basis, we believe it makes more sense to move towards a 1 year subscription model rather than a perpetual license for a one time download. This gives us the ability to charge annually for the updated information. This will also allow us to phase out the perpetual license agreements. We are asking the board to approve the attached agreements for the 1 year subscriptions. • These two agreements have been reviewed by the County Attorney's office and some modifications to the approved form are proposed. Most significantly, these proposed changes include: • Additional clarifying language. • Explicit definition of contract termination clauses. • Restricting the term of the commercial agreement to one (1) year, to prevent buildup of un-utilized active contracts. • Inclusion of the fee structure as a formal part of the Commercial Agreement. Options for the board: 1 ) Approve the modified forms for both Commercial and IGA agreements for GIS data, and limit to a 1 year license when purchasing parcels through a commercial agreement. 2) Approve the modified forms for both Commercial and IGA agreements for GIS data, but keep a variable commercial agreement term of up to 5 years. 3) Maintain the current form of the agreements. Recommendation to the board: The Weld County Attorney's Office and the Department of Information Technology recommends option (1 ) above. Agree with Staff Work Session Comments Recommendation Requested Kirkmeyer Freeman Conway 1�o rt t am' I*% " . cam /Cr Moreno 0,a• 2015-1433 atc-Srn..04 �-e-�o � win LICENSE AND EXCHANGE AGREEMENT FOR GEOGRAPHIC DATA THIS LICENSE AND EXCHANGE AGREEMENT is made and entered into this day of , 20 by and between the COUNTY OF WELD, a body politic and corporate of the STATE OF COLORADO. by and through the Board of County Commissioners of the County of Weld, whose address is 1 150 O Street. P.O. Box 758. Greeley, CO 80632, hereinafter referred to as "County," and , a of the STATE OF COLORADO, whose address is hereinafter referred to as "Licensee." WITNESSETH: WHEREAS, County and Licensee are authorized to enter into intergovernmental agreements with one another, pursuant to C.R.S. § 29-1-203 and Colorado Constitution Article XIV, § 18(2)(1), for the purpose of achieving greater efficiencies for the provision of services in both jurisdictions, and WHEREAS, County has been working on the provision of a geographic information system ("GIS") for use by County personnel and by other persons, entities and local governmental jurisdictions upon license agreement, and WHEREAS, Licensee desires to access certain orthophotography, digital planimetric data, and parcels and soils data through a license agreement in exchange for Licensee's supplying to County certain GIS usable information, such as GPS, survey, subdivision. boundary, and map information with respect to the Licensee, and WHEREAS, the parties hereto desire to enter into this License and Exchange Agreement for Geographic Data (hereinafter referred to as "License Agreement") for the purpose of allowing Licensee such access and to facilitate the sharing of GIS information between Licensee and County. NOW, THEREFORE, in consideration of the mutual covenants and conditions herein, the parties hereby agree as follows: Introduction. The terms of this Agreement are contained in the terms recited in this document and in Exhibit A. each of which forms an integral part of this Agreement. Exhibit A is specifically incorporated herein by this reference. County and Licensee acknowledge and agree that this Agreement, including specifically Exhibit A , define the performance obligations of Licensee and Licensee's willingness and ability to meet those requirements. WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15) Page 1 V ARTICLE I Scope of Agreement A. In consideration of the promises and covenants by Licensee stated herein, County hereby grants Licensee a personal, non-exclusive, non-assignable and non-transferable license for the term of this License Agreement to use certain orthophotography, digital planimetric data, and parcels and soils data owned by Weld County (hereinafter referred to as the "Product") for internal use only by Licensee. B. This Agreement does not constitute a sale of any title or interest in the Product. Title to the Product is not transferred to Licensee. Ownership of the Product and of any authorized copies made by Licensee is vested in County, subject to the rights granted to Licensee in this License Agreement. The County reserves all rights not expressly granted to the Licensee by this License Agreement. C. Licensee understands this is a one-time delivery and that the County has no responsibility for updating the Product or information contained therein; however, Licensee may receive any update created by County upon request. County shall have no obligation or responsibility to provide maintenance, support or training to Licensee. D. No part of the Product may be copied, reproduced or transmitted in any form or by any means whatsoever, including but not limited to, electronic, mechanical, photocopying, recording, scanning, or by any information retrieval system except for "approved purposes", without the express written permission of the County. "Approved purposes" under this agreement shall include the following: 1 . Unrestricted use of the Product on the Licensee's computers or by Licensee's contractors' or agents' computers for purposes of their contract or agency; 2. Use by the Licensee to create a 'new product', which uses as a component of said 'new product' some or all of the information contained in the Product provided to Licensee under the terms of this License Agreement. In order to constitute a new product, the Licensee must demonstrate to the County that the Licensee shall add meaningful additional information to some or all of the data contained in the Product; shall reorganize some or all of the data contained in the Product to make it usable to the audience to whom the Licensee intends to provide the data; and/or shall extrapolate some of the data contained in the Product in order to formulate and present opinions as to the meaning of the data. If applicable, a copy of the Licensee's explanation of how it intends to create a new product from the Product is attached to this License Agreement as Exhibit A. 3 . LICENSEE IS SPECIFICALLY PROHIBITTED FROM LICENSING, SUB- LICENSING, ASSIGNING, LEASING, PUBLISHING, TRANSFERRING, WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15 ) Page 2 a SELLING, PERMITTING ACCESS TO, DISTRIBUTING, ALLOWING INTERACTIVE ACCESS TO, OR OTHERWISE MAKING AVAILABLE THE PRODUCT OR ANY PORTION THEREOF TO ANY THIRD PARTY FOR ANY PURPOSE OTHER THAN AN APPROVED PURPOSE AS DEFINED ABOVE. 4. Licensee agrees to notify its employees, agents, and any contractors of the restrictions contained in this License Agreement, and ensure their compliance with all restrictions. E. Licensee agrees to recognize and honor in perpetuity the copyrights, and other proprietary claims for survey control information, databases, collateral information, and products established or produced by County or the vendors furnishing said items to County. ARTICLE II Period of License Agreement A. This License Agreement shall commence upon signature hereunder and shall remain in force for a period of one year, and shall be renewed automatically for successive one year periods, unless sooner terminated by either party upon written notification, subject to the provisions of sub-paragraph C., below. B. Licensee is only granted the right to use the Product during the License Period. C. The provisions of this License Agreement regarding confidentiality and restrictions (Article I, Paragraph D) and the provisions of Articles IV, V, and VI shall survive termination of this License Agreement for any reason. D. County has the right to terminate this Agreement, with or without cause on thirty (30) days written notice. Furthermore, this Agreement may be terminated at any time without notice upon a material breach of the terms of the Agreement. E. Execution of this Agreement will terminate any other existing agreements for Geographic Data between the County and the Licensee. ARTICLE III Provision of Information to County Licensee agrees to provide to County the following, without cost, as the sole consideration for its receipt of the digital GIS information referred to herein: WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15) Page 3 1 . Any GPS information regarding section corners, quarters, or sixteenths located within Licensee's boundaries which Licensee may acquire. 2. Updated information regarding Licensee's boundaries and infrastructure. 3. Any additional digital GIS information for areas within the Licensee's boundaries which may be useful to the Weld GIS system as determined by the parties hereto. ARTICLE IV No Warranties The Product has been developed solely for internal use only by the County. Licensee expressly agrees that Licensee's use of the Product is at Licensee's sole risk and undertaking. Licensee understands and acknowledges that the GIS database and data in the Product is subject to constant change and that its accuracy and completeness cannot be and is not guaranteed. UNDER NO CIRCUMSTANCE SHALL THE PRODUCT BE USED FOR FINAL DESIGN PURPOSES. THE PRODUCT IS DISTRIBUTED ON AN "AS IS" BASIS. COUNTY MAKES NO WARRANTIES OR GUARANTEES, EITHER EXPRESSED OR IMPLIED, AS TO THE COMPLETENESS, ACCURACY, OR CORRECTNESS OF SUCH PRODUCT, NOR ACCEPTS ANY LIABILITY, ARISING FROM ANY INCORRECT, INCOMPLETE OR MISLEADING INFORMATION CONTAINED THEREIN. THERE ARE NO WARRANTIES, EITHER EXPRESSED OR IMPLIED, OF TITLE OR MERCHANTABILITY OR FITNESS OF SUCH PRODUCT FOR A PARTICULAR PURPOSE. COUNTY IS NOT RESPONSIBLE AND SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR SPECIAL DAMAGES WHETHER FORESEEABLE OR UNFORESEEABLE, ARISING OUT OF USE OF THE PRODUCT OR INABILITY TO USE THE PRODUCT OR OUT OF ANY BREACH OF ANY WARRANTY. LICENSEE AGREES THAT THE PRODUCT SHALL BE USED AND RELIED UPON ONLY AT THE RISK OF LICENSEE. The designation of lots or parcels or land uses in the data base does not imply that the lots or parcels were legally created or that the land uses comply with applicable State or Local law. ARTICLE V Liabilities A. NOTWITHSTANDING THE PROVISIONS OF ARTICLE IV ABOVE, IF LIABILITY CAN BE IMPOSED ON COUNTY, LICENSEE AGREES THAT COUNTY'S AGGREGATE LIABILITY FOR ANY AND ALL LOSSES OR INJURIES TO LICENSEE, ARISING OUT OF ANYTHING TO BE DONE OR FURNISHED HEREUNDER, REGARDLESS OF THE CAUSE OF THE LOSS OR INJURY AND WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15) Page 4 REGARDLESS OF THE NATURE OF THE LEGAL OR EQUITABLE RIGHT CLAIMED TO HAVE BEEN VIOLATED, SHALL NEVER EXCEED THE DOLLAR AMOUNT RECEIVED BY COUNTY UNDER THIS LICENSE AGREEMENT, AND LICENSEE COVENANTS AND PROMISES THAT IT WILL NOT SUE COUNTY FOR A GREATER AMOUNT. NOTHING CONTAINED HEREIN SHALL BE CONSTRUED TO WAIVE OR LIMIT ANY RIGHT OR DEFENSE AVAILABLE TO COUNTY UNDER THE "COLORADO GOVERNMENTAL IMMUNITY ACT" OR ANY SIMILAR OR RELATED STATUTORY PROVISION. B. TO THE EXTENT PERMITTED BY LAW, THE LICENSEE AGREES TO INDEMNIFY AND HOLD HARMLESS THE COUNTY, ITS OFFICIALS, OFFICERS, EMPLOYEES AND SERVANTS FROM ANY LIABILITY, CLAIMS, LOSS, DAMAGES, INJURY, COSTS AND ATTORNEY FEES ARISING OUT OF THIS AGREEMENT OR PROCURING, COMPILING, COLLECTING, INTERPRETING, PRODUCING, USING OR COMMUNICATING THE PRODUCT OR INFORMATION CONTAINED THEREIN. ARTICLE VI Breach And Remedies A. In the event the Licensee breaches any of the terms, conditions, covenants, or License Agreements contained in this License Agreement, not only shall the license granted herein immediately cease, but the County shall thereupon have the right to any and all legal or equitable remedies, including but not limited to injunctive relief. B. Licensee acknowledges that use or disclosure of the Product in violation of this License Agreement may cause irreparable harm to the County. ARTICLE VII Non-Assignability Neither this License Agreement nor the rights granted by it shall be assigned or transferred by the Licensee under any circumstance whatsoever. This restriction on assignments and transfers shall apply to assignments or transfers by operation of law, as well as by contract, merger, or consolidation. Any attempted assignment or transfer in derogation of this prohibition is void. WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15) Page 5 ARTICLE VIII Governing Law The validity, interpretation, and construction of this License Agreement shall be governed by and construed in accordance with the laws of the State of Colorado and the United States of America. The exclusive jurisdiction and venue for any lawsuit between the parties arising out of this License Agreement shall be Weld County, Colorado, and/or the Federal District Court for the District of Colorado. ARTICLE IX Miscellaneous A. The Licensee will do or cause to be done all things necessary to preserve its rights and meet its obligations under this License Agreement. B. This License Agreement contains no financial commitments on the part of the County, and any financial commitments on the part of the County which become a part of this License Agreement are subject to appropriation by the Board of County Commissioners of Weld County, State of Colorado. If County funds for this License Agreement are not appropriated for each County fiscal year, the County may terminate this License Agreement upon thirty (30) days written notice to Licensee. The County's fiscal year is currently the calendar year. C. Captions used in this License Agreement are for convenience and are not used in the construction of this License Agreement. D. This License Agreement contains the entire License Agreement of the parties. No other representation whether oral or written may be relied upon by either party other than those that are expressly set forth herein. No agent, employee or other representative of either party is empowered to alter any of the terms herein unless done in writing and signed by an authorized representative of the parties. E. If for any reason a court of competent jurisdiction finds any provision of this License Agreement, or portion thereof, to be unenforceable, that provision shall be enforced to the maximum extent permissible so as to effect the intent of the parties, and the remainder of this License Agreement shall continue in full force and effect. F. Nothing contained herein shall imply an employer/employee relationship, a joint venture, partnership, or other association between County and Licensee. WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15) Page 6 G. Any notice or communication given pursuant to this License Agreement shall be given in writing, either in person (deemed given when actually received) or by certified mail, return receipt requested (deemed given three (3) days after mailed). Notice shall be given to the parties at the following addresses: COUNTY: Weld County GIS Division 1400 N 17th Avenue Greeley, Colorado 80631 with a copy to: Weld County Attorney P.O. Box 1948 Greeley, Colorado 80632 LICENSEE: Notice shall be sent to the address set forth in the first paragraph of this License Agreement. H. The undersigned warrants to the County that it has full power and authority to enter into, and where applicable, to act as the agent of the Licensee and be bound to perform its obligations under this License Agreement. It is expressly understood and agreed that the enforcement of the terms and conditions of this License Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties, and nothing contained in this License Agreement shall give or allow any claim or right of action whatsoever by any other person not included in this License Agreement. It is the express intention of the undersigned parties that any entity other than the undersigned parties receiving services or benefits under this License Agreement shall be deemed an incidental beneficiary only. J. Neither party to this Agreement shall be liable to the other for delays in delivery or failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions. K. Licensee shall strictly comply with all applicable federal and State laws, rules and regulations in effect or hereafter established, including without limitation, laws applicable to discrimination and unfair employment practices. WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15) Page 7 IN WITNESS WHEREOF, said parties have hereto set their hands and seals. ATTEST: BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Weld County Clerk to the Board BY: Deputy Clerk to the Board Barbara Kirkmeyer, Chair APPROVED AS TO FUNDING: APPROVED AS TO SUBSTANCE: Controller Elected Official or Department Head APPROVED AS TO FORM : Director of General Services County Attorney ATTEST: LICENSEE: BY: BY: Subscribed and sworn to before me in the county of , State of Colorado, this day of , 20 . (Notary's official signature) (Commission expiration date) WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15) Page 8 EXHIBIT "A" Required if proposing a NEW PRODUCT WELD COUNTY GIS DATA INTER-GOVERNMENTAL AGREEMENT (rev. xx/15) Page 9 Hello