HomeMy WebLinkAbout20152067.tiff RESOLUTION
RE: APPROVE PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE CHAIR TO
SIGN -JILL HUNSAKER RYAN, DBA SILVER STREET CONSULTING, LLC
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Professional Services Agreement
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Public Health and Environment,
and Jill Hunsaker Ryan, dba Silver Street Consulting, LLC, commencing July 20, 2015, and
ending on November 20, 2015, with further terms and conditions being as stated in said
agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Professional Services Agreement between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Public Health and Environment, and Jill Hunsaker Ryan, dba Siver Street
Consulting, LLC, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of July, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WE D COUNTY, CiOLORADO
ATTEST:
C/ �• 'g,e. Barbara Kirkmeyer/Chair
Weld County Clerk to the B•
Mike Freeman, Pro-Tem
BY:
Deputy -rk t• th EXCUSED
Sean P. Conway
C4tf.Lio‘
ED , - "�` • -+�, Julie A. Cozad
• Attorney
Steve Moreno
Date of signature: I/4_
CC; 41L C h"-G>g/�� 2015-2067
HL0047
1861 Memorandum
"ID LP r p TO: Barbara Kirkmeyer,Chair
COUNTY Board of County Commissioners
FROM: Mark E.Wallace, MD, MPH,
Executive Director
Department of Public Health &Environment
DATE: June 29,2015
SUBJECT: Agreement for Professional Services with Jill
Hunsaker Ryan,Strategic Plan Consultant
Enclosed for Board's review and approval is an Agreement for Professional Services between Jill
Hunsaker Ryan of Silver Street Consulting, LLC, and Weld County. The Weld County Department
of Public Health and Environment (WCDPHE) is developing a new 3-5 Year Strategic Plan.
WCDPHE staff received 4 quotes and selected the second to lowest quote based on experience,
ability to complete required tasks, and cost. See the Scope of Work (SOW) for details on
contractor duties and tasks.
The contract amount to facilitate and guide WCDPHE through the strategic planning and writing
process is $9,570.00. The time period is July 20, 2015, to November 20, 2015. Funding for this
Agreement includes both grant (approximately$3,000) and non-grant funds.
I recommend approval of this Agreement for Professional Services with Jill Hunsaker Ryan.
RECEIVED
JUL 06 2015
AlfaCOUNTY
SSIONERS
2015-2067(1)
,
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made by and between the County of Weld, State of
Colorado,whose address is 1150 O Street,Greeley,Colorado, 80631 ("County"),
and Jill Hunsaker Ryan,Silver Street Consulting,LI,C whose address is 0023
Silver Street,Edwards,Colorado 81632,("Contractor").
WHEREAS,County desires to retain Contractor as an independent contractor to
perform services as more particularly set forth below;and
WHEREAS,Contractor has the time available to timely perform the services,and
is willing to perform the services according to the terms of this Agreement.
NOW THEREFORE,in consideration of the mutual promises and covenants
contained herein,the parties hereto agree as follows:
1. Enaanement of Contractor. County hereby retains Contractor,and
Contractor hereby accepts engagement by County upon the terms and conditions
set forth in this Agreement.
2. Term. The term of this Agreement shall be July 20,2015 through and until
November 20,2015.
3. Services to be Performed. Contractor agrees to perform the Services listed or
referred to in Exhibit A,atta hed hereto and incorporated herein.
4. Compensation. County a to pay Contractor for services performed as set
forth on Exhibit A at the rate of$115 per hour. Charges shall be based on the time
actually spent performing the services,but shall exclude travel time. Mileage may
be charged to and from any required job site at a rate of _00_cents per mile(not
applicable). Contractor shall not be paid any other expenses unless set forth in this
Agreement. Payment to Contractor will be made only upon presentation of a
proper claim by Contractor,itemizing services performed and mileage expense
incurred. Payment for services and all related expenses under this Agreement shall
not exceed$9,570.00.
5. Additional Work. In the event the County shall require changes in the scope,
character,or complexity of the work to be performed,and said changes cause an
increase or decrease in the time required or the costs to the Contractor for
performance, an equitable adjustment in fees and completion time shall be
negotiated between the parties and this Agreement shall be modified accordingly
by a supplemental Agreement. Any claims by the Contractor for adjustment
hereunder must be made in writing prior to performance of any work covered in
the anticipated supplemental Agreement. Any change in work made without such
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prior supplemental Agreement shall be deemed covered in the compensation and
time provisions of this Agreement.
6. Independent Contractor. Contractor agrees that Contractor is an independent
contractor and that neither Contractor nor Contractor's agents or employees are, or
shall be deemed to be, agents or employees of the County for any purpose.
Contractor shall have no authorization, express or implied, to bind the County to
any agreement, liability, or understanding. The parties agree that Contractor will
not become an employee of County, nor is Contractor entitled to any employee
benefits from County as a result of the execution of this Agreement.
7. Warranty. Contractor warrants that services performed under this Agreement
will be performed in a manner consistent with the professional standards governing
such services and the provisions of this Agreement.
8. Reports County Property. All reports, test results and all other tangible
materials produced in connection with the performance of this Agreement, whether
or not such materials are in completed form, shall at all times be considered the
property of the County. Contractor shall not make use of such material for
purposes other than in connection with this Agreement without prior written
approval of County.
9. Acceptance of Product not Waiver. Upon completion of the work,
Contractor shall submit to County originals of all test results, reports, etc.,
generated during completion of this work. Acceptance by County of reports and
incidental material furnished under this Agreement shall not in any way relieve
Contractor of responsibility for the quality and accuracy of the work. Acceptance
by the County of, or payment for, any services performed under this Agreement
shall not be construed as a waiver of any of the County's rights under this
Agreement or under the law generally.
10. Insurance and Indemnification. Contractor shall defend and indemnify
County, its officers and agents, from and against loss or liability arising from
Contractor's acts, errors or omissions in seeking to perform its obligations under
this Agreement. Contractor shall provide necessary workers' compensation
insurance at Contractor's own cost and expense.
11. Termination. Either party may terminate this Agreement at any time by
providing the other party with a 10 day written notice thereof. Furthermore, this
Agreement may be terminated at any time without notice upon a material breach of
the terms of the Agreement. In the event of an early termination, Contractor shall
be paid for work performed up to the time of notice and County shall be entitled
the use of all material generated pursuant to this Agreement.
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12. Non-Assignment. Contractor may not assign or transfer this Agreement, any
interest therein or claim thereunder,without the prior written approval of County.
13. Access to Records. County shall have access to Contractor's financial records
as they relate to this Agreement for purposes of audit. Such records shall be
complete and available for audit 90 days after final payment hereunder and shall be
retained and available for audit purposes for at least five years after final payment
hereunder.
14. Time of Essence. Time is of the essence in each and all of the provisions of
this Agreement.
15. Interruptions.Neither party to this Agreement shall be liable to the other for
delays in delivery or failure to deliver or otherwise to perform any obligation under
this Agreement,where such failure is due to any cause beyond its reasonable
control, including but not limited to Acts of God, fires, strikes,war, flood,
earthquakes or Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in
writing and shall be mailed or delivered to the other party at that party's address as
stated above.
17. Compliance. This Agreement and the provision of services hereunder shall be
subject to the laws of Colorado and be in accordance with the policies,procedures,
and practices of County.
18. Non-Exclusive Agreement. This Agreement is nonexclusive and County may
engage or use other contractors or persons to perform services of the same or
similar nature.
19. Certification. Contractor certifies that Contractor is not an illegal immigrant,
and further, Contractor represents,warrants, and agrees that it has verified that
Contractor does not employ any illegal aliens. If it is discovered that Contractor is
an illegal immigrant, employs illegal aliens or subcontracts with illegal aliens,
County can terminate this Agreement and Contractor may be held liable for
damages.
20. Entire Agreement/Modifications. This Agreement contains the entire
agreement between the parties with respect to the subject matter contained in this
Agreement. This instrument supersedes all prior negotiation,representation, and
understanding or agreements with respect to the subject matter contained in this
Agreement. This Agreement may be changed or supplemented only by a written
instrument signed by both parties.
21. Funding Contingency. No portion of this Agreement shall be deemed to
create an obligation on the part of County to expend funds not otherwise
appropriated or budgeted for.
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22. No Conflict. No employee of Contractor nor any member of Contractor's
family shall serve on a County Board, committee or hold any such position which
either by rule,practice or action nominates, recommends, supervises Contractor's
operations, or authorizes funding to Contractor.
23. Severability. If any term or condition of this Agreement shall be held to be
invalid, illegal,or unenforceable,this Agreement shall be construed and enforced
without such provision,to the extent that this Agreement is then capable of
execution within the original intent of the parties.
24. Governmental Immunity. No portion of this Agreement shall be deemed to
constitute a waiver of any immunities the parties or their officers or employees
may possess.
25. No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement,shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned
parties receiving services or benefits under this Agreement shall be an incidental
beneficiary only.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
and year written below.
Contractor's Signa e: /
Ge Se fit/
6//8//S
Date
COUNTY OF WELD,STATE OF COLORADO
•
ATTEST: sat /t ter►
By: APT/%1
Barbara Kir eyer,C �
Board of County Commissioners ,. O
-% s
tJUi, 13 2015 Deputy Cl g o the Board ;Vii;- zit
Date x 4���►�
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•
Professional Services Agreement for Jill Hunsaker
Ryan
APPROVED AS TO SUBSTANCE:
Elected Official or Departm nt Head
Director of General Services
OVE ASg F DING.
sta
Controller
APPROVED S TOFORM:
County Attorney
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1555 North 17"'Avenue
• 1861 Greeley, CO 80631
�" web:www.weldhealth.or4
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a C 0Vl Records ards.s ll4evi.ss ralasMbwtPNeeig &fl.spotw
?Y l Tel.:970.904.6410 Tel.:970.904.6420 TMs:970.304.6415 Tel.:970.304.8470 Tel.:970.304.6420
Fax 970.304.6412 Fax 970.304.6416 Fax 970.304.6411 Fax 970.304.8462 Fax 970.304.6469
Our vision:Together wdh BN coortnun es we serve,we are woAt+g b make NMW County the healthiest place l.Ilre,Nan,work end ploy.
Weld County Contract with Jill Hunsaker Ryan,Silver Street Consulting,LLC
Exhibit A: Scope of Work
Lead Agency: Weld County Department of Public Health and Environment
Eric Aakko,Director,Health Communication,Education and Planning
1555 N.17th Avenue,Greeley,CO 80631
970-304-6470 ext.2380 eaakko@weldeov.com
Name of Consultant: Jill Hunsaker Ryan,Silver Street Consulting,LLC
0023 Silver Street,Edwards,CO 81632
Project Period: July 20,2015 through November 20,2015
Scope of Work:The following three(3)tasks constitute the Scope of Work(SOW)for developing a Three to Five-Year
Strategic Plan for the Health Department:
Task 1 Contractor will facilitate up to 5 department and partner meetings,and the Plan must indude:
• Mission and Vision(will continue from previous plan)
• Guiding principles/values(may continue from previous plan)
• Strategic priorities from January 2016 to December 2020(three to five years)
• Goals and objectives with measurable and time-framed targets
• Consideration of key support functions required for efficiency and effectiveness
• Identification of external trends,events,or factors that will impact the health department
• Assessment of health department strengths and weaknesses
• The Strategic Plan must also align with the Health Department Performance Management System, the
community health improvement plan(CHIP),community health assessment(CHA)key findings,County Strategic
Plan,Health Department Quality Improvement plan(QI),and;address strategies for chronic disease prevention
and vulnerable populations.
Task 2 Facilitate a Health Department strategic plan staff retreat(4-6 hours)which will include a future trends
assessment;and,write a Strategic Plan Workshop Summary that includes discussion summaries(e.g.from various
conversations related to Task 1).The report must also include names,titles,and organizational affiliation of participants.
Task 3 Write a Strategic Plan. Plan must include all of the above elements from Task 1(including pertinent comments
from Task 2).Contractor must also plan for at least 3 opportunities for department staff to review and edit the Plan,
including final review and approval from the WCDPHE Executive Director.
Project and Payment Timeline
Contractor will invoice the Health Department for completion of Tasks 1 and 2 either monthly for work performed or in
a single invoice by September 29,2015 for up to$7,000;and upon satisfactory completion of Task 3,invoice the Health
Department for the remaining$2570. Total amount will not exceed$9570.00
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