HomeMy WebLinkAbout20154110.tiff NCMC BOARD OF TRUSTEES
Regular Session Meeting
Monday, February 23, 2015
Attachment 1
Minutes of Annual Session of
January 13, 2015 *
* - Action Required
NCMC Board of Trustees
Annual Session Minutes
Tuesday, January 13, 2015
12:00 Noon
The Board of Trustees of North Colorado Medical Center met in the Annual Session on
Tuesday, January 13, 2015, in the Richard Stenner Boardroom located at North Colorado
Medical Center. Mr. Houtchens noted the time at 12:10 p.m., declared a quorum and called
the meeting to order.
ATTENDANCE REPORT
The following people were in attendance:
NCMC Board of Trustees: Dr. Susan Carter, Thomas Grant, Brandon Houtchens, Mark Lawley,
Dave Owen, Michael Simone, Jason Yeater, and Sean Conway (Commissioner, non-voting
member)
Banner Health: Wendy Sparks (NCMC COO)
Staff: Ken Schultz (Board Executive)
Recording Clerk: Esther Gesick (Weld County Clerk to the Board)
REVIEW OF ANNUAL MEETING MINUTES
Mr. Houtchens brought to the Board's attention the Annual Meeting Minutes of January 14,
2014, Attachment A, which were previously approved at the February 24, 2014, Regular
meeting. He inquired if there were any comments or changes and none were made. These
minutes are referenced today merely as a courtesy.
NEW BUSINESS
A. Election of Officers for 2015
Discussion turned to nominating and electing the officers for 2015. The current officers
were identified — Brandon Houtchens, President and Chair; Tom Grant, Vice President and
Vice-Chair; and Louise Guilliano, Secretary (Vacant).
1) At this time, Tom Grant nominated Brandon Houtchens to continue the remainder of
his term as President/Chair of the Board of Trustees in 2015, and Michael Simone
seconded the motion. All were in favor and the motion passed unanimously.
2) Tom Grant was then nominated by Dave Owen to act as Vice President of the Board of
Trustees. Michael Simone seconded the motion, which passed unanimously.
3) A motion was made by Jason Yeater and seconded by Michael Simone to appoint
Mark Lawley as Secretary of the Board of Trustees. All were in favor and the motion
was passed.
2015 Trustee Officers
Brandon Houtchens— President/Chair
Tom Grant—Vice President/Chair
Mark Lawley - Secretary
Page 1 of 3 January 13, 2015 Annual NCMC Board of Trustees
(Dr. Susan Carter now in attendance.)
OTHER BUSINESS
A. Conflict of Interest Declarations
Mr. Schultz explained the purpose of the Conflict of Interest Questionnaire. A Trustee or
a family member may have a conflict which may, or may not, present a problem. The
important thing is to make the conflict known and allow the other members to decide
whether the member with a conflict should abstain from acting on a matter. Mr. Schultz then
asked all current members to read the Conflicts of Interest Form and return it to Esther
Gesick, Recording Clerk, before the next meeting on February 23, 2015. All current members
handed in their forms and a summary is to be distributed to the Trustees as an informational
item at the next meeting.
B. 2014 Attendance Record
Mr. Schultz called attention to the 2014 Attendance Record and several corrections were
requested concerning excused absences which will be corrected and marked with an
asterisk (*) based on prior notification.
C. 2015 Meeting Schedule
It was pointed out that, for the most part, the Trustee meetings are always the last
Monday of the month with a few exceptions which are noted on the calendar.
D. 2015 Visitation Rotation Schedule
Mr. Schultz explained how visitations are scheduled throughout the year. Rhonda Savoy,
NCMC Administration Secretary, will contact each Trustee to inquire about his/her availability
and then arrange a date and time for a meeting with the manager or director of an agreed-
upon hospital department, prepare a written report stating what they learned about the
department, together with any departmental needs and/or requests that were made by the
department head, and report to the full Board at the next regularly scheduled meeting.
E. Assignments to NCMC Inc. Board
Mr. Houtchens then explained at the Annual meeting in January, the vote is traditionally
taken to assign trustees to the NCMC, Inc. Board. Susan Carter and Tom Grant are each
eligible for a three-year term and they each indicated interest. Tom Grant nominated himself
for service on the Inc. Board, seconded by Carter. Dr. Carter nominated herself and Tom
Grant seconded. Mark Lawley nominated himself and Michael Simone seconded. The ballots
were distributed and tallied. The new Trustees elected to serve on the NCMC, Inc. Board of
Directors were announced:
2015 Trustee Assignments to NCMC, Inc. Board
Dr. Susan Carter—3 years
Mr. Tom Grant — 3 years
Page 2 of 3 January 13, 2015 Annual NCMC Board of Trustees
F. Role of Trustees
Mr. Schultz spoke briefly and distributed a packet on the background of the Board of
Trustees, a copy of which is attached to these Minutes. The packet contains a presentation
containing all pertinent information for the Trustees. Originally the Trustees ran the hospital
on behalf of the County Commissioners. In 1985, that role was delegated to North Colorado
Medical Center, Inc. (INC). In 1995, INC leased the hospital operation to Lutheran Health
System which subsequently became Banner Health. Thus, the Board of Trustees plays a key
role in the legal formation of the hospital and its borrowing activities. He reviewed the
statutory requirements in detail, noting the Trustees have two primary responsibilities: 1) the
Trustees must meet regularly; and 2) each Trustee must visit and conduct fact-finding
inquiries on hospital departments. The Trustees also have responsibility for approving
hospital bond issues. Mr. Schultz encouraged everyone to review the responsibilities of the
Trustees and bring forth any inquiries they may have.
There was also discussion regarding to what degree departments share feedback and
what boundaries the Trustees should adhere to when making inquiries. Direction was to
review the topics with Wendy Sparks for better clarity, and it was also explained that Brandon
forwards the reports to NCMC Inc. for their information. The Trustees' primary focus is
anything where the County owns the ground; BMG - Banner Medical Group facilities may also
be visited.
ADJOURN
There being no further business to come before the Board, it was MSC (Simone/Yeater)
and the Annual meeting ended at 12:50 p.m.
Esther Gesick
Recording Secretary
Page 3 of 3 January 13,2015 Annual NCMC Board of Trustees
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NCMC BOARD OF TRUSTEES
Regular Session Meeting
Monday, February 23, 2015
Attachment 2
Minutes of Regular Session of
January 13, 2015 *
* - Action Required
NCMC Board of Trustees
Regular Session Minutes
Monday, January 13, 2015
12:00 Noon
The Board of Trustees of North Colorado Medical Center met in Regular Session on Tuesday,
January 13, 2015, in the Richard Stenner Boardroom located at North Colorado Medical Center.
Mr. Houtchens declared a quorum and called the meeting to order at 12:56 p.m.
ATTENDANCE REPORT
NCMC Board of Trustees: Dr. Susan Carter, Thomas Grant, Brandon Houtchens, Mark
Lawley, Dave Owen, Michael Simone, Jason Yeater, and Sean Conway (Commissioner,
non-voting member)
Banner Health: Wendy Sparks (NCMC COO)
Staff: Ken Schultz (Board Executive)
Recording Clerk: Esther Gesick (Weld County Clerk to the Board)
PUBLIC COMMENT
There was no public comment.
APPROVAL OF MINUTES
It was MSC (Simone/Lawley) to approve the minutes from the December 15, 2014, Regular
Session meeting. It was MSC (Owens/Simone) to modify the minutes to reflect the absence
of Ken Schultz.
NEW BUSINESS
There was no new business to discuss.
CEO REPORT or COO REPORT
NCMC COO, Wendy Sparks, gave the following report:
• Employees will have annual evaluations between now and March 15th.
. Patient Satisfaction - hitting 6 of the 7 dimensions, and depending on the outcome of
pending surveys, they are hoping to hit all seven.
• Quality - meeting 8 of 10 measures and again they are waiting on some additional data.
• Consumer Report - NCMC was named one of the top 32 hospitals out of 2,500 in the
country for Safety (readmission, infection and mortality rates) and Respect
(communications with Doctors and Nurses, discharge instructions and overall rating of
the hospital). Gene Haffner stated press releases are being sent out to the various
media outlets, as well as a letter to the editors of the Greeley Tribune, Fort Collins
Coloradoan, Loveland Reporter Herald and local a newsletter. Mr. Yeater proposed
Page 1 of 3 January 13, 2015 NCMC Board of Trustees
additional promotion ideas and Commissioner Conway suggested collaborating
promotions through the County PIO, Jennifer Finch.
• Physicians - Continue to recruit/hire for 17 open positions, and the third neurosurgeon
starts this year.
• Financials - For December, the Year-to-Date operating gain for the Greeley Community
was $4.2 million, and Year-End is ahead of budget by$9.2 million.
• Mr. Schultz added the hospital had a full trauma audit and he was pleased to announce
the auditors reported zero incidents.
• Ms. Sparks stated the new MRI opens next week. She thanked the Trustees for
attending a good tour after last month's meeting. The Master Plan is on track and the
crane is no longer on site. There was some discussion on the status of a potential south-
county facility, which is still under consideration for an optimal location.
VISITATIONS FOR FEBRUARY
Dr. Susan Carter
Mark Lawley
NCMC, INC. REPORT
Mr. Houtchens had nothing to report. Mr. Schultz stated the numbers are looking very
similar to last year and NCMC Inc. is in a financially healthy position.
COMMISSIONER'S REPORT
Commissioner Conway reported the County purchased the old Chase building in downtown
Greeley, consisting of 120,000 square feet (at $49.00/s.f.). The Board is planning to
consolidate judicial services downtown and is working with Department Heads to determine
the initial staff relocations (Human Services, District Attorney, Probation, Judicial = 100
employees). He stated 60% of the building is currently leased and the Board intends to
retain the tenants for the next few years, although there may be some construction in the
future to better utilize the space. He also reported the two new commissioners (Steve
Moreno and Julie Cozad) are learning a lot, the County Road 49 project is on schedule, the
County is closely monitoring the decreased oil and gas industry activity, the 2015 Budget
including lowered the mill levy resulting in a reduction in property taxes, and as the elected
NFRMPO (North Front Range Metropolitan Planning Organization) Chair he discussed
funding of various local projects. Commissioner Conway also mentioned a new Bill which
will be introduced to allow Counties to use tax refunds to fund educational
scholarships/grants to benefit all graduating High School Seniors.
OTHER BUSINESS
Gene Haffner, Director of Public Relations for NCMC, stated he intends to give the Trustees
advance notice of the 2015 Awards by Health Grades and he fully expects NCMC will be
recognized for Distinguished Medical Excellence in the top 100 out of 4,500 hospitals. He
distributed copies of current publications, stated he will send the Trustees media alert
emails as well as invitations to celebrations, and he is open to hearing any marketing ideas.
Page 2 of 3 January 13,2015 NCMC Board of Trustees
PLANNING SESSION
No discussion was held on scheduling a future planning session.
ADJOURN
There being no further business to come before the Board, it was MSC [Owen/Lawley] to
adjourn the meeting at 1:27 p.m.
Respectfully submitted,
Esther Gesick
Page 3 of 3 January 13,2015 NCMC Board of Trustees
NCMC BOARD OF TRUSTEES
Regular Session Meeting
Monday, February 23, 2015
Attachment 3
a) Introduction of newly appointed Trustee - Catherine Davis
b) Reappointment of Trustee - Dr. Susan Carter
c) Election of VP of Board of Trustees
d) Assignment to NCMC, Inc. Board
e) Resignation of Trustee - David Owen
Esther Gesick
From: Jennifer Fuller
nnt: Monday, February 02, 2015 4:20 PM
o: Catherine Davis
Cc: Esther Gesick
Subject: NCMC Board of Trustees
Catherine Davis
February 2, 2015
Dear Dr. Davis:
This is to confirm the Weld County Commissioners are appointing you to the Board of Trustees for NCMC, with a term
effective through January 9, 2018. According to my records,the next board meeting is Monday, February 23, 2015, at
NCMC.
Esther Gesick, copied on this email, provides staff support to this board and is your contact person. She will be
contacting you shortly with additional information.
The commissioners appreciate your willingness to serve and look forward to working with you,
Jenny Fuller
Office Manager, Board of Weld County Commissioners::
970.336.7204::jfulleraeco.weld.co,us:: www.weldoov.com
1150 O Street, P.O. Box 758, Greeley, Colorado 80631 ::
• cf . t"
Cant/dell/alit)/Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is
addressed and may contain information that is privileged, confidential or otherwise protected from disclosure, if you have received this communication
in error,please immediately notify sender by return e-mail and destroy the communication, Any disclosure, copying, clistnbution or the taking of any
action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1
Esther Gesick
From: Jennifer Fuller
)nt: Monday, February 02, 2015 4:10 PM
.a: susan carter
Cc: Esther Gesick
Subject: NCMC Board of Trustees
Attachments: advbdmidterm.doc
Dr. Susan Carter
February 2, 2015
Dear Dr. Carter:
This email is to advise you that the Commissioners have made the decision to appoint for you for an additional term on
the NCMC Board of Trustees. Your new term is effective through January 9, 2018. Please take a few minutes to
complete the attached mid-term interview form. The commissioners value the insight of board members and want to
hear your thoughts.
The board appreciates your willingness to serve in this capacity. Your contributions are a valuable asset in assuring
quality services to the citizens of Weld County.
Jenny Fuller
:: Office Manager, Board of Weld County Commissioners::
170.336.7204::ifullerc co.weld•co.us ::www•weldgovcom ::
.: 1150 O Street, P.O. Box 758, Greeley, Colorado 80631 ::
t.t1 r•
= #
.c c . �.
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is
addressed and may contain information that is privileged, confidential or otherwise protected from disclosure.If you have received this communication
in error,please immediately nobly sender by return e-mad and destroy the communication.Any disclosure, copying, distribution or the taking of any
action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1
Esther Gesick /1)
From: Jennifer Fuller
ant: Monday, February 02, 2015 4:16 PM
.o: Tom Grant
Cc: Esther Gesick
Subject: NCMC Board of Trustees
Thomas Grant
February 2, 2015
Dear Mr. Grant;
The Board of Commissioners expresses its appreciation for your services on the NCMC Board of Trustees. At the
conclusion of the most recent interview process, the Commissioners deliberated and chose to select a new member to
fill the vacant term on the Board. If you have any specific questions for the Commissioners regarding this decision,
please feel free to contact Commissioner Sean Conway at sconwavPco.weld.co.us.
The commissioners will honor outgoing members of advisory boards Wednesday, February 18, 9:00 a.m., in the
assembly room of the Weld County Administration Building, 1150 O Street, Greeley. They have a certificate of
appreciation for you and hope you can be present to receive it.
Jenny Fuller
:: Office Manager, Board of Weld County Commissioners
970,336.7204 ::jfullerco.weld.co.us:: www.weldgov.com ::
1150 O Street,P.O. Box 758, Greeley, Colorado 80631 ::
V, ti r .
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it/5
addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication
in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying,distribution or the taking of any
action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
1
E
Esther Gesick
Yom: Dave Owen [dave@dtowen.com]
Jnt: Saturday, February 07, 2015 2:33 PM
To: Esther Gesick
Subject: Resignation
Importance: High
Dear Esther,
Please inform the Board of County Commissioners and Brandon Houtchens that effective immediately and with deep
regret I must resign from the NCMC Board of Trustees. My wife Marilyn is now at home after a three months rehab stay
at Grace Pointe. She has Parkinson's disease and also dementia. She requires almost constant care hence the reason for
my resignation.
I have sincerely enjoyed my tenure on the Board and am grateful to the Commissioners for appointing me. I'm thankful
for the knowledge I've gained about the inner workings of NCMC and Banner Health and truly believe they are among
the best! I will miss you and the Trustees. You're a great group!
With warm regards,
Dave Owen
1
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