HomeMy WebLinkAbout20150928.tiff RESOLUTION
RE: APPROVE APPLICATION FOR JUVENILE RESTORATIVE JUSTICE DIVERSION
FUNDING FOR PILOT PROJECTS IN FISCAL YEAR 2016 AND AUTHORIZE
ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for Juvenile Restorative
Justice Diversion Funding for Pilot Projects in Fiscal Year 2016 from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
19th Judicial District Attorney's Office and the Youth and Family Connections agency, to the
Colorado Restorative Justice Council, commencing July 1, 2015, and ending June 30, 2016, with
terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Juvenile Restorative Justice Diversion Funding for Pilot
Projects in Fiscal Year 2016 from the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office
and the Youth and Family Connections agency, to the Colorado Restorative Justice Council be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld County,
Colorado, that Kirsta Britton, District Attorney's Office, be, and hereby is, authorized to electronically
submit said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 8th day of April, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: `f , � Lj6140 EXCUSED
. +/t/ C '� Barbara Kirkmeyer, Chair
Weld County Clerk to the Board
Mike Freeman, Pro-Tem
BY. I_.. ! .._.a�.
De. Clerk to the Board �! j L �, 1'
'GO`•ean P. Conway,
APPROV AS TO FORM: 361 ( :a�'� 1{,4" L
%.;w lie A. Cozad 7
County Attorney ~ it-tag
��� Steve Moreno��I�
Date of signature:
aC:.oFtC►��(4 (= 2015-0928
DA0025
MICHAEL J. ROURKE = r 915 101" Street
l
District Attorney , ',� P.O. Box 1167
Greeley, CO 80632
ROBERT W. MILLER Phone: (970) 356-4010
Assistant District Attorney Office of the District Attorney Fax: (970) 352-8023
Nineteenth Judicial District www•weldda.com
To: Board of County Commissioners
From: Kirsta Britton
Director, Juvenile Diversion
Date: April 6, 2015
RE: Juvenile Diversion Restorative Justice Funding Application
For your approval to submit to the State, is the Juvenile Diversion Restorative Justice Funding
Application for fiscal year 2015-2016. The Board approved the application to come before this
meeting on April 2 via a pass around document.
This is a continuation application for funding for the HB 13-1254 mandated Juvenile Diversion
Restorative Justice Pilot Project. The project is funded entirely through State funds, collected
from criminal defendants as a part of their court ordered fees and fines. There is no County
match for this project.
The project is implemented by the DA's Office, who contracts with a collaborating community
agency to provide direct Restorative Justice services to Juvenile Diversion Participants. Funds
for the contracted agent are provided for in this funding request. Awarded funds will be used to
support the DA's Office implementing staff and for the contracted agent.
2015-0928
Juvenile Restorative Justice Diversion Funding for Pilot Projects FY' 16
Information:
The Juvenile Restorative Justice Diversion Pilot Project funding applications are due April 8`h. Please complete
the application and email it as a PDF to deb.witzel"ijudicial.state.co.us by 5pm April 8, 2015.
Decision will be shared at the Implementation Team meeting April 2151.
This application assumes the passage of 11815-1094 which provides expansion of eligible juveniles to include
petty offenses—felony 3 offenses and first-time and multiple offenders at the DA's discretion. If the bill passes
it will go into effect as of August 2015.
Instructions:
Please complete each section. Use 12pt font. Do not exceed page allotments in each section. If you have
questions please contact Deb Witzel. deb.witzel(cijudicial.state.co.us
SeclronGeneral Information -164%i �..
Judicial District Information:
Elected District Attorney name: Michael Rourke
Judicial
District# 19 All counties served by the district: Weld
Pilot Project Director in DA Office: Kirsta Britton
Primary Contact Name: Kirsta Britton
Primary Contact Email: Office Phone: 970-356-4010 x4775 Alt. Phone: 970-290-7638
kbritton@co.weld.co.us
Mailing Address: PO Box 1167 City: Greeley CO I Zip: 80632
Amount Requested: How much funding are you requesting for Fiscal Year 2016? S237,904
(July 1, 2015-June 30, 2016)
Section>2:iluvenile R_T Diversio"le ilot- Current.ProgramInformation
(April 1, 2014:--March 31015) ; ';
Program Status:In one page or less write about the program's progress and development. Where is the pilot relative to
the original goals and objectives? What have been the primary challenges and obstacles? What have been the key
successes and learnings? What changes have been made from the original plan and why?Has Implementation Science
played into your pilot's development?Ifyes, how?
In less than one year, Weld County Restorative Justice has gone from a plan to a program. A year ago, we
had an idea of what we wanted to have available to Juvenile Diversion participants, had recruited some
volunteers, and done some training. We now have two Restorative Justice options to refer Juvenile Diversion
participants to; traditional conferencing and the Restore shoplifting program.
Original goals were centered on the creation of a Restorative Justice program that would fit within the
existing local juvenile justice framework. This was done through collaboration with local stakeholders and with
input from Restorative Justice practitioners in Northern Colorado. Most of this goal has been accomplished,
however, one objective of this goal was to recruit and train volunteers which will be on-going. The remaining
original goals speak directly to reporting to the state the requirements of the legislation which is on-going
through the sunset of the legislation. Goals have been revised as appropriate and are contained herein.
Future goals will speak to challenges and obstacles. Because we didn't know what we were getting into
when we set out to start a Restorative Justice program, our funding prohibited us from following the trajectory
HB-13-1254 RJ Pilots Revised March 2015 DRAFT
Juvenile Restorative Justice Diversion Funding for Pilot Projects FY' 16
of the work because we were so quickly at capacity. The addition of appropriately paid and qualified staff will
allow the program to develop in a way that we've been unable to do in the past year because of our limitations
with funding. Additionally, because of the quick timeline to get a program going, much of the work has
happened on the fly and we've felt the effects of not having a longer planning period. We have ideas and plans
that we've been unable to bring to fruition because of our limitations. We hope to move those from ideas to
completed goals in the next couple of years.
One benefit of going from not having a program to where we are today is that we've been able to make quick
adjustments as we learn lessons. We've had major successes regarding the numbers of juveniles and victims
who have been through a restorative process that just a year ago wouldn't be available for them and we learn
from each of them.
Our original plan was simply to provide Restorative Justice to the community and provide data to the state
but how we are getting there has changed. Our initial ideas about the staff needed to make this happen vastly
underestimated the work that would need to be done to get us where we are. Therefore, our staffing model has
had to change.
Ideally, the program would have had more time to focus on Implementation Science. As it was, we rushed
through the Exploration and Installation phases and are working through the Initial Implementation stage. At
this point, we'd like to shift and be able to slow down and implement the program with fidelity not only for the
benefit of Restorative Justice in Weld County but also to begin to focus on how we can aid Restorative Justice
implementation for other new programs. The program takes the role of aiding future programs with
implementation based on this pilot period, seriously.
Target Population: Describe the program's target group ofjuvenile offenders including types of crimes, demographics
and the demographics for juveniles in the community. one page or less. Complete the table below for program specific
demographic data.
Juveniles aged 10-17 with a first-time, non-violent, non-drug related offense are currently eligible for
Diversion programming. Per legislation, all misdemeanors and Class 3, 4, 5, and 6 felonies are eligible for
consideration for Restorative Justice referral. The majority of our eligible referrals are misdemeanors. We have
been tracking petty offenses served to provide the richest amount of data possible for research purposes and
petty theft cases are the greatest number of cases served thus far in the Restorative Justice Pilot in the 19`h. As
such, petty theft case numbers are included in all demographics reflecting numbers served to date.
In years past, Juvenile Diversion demographics closely resembled the demographics of Greeley Evans
School District 6. That has not been the case since we began tracking cases for the Restorative Justice Pilot. As
you can see in the table below, which is based on numbers of juveniles eligible for Restorative Justice, we have
served a far greater number of Hispanic females than any other group. In fact, Hispanic females outpace males
of all ethnicities combined. As of now, we don't know if this is an anomaly and we're watching to see if
adjustments need to be made either to programming or eligibility. Hispanic females represent 29% of the
Greeley Evans School District 6 population and 42% of the RJ eligible cases. Additionally, school district
information as reported by the Colorado Department of Education based on the fall 2014 school count shows
the gender makeup equal. The number of Hispanic pupils in Greeley Evans District 6 is roughly 60% which is
also the percentage of Hispanic youths represented in Restorative Justice, however, the gender makeup differs
from that of the school district. Throughout Weld County in its entirety, all of which is served by the 19th
Judicial District, 47% of all students report as Hispanic.
Another demographic factor is the free and reduced lunch rate, which is 51% for the county and 62% for
Greeley Evans School District 6. This is important as we look at a fee for service model.
FIB-13-1254 RJ Pilots Revised March 2015 DRAFT
Juvenile Restorative Justice Diversion Funding for Pilot Projects tit'' 16
Juveniles Served in RJ Pilot to Date
Black/ American Nat.
White/ African Hispanic/ Asian Indian/ Hawaiian/ Other/ Total
Caucasian Latino Alaskan Pacific Unknown
American
Native Islander
Males 9 1 13 0 0 0 1 24
Females 11 3 29 0 0 0 2 45
Total 20 4 42 0 0 0 3 69
Percent of Total Served with Limited En.lish Proficiency: 25
Number of Age 10 Age 11 Age 12 Age 13 Age 14 Age 15 Age 16 Age 17 TOTAL
Juveniles 0 2 6 7 15 11 4 10 55
by AGE at
referral
Collaborating Organizations: If applicable, identify any collaborating organizations that have worked with the Juvenile
RI Diversion Pilot. Include collaborators' (organizations, agencies or individuals) name, what capacity they served the
pilot and the current status of the collaboration. ('A page or less)
The DA's Office holds an MOU with Youth and Family Connections to provide Restorative Justice
Conferencing and Restore to Diversion youth referred to the Weld County Restorative Justice (WCRJ) program
operating within the Youth and Family Connections agency. The District Attorney's Office contracts with
Youth and Family Connections to provide RJ services using funds awarded by the state as a part of the pilot
project. Youth and Family Connections was identified by stakeholders in the community as the appropriate
agency to house a start up Restorative Justice Program. Program staff, paid for with RJ Pilot funds, have
developed and implemented a restorative justice program from the ground up, housed within the YFC agency
but as a separate program from other services the agency offers. This collaboration will exist as long as it is in
the best interest of Restorative Justice in Weld County.
Volunteers: If applicable, identify any volunteer roles and responsibilities that have worked with the Juvenile RI
Diversion Pilot Include what capacity they served the pilot and the current status of the volunteer corps. Describe any
training you provided for your volunteers and how that was delivered ('A page or less)
Volunteers have been recruited and trained as a part of building the program. Volunteers provide most of the
conference facilitations. Volunteers receive training and then extensive mentoring before they become
facilitators. Training has been done by the Restorative Justice Program Manager in collaboration with other RJ
practitioners and is offered to volunteers for Weld County RJ as well as other area programs in Northern
Colorado. Volunteer mentoring is done by the RJ Program Manager. Additionally, monthly trainings are
offered to all program volunteers. These trainings cover a wide variety of topics and are shaped in part by
volunteers' specific requests and needs. Volunteers are vital to the organization and operation of the Restore
conference, which has a high administrative requirement to operate. There are 8 core volunteers with more
volunteers acting as community members or recently participating in training.
As a part of the collaboration between YFC and the DA's Office, the DA's Office does background checks
on each volunteer which is a necessity for YFC insurance.
Provide a flow chart of the Juvenile RJ Diversion Program structure: Include positions, names and relative FTE
within DA's office and collaborators working on this pilot. When referring to volunteers include role, number and
approximate hours served. (attach as a separate document)
Attached
HB-13-1254 RJ Pilots Revised March 2015 DRAFT
Juvenile Restorative Justice Diversion Funding for Pilot Projects FY' 16
Section 3. Continuation;(Future) of Juvenile RJDiversian,Program
Please agr that the RJ Pilots designated in HB13-1254 o c •fly sunset Decccmber 31, 2015 is section
address wies the plans for th�ilots half of the year under statutory obligations AND half of the year going:t
beyond. (State fiscal year July 1 20‘5,,,„—June 30, 2016)It the,,RJ ntent to provide the Juvenile
Diversion 1U Pilots with funding in quarterly reimbursements f t`the full fiscal Year as long as the , Pilots
are producing results w"
4K .
Description of Juvenile RJ Diversion Program: Describe the Juvenile RI Diversion program. What are the procedures
and activities from referral to completion? Describe any relationship with the courts including;juvenile demographics in
the judicial district. How will the program incorporate the principles and best practices of RI and any other evidence-
based practices? What restorative justice models will be used? What are the eligibility criteria for participants?Explain
the programs capacity to meet the intended goals. How will program success be determined? Other than previously
explained changes (Section 2, Program Status) will there be changes to the program in the coming fiscal year?(Julyl,
2015 -June 30, 2016)(2 pages or less)
The established DA Diversion Program is a pre-adjudication model. All cases received from police agencies
by the DA's Office are reviewed for eligibility of Diversion and RJ using a team approach. When a case
appears eligible for RJ, intake notes and the Promise to Appear (summons issued to the family by the police
agency) are provided to WCRJ staff. Eligible juveniles participate in a Diversion intake interview and the
MAYSI-II and CRAFFT screening tools are administered. Staff from WCRJ attend intakes of RJ eligible youth
and ask screening and suitability questions as approved by the RJ Council. WCRJ staff assign cases to
available volunteers for conference and make contacts with victims. WCRJ staff and volunteers facilitate pre-
conferences and conferences. Contract information is forwarded to the DA's Office Diversion Case Manager
who completes follow up calls on the conference contract items and assists juvenile with referrals and contract
items as needed. Once the contract is completed, the Case Manager contacts WCRJ staff who determine if a
reintegration circle will be held and to arrange that circle. Once this is completed and the Diversion agreement
time frame has elapsed, the Diversion case is closed and the Diversion Director closes the case in ETO.
The sitting juvenile magistrate has a strong desire to assist RJ in Weld County. As the program currently
serves primarily pre-adjudicated youth, he's offered assistance mobilizing volunteers and with fundraising
efforts as the juvenile cases he sees are not eligible for Pilot funded programming. The 19th Judicial District
consists of Weld County. Weld County school demographics as reported by CDE state that 48% of the juvenile
population is white, non-Hispanic and 47% report as Hispanic. In the county, 51% of all students are eligible
for free and reduced lunch.
Weld County Restorative Justice is rooted in the values and principles of restorative justice practices and
incorporates the 5R's throughout the RJ process. Contact is made with the victims when possible along with the
community and the offenders. Voluntary participation is invited from all directly impacted parties. All parties
are willing for the incident to be handled restoratively and be represented or present. To achieve an
understanding of the other stakeholder's experience, especially the victim, facilitators must sensitively invite
and encourage a measure of reflection, honesty, and personal accountability in the offender. The use of trained
facilitators do this in part by developing their own skills through monthly training and by adhering to the
Colorado Facilitator Code of Conduct and Standards of Practice. Conference Circles are conducted with no
tables/barriers to the extent possible.
Models and processes used are Family/Community Group Conferences. However as WCRJ expands, the
opportunity to use Restorative Dialogues and Restorative Circles has also been used.
Eligibility is first determined by Diversion eligibility. First time, non-violent, non-drug related offenses are
eligible for Diversion. Domestic violence cases are eligible for Diversion but not for RJ referral. Both
programs exclude sex related offenses. Multiple eligible cases have been referred where Diversion and RJ staff
agree that they aren't suitable for RJ. There is a function in ETO to track eligibility and suitability.
Our goals speak to specific needs of the program; we want to divert juveniles into RJ programming, we want
HB-13-1254 RJ Pilots Revised March 2015 DRAFT
Juvenile Restorative Justice Diversion Funding for Pilot Projects ''Y' Its
to be efficient and effective in evaluation methods and state reporting, and we want to be able to develop and
grow the program beyond the Pilot period. All of these are dependent on full funding. We've experienced the
challenges of being under staffed in the first year and know that our capacity is dependent on our staffing
pattern. There is much interest in the community for RJ services. We need the staff to be able to build the
foundation of the program.
The DA's Office has a responsibility to the people of Weld County to serve them by working to make Weld
County safe. As such, recidivism rates will always be a factor in how we determine success. Additionally,
aggregate feedback as provided by OMNI collected from the surveys completed by victims, offenders, and the
community members will be weighed when looking at program success and areas of needed improvement.
As a start up program, changes have been constant. Some of the objectives listed in the goals section speak
to changes that we desire to make and will be able to do with funding to be fully staffed.
State Mandates:All state funded Juvenile RI Diversion programs must meet the legislative mandates of HB13-1254-
and related protocols developed by the RI Council- in the design, implementation, evaluation and data collection for the
program.
Describe your program protocols, technology and staff capacity to meet these specific mandates: 1) appropriate
screening for eligibility; 2) administration ofpre/post participant surveys; 3) collection of data on participant
demographics & case outcomes; 4) collection of recidivism data; &5) timely reporting to the state of all required
program and financial information. Be speck as to how all required data will be collected& reported, including who
will be responsible for this. (1 page or less)
After trying various methods to determine the best way to accurately report program data, it's recently been
determined that the DA's Office Diversion Director will be responsible for all data collection and reporting in
the future.
1) DA's Office staff review cases sent by police agencies for prosecution. The juvenile unit, consisting of
2 Diversion program staff, 2 Deputy District Attorneys, 1 Chief Deputy District Attorney and 1 Victims
Advocate discuss each case to determine eligibility for Diversion and if it appears to be eligible for RJ.
Other funding sources require a formalized screen, therefore, the MAYSI-II is administered to each
participant at intake. At intake, it is sometimes determined that a juvenile isn't suitable for RJ, even if
they are eligible, When appropriate, a referral is made to the RJ program who then can further
determine suitability of eligible referrals.
2) Because OMNI does data collection for both DCJ Diversion funded projects and also the RJ Pilot
Project, they were able to combine the pre- and post-surveys required of offenders for both programs.
Because the surveys are a requirement of both funding sources for the DA's Office Diversion program,
DA's Office program staff are responsible for the administration of both pre- and post-surveys.
3) The DA's Office Diversion Director collects and utilizes the ETO database for all participant
demographics and case outcome data. This is a work in progress as we determine the best way for two
agencies to be share confidential participant information but after trial and error, having one person
responsible for this task seems to be the best way for this to happen in a timely manner.
4) The DA Diversion Director will collect recidivism data using CDAC Action Viewer for local recidivism
and Colorado Courts Data Access for statewide recidivism data once we have participants who have
gone a year past program completion.
5) For the 2015-2016 fiscal year, the DA Diversion Director will be responsible for all data collection and
reporting utilizing reports from the Weld County RJ program staff and the ETO database for program
information. Financial information will be tracked using invoices and the Banner Accounting program
utilized by the Weld County government and reported by the DA Diversion Director. One central
person doing these tasks should help insure timeliness of reports.
IIB-13-1254 RJ Pilots Revised March 2015 DRAFT
Juvenile Restorative Justice Diversion Funding for Pilot Projects FY' 16
Population to Be Served: Describe the juveniles to be served including the referral sources for the juveniles, types of
crimes juveniles will be referred for and level of criminogenic needs the program will address. Address how the project
will accommodate youth of color, non-English speakers and their families. How will the program assure equitable access
to the Juvenile RJ Diversion program regardless of race/ethnicity/cognitive ability/gender identification and other factors
that will be considered? Complete the table provided to define the proposed population anticipated to be served. (1 page
or less)
Juveniles are referred by the police agency to the DA's Office, who determines what prosecutorial action will
occur. If a determination is made that the juvenile will do Restorative Justice as a part of the DA's Diversion
agreement, the case will be referred directly to the Weld County RJ program. Petty, misdemeanor and felony 3,
4, 5, and 6 cases are considered for RJ referral. Because all cases included in the RJ Pilot are first and foremost
DA's Office Diversion cases, and the Diversion program is the least restrictive in the local juvenile justice
continuum, offenders with a low risk of jeopardizing community safety are primarily served through this
project.
Non-English speaking families in Weld County are primarily Spanish speaking. The Diversion program
case manager is Spanish speaking and there are RJ volunteers who are also Spanish speaking. We have been
able to have RJ conferences facilitated entirely in Spanish. Because the Weld County RJ program is housed
within Youth and Family Connections, which is a juvenile assessment center, there are program staff available
there who are able to assist with other language translation needs if other interpretation is unavailable. Funds
are sought to assist contract with a professional foreign language translator if the need arises.
From the time that a referral comes to the DA's Office to the time that it goes to conference, a lot of hands
touch the case and determine if the case is eligible and then if it's suitable, for Restorative Justice. The luxury
of a team approach is many voices questioning why one case would not be treated the same as another which
helps ensure equitable program delivery.
Number of Juveniles Tar'eted to be Served (Jul 1, 2015-June 30, 2016
American Nat.
Black/
White/ African Hispanic/Latino Asian Indian/ Hawaiian/ Other/ Total
Caucasian Alaskan Pacific Unknown
American
Native Islander
Males 19 1 25
Females 19 1 35
Total 38 2 60 100
Age Range of Target Population: 10-17
Percent of Total to be Served with Limited English Proficienc : 25%
Program Goals,Objectives,Outcomes and Timeframes: Please briefly note the program's overarching goals. Use the
form below and add goal/objective/outcome/timeframe sections as needed. Objectives are relative stepping stones with
measurable outcomes and timeframes.
Program Goal 1: Provide Restorative Justice programming as a sanction of the DA's Office Juvenile Diversion
program agreement.
Objective: Assess all first time juvenile Objective: Refer 100 Objective: To facilitate and
offenders for appropriateness in diversion and juveniles per year to encourage diversion of
restorative justice programming based on Restorative Justice juveniles from the juvenile
offense, victim input and resources. programming in order to aid justice system to Restorative
them in taking responsibility Justice practices, both to
HB-13-1254 RJ Pilots Revised March 2015 DRAFT
Juvenile Restorative Justice Diversion Funding for Pilot Projects FY' 16
and to provide them with an provide data to assess the
opportunity to make amends efficacy of Restorative Justice
to their victim and repair to reduce recidivism, to assist
harm. in repairing the harm caused to
victims and the community,
increase victim, offender, and
community member
satisfaction, and reduce cost;
and to promote the restorative
justice principles of
reconciliation, responsibility,
reintegration, respect,
relationship-building and
restitution
Outcomes: Numbers of participant and Outcomes: Number of Outcomes: Variables entered
juvenile demographic information will be juveniles who participate and into the ETO database will aid
available to report to the state as requested for who reach a Restorative the RJ Council in reporting
verification of numbers served and inclusion Justice Agreement compared whether or not the intent of the
in state reporting. to the number of juveniles legislation was successful as a
who do not reach an result of the pilot program.
agreement available to report
to the state as requested for
evaluation.
Timeframe: Quarterly as funding Timeframe: Quarterly as Timeframe: Quarterly as
requirements dictate. funding requirements dictate. funding requirements dictate.
Program Goal 2: Provide reporting on program outcomes to the state in a timely manner.
Objective: Utilize the ETO database for Objective: Weld County RJ Objective: Administer victim
offender and victim demographics and will share information on and offender surveys as
aspects of participation. conferences, victim provided by the state to
participation and conference determine satisfaction and
outcomes to the DA's Office reparation of harm as a result
for inclusion in required of Restorative Justice
reporting. programming.
Outcomes: Data reports from the ETO Outcomes: Information Outcomes: Surveys will show
database will be available and complete in a shared in a timely manner program successes or short
manner which will facilitate timely reporting which will allow accurate comings and the aggregate
to the state as required. input of information into the data will provide direction
ETO database. both at a programmatic level
and a state level to give
direction to further efforts.
Timeframe: Data updating will occur on a Timeframe: Conference Timeframe: Surveys sent to
weekly basis, when appropriate, throughout information will be sent to the OMNI no less often than
HB-13-1254 RJ Pilots Revised March 2015 DRAFT
Juvenile Restorative Justice Diversion Funding for Pilot Projects ''Y' 16
the funding period. Quarterly reports will be DA's Office Diversion staff monthly for the amount of
submitted as funding requirements dictate. within 3 business days of the time that funding requirements
conference throughout the dictate.
funding period.
Program Goal 3: Develop the Weld County Restorative Justice Program for success beyond the sunset of
the Pilot legislation.
Objective: Use principles of Implementation Objective: Train volunteers Objective: Explore and/or
Science to establish an Advisory Board for in Restorative Justice create a group conferencing
guidance of the future of Weld County principles of reconciliation, model for offenses related to
Restorative Justice. responsibility, reintegration, fights (disorderly conduct and
respect, relationship-building third degree assault).
and restitution and mentor
effective conference
facilitators.
Outcomes: An Advisory Board will help Outcomes: An established Outcomes: A program model
determine the future of the program including and knowledgeable volunteer that will address the harm of
future funding sources. corps to facilitate conferences fighting and increase the
and assist with programmatic efficiency of volunteer
needs. facilitator time.
Timeframe: By December 31, 2015 Timeframe: On-going Timeframe: On-going
Collaboration: Please briefly address how collaboration supports the District Attorney's Juvenile R7 Diversion
program and addresses capacity, efficiency and effectiveness.(1/2 page or less)
The District Attorney's established Juvenile Diversion Program desired to offer Restorative Justice
Programming and was able to do so intermittently with the use of a small number of trained volunteers in the
past. Because the Diversion program has long been at capacity, further work to establish Restorative Justice
programming was not possible with the existing Diversion staff. As such, when the opportunity of the Pilot
came to be, collaboration with an outside source was one of the requirements to make RJ possible for
Diversion participants. Community stakeholders identified YFC as the appropriate agency for whom to
collaborate with for this project. In the initial year of state funding, we had not anticipated the work load and
had requested an amount of funds that was not sufficient to staff the amount of work that needed to be done.
In the upcoming fiscal year, an addition of RJ Case Coordinators (to equal 1 FTE) to assist in the work load
will help the program to grow and develop in a way that we may increase capacity. As we were gaining
footing and trying to get through the amount of new work that needed to be done, we found inefficiencies and
as a byproduct of growth and two people in two collaborative agencies that can work well together, we have
determined changes to make at each step to become more efficient, especially as we add more people to help
with this work. This should be more apparent in the coming fiscal year as we continue to overcome growing
pains. This collaboration will exist as long as it is in the best interest of Restorative Justice in Weld County.
HB-13-1254 RJ Pilots Revised March 2015 DRAFT
Juvenile Restorative Justice Diversion Funding for Pilot Projects FY' 16
Collaborating Organizations Contact Information: If applicable and different from the current year description,
identifi)any collaborating organizations. Include organization name, main contact person,phone, e-mail, and mail
address. These are organizations expected to provide direct services to juveniles on diversion or other services to the
RJ Pilot.
(1/2 page or less)
Youth and Family Connections
Weld County Restorative Justice
Jenny Cottingham
2835 W. 10th Street
Greeley, CO 80550
Office: 970.351.5469
Cell: 970.439.1681
RestorativeJustice(0YouthandFamilyConnections.org
Collaborating Organizations' Roles and Responsibilities: For collaborators identified above, describe any
collaborative activities or contract support that is directly related to this program. Include what services collaborators
will provide and their qualifications for providing those services. (1/2 page or less)
The Weld County Restorative Justice Program was established to serve the RJ Pilot Program mandate that
the 19th Judicial District DA's Office Juvenile Diversion Program provide Restorative Justice for participants.
As the collaborative agency, they provide direct conferencing services for Diversion participants and data
sharing in order to comply with state reporting mandates. Staff and facilitators are trained, at a minimum, in
Restorative Justice Facilitation. Training and volunteer facilitator management are done by staff as paid for
with state RJ funds. The current Program Managers qualifications and trainings include a Masters in Conflict
Analysis and Engagement, International Mediation, Antioch University, trained by Mark Umbreit in RJ
Facilitation and RJ Facilitator Trainer of Trainers, Restorative Justice Louisville, Family and Divorce
Mediator, University of Peace, Costa Rica, Certificate in Educating for Peace, Non-Violent Communication
Training, middle school Peace Educator.
Please include with this application a Letter of Commitment or MOUfrom each partner organization, clearly stating
their understanding of their role in the District Attorney's Juvenile RJ Diversion program.
Volunteers: If applicable, identify any volunteer roles and responsibilities that will work with the Juvenile RI
Diversion Pilot How do you select and vet the volunteers?Include what capacity they will serve the District Attorney's
Juvenile RI Diversion program and the plans for the volunteer corps (t e. training, expansion additional
responsibilities to increase program capacity etc.). Describe any training that will be provided for volunteers and how
that will be delivered How will volunteers be supported and services be sustained? (1/2 page or less)
During the initial start up phase of this program, having juvenile justice professionals trained do all
facilitation was considered. However, it felt imperative that facilitation come from the community. A call
for volunteers went out using local media as one of the first steps in building the program. Those volunteers
provide facilitation, coordination, and administrative functions to help WCRJ operate and serve the
community. Those interested in volunteering complete an application and provide it to the DA's Office for a
criminal background check. If that is clear, the application is forwarded to the Weld County RJ program for
review and interview of the volunteer candidate. The volunteer will be required to complete a community
member training, facilitator training, and facilitator mentoring prior to facilitating conferences. Monthly
trainings on specific topics are held as well. Training is provided by the Weld County RJ Program Manager. _
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The WCRJ Program Manager is responsible for volunteer management and support. Volunteer support and
service is essential to the program. As such, funds to devote part of the Program Managers time to volunteer
retention and assistance are sought as a part of this request so that existing volunteers can continue to be
supported and the volunteer corps can continue to grow.
Evaluation:All state funded Juvenile RI Diversion programs must record data in the Omni monitored Efforts To
Outcomes (ETO)database. Please identify how the program enters and uses this data. (1/2 page or less)
The DA Diversion Director is responsible for data entry regarding offenders into the ETO database. The
Weld County RJ program is responsible for sharing information regarding the conference, victims, and
participants to the DA Diversion Director who enters that information into the database. ETO database
compiled information is used for quarterly reports to the state. This data is also beneficial in reporting to local
boards and committees in regards to the progress of the newly created program.
Other Evaluation: What if any other evaluation efforts are planned to sustain the Juvenile RI Diversion program?
(1/2 page or less)
Currently, Weld County RJ is working on ways to support the RJ intern evaluate Spanish language
accessibility for RJ participants.
Funds are being sought from a local foundation that would allow WCRJ to obtain a database to track
volunteers and conferences. Based on early research, it is a possibility that further evaluation pieces could be a
part of the database procured.
Being fully funded would allow WCRJ to be able to examine other evaluations and sustainability plans.
Long Term Plan: What plans does the district have to sustain Juvenile RI Diversion? What are the long term goals or
vision for the District Attorney's Juvenile RI Diversion program? What will happen if state funds are not available or
diminish over time?In particular identin,other funding sources that will support this program. (1/2 page or less)
Ideally, the Weld County Restorative Justice program will be able to build a firm foundation during this
Pilot period and at the end of this phase of the Pilot project will be able to expand and serve other populations.
The collaboration between the DA's Office and WCRJ will remain as long as it makes sense to do so at which
time, we anticipate WCRJ to be able to sustain itself on its own and take referrals from Diversion, Probation,
Senate Bill 94, the schools, or other entities who can help support the program with referrals, without the fiscal
and administrative support of the DA's Office. Being a part of this pilot allows Weld County RJ to become
established using Implementation Science principles and end this season of full funding with years of rich data
to share with future funding sources. Currently, two local foundations have expressed support and Probation
has begun to send youth to Restore using offender service funds available to them. These funds are few and are
reflected in the budget portion in the Contracted Consultant and Professional Services section. There are other
funding sources, such as JAG and El Pomar, which have been examined but not yet applied for so that the
program can have solid plans and footing as a result of Pilot work and will be in a more competitive position to
apply for those funds in the future.
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Sectron 4 Juvenile RJ9jversion Budget In the et tab e,below list by lute item the total ptW am cost
b .d
Add lme y ake 8U-read indicate where state fundt qu n tested to cover the versus which funds t
DA's ojiee or of er sources ark providing funds w�C.. t :4-10 " Ce
ROUND ALL AMOUNTS TO THE NEAREST WHOLE DOLLAR.
1. PERSONNEL (1) (2) (3) (4) TOTAL Funding Source
Annual Annual Sub-Total % of
Full-time Fringe time for Other
Salary Benefit This State $ Funds
Cost Project
Director
$71,792 $30,871 =102,663 X 50% $102,663 51,332 51,332
Case Manager
$45,385 $19,516 =64,901 X 30% $64,901 19,470 45,431
+ = X % $
= X % $
TOTAL PERSONNEL COST $167,564 70,802 96,763
TOTAL Funding Source
State $ Other
2. TRAINING, SUPPLIES AND OPERATING (BE SPECIFIC) Funds
General office supplies for RJ specific tasks $200 200
General office supplies for DCJ Diversion specific tasks $600 600
TOTAL TRAINING, SUPPLIES AND OPERATING COSTS $800 200 600
TOTAL Funding Source
3. TRAVEL (Designate purpose and specify in-state and out-of-state State $ Other
travel.) Funds
In state quarterly meetings and trainings specific to RJ $1300 1300
In state quarterly meetings and trainings specific to DCJ Diversion $700 700
Pikes Peak RJ Symposium travel and hotel expenses 1000 1000
TOTAL TRAVEL COST $3000 2300 700
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TOTAL Funding Source
State S Other
4. EQUIPMENT Funds
$0
•
TOTAL EQUIPMENT COST $0
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Funding Source
Attach a copy of each contract with a detailed budget.
State S Other
Funds
Youth and Family Connections — Weld County RJ (see attached) $198,383 164,602 33,781
OMNI for DCJ evaluation $1000 1000
TOTAL CONTRACTED COST $199,383 164,602 34,781
6. TOTAL OF ALL PROJECT Funding Source
COSTS
(section 1 through 5) TOTAL State % of Total Other % of Total
Funding
Sources
TOTAL COST $370,747 $237,904 64% $132,844 36%
Budget Narrative:
Provide a justification and explanation of the budget items listed in the Budget Table. The budget narrative must use the
same category subheadings (e.g., 1. Personnel, 2.Training, Supplies and Operating Expenses, etc.); and explain the basis for
prorating where applicable. Describe the criteria used to compute budget figures. All budget figures should be justified and
explained. The budget narrative should show the relationship between budget figures and proposed project operations. For
example, if an expense is for training, an explanation of the professional benefits and the need for consultants to provide the
training and the hourly cost of the services to be provided. It is important that you describe how maximizing resources will
be accomplished.(2 pages or less)
PERSONNEL
The amount requested will fund 50% of the Director salary and 32% of the Case manager salary. Salary is
based on the Counties scheduled pay scale. The cost of benefits is approximately 45% of the base salary,
dependant on date of hire. Benefits include health, dental and vision insurance, disability and life insurance, and
mandatory retirement savings. Personnel amounts could be subject to a budget revision once a determination of
funding level has been made as a DCJ Juvenile Diversion award.
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The amount included for the Director's position includes the annual base salary of $71,792 with $30,871 in
benefits, totaling $102,663. Cost of living and scheduled step increases will occur during the funding cycle and are
factored into those costs. Approximately 50% of the Directors time will be spent on Restorative Justice Pilot
functions, review and determination of eligible cases for referral, data collection and reporting, program process,
and administrative functions that allow the 19111 Judicial District to follow the requirements of HB 13-1254 and JIB
15-1094.
The base salary of the case manager position is $45,385 with benefits costing $19,516. Cost of living and
scheduled step increases will occur during the funding cycle and are factored into those costs. The case manager
salary was set after reviewing the pay rates of similar positions in the County. The case manager will be
responsible for administrative functions including completing and scanning referrals to the Weld County RJ
program, providing follow up and referral after pre-conference and conference, communicating with WCRJ on the
status of participant agreement completion, and administration of pre- and post-surveys.
TRAINING, SUPPLIES AND OPERATING COSTS
The budgeted amount of$200 was calculated based on expenses from the 14-15 fiscal year. The DA's Office
spent approximately $200 on the printing of triplicate RJ forms to be used at intake to help facilitate a more
efficient intake process for youth that are being referred to RJ at Diversion intake. The requested amount will
cover reprinting of forms as needed.
TRAVEL
The travel budget was based on estimates of mileage expenses needed to travel to trainings as offered by the RJ
Council in Boulder and Denver and mileage and potential hotel expenses for quarterly implementation team
meetings in Boulder, Pueblo, and Alamosa. The Weld County reimbursement rate is 55 cents per mile and was
used to factor this cost. Average hotel rates in Pueblo and Alamosa were researched as well. Additional funds are
requested to attend the Pike Peak RJ Symposium scheduled for September of 2015. This symposium in 2013 was
invaluable and the DA Diversion Director looks forward to the wealth of knowledge and networking that will
occur again in 2015.
EQUIPMENT
There are not anticipated equipment needs for the DA's Office RJ Diversion staff in the upcoming fiscal year.
CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES
Personnel:
RJ Program Manager (1 FTE) - is employed through Youth & Family Connections and performs the overall
management duties for the Weld County Restorative Justice Program (WCRJ), including, but not limited to
program development, staff/volunteer development, management and oversight. Assists the organization's
Executive Director, as needed, with all aspects of the program.
Salary, benefits, and administrative expenses* = $69,500.04
RJ Case Coordinator (.75 EVE) - is employed through Youth & Family Connections and is responsible for Restore
programming to include scheduling and corresponding with volunteers and business representatives and
administrative tasks of program implementation, and facilitating RJ conferences.
Salary, benefits, and administrative expenses* = $48,683.68
RJ Case Manager (.5 FTE) - employed through Youth & Family Connections and is responsible for managing
ongoing conferencing cases for the Weld County Restorative Justice Program (WCRJ) and assisting the Program
Manager, as needed, in other aspects of the program.
Salary and administrative expenses* = $13,509.29
RJ Program Assistant (.6 FTE)—is employed through Youth & Family Connections and is responsible for
assisting the Program Manager and Case Coordinator in the management of ongoing conferencing cases for the
Weld County Restorative Justice Program (WCRJ). The RJ Program Assistant assists the Program Manager and
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Case Coordinator with other aspects of the program. The salary is $29,208.89 less $1000 to account for the
budgeted amount of Offender Service Funds anticipated to be collected from Probation for Probation clients
participating in WCRJ Restore sessions.
Salary and administrative expenses* _ $28,208.89
* Benefits include retirement, health insurance, life insurance, disability insurance, and dental insurance for all
regular employees working more than 30 hours per week. Administrative expenses include unemployment
insurance, workers' compensation, social security, quickbook fees and administrative expenses associated with
hiring, payroll, fiscal management and human resources management of all part-time and full-time employees.
Operating Expenses:
Program Supplies: Misc. supplies needed for Restorative Justice program implementation and management
ranging from office supplies to refreshments for conferences. $1,500
Travel: The travel budget was based on estimates of mileage expenses needed to travel to trainings as offered by
the RJ Council in Boulder and Denver and mileage and potential hotel expenses for quarterly implementation team
meetings in Boulder, Pueblo, and Alamosa. The Weld County reimbursement rate is 55 cents per mile and was
used to factor this cost. Average hotel rates in Pueblo and Alamosa were researched as well. Additional funds are
requested for one person to attend the Pike Peak RJ Symposium scheduled for September of 2015. An additional
amount($400) is requested to pay mileage expenses for conferences held in the southern part of the county as the
program is headquartered in Greeley. Conferences are held in the community harmed requiring travel to towns
such as Lochbuie, Dacono, Frederick, Firestone, etc.
$2,700
Foreign Language Translation: Spanish language speakers will be employed by the program and Spanish
speaking volunteers are also a part of the program, however, when unable to assist or when another language is
required, funds are needed to provide language translation in the native language of conference participants.
$500
Administrative In-Kind Contributions:
Project Director & Staff Support—Youth & Family Connections (YFC):
As the Weld County Collaborative (HB04-1451 Collaborative Management Program/Interagency Oversight
Group) Youth & Family Connections will provide leadership, coordination and program oversight throughout the
Restorative Justice Pilot Program's development and implementation; staff support for planning; assistance for
required reporting activities; and active participation in technical assistance activities, planning meetings, and will
work collaboratively with community partners. YFC staff will also provide input and review all documents and
processes produced through this pilot stage. YFC stall'also participation in statewide planning and oversight
activities as necessary.
Personnel:
Executive Director—Youth & Family Connections
(.1 FTE) = $11,009.25 in-kind
Executive Assistant—Youth & Family Connections
(.1 FTE) = $4,227.67 in-kind
Phone: $432.00 in-kind
Utilities (based on sq. ft. used by program): $552.00 in-kind
Indirect Expenses: 10% of budget minus administrative expenses to cover additional costs associated with office
space, office supplies, miscellaneous equipment and technology support: $16,560.19
Total Administrative & In-Kind Contributions: $32,781.11
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Will this project BE FUNDED using additional funds other than those provided from this grant?
X_YES/ NO
Please note by name any other funding sources for the Juvenile RJ Diversion program.
List the type and amount of other funding that will be provided to this project.
Fund Type/Describe Amount
Federal:
State: $74,297
County Government: $24,766
Municipal Government:
Private:
Fees: $3,000
Other—specify:
Offender Services funds for Probation clients to attend Restore $1,000
In-kind contribution for administration and facilities from YFC $32,781
TOTAL Additional Funds 135,844
FINANCIAL MANAGEMENT: The District Attorney's office will be responsible for financial management
and reporting for all funds granted and expended for this project. The State Court Administrators Office expects
there to be supporting documentation available upon request for all expenditures. Beginning FY '16 all grant
funds will be distributed on a reimbursement basis only.
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Support information for Budget Narrative: The following is specific information required for each budget
category:
1. PERSONNEL: Explain how the salary and fringe benefit rates for each position were determined. An
explanation and justification is required if the budget is not for an entry-level position(s). Provide
documentation to show that the proposed salary is one that is paid for equivalent positions and employee
qualifications in your area.
Include the qualifications required for each position and a specific job description as Attachment B at
the end of the application. If salaries are expected to increase during the project year, indicate the
percentage increases for each position, the months covered by the increases, and justify them. Be sure
that scheduled salary increases have been included in the Budget Table and Narrative.
NOTE: Contract employees or independent contractors should be shown under Consultant/
Professional Services, not Personnel.
2. TRAINING,SUPPLIES AND OPERATING: Explain how the costs were determined and justify the
need for the various line items. Items with a unit cost less than $5,000 are considered supplies and
should be listed in this category. Items costing $5,000 or more should be listed under Equipment (see 4
below). If software is being purchased, regardless of the price, it belongs in the Supplies and Operating
category. All purchases should be made through competitive bid, state or local award, or established
purchasing procedures.
3. TRAVEL: Explain the relationship of each cost item to the project, (e.g., if training or conference travel
expenses are requested, explain the topic of the conference and its relationship to the project). Out-of-
state travel is discouraged and needs to be thoroughly justified. It is prudent to include in the budget the
costs associated with sending project staff to the Implementation Team Meetings and RJ Council
sponsored trainings.
4. EQUIPMENT: Equipment is defined as an item that has a unit cost of 55,000 or more (except
software) and a useful life of over one year. Explain why the proposed equipment is essential to
conducting the project and is not currently available for use within your agency or organization. If the
proposed equipment is to be shared with entities outside this project, the cost should be prorated based
upon the percentage of use of the equipment by this project. DCJ must provide prior written approval for
the actual purchase of all equipment, separate from approval to fund the project. All equipment must be
purchased through competitive bid, state or local award, or established purchasing procedures.
5. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES: Explain why proposed
consultant services cannot or should not be provided by project staff Explain how the hourly rate or flat
rate was determined. For each consulting organization, indicate the number of people to be assigned to
the project, number of hours per person per day to be spent on the project, and a breakdown of the
contract price by major cost item. Professional services should be procured competitively. Sole source
contracts must be justified and are always subject to prior written approval from RJ Council, separate
from approval to fund the project.
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