HomeMy WebLinkAbout20160183.tiff WELD COUNTY FEDERAL MINERAL LEASE DISTRICT
October 19, 2015
Those Present:
Mike Freeman
Travis DePorter (by phone)
Bruce White
Donald Warden, Weld County Director Finance and Administration
Janet Lundquist, Public Works
Mark Thomas, Weld County Environmental Health
Trevor Jiricek, Director GSA
Barbara Connolly, Controller
CALL TO ORDER:
Mike Freeman, President, called the meeting to order at 3:05 p.m.
APPROVE MINUTES OF JULY 6, 2015:
By motion duly made and seconded, the minutes of July 6, 2015, were approved
unanimously.
APPROVE PAYMENTS:
Donald Warden, Weld County Budget Director, presented the payment of$50,000 to the
Weld County Department of Public Health and Environment, for approval. He stated this is the
fourth year of the project for the water testing equipment. By motion duly made and seconded,
the payment of$50,000 to the Weld County Department of Public Health and Environment was
approved.
Mr. Warden also presented the payment of$1,425,000 to the Weld County Department
of Public Works for approval. Janet Lundquist reviewed the list of completed projects, which
exceeds that amount. By motion duly made and seconded, the payment of $1,425,000 to the
Weld County Department of Public Works was approved.
Mr. Warden presented a bill from Anderson and Whitney, Certified Public Accountants,
in the amount of$3,100 for approval. He stated this is for the 2014 audit. By motion duly made
and seconded, the payment was approved.
NEW BUSINESS:
Review 2014 Audit: Mr. Warden stated Anderson and Whitney, Certified Public
Accountants, conducted the audit as of December 31, 2014, and no exceptions were found. He
stated all funds were in compliance and recommended the Board accept the audit as presented.
By motion duly made and seconded, the audit was accepted as presented.
Budget Hearing for 2016 Budget: Mr. Warden stated this is a Public Hearing which was
duly noticed. He presented the 2016 budget, with Revenues for 2016 of $1,000,000 plus and
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estimated $10,000 in interest. He stated Board policy is to spend money one year in arrears
based on the five year average of revenues, in order to know the exact amount awarded. He
stated Contract Payments are listed at $1,475,000, with $50,000 committed to the Weld County
Department of Public Health and Environment for the water testing program, and $1,425,000 for
the Weld County Department of Public Works for HRP roads impacted by the energy industry.
Audit costs of $3,100 are included in the budget, and $600 for administrative costs. No public
comments were received. By motion duly made and seconded, the Resolution to adopt the 2015
Budget was approved as presented.
Mr. Warden presented a Resolution to Appropriate Sums of Money, in the amount of
$1,478,700. By motion duly made and seconded, the Resolution was approved as presented.
Consider 2016 Requests for Proposal: Mr. Warden recommended the Weld County
Department of Public Health and Environment be awarded $50,000 for the continuation of the
water testing program; and the Weld County Department of Public Works be awarded $1,425,000.
He stated the list of Haul Route Program (HRP) roads submitted by the Department exceeds that
amount; however, the Department will use up to that amount, with the County paying the balance.
MOU for the projects will be presented at the January 11, 2016 meeting.
On motion duly made and seconded, the Requests for Proposal for the Weld County
Department of Public Health and Environment be awarded $50,000 for the continuation of the
water testing program; and the Weld County Department of Public Works be awarded $1,425,000
was approved as presented.
OTHER BUSINESS:
The Board set the next meeting to be held Monday, January 11, 2016.
ADJOURN:
Chairman Freeman adjourned the meeting at 3:40 p.m.
The above and foregoing minutes were presented for approval on the 11th day of January,
2016.
Mike Freeman, President
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