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Home My WebLink About20150516.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 18, 2015 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 18, 2015, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Barbara Kirkmeyer. Chair - EXCUSED Commissioner Mike Freeman, Pro-Tem Commissioner Sean P. Conway Commissioner Julie A. Cozad Commissioner Steve Moreno • Also present: County Attorney, Robert T. Frick Acting Clerk to the Board, Tisa Juanicorena Controller, Barbara Connolly ID MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of February 11, 2015, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. la CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed. Commissioner Cozad seconded the motion, and it carried unanimously. la PRESENTATIONS: RECOGNITION OF SERVICES, BOARD OF TRUSTEES FOR NORTH COLORADO MEDICAL CENTER — THOMAS GRANT: Commissioner Freeman read the Award honoring Thomas Grant in recognition of his voluntary services to the Board of Trustees for North Colorado Medical Center. Mr. Grant was not present but it was noted that he served on this Board for three years. Further, Commissioner Conway served with Mr. Grant and recognized his valuable tenure with the hospital. raising money for the cancer wing, serving his community well, and expressed his appreciation for the various contributions to the City of Greeley and Weld County. The other Commissioners echoed the positive sentiments for Mr. Grant. IR PUBLIC INPUT: No public input was given. IR COMMISSIONER COORDINATOR REPORTS: Commissioner Conway reported attending the Upstate Board meeting which resulted in electing new officers, and setting March 5, 2015, as the date ,5/1/ Minutes, February 18, 2015 2015-0516 Page 1 BC0016 for the annual meeting to discuss impressive 2014 accomplishments, including finances, new additions. and hiring a new Executive Director with the help of Patti Russell, Director of Human Resources for Weld County. Later today, Chair Kirkmeyer and Commissioner Conway will be attending and testifying on behalf of Senate Bill 82, The Opportunity Act, which passed the State Senate 34-1 and continues to have a broad spectrum of bipartisan support. Commissioner Freeman concurred with the positive opportunities this Bill provides. Commissioner Cozad reported attending the Area Agency on Aging meeting and discussing services for seniors, and appointing two new committee members. She also attended the Workforce Investment Board meeting and shared there are new regulations at the federal level that will take affect July 1, 2015, and she is committed to providing future reports to the board. la Commissioner Moreno reported attending a Planning Department meeting in South Weld with over 100 residents in attendance. He commended Tom Parko and staff for an informative presentation and communication regarding areas of floodplain and the damage incurred by the 2013 flood; and, staff was available to discuss on an individual level the lasting impacts to our citizens and their living conditions as the County moves forward with repairs and assistance. The next meeting is February 26. 2015, at 6:00 p.m. in the Event Center. Commissioner Freeman briefly reported attending the Colorado Counties Incorporated (CCI) meeting and mentioned the influx of legislation and the process to work through the good and the bad as it pertains to Weld County. BIDS: r�--' 1) APPROVE BID #81500028, RFQ - ENGINEERING DESIGN SERVICES FOR ROAD HAUL PROJECTS - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, reviewed the proposed bid for the design of three segments of HRP roadway stating staff utilized the "best-value" selection process regarding six bids received, narrowing it to three qualified bids and recommending approval of the proposal from Baseline Corporation for $254,074.00 The motion, which was made by Commissioner Conway, and seconded by Commissioner Cozad, carried unanimously. 2) APPROVE BID #B1500038, TRAFFIC PAINT AND BEADS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek recommended Colorado Paint for the white and yellow traffic paint at $8.15 per gallon, for a total cost of $244,500.00; and Potter Industries for the glass beads at $0.304 per pound for a total cost of $54,720.00. Mr. Jiricek clarified that Ennis Paint had withdrawn the low bid which had included both products resulting in staff recommending the next low bid for each category. In response to Commissioner Moreno, Mr. Jiricek clarified the bid terms and amounts. The motion, which was made by Commissioner Moreno, and seconded by Commissioner Cozad, carried unanimously. CI 3) APPROVE BID #B1500039. FILL SAND - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek recommended the bid be awarded to J-2 Contracting for fill sand at a price of $4.00 per ton and further stated that should J-2 Contracting not be able to provide the required amount of fill sand needed, the County would re-bid instead of purchasing it from Connell Resources because of the huge cost differential. Lee Stephen, Department of Public Works, concurred it would be better to re-bid if necessary. The motion, which was made by Commissioner Cozad, and seconded by Commissioner Conway, carried unanimously. Minutes, February 18, 2015 2015-0516 Page 2 BC0016 CI 4) PRESENT BID #B1500048, 2015 STEEL BID - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated staff received five bids from vendors and would return with a recommendation on March 4, 2015. le 5) PRESENT BID #B1500057, PORTABLE CELL PHONE DETECTION SYSTEM (QTY 3) - SHERIFF'S OFFICE: Mr. Jiricek stated the Sheriff's Office is currently reviewing the terms of the sole bid at this time from Metrasens Inc., and will return with a recommendation on March 4, 2015. In response to Commissioner Freeman, Mr. Jiricek explained the use of the portable system and that it falls under the innovative portion of the Budget; further, that he would investigate the specific purpose relating to the Sheriff's Office and bring that information March 4, 2015, as well. IR 6) PRESENT BID #B1500024, EMC STORAGE — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, presented the bids from two different vendors and will return with a staff recommendation on March 4, 2015. IR 7) PRESENT BID #B1500025, CISCO UCS — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose stated staff received two bids from vendors and would return with a recommendation on March 4, 2015. IR 8) PRESENT BID #61500026, F5 SOLUTION — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the bids received from four vendors and stated staff will return with a recommendation on March 4, 2015. Mr. Rose clarified that this bid and the two prior are all part of the IT Capital Improvement Plan. Commissioner Conway noted the widespread prices on the different bids and Mr. Rose explained the terms will be further explained upon return, March 4, 2015. NEW BUSINESS: la 1) CONSIDER REQUEST TO GRANT PERMIT FOR TEMPORARY ASSEMBLY ON APRIL 18 AND 19, 2015 (ALTERNATE DATES ARE APRIL 25 AND 26, 2015, IN THE EVENT OF POOR WEATHER) — MARTIN AND BERTA GUTIERREZ: Bob Choate, Assistant County Attorney, presented the application for an annual horseracing event and explained the comparisons between what was approved last year and what is proposed for this year as being close to the same and stated no issues with this application. He went on to explain the provisions for attendance to include requirements for portable toilets, bottled water, EMT services, Veterinary Services, and a bond. The application states there will be licensed food vendors and 12 security officers. The applicant is expecting approximately 1,500 in attendance. Mr. Choate further suggested the approval be contingent upon submittal of the bond. In response to Commissioner Moreno, Mr. Choate stated there were no issues with approval. • Lisa Carpenter, Sheriff's Office, stated she has researched and found no reported calls or service to this residence and no grounds for disapproval. In response to Commissioner Conway, Ms. Carpenter stated if there is an issue that the security team can not handle, they would call Weld County Sheriff's Office for assistance. C Martin Gutierrez. applicant, stated he had sumbitted the letter from Dr. Scott, the veterinarian, and reviewed the history of the event. In response to Commissioner Freeman, the applicant agreed to the submittal of the bond as a condition of approval and Mr. Choate clarified the letter from the vet satisfies the second concern. Responding to Commissioner Cozad, Mr. Choate stated that Banner submitted an email to provide the EMT services. but that he had not seen the contract. Responding to Commissioner Conway regarding the contract with Banner for the EMT services, Commissioner Cozad clarified the email from Banner stating they will be providing paramedic services. Commissioner Conway moved to Minutes, February 18, 2015 2015-0516 Page 3 BC0016 approve the application, contingent on the grounds of the applicant meeting the condition of approvals by providing a bond and requesting that Banner provide the contract for EMT services, and it was seconded by Commissioner Moreno. Commissioner Conway thanked the applicant for providing a safe event, meeting all the concerns. and having received no complaints, wished him success for this year. Commissioner Cozad agreed to the hard work and successful efforts of the applicant and expressed her support for the event. Commissioner Moreno conveyed his support for the applicant doing things responsibly. The motion carried unanimously. 2) CONSIDER RENEWAL APPLICATION FOR HOTEL AND RESTAURANT LIQUOR LICENSE AND AUTHORIZE CHAIR TO SIGN - COLORADO CATTLE COMPANY, LLC DBA COLORADO CATTLE COMPANY: Mr. Choate presented the application for renewal and stated no major changes and no concerns. Deputy Carpenter stated there was no reported history of calls this last year and no grounds for disapproval. Commissioner Conway moved to approve said renewal application and authorize the Chair to sign. The motion was seconded by Commissioner Cozad. and it carried unanimously. C 3) CONSIDER PURCHASERS SETTLEMENT STATEMENT (1020 9TH AVENUE), LLC AND AUTHORIZE CHAIR AND/OR CHAIR PRO-TEM TO SIGN ALL NECESSARY DOCUMENTS - NARANJO INVESTMENTS: Toby Taylor, Director of Buildings and Grounds, explained the terms of the purchase agreement for the aforementioned property. Commissioner Conway moved to approve said settlement statement and authorize the Chair to sign. Seconded by Commissioner Moreno. the motion carried unanimously. 4) CONSIDER CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - POLARIS PARTNERS, LLC.: In Judy Griego's absence, Robert Frick, County Attorney, • presented the terms and provisions of the agreement regarding home based intervention, mental health services, and family mediation services. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Cozad. carried unanimously. C 5) CONSIDER TASK ORDER CONTRACT FOR WOMEN'S WELLNESS CONNECTION PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of the Department of Public Health and Environment. reveiwed the terms and provisions of the contract allowing grant funding to hire a full-time Community Health Outreach worker for early detection efforts and treatment • for cervical and breast cancer. In response to Commissioner Moreno, Dr. Wallace clarified the time frame between processing and receiving funding. Commissioner Conway commented the program saves lives, and asked about targeting at-risk groups. In response, Dr. Wallace replied the target groups include post child bearing women, age 40-64, who tend to fall off with screening; in addition to, another target group of women who have insurance coverage with high costs relating to these services and choose not to be screened. In response to Commissioner Cozad, Dr. Wallace clarified agreements are in place for contractual services with Banner Health if there is a need for equipment for further diagnosis and/or treatment efforts. Commissioner Moreno moved to approve said task order contract and authorize the Chair to sign. Commissioner Conway seconded the motion. Commissioner Conway stated the historical success of this program and that it saves lives and commended the department for seeking the additional funding. The motion carried unanimously. 6) CONSIDER ELIGIBLE GOVERNMENTAL ENTITY AGREEMENT AND AUTHORIZE CHAIR TO SIGN - THE STATEWIDE INTERNET PORTAL AUTHORITY (SIPA): Mr. Rose reviewed the terms of the agreement for statewide online services for governmental entities and explained it is not a commitment to funds or services but it lays the foundation for future projects at the discretion of the Minutes, February 18, 2015 2015-0516 Page 4 BC0016 County. This agreement must be in place to be able to apply for future grants applicable to these services. The motion, which was made by Commissioner Conway, and seconded by Commissioner Moreno, carried unanimously. ID 7) CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES AT THE INTERSECTION OF CR 102 AND CR 17: Janet Lundquist, Department of Public Works, explained staff received a complaint that the aforementioned intersection was uncontrolled and upon review she recommended installing Stop signs in light of traffic increase to the area. In response to Commissioner Cozad, Ms. Lundquist stated Stop signs would be installed, along with installing Stop Ahead signs, and all signs would be bearing noticable orange flags. In response to Commissioner Moreno, Ms. Lundquist explained the last fatal crash in connection to this intersection was 10 years ago; however, this current complaint was related to a recent crash. The motion, which was made by Commissioner Conway, and seconded by Commissioner Cozad, carried unanimously. 12 8) CONSIDER TEMPORARY CLOSURE OF CR 52, BETWEEN CRS 15.25 AND 15.5: Ms. Lundquist stated the closure will be effective March 2, 2015, through March 6, 2015, and is for a culvert replacement. She stated water would be used for dust abatement and standard signs and road barricades would be utilized as needed. The motion, which was made by Commissioner Cozad. and seconded by Commissioner Moreno, carried unanimously. ID 9) CONSIDER TEMPORARY CLOSURE OF CR 54, BETWEEN CRS 15 AND 17: Ms. Lundquist stated this closure will be effective from March 9, 2015, through March 13, 2015, and is for a 60-inch culvert replacement. Dust abatement measures are not necessary; however, the traffic count warrants • the use of message boards for notification purposes and standard road signs and barricades during the project. The motion. which was made by Commissioner Moreno, and seconded by Commissioner Cozad, carried unanimously. 12 10) CONSIDER TEMPORARY CLOSURE OF CR 50 BETWEEN CR 61 AND U.S. HIGHWAY 34: Ms. Lundquist stated the closure will be effective between March 9, 2015, through March 11, 2015, and it is for an irrigation culvert replacement. There is no detour route proposed, no dust abatement measures or message boards needed due to low traffic count; however, emergency services and adjacent residents have been notified. In response to Commissioner Conway, Ms. Lundquist stated staff will work with assisting agricultural related traffic. The motion. which was by Commissioner Conway, arried unanimously. made by Commissioner Cozad. and seconded y, Y Ei 11) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0356), AND AUTHORIZE CHAIR TO SIGN (S25, T6N, R66W) - LAND ENERGY, INC.: Esther Gesick, Clerk to the Board, presented the terms of the lease agreement and explained the location. Commissioner Conway moved to approve said lease and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. 12 12) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0357), AND AUTHORIZE CHAIR TO SIGN (S25, T6N, R66W) - LAND ENERGY, INC.: Ms. Gesick presented the terms of the lease agreement and clarified the acreage and location. Commissioner Conway moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. • • Minutes, February 18, 2015 2015-0516 Page 5 BC0016 O 13) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0358), AND AUTHORIZE CHAIR TO SIGN (S28, T4N. R66W) - PDC ENERGY, INC.: Ms. Gesick stated this lease and those to follow are identical, they are all located within the Town of Gilcrest and each one represents .086 acres, resulting in a one time bonus of $103.20. Commissioner Cozad moved to approve said lease and authorize the Chair to sign. Commissioner Conway seconded the motion, and it carried unanimously. • 14) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0359), AND AUTHORIZE CHAIR TO SIGN (S28, T4N, R66W) - PDC ENERGY, INC.: Commissioner Conway moved to approve said lease and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 15) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0360), AND AUTHORIZE CHAIR TO SIGN (S28, T4N, R66W) - PDC ENERGY, INC.: Commissioner Cozad moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. la 16) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0361), AND AUTHORIZE CHAIR TO SIGN (S28, T4N, R66W) - PDC ENERGY, INC.: Commissioner Conway moved to approve said lease and authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. ▪ 17) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0362), AND AUTHORIZE CHAIR TO SIGN (S28, T4N, R66W) - PDC ENERGY, INC.: Commissioner Moreno moved to approve said lease and authorize the Chair to sign. The motion was seconded by Commissioner Cozad, and it carried unanimously. ▪ 18) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0363), AND AUTHORIZE CHAIR TO SIGN (S28, T4N, R66W) - PDC ENERGY, INC.: Commissioner Conway moved to approve said lease and authorize the Chair to sign. Seconded by Commissioner Cozad, the motion carried unanimously. C 19) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0364), AND AUTHORIZE CHAIR TO SIGN (S28, T4N, R66W) - PDC ENERGY, INC.: Commissioner Cozad moved to approve said lease and authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. 20) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE (LE0365), AND AUTHORIZE CHAIR TO SIGN (S28, T4N, R66W) - PDC ENERGY, INC.: Commissioner Conway moved to approve said lease and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried unanimously. Minutes, February 18, 2015 2015-0516 Page 6 BC0016 RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business. this meeting was adjourned at 10:05 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST adu ti W , C� ,�J EXCUSED �j / Barbara Kirkmeyer, Chair Weld County Clerk to the Board Mike Freeman, Pro-Tern BY frfkcc . Q-4\ s Dept Clerk to the Board "rlConway ozad Steve Moreno Minutes, February 18, 2015 2015-0516 Page 7 BC0016 Hello