HomeMy WebLinkAbout20154119.tiff NCMC BOARD OF TRUSTEES
Regular Session Meeting
Monday, November 30, 2015
Attachment 1
Minutes of Regular Session of
October 26, 2015 *
* - Action Required
NCMC Board of Trustees
Regular Session Minutes
Monday, October 26, 2015
12:00 Noon
The Board of Trustees of North Colorado Medical Center met in Regular Session on Monday,
October 26, 2015, in the Richard Stenner Boardroom located at North Colorado Medical Center.
Mr. Houtchens declared a quorum and called the meeting to order at 12:00 p.m.
ATTENDANCE REPORT
NCMC Board of Trustees: Dr. Susan Carter, Brandon Houtchens, Mark Lawley, Michael
Simone, Brian Underwood, Jason Yeater, and Sean Conway (Commissioner, non-voting
member), with Catherine Davis being excused
Banner Health: Rick Sutton (NCMC CEO) and Wendy Sparks (NCMC COO)
Staff: Ken Schultz (Board Executive)
Recording Clerk: Esther Gesick (Weld County Clerk to the Board)
PUBLIC COMMENT
There was no public comment.
APPROVAL OF MINUTES
It was MSC (Simone/Lawley) to approve the minutes from the September 28, 2015, Regular
Session meeting.
NEW BUSINESS
None.
CEO REPORT or COO REPORT
NCMC COO, Wendy Sparks, gave the following report:
. Employees - The Voice Surveys for employee engagement have been completed which
looked at Leadership Effectiveness and Job Satisfaction and Engagement. The results
were down from 2014 by 4% and 3%, respectively; however, that is not a big surprise
considering the amount of change that has taken place in the organization. Employees
are still adjusting to the regionalization and optimization, and there was not a positive
response to the new methodology for annual performance reviews. The leadership is
coming up with action plans to improve results for next year. Responding to
Commissioner Conway, Ms. Sparks stated the percentages were approximately 76% and
78%, which followed the trend in Banner overall.
. Patient Satisfaction-2014 had very high targets and they were very pleased to hit all eight
dimensions, so it was decided to increase the targets by one percent across the board.
Three (3) of the (8) dimensions are hitting target. September ended with 150 patient
Page 1 of 3 October 26,2015 NCMC Board of Trustees
surveys resulting in four (4) dimensions in Gold (Stretch), and the other four (4) were in
the Blue (above Stretch). A continued focus on the basics is definitely paying off.
• Quality - There are two strategic initiatives around the system: 1) Total Joint Care
Reliability and 2) Heart Failure Care reliability, and target has been achieved on both.
• Physicians - Recruiting is ongoing for various positions, with several interviews being
conducted every week.
. Financials - During the month of September, the Greeley Community had an operating
loss of $90,000; however, Year-to-Date there is still an operating gain of $13.2 million.
The loss was due to a change in the gap accounting principle for calculating the
depreciation expense which resulted in a $1.9 million loss. The setback was submitted to
Ernst and Young for review and possible adjustment.
• Master Campus Plan - The dining area, also called the Skylight Bistro, will be opening on
November 3rd. In November, crews will also begin a total renovation of the Medical
Imaging Interventional Radiology Suite and the CT Room, as well as installing new or
upgraded equipment. Lastly, the renovated C-Section rooms will be opening in January.
VISITATION REPORTS
BLOOD BANK
Michael Simone stated he will be conducting his visitation later today and will give his report
in November.
HEALTH INFORMATION SYSTEMS (formerly Medical Records)
Dr. Carter reviewed her report and proposed a slight revision to the form to allow two
separate responses for feedback to the Trustees and the Inc. Board. A written copy of the
visitation report is attached as a part of these minutes. There was discussion concerning the
scanning of old paper medical records, versus the current electronic record keeping.
VISITATIONS FOR NOVEMBER
Brian Underwood
Jason Yeater
NCMC, INC. REPORT
Brandon stated the funds have been fluctuating as the market continues to rise and fall. The
Inc. Board will be meeting tomorrow so he will give a more detailed report in November. Ken
Schultz stated he reported to Brandon as President of the Inc. Board, the Trustee at Wells
Fargo,the Colorado Hospital Finance Authority,the Bond Insurer, etc.,to let them know Flood
and Peterson (F&P) performed an insurance review in August, and according to the terms of
the sub-lease between this Board and the Inc. Board, there were two discrepancies: 1) no
crime coverage, and 2) damage deductibles were set too high at $250,000. Banner has
corrected both deficiencies and F&P also provided many suggestions on further
improvements; however, no action has been taken to-date.
Page 2 of 3 October 26,2015 NCMC Board of Trustees
COMMISSIONER'S REPORT
Commissioner Conway invited the Trustees to attend the formal ribbon cutting and opening
of County Road 49 (Weld County Parkway), to take place on November 10, 2015, at 2:00 on
the new Poudre Bridge. The contract for the next Design-Build phase was awarded to
International Highway Corporation to extend the project from Highway 34 south to 1-76. They
have committed to complete the work no later than December, 2017, at a cost of
$109 million, with a guarantee that any additional costs will be borne by the contractor. The
first section was completed at a cost of approximately $24 million. The third phase will
extend north to Highway 392. He also reported there is ongoing work to establish
Intergovernmental Agreements with the adjoining jurisdictions along major transportation
corridors. Since his last report the Highway 34 Corridor Coalition has been established and
they are working to formalize the bylaws and intend to compete in a P.E.L. Study and form
an improved Corridor and Access Plan. He referenced various legislative ideas that will be
highlighted issues for future consideration, and noted the Bright Futures Program continues
to progress.
PLANNING SESSION
No discussion was held on scheduling a future planning session.
ADJOURN
There being no further business to come before the Board, it was MSC [Yeater/5imone] to
adjourn the meeting at 12:42 p.m.
Respectfully submitted,
Esther Gesick
Page 3 of 3 October 26,2015 NCMC Board of Trustees
NCMC Board of Trustees Report Oct 26, 2015
Visit conducted by Trustee Susan Carter, MD
Department- Health Information Services (aka Medical Records)
Department History- Now Nationally based, "Corporate". Each facility has their
own team. Shannon Haberman Department Secretary-> 25 years. Tammy Figal
Facility Manager(NCMC and Sterling), Tammy Simple Regional Director. Christine
Steigerwald Hines Senior Operations Director. Janine Jones System Director. Betsy
Sullivan VP of Revenue Cycle.
Services provided- Manage EHR, copies, records, release of information, paper
charts, microfilm (remote) for NCMC.
Number of Staff- 25, 16 at NCMC, 3 Sterling, 5 Clinic, 1 Manager
Revenue/Budget- n/a
Successes- Centralized scanning 2014. Each floor scanned , and quality control
was remote, as was validation. Now HIMS does themselves. Ensures accuracy.
Three levels of checking before release, for example.
Challenges/obstacles- technology. Many changes. Cerner ambulatory begins and
they will be responsible for over 200 physicians at their clinics.
Departmental Needs/Requests- very happy we are acknowledging their
department!
Manager's suggestions for improvement-wish the clinical side could see what
they already do, they might appreciate the HIMS more.
What would you like NCMC, Inc, and Board of Trustees to know? "We Rock!"
Western Region is amazing.
Hello