HomeMy WebLinkAbout20154134.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,COLORADO
DECEMBER 7,2015
The Board of County Commissioners of Weld County,Colorado,met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building,Greeley,Colorado,December 7,2015,at the hour of 9:00 a.m.
® ROLL CALL:The meeting was called to order by the Chair and on roll call the following members
were present,constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer,Chair
Commissioner Mike Freeman,Pro-Tem
Commissioner Sean P.Conway
Commissioner Julie A.Cozad
Commissioner Steve Moreno-EXCUSED
Also present
County Attorney,Bruce Barker
Acting Clerk to the Board,Stephanie Frederick
Controller,Barbara Connolly
(Clerk's Note:A moment of silence was observed for the remembrance of Pearl Harbor Day.)
® Commissioner Cozad expressed her personal thanks to the Veterans who served in World War II.
Commissioner Conway reported his father was a World War II Veteran and there will come a day where
we won't have WWII Veterans left to honor.Commissioner Freeman stated he concurred with his fellow
• Commissioners,and thanked all the people who served.Chair Kirkmeyer stated her parents both served
in World War II and that many people have their stories to share.
® MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of November 30,2015,as printed.Commissioner Cozad seconded the motion,
and it carried unanimously.
® AMENDMENTS TO AGENDA:There were no amendments to the agenda.
El PUBLIC INPUT:No public input was given.
BIDS:
® 1)APPROVE BID#61500161,RFQ-PARKWAY MASTER DRAINAGE PLAN-DEPARTMENT OF
PUBLIC WORKS:Marcia Walters,Department of Purchasing,stated four(4)bids were received and
explained Mike Bedell would further present the selection process.Chair Kirkmeyer asked about the
timing of the Change Order.Mr.Bedell stated they would meet with the contractor and that the Change
Order will be presented later in December.In response to Commissioner Cozad,Mr.Bedell explained
how a value is applied,to the fee and that Farnsworth Group scored the highest,surpassing the low
Minutes,December 7,2015 2015-4i3-1
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bidder.Commissioner Cozad requested an update on the schedule for the County Road 49 project.
Commissioner Cozad moved to approve Bid#B1500161 as recommended by staff.The motion was
seconded by Commissioner Freeman,and it carried unanimously.
® 2)APPROVE BID#B1500190,INFOBLOX-DEPARTMENT OF INFORMATION TECHNOLOGY:
Ryan Rose,Department of Information Technology,stated staff recommends approval of the low bid
from Infoblox the sole bidder.Commissioner Freeman moved to approve said low bid.Seconded by
Commissioner Conway,the motion carried unanimously.
® 3) PRESENT BID#B1500201, AVAMAR DATA PROTECTION CAPACITY LICENSES -
DEPARTMENT OF INFORMATION TECHNOLOGY:Mr.Rose presented the four bids received and
stated he will bring back the staff recommendation on December 21,2015.
4) PRESENT BID#B1500198,WELD COUNTY LEGAL NEWSPAPER SERVICES-CLERK TO
THE BOARD:Ms.Walter presented the sole bid and stated staff will bring back a recommendation on
December 23,2015.
▪ CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion,and it carried unanimously.
NEW BUSINESS:
® 1)CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO
SIGN-HUMANE SOCIETY OF WELD COUNTY:Barb Connolly,Controller,presented the details of the
annual agreement when stray animals are taken to the Humane Society. Ms.Connolly stated that the
monthly reports for collected dogs and cats are sent directly to the Sheriffs Office. Commissioner
Conway moved to approve said agreement and authorize the Chair to sign.The motion,which was
seconded by Commissioner Freeman,carried unanimously.
Fa 2) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES (BID #B1500168)AND
AUTHORIZE CHAIR TO SIGN-PCD ENGINEERING SERVICES, INC.Toby Taylor,Director of
Buildings and Grounds,presented the contract from PDC Engineering Services,Inc.,Commissioner
Cozad moved to approve said agreement and authorize the Chair to sign.Seconded by Commissioner
Freeman,the motion carried unanimously.
® 3) CONSIDER TEMPORARY CLOSURE OF CR 70 BETWEEN CRS 31 AND 33
(12/14/15-12/18/15):Amy Joseph,Department of Public Works,reported the temporary closure will be
effective December 14,2015,through December 18,2015,for a culvert replacement.She stated all the
detour routes are paved so dust abatement will not be necessary. Commissioner Conway moved to
approve said temporary closure.The motion was seconded by Commissioner Cozad,and it carried
unanimously.
lig 4)CONSIDER TEMPORARY CLOSURE OF CR 51 BETWEEN CRS 44 AND 46:Ms.Joseph
presented the closure to be effective December 28,2015,through December 31,2015,for a culvert
replacement.She reported all detour routes are paved.Commissioner Freeman moved to approve said
temporary closure.Commissioner Conway seconded the motion,and it carried unanimously.
la 5)CONSIDER TEMPORARY CLOSURE OF CR 25 BETWEEN CRS 36 AND 38:Ms.Joseph
reported the closure will be effective December 7,2015,through January 15,2015,for a culvert
replacement.'She explained staff is coordinating their efforts with'Central Weld Water District.
Minutes,December 7,2015 2015-11134
Page 2 BC0016
Commissioner Conway moved to approve said temporary closure.The motion,which was seconded by
Commissioner Cozad,carried unanimously.
® 6)CONSIDER TEMPORARY CLOSURE OF CR 70 BETWEEN CRS 31 AND 33(1/4/16-1/15/16):
Ms.Joseph stated the closure will be effective January 4,2016,through January 15,2016,for a culvert
replacement and detour routes are paved.Commissioner Cozad moved to approve said temporary
closure.Seconded by Commissioner Freeman,the motion carried unanimously.
Fa 7)CONSIDER AGREEMENT FOR THE PURCHASE OF PERMANENT EASEMENT FOR
CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN NECESSARY
DOCUMENTS-JOEL AND GLORIA KUGLER:Leon Sievers,Department of Public Works,reviewed the
terms of the agreement for a total amount of$650.00.Commissioner Freeman moved to approve said
agreement and authorize the Chair to sign.The motion was seconded by Commissioner Conway,and it
carried unanimously.
® 8)CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY
AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND
AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS-DONALD AND SUSAN BRATRSOVSKY:
Mr.Sievers presented the details of the agreement for a total amount of$2,788.00.Commissioner
Conway moved to approve said agreement and authorize the Chair to sign.Seconded by Commissioner
Freeman,the motion carried unanimously.
F 9)CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY
AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND
AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS-PIONEER COMMUNITIES HOLDINGS,
LLC:Mr.Sievers stated the terms of the agreement for a total amount of$11,971.00.Commissioner
Cozad moved to approve said agreement and authorize the Chair to sign.The motion was seconded by
Commissioner Freeman,and it carried unanimously.
10)CONSIDER REASSIGNMENTS,APPOINTMENTS AND REAPPOINTMENTS TO FAIR
BOARD: Commissioner Conway moved to amend the resolution to change all expiration dates to
September 30,for consistency. The motion was seconded by Commissioner Cozad,and it carried
unanimously. Commissioner Conway moved to approve reassignments, appointments, and
reappointments as amended.Seconded by Commissioner Freeman,the motion carried unanimously.
IR 11) CONSIDER POSSESSION AND USE AGREEMENT CONCERNING CERTAIN
IMPROVEMENTS TO CR 49 AND AUTHORIZE THE CHAIR TO SIGN-ALVIN AND DONNA
DECHANT:Bob Choate,Assistant County Attorney,presented the terms of the agreement and conveyed
that all parties are in disagreement on a total compensation amount.Mr.Choate stated he hasn't received
a signed agreement from the other party.Commissioner Conway moved to approve said agreement and
authorize the Chair to sign conditional upon the submittal of signatures by the Dechants.Seconded by
Commissioner Cozad,the motion carried unanimously.
PLANNING:
El 1)CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS,AUTHORIZE CHAIR TO SIGN,AND
ACCEPT OFF-SITE COLLATERAL FOR USE BY SPECIAL REVIEW PERMIT,USR15-0007-70
RANCH,LLC,C/O NGL WATER SOLUTIONS DJ,LLC:Rich Hastings,Department of Public Works,
presented the agreement for improvements and off-site collateral for a salt water injection site.
Minutes,December 7,2015 2015-y 13i/
Page 3 BC0016
Commissioner Cozad moved to approve said agreement,accept the collateral for improvements and
authorize the Chair to sign.Seconded by Commissioner Freeman,the motion carried unanimously.
Fl 2)CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS,AUTHORIZE CHAIR TO SIGN,AND
ACCEPT OFF-SITE COLLATERAL FOR SITE PLAN REVIEW,SPR15-0007-JOZ,LLC:Mr.Hastings
presented the agreement for a truck parking facility located on the east side of Greeley.Commissioner
Freeman moved to approve said agreement,accept the collateral for improvements and authorize the
Chair to sign.The motion,which was seconded by Commissioner Cozad,carried unanimously.
SI 3)CONSIDER IMPROVEMENTS AND ROAD MAINTENANCE AGREEMENT ACCORDING TO
POLICY REGARDING COLLATERAL FOR IMPROVEMENTS,AUTHORIZE CHAIR TO SIGN,AND
ACCEPT OFF-SITE COLLATERAL FOR SITE PLAN REVIEW,SPR15-0015-EXPEDITION WATER
SOLUTIONS COLORADO,LLC:Mr.Hastings presented the agreement for improvements and off-site
collateral for a salt water injection site located in the Union Colony subdivision.Commissioner Conway
moved to approve said agreement,accept the off-site collateral and authorize the Chair to sign.
Seconded by Commissioner Freeman,the motion carried unanimously.
®4)CONSIDER RECORDED EXEMPTION,RECX15-0090-TMP,LLC:Chris Gathman,Department
of Planning Services,clarified staff approved the Recorded Exemption and the consideration is for County
Road 66 and County Road 3 to determine if there is a dedicated right-of-way.There is an electric
transmission easement.The applicant was not present. Bruce Barker,County Attorney,requested this
matter be continued to allow the power company to grant a thirty(30)foot right-of-way.Commissioner
Conway asked how time-sensitive this matter is.Mr.Gathman stated the applicant has been working on
this for quite some time.Commissioner Cozad expressed there is some confusion over what conditions
are being approved.Mr.Barker stated the condition has to be satisfied therefore,staff brought it to the
Board for a final decision.Commissioner Conway moved to continue this matter to January 4,2016,at
9:00 a.m.,and the motion,which was seconded by Commissioner Cozad,carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
Minutes,December 7,2015 2015-Ni 3y
Page 4 BC0016
There being no further business,this meeting was adjourned at 9:54 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY,CO ORADO
ATTEST: detot.tiG Je&O;,,k, .a-10,-6-/-1,,-:
arbara Kirkmeye,Chair
Weld C unty Clerk to the Board i —
/
Mike Freeman, -Tern
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BY:
Deputy Cle to the Boar�,i! �`
iec�� 1 �a‘ Sean P.Conway
IlitAi
twt , Ju a A.Cozad
;\®l �� EXCUSED
* 1 ,e Steve Moreno
Minutes,December 7,2015 2015-.4134
Page 5 BC0016
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