HomeMy WebLinkAbout20153063.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 21, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 21, 2015, at the hour of 9:00 a.m.
El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair- EXCUSED
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
El MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of September 16, 2015, as printed. Commissioner Conway seconded the
motion, and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Cozad moved to approve the Certification of
Hearings conducted on September 16, 2015, as follows: 1) COZ15-0001 -Weld 34 LLC, c/o Envirotech
Services, 2) COZ15-0002-M2 Landco, LLC, c/o Eric Halverson, and 3) USR15-0037- Blue Grama Land.
Commissioner Conway seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: Commissioner Cozad moved to amend the agenda and add an
item of Old Business which was inadvertently omitted. Seconded by Commissioner Conway, the motion
carried unanimously. Commissioner Conway moved to approve the amended Agenda. The motion,which
was seconded by Commissioner Moreno, carried unanimously.
CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Moreno seconded the motion, and it carried unanimously.
PRESENTATIONS:
10 1) RECOGNITION OF SERVICES, PLANNING COMMISSION - JASON MAXEY: Chair Pro-Tem
Freeman read the proclamation for the record. Commissioner Cozad stated she enjoyed having
Mr. Maxey on the Planning Commission and commended his leadership as the Planning Commission
Chairman. Commissioner Conway expressed the importance of his volunteer position and what an
` D a$ Minutes, September 21, 2015 2015-3063
Page 1 BC0016
excellent job he has done and said he appreciates his service to the community. Commissioner Moreno
stated he has tremendous respect for Mr. Maxey and how he conducts himself. Commissioner Freeman
agreed with everything his fellow Commissioners said and expressed he will be missed and thanked him
for his service. Mr. Maxey thanked the Board for the opportunity to serve the citizens and the great
learning opportunity. (The meeting was paused for a photo opportunity.)
• 2) RECOGNITION OF SERVICES, BOARD OF ADJUSTMENT - JERRY NEFF: Chair Pro-Tem
Freeman read the proclamation for the record. Commissioner Conway expressed Mr. Neff was an
outstanding member of the Board of Adjustment and that he appreciates him participating in a volunteer
position. Commissioner Moreno and the other Commissioners thanked him for his service to the Board.
El 3) RECOGNITION OF SERVICES, BOARD OF PUBLIC HEALTH - FREDERICK HEPNER: Chair
Pro-Tem Freeman read the proclamation for the record. The Commissioners expressed their
appreciation and thanked Mr. Hepner for serving the community.
IN 4) RECOGNITION OF SERVICES, COMMUNITY CORRECTIONS BOARD - CHARLES
ARCHIBEQUE: Chair Pro-Tem Freeman read the proclamation for the record. Commissioner Moreno
expressed appreciation for his contribution to the community and all his hard work. Commissioner
Conway reported all the other areas and boards Mr. Archibeque serves on and thanked him for the hard
work he does for the community. Commissioner Cozad stated she believed he made a difference in the
community.
▪ PUBLIC INPUT: No public input was given.
BIDS:
1) APPROVE BID #61500166, CUSTODIAL SERVICES (SOUTH COUNTY BUILDINGS) -
DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, stated
staff recommends awarding the low bid to Carnation Building Services, Inc. for the amount of$4,135.00
monthly and a three percent markup on consumables. Toby Taylor, Director of Buildings and Grounds,
reported staff hasn't used this vendor in the past but their services are reputable. Commissioner Conway
moved to approve said low bid. The motion was seconded by Commissioner Moreno, and it carried
unanimously.
• 2) PRESENT BID #B1500160, ELECTION ASSET MANAGEMENT SOFTWARE - CLERK AND
RECORDER: Carly Koppes, Weld County Clerk and Recorder, presented the four (4) bids and stated
she will bring back a recommendation from staff on October 5, 2015. In response to Commissioner
Cozad, she confirmed the Department of Information Technology was involved from the start with
decision making and reviewing the demos. Ryan Rose, Director of Information Technology, stated staff
will be reviewing the bids compatibility and reviewing references from the vendors.
OLD BUSINESS:
▪ 1) CONSIDER ACCEPTANCE OF PETITION AND AUTHORIZE VACATION OF A PORTION OF
KOCH AVENUE - ELSA VALDEZ (CON'T TO FROM 9/9/2015): Frank Haug, Assistant County Attorney,
presented a map displaying Koch Street and the proposed right-of-way vacation. He explained the
historical use of the area and that there was an attempt to contact Mr. Lippert, adjacent property owner
about the request. He stated the Town of Frederick is objecting to it because it is in their development
area and it had been used as a road in 2008. In response to Commissioner Conway, he stated the fence
complaint came from a neighbor. Commissioner Cozad asked about the buildings being in part of the
right-of-way and she wanted to know if there are building permits. Elsa Valdez, Longmont resident,
Minutes, September 21, 2015 2015-3063
Page 2 BC0016
explained the fence has been removed and stated she didn't realize there was a rebuttal from the
neighbors. She expressed that she has been maintaining the piece of property and would like to place a
modular and eventually live on the site. Janet Lundquist, Department of Public Works, stated staff has
concerns about the future of the undeveloped lots to the West not having the proper access. She
explained the Town of Firestone would not grant access from Colorado Boulevard. Commissioner
Freeman stated he is concerned with the 50-foot right-of-way and how it doesn't make sense for future
access. In response to Commissioner Conway, Ms. Lundquist explained that an average roadway is 24
feet wide and there would be setbacks. No public input was offered concerning this matter. Bruce Barker,
County Attorney, gave a brief history about this right-of-way and explained a similar request was
previously denied by the Board. Tom Parko, Director of Planning Services, volunteered researching the
presence of building permits. Commissioner Cozad moved to approve the vacation of Koch Street.
Seconded by Commissioner Conway, the motion carried unanimously. Commissioner Conway
expressed he normally wouldn't be in favor of approving this, but stated another road is going to have to
be designed if the back parcels are developed and is hopeful this will clear up other issues. Commissioner
Cozad explained she isn't aware if the Town of Frederick has plans to annex this as part of their
community, but recently nothing has been planned.
NEW BUSINESS:
1) CONSIDER MEMORANDUM OF UNDERSTANDING FOR THE COLORADO HEALTH
FOUNDATION (TCHF) AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of
Human Services, stated the grant is to set forth the roles and responsibilities of each party using the
funds. She explained the funds are specifically granted to support the network of Aging and Disability
Resources for Colorado in the amount of $44,000.00. Commissioner Cozad moved to approve said
memorandum of understanding and authorize the Chair Pro-Tem to sign. The motion was seconded by
Commissioner Moreno, and it carried unanimously.
2) CONSIDER CHILD PROTECTION AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR
TO SIGN - WELD COUNTY SCHOOL DISTRICT 6: Ms. Griego reported the purpose for this is to
establish Family Support Services through the Compass Program, a prevention program available
through School District 6 Prevention Services Unit in the amount of $41,017.06. Commissioner Cozad
explained this is a preventative service and the School District is paying 20 percent. Commissioner
Cozad moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Conway, the motion carried unanimously.
3) CONSIDER EXCLUSIVE RIGHT-TO-SELL CONTRACT (320 MAPLE STREET, FREDERICK)
AND AUTHORIZE CHAIR AND/OR CHAIR PRO-TEM TO SIGN ALL NECESSARY DOCUMENTS -
WHEELER MANAGEMENT GROUP, INC.: Toby Taylor, Director of Buildings and Grounds, explained
the agreement is to list and sell the former Frederick Library. Commissioner Cozad reported she toured
the building and there are several groups interested, such as The Boys and Girls Club, the seniors and
even the Community. Commissioner Conway moved to approve said right-to-sell contract and authorize
the Chair and/or Pro-Tem to sign all necessary documents. The motion was seconded by Commissioner
Moreno, and it carried unanimously.
4) CONSIDER LEASE AGREEMENT FOR 822 7TH STREET, GREELEY, AND AUTHORIZE
CHAIR TO SIGN - WITWER, OLDENBURG, BARRY AND GROOM, LLP: Mr. Taylor presented the
agreement for a renewal lease. Commissioner Conway moved to approve said renewal lease and
authorize the Chair Pro-Tern to sign. Commissioner Moreno seconded the motion, and it carried
unanimously. (Clerk's Note: This item was removed from the subsequent Consent Agenda and
reconsidered as New Business on September 23, 2015. At that time it was continued to September 30,
2015.)
Minutes, September 21, 2015 2015-3063
Page 3 BC0016
JR 5) CONSIDER TEMPORARY CLOSURE OF CR 13 BETWEEN CRS 34 AND 36: Janet Lundquist,
Department of Public Works, presented the terms of closure effective September 14, 2015, for a culvert
replacement. She explained water will be used for dust abatement on gravel parts of the detour routes
and standard road signs and barricades will be used. Commissioner Cozad moved to approve said
temporary closure. The motion was seconded by Commissioner Conway, and it carried unanimously.
El 6) CONSIDER TEMPORARY PERMIT FOR A TAVERN LIQUOR LICENSE FOR FIERA
ENTERTAINMENT, LLC, DBA EL CAPORAL, AND AUTHORIZE CHAIR TO SIGN: Frank Haug,
Assistant County Attorney, explained this will allow Fiera Entertainment, LLC, to operate while under the
license of the previous owner while the new liquor application is being processed by the State and if it is
denied at the State level, the Commissioners have the authority to revoke it. Commissioner Moreno
moved to approve said temporary permit and authorize the Chair Pro-Tem to sign. The motion was
seconded by Commissioner Conway, and it carried unanimously.
7) CONSIDER PETITION AND AUTHORIZE VACATION OF A PORTION OF CR 61 - ROBERT
AND RODNEY WILSON: Mr. Haug requested a continuance for this Vacation of right-of-way to allow
neighbors to the west and east to decide if they want to deed the 60-foot right-of-way to the County. No
public input was offered concerning this matter. Commissioner Conway moved to continue matter to
November 23, 2015. The motion was seconded by Commissioner Cozad, and it carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 10:22 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dd„.44) �( EXCUSED
1/ •� Barbara Kirkmeyer, Chair
Weld County Clerk to the Board
nn Mike Freeman, Pro-Tem
BY: U.ww _ A
Dt r Clerk to the Board I �►!
a an P. Conway
I A. Cozad
teve Moreno
Minutes, September 21, 2015 2015-3063
Page 4 BC0016
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