HomeMy WebLinkAbout770433 RESOLUTION
RE: RURAL HOUSING ALLOWANCE GRANT FOR EVANSTON PROJECT.
WHEREAS , the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, Rural America, Inc . has submitted an agreement
whereby Weld County is to receive the sum of THREE THOUSAND
DOLLARS ($3, 000 . 00) to be used for administration in connection
with the Housing Rehabilitation Program, and
WHEREAS, this sum is needed for the Community Development
Grant for Evanston, Colorado, to provide for office space and
other administrative matters in the Housing Rehabilitation
Program, and
WHEREAS, the Board of County Commissioners has determined
that the approval of said agreement, a copy of which is attached
hereto and incorporated herein by reference, would be in the
best interest of Weld County, and to approve said agreement.
NOW THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners, Weld County, Colorado, that said agreement providing
for a $3, 000 . 00 grant, furnished by Rural America, Inc. , a copy
of said agreement being attached hereto and being made a part
hereof by reference, be and hereby is approved, and
BE IT FURTHER RESOLVED that the Chairman Pro-Tem of the
Board of County Commissioners be, and hereby is authorized to
execute said agreement and to make the same effective forthwith.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 29th day of
June, A.D. , 1977.
The above and foregoing Resolution was read into the record
and signed on the 29th day of June, A.D. , 1977.
ATTEST: 71 (Q,�is , .^.2% 1& BOARD OF COUNTY COMMISSIONERS
V// WELD COUNTY, COLORADO
Weld County Clerk and Recorder
an lerk to the Boa -1 r'� `( c, . c'c otem
putt' ounty
AP O ED AS TO FO LI: —
C, rece,&teCe
7704JJ
County Attorney
RURAL AMERICA, INC.
AGREEMENT FOR DELEGATION
OF FARMWORKER HOUSING ACTIVITIES
(DOL GRANT NO. qq- -4bo-31- 9 )
THIS AGREEMENT entered into by and between THE BOARD OF
COUNTY COMMISSIONERS OF WELD COUNTY, COLORADO, a public agency,
empowered and authorized to carry out housing activities under
the laws of the State of Colorado, and its successors , herein-
after referred to as "Subgrantee" , and RURAL AMERICA, INCOR-
PORATED a not-for-profit corporation, organized under the laws
of the District of Columbia, hereinafter referred to as "Grantee" ,
shall govern certain activities of the Farmworker Housing Program
financed under DOL Grant No. 9q-L- 'iQQ- 3� -s'"jduring the period
from June 1, 1977 to November 30 , 1977 .
IN CONSIDERATION of receipt from the Grantee by the Sub-
grantee of a grant in the amount hereinafter stated and of per-
formance by the Subgrantee on behalf of the Grantee of activities
hereinafter recited, the parties mutually agree as follows :
1. Work to Be Performed: The Subgrantee shall, in a
satisfactory manner as determined by the Grantee, achieve
the general objectives and goals as described in the
Narrative Proposal and Summary of Work Program and ful-
fill the Work Program submitted to and approved (with any
indicated amendments) by the Grantee.
2. Manner of Performing: The Subgrantee shall perform
all activities authorized by this Agreement in accordance
with the approved budget, the special grant conditions
attached hereto, "RHA' s Property Regulations Manual" ,
"RHA' s Accounting Procedures Manual" , RHA' s Administrative
Memoranda and pertinent DOL directives that have been or
hereafter shall be issued.
3. Reports, Records and Evaluations: The Subgrantee shall
submit to the Grantee such reports as may be required by
DOL directives or by the Grantee , including monthly progress
reports on housing activities and monthly fiscal reports on
the expenditure of funds. The Subgrantee shall utilize the
structure and format for such reports as the Grantee requires
and will provide, and submit said reports in accordance with
the time schedule established by the Grantee. The Sub-
grantee further shall promptly report to the Grantee all
difficulties that occur in implementing the Work Program
and all personnel changes. The Subgrantee shall prepare,
retain, and permit the Grantee to inspect as it deems
necessary for grant purposes or as it is authorized by
conditions of the grant from DOL the following records :
all correspondence concerning the official business with
the Grantee and DOL, all proposals developed for funding to
other sources relating to housing services and development,
all records concerning personnel evaluations and actions,
all information concerning the eligibility of itself and
the clients it serves for DOL migrant and seasonal farm-
worker assistance, and all information concerning income
and expenditure of funds from other sources , as well as
all other records that may be required by pertinent DOL
directives , with the exception of confidential client
information. The Subgrantee further agrees that the Grantee
may carry out monitoring and evaluation activities to in-
clude, as a minimum, one thorough review of the program and
one financial audit, and will effectively insure the co-
operation of the Subgrantee ' s employees and board members
in such efforts.
4. Training and Technical Assistance: The Grantee shall
monitor and evaluate the performance of the Subgrantee
under this grant and shall provide guidance, training, and
technical assistance to the Subgrantee for conducting the
activities under this Agreement, as needed and determined
by the Grantee.
5. Transmission of New Directives: The Grantee shall
promptly submit to the Subgrantee all pertinent and any
additional directives issued by DOL and applicable to farm-
worker housing activities.
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6. Structure of the Subgrantee: The Subgrantee shall be
either a public agency, duly empowered to own and manage
housing, or a not-for-profit corporation, duly chartered
and organized under and according to the laws of the state
of its incorporation, and prohibited from distributing any
of its assets, profits , or dividends to its members. If
requested, the Subgrantee shall submit to the Grantee
written evidence of its legal capacity to perform the terms
of this Agreement. The Subgrantee shall make a continuing
effort to include on its Board of Directors members or
representatives of its target population.
7. Compliance with Local Laws : The Subgrantee shall comply
with all applicable laws , ordinances, and codes of the state ,
political subdivision or agency thereof, of the area in
which it acts.
8. Compliance with Federal Laws : The Subgrantee shall
comply with all federal laws and executive orders that pro-
hibit discrimination because of race, creed, color, sex
or natural origin as to employment and as to benefits from
the services performed under this Agreement and shall not
use any of the funds or services provided under this Agree-
ment for any prohibited political or religious purpose.
9 . Limitation on Liabilities : The Subgrantee agrees not
to incur any financial obligations which go beyond the time
period of this Agreement or exceed the financial assis-
tance available under this Agreement without the prior
• written authorization of the Grantee.
10. Schedule of Payments : Subject to receipt of funds from
DOL, the Grantee shall reimburse the Subgrantee for all auth-
orized expenditures which are incurred in the satisfactory
performance of this Agreement and which are supported by
financial reports and accounting procedures established or
approved by the Grantee. The Grantee shall make to the Sub-
grantee an advance of $3, 000 for its estimated expenditures .
In no event, however, shall the Subgrantee receive reimburse-
ment for personnel costs exceeding $ NA or for nonpersonnel
-3-
costs exceeding $ NA , except as it has received
the prior written authorization of the Grantee, which
shall be expressly incorporated into and made a part of
this Agreement.
11. Changes : The subgrantee agrees that the Grantee may,
from time to time, and for cause, by prior written notice,
request changes in the terms of this Agreement or request
changes in the scope of the services to be performed
hereunder, such as those that may be required by the
United States Government. The Subgrantee agrees that an
unreasonable failure to make these changes shall consti-
tute a material breach of this Agreement. The Sub-
grantee further agrees that such changes , including any
increase or decrease in the amount of the grant to the
Subgrantee, if mutually agreed upon by and between the
parties , shall be in writing and expressly incorporated
into and made a part of this Agreement.
12. Termination: The Grantee may, by prior written notice
specifying the effective date and the reasons therefor, in
whole or in part, terminate this Agreement for cause, which
shall include but not be limited to: failure of the Sub-
grantee for any reason to fulfill in a timely and proper
manner its obligations under this Agreement, including
compliance with the approved program, the special conditions
attached, the reporting requirements , and any changes pro-
perly requested by the Grantee , or with such statutes,
Executive Orders , and DOL directives as may become generally
applicable at any time; submission by the Subgrantee to the
Grantee or to DOL of reports that are incorrect or incom-
plete in any material respect; ineffective or improper use
of funds provided under this Agreement; and suspension or
termination by DOL of the grant to the Grantee under which
this Agreement is made or the portion thereof delegated by
this Agreement. The Subgrantee shall, by timely written
request, be entitled to an informal review of any termina-
tion decision prior to the effective date thereof , in a manner
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to be determined by the Grantee that safeguards the rights
of the Subgrantee. In the event the Subgrantee is unable
for any reason to perform under this Agreement, the Sub-
grantee shall promptly give written notice to the Grantee
of such disability. In such event, the Subgrantee shall
ensure, with the prior written concurrence of the Grantee,
that adequate arrangements have been made for the transfer
of the delegated activities to another Subgrantee or to
the Grantee and for the safeguarding and transfer of all
unexpended grant funds to the Grantee. In the event of
any termination, the Subgrantee shall dispose of all property
and finished or unfinished documents , data, studies , and
reports purchased or prepared by the Subgrantee under this
Agreement according to the directives of DOL and the Gran-
tee. The Grantee shall compensate the Subgrantee for any
unreimbursed expenditures reasonably and necessarily in-
curred in the satisfactory termination of this Agreement.
Notwithstanding the above, the Subgrantee shall not be
relieved of liability to the Grantee for damages sustained
by the Grantee by virtue of any material breach of the
Agreement by the Subgrantee, if said breach is the fault
of Subgrantee, and the Grantee may withhold any reimburse-
ment to the Subgrantee for the purpose of set-off until
such time as the exact amount of damages due the Grantee
from the Subgrantee is agreed upon or otherwise determined.
13 . Assignability: The Subgrantee agrees that this Agree-
ment may be assigned by the Grantee when so required by
DOL Directives.
14. Covenant Against Contingent Fees : The Subgrantee war-
rants that no persons or selling agency or other organiza-
tion has been employed or retained to solicit or secure this
Agreement upon an agreement or understanding for a commis-
sion, percentage, brokerage, or contingent fee. For breach
or violation of this warranty, the Grantee shall have the
right to annul this Agreement without liability or, in
its discretion, deduct from the grant funds or otherwise
recover the full amount of such commission, percentage,
-5-
brokerage, or contingent fee, or to seek such other remedies
as legally may be available.
IN WITNESS WHEREOF, the Grantee and Subgrantee respectively
have caused this Agreement to be executed by its duly authorized
officer on this 29th day of June , 1977 .
RURAL E A, INC ,
Grant
B
Y
Clay . Coc ran
Its Exec tive Director
Date ( dit,.icf,2c/ /( 77
THE BOARD OF COUNTY COMMISSIONERS
OF WELD COUNTY, CO ORADO/
BY:
Chairjr(ary _ ro-Tem
Date June 29, 1977
1 0 ATTEST:
t4- . County Clerk and Recorder
nd lerk to the Bo.
ØIeputy Coun y 3'4rk g
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SPECIAL GRANT CONDITIONS
(Attached to and hereby incorporated into the foregoing Agreement
for the Delegation of Farmworker Housing Activities. )
1. The Subgrantee acknowledges and agrees that funds provided
under this Agreement will be utilized for administration in con-
nection with the housing rehabilitation program and Subgrantee
shall use its best efforts to identify those persons who may
desire assistance from such funds directly or indirectly and
who are part of the migrant work force, as defined by DOL, or
related agricultural employment.
2. The Subgrantee acknowledges and agrees that funds under this
Agreement may not be expended for out-of-state travel without
prior written approval of the Grantee.
3. The Subgrantee acknowledges and agrees that funds under this
Agreement may not be utilized for professional fees with respect
to land, except in so far as such expenditures have received the
prior written authorization of the Grantee which shall be given
only if the proposed expenditure is in accord with the land ac-
quisition and development policies of the Grantee and is, in
the ordinary course of business, recoverable.
4. The Subgrantee acknowledges and agrees to submit to the Gran-
tee a progress report and a financial report for each calendar
month or part thereof for the duration of the grant period. The
Subgrantee further agrees that these reports shall be submitted
so as to be received by the Grantee at its principal place of
business, Washington, D. C. , by the fifteenth day of the month
following the period reported on. The Subgrantee further agrees
that the financial reports will be on the fiscal forms supplied
by the Grantee and that the progress reports will be on the statis-
tical forms supplied by the Grantee and/or in the narrative form
recommended by the Grantee so as to set out concisely for the
period reported on the actions performed by the Subgrantee in
furtherance of the goals outlined in its proposal, an evaluation
of the success of these actions , and the actions planned for the
next month. The Subgrantee acknowledges that failure to submit
such reports on a timely basis shall constitute a material breach
of this Agreement and excuses the Grantee from performing any of
its promises under this Agreement, including its promise to
advance funds and to reimburse expenditures .
5. The Subgrantee acknowledges and agrees that it will maintain
such records as are necessary for audit purposes and will retain
such records for three (3) years from the expiration of this Agree-
ment or until written authorization to destroy them is obtained
from the Grantee. The Subgrantee agrees that at the time of
its regular annual audit that the funds under this Agreement will
be included in such audit and reported on in the audited financial
statements . If the time period covered by this Agreement does
not coincide with the fiscal year of the Subgrantee, its chief
financial officer will submit a statement of revenue and expen-
ditures for the period not included in the audit period and will
have this unaudited period included in its next annual audit.
The Grantee will select and hire the auditor or auditing firm
to perform the audit of the Subgrantee ' s records.
6. The Subgrantee acknowledges and agrees that it will submit
all housing plans and specifications to the Grantee for prior
approval and will abide by the maximum standards in design
and construction approved by the Grantee for all housing activi-
ties assisted under this Agreement.
7 . The Subgrantee agrees to abide by all other general conditions
which govern programs under Section 303 of the Comprehensive
Employment and Training Act of 1974 , and any other regulations and
guidelines which may be issued by the Department of Labor at some
future date.
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i.
Tk
Nt . - DEPARTMENT OF PLANNING SERVICES
Wfig
PHONE 1303) 356-4000 EXT. 400
915 10TH STREET
OGREELEY, COLORADO 80631
•
COLORADO
July 8 , 1977
Mr. Clay L. Cochran
Chairman of the Board
Rural America, Inc.
1346 Connecticut Avenue, N.W.
Washington , D. C. 20036
Dear Clay :
Enclosed please find three (3) copies duly signed and executed of the
grant agreement between the Weld County Board of County Commissioners
and Rural America, Inc. The contract was agreed upon by Mr. Russ
Anson , Assistant County Attorney for Weld County, and Mr . Kim Herman ,
a member of your staff .
On behalf of the County Commissioners, the Planning staff and myself ,
we appreciate your consideration and award of the mini-grant to Weld
County as we embark into a very exciting experience of providing
better housing accommodations for all residents of our county.
Thank you again and keep well.
est regards ,
William Rodrig ez`,
Rehabilitation� fficer
WE: sp
Enclosure
cc : Ed Dunbar, County Commissioner, Weld County
Gary Z. Fortner, Director of Planning
Thomas W. Rounds, Senior Planner
Kim Herman, Chief of Field Operations, Rural America, Inc .
Russ Anson, Assistant County Attorney, Weld County-
Toes.,June 28, 1977 GREELEY (Colo.) 'Id hl3UNE 9
•fill uSI ba3 Ckous99u j p➢"ofrcmmi
ti e? is:ria �r� feLisni
Weld County has apparently administrative casts at about
won a $3,000 grant for ad- .$13,000.Part of the money»ill he
ministration of a housing made up with the Rural
rehabilitation program in the America grant,some will come
Evanston area in southwest from in-kind services from
Weld. county agencies and the
Planning Director Gary remainder willconic from the
Fortner said the grant would federal Conunuaily Develop-
come from Rural America Inc„ went Act grant which is funding
a non-profit agency based in the Evanston project.
Washington U.C. In fact, Fortner snit, the
When county officials were counts'has rewritten its federal
planning the housing program grant to include all the $8.itnt
last year, they counted on administrative costs. Whatever
donation of office space isn't used for administration
somewhere in the Tri-Town will then he used for housing
area. Free office space wasn't programs.
forthcoming as the program got "What v.e'rc Crying to do is
under way. cover ourselves both ways on
"We're npernimg out of the administrative ea " he said.
hack end of a ear, a parish hall The grant cm. st is expecbxl
and a private house," Fortner to go before the e•r;lurr,ssionors
said Monday. at their regular Wednesday
Ile estimated additional session.
•
Grants jai Improvements Now
0
eg ci-,
m p hvanslon residents who would like to fix up their houses
�- o can now begin the process of asking for government trsolLIJ O grants from the $250,000 HUD grant which the area has
c
V received.
Bill Rodriguez, who has been named Rehabilitation
c o Officer, will he at the Parish Hall in Frederick every
6 it
Wednesday from 10 a.m. to 4 p.m. to meet with people
graursagi c W who wish to find out how to apply for the funds.
0 Rodriguez has no phone at the present time, but can be
1101i4...--, ij A W reached other days In Greeley by calling 356-4000.
CC
aiii4i o ty, The Department of Housing and Urban Development
ii " has granted Weld County $2-50,000 to be used for housing
,� 1A ? �� j• 41i R rehabilitation and street improvements.
' Of this amount $150,000 is going toward the street
� "'+j�) � tl LL
'r , ��, ' ai; - improvements and drainage project. The money will be
, t ,,�'4r r �4 v used to design street paving, curb, gutter and sidewalks
� ,: re "�, I I, w for all of Evanston and engineering firms have been
#/fjr,(('1 ' ;�' ,wtl W rte. submitting bids on doing this work. The design will be for
it k 'ii�,�� , . the entire area.
��� j P k1'• F" According to a news release, "The county will then
l.y'f -` )� e\ `q co ' request bids on the construction of these designs. If the
° " bids are less than the allotted mono all of the
m
g. �JJ I�, y,
II` p a a improvements will be made. It, however, the bids are
11�y dY al —3 c:higher than the allotted funding, changes In the extent of
c . a ' the street improvements will have to be made.
"The Housing Rehabilitation Program ($100,000) is
o designed to help Evanston homeowners make their homes
Z
_ o meet minimum safety standards, Housing Rehabilitation
' ""'^, 7�°n Ii assistance is expected to be made available to 25 to 35
Ui . o Evanston households," the release says.
a Z Rodriguez said grants of up to $5,000 will be made to
U pg.
uj eligible homeowners to pay for the necessary repairs.
V The procedure will be thus: Rodriguez will talk to
o
anyone who thinks he may be eligible for such grant
money. The talks will be confidential information and if it
T '
appears there is eligibility an application will be prepared.
" " ^ Rodriguez will also counsel those who are close to the
border-line to help them become eligible if it's possible.
The house will then be inspected to see what improve-
ments would be necessary to bring it to code.
This might include wiring, another bedroom, a better
foundation or any number of things.
After the repairs are determined by the Weld County
building department, the needed improvements will be
submitted to interested contractors for bids.
These bids will be checked against the county estimates
and those which meet the standards and prices will he
submitted to the home owner who will select the
contractor he wishes to do the work.
After the work is done the individual and the county will
make the final determination as to the acceptability,of the
work.
The contractor will be paid in stages by the grant as the
work goes along.
Those who cannot meet the grant requirements will he
eligible for low interest loans. Rodriguez said this money
is not part of the $100,000 and thus any number of loomis
can be granted so long as the loans are for improvement in
housing conditions.
At present, however, the grant program is foremost in
the mind of the county.
In addition to persons wishing to apply for the grants,
Rodriguez will interview contractors interested in doing
the work during his office hours in Frederick.
Both subcontractors and contractors are being sought.
They must meet certain standards so far as craftsmanship
and solvency. If a contractor is approved, 'he will receive
lists of all work to be done throughout the project period
'so that he can bid on those jobs he wishes to secure.
• Persons who cannot visit Rohr lever in Frederick can
also get information from the Weld County Department of
Planning Services, 915 10th St., Greeley 80631 , phone
356-4000, extension 400.
r
4eyiel - -
et.
1346 Connecticut Avenue NW Washington DC 20036 phone: (202) 785-2936
August 22 , 1977
Mr. William Rodriguez
Weld County, Dept. of Planning
Services
915 10TH Street
Greeley, Colorado 80631
Dear Mr. Rodriguez :
Enclosed is our check for $ 3,000 . 00 as payment on your
contract for the current year. The status of your contract
is as follows :
Contract Amount $ 3,000 . 00
Less : Cash Carryover $ N/A
Interim Payments $ N/A
Payment Enclosed $ 3,000. 00
Total Payments $ 3 ,000 . 00
Balance $ -0-
If you have any questions concerning this payment or the
contract balance, please contact Jim Benjamin of my staff.
Sin ly,
"1(1 6'447
' Herman / "
Associate Director/Housing 4
h AUG 1977 �\
cc
JB/vvf RECEiVEE7
Enclosure: RA Check No, 387 WeIE Conn�y �{
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THE HOUSING PROGRAM OF
MEMORANDUM
,t;��25Jj :
TO: RA/ De gate Agencies refunded on July 1, 1 7 R iN 9UG -'1
FROM: phael, Acting Executive Director ga4e� ale F
Stjlei `
SUBJECT: Signed Contracts � °�Ceeef o4
tx
DATE: August 24 , 1977 s!J`iettt flv�
We are hereby returning your copy of the signed contract
between Rural America and your organization for the contract
period beginning July 1, 1977. We apologize for the delay
in sending this document, we could not forward it until we
received the new contract number from the Department of Labor.
If you have any questions concerning the contract, please
contact, Kim Herman, Associate Director for Housing, in our
offices.
DR/KH/dmb
Suite 500, Dupont Circle Building, 1346 Connecticut Avenue, N.W.,Washington, D.C. 20036 Telephone (202) 659-2800
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