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HomeMy WebLinkAbout20154110.tiff NCMC BOARD OF TRUSTEES Regular Session Meeting Monday, February 23, 2015 Attachment 1 Minutes of Annual Session of January 13, 2015 * * - Action Required NCMC Board of Trustees Annual Session Minutes Tuesday, January 13, 2015 12:00 Noon The Board of Trustees of North Colorado Medical Center met in the Annual Session on Tuesday, January 13, 2015, in the Richard Stenner Boardroom located at North Colorado Medical Center. Mr. Houtchens noted the time at 12:10 p.m., declared a quorum and called the meeting to order. ATTENDANCE REPORT The following people were in attendance: NCMC Board of Trustees: Dr. Susan Carter, Thomas Grant, Brandon Houtchens, Mark Lawley, Dave Owen, Michael Simone, Jason Yeater, and Sean Conway (Commissioner, non-voting member) Banner Health: Wendy Sparks (NCMC COO) Staff: Ken Schultz (Board Executive) Recording Clerk: Esther Gesick (Weld County Clerk to the Board) REVIEW OF ANNUAL MEETING MINUTES Mr. Houtchens brought to the Board's attention the Annual Meeting Minutes of January 14, 2014, Attachment A, which were previously approved at the February 24, 2014, Regular meeting. He inquired if there were any comments or changes and none were made. These minutes are referenced today merely as a courtesy. NEW BUSINESS A. Election of Officers for 2015 Discussion turned to nominating and electing the officers for 2015. The current officers were identified — Brandon Houtchens, President and Chair; Tom Grant, Vice President and Vice-Chair; and Louise Guilliano, Secretary (Vacant). 1) At this time, Tom Grant nominated Brandon Houtchens to continue the remainder of his term as President/Chair of the Board of Trustees in 2015, and Michael Simone seconded the motion. All were in favor and the motion passed unanimously. 2) Tom Grant was then nominated by Dave Owen to act as Vice President of the Board of Trustees. Michael Simone seconded the motion, which passed unanimously. 3) A motion was made by Jason Yeater and seconded by Michael Simone to appoint Mark Lawley as Secretary of the Board of Trustees. All were in favor and the motion was passed. 2015 Trustee Officers Brandon Houtchens— President/Chair Tom Grant—Vice President/Chair Mark Lawley - Secretary Page 1 of 3 January 13, 2015 Annual NCMC Board of Trustees (Dr. Susan Carter now in attendance.) OTHER BUSINESS A. Conflict of Interest Declarations Mr. Schultz explained the purpose of the Conflict of Interest Questionnaire. A Trustee or a family member may have a conflict which may, or may not, present a problem. The important thing is to make the conflict known and allow the other members to decide whether the member with a conflict should abstain from acting on a matter. Mr. Schultz then asked all current members to read the Conflicts of Interest Form and return it to Esther Gesick, Recording Clerk, before the next meeting on February 23, 2015. All current members handed in their forms and a summary is to be distributed to the Trustees as an informational item at the next meeting. B. 2014 Attendance Record Mr. Schultz called attention to the 2014 Attendance Record and several corrections were requested concerning excused absences which will be corrected and marked with an asterisk (*) based on prior notification. C. 2015 Meeting Schedule It was pointed out that, for the most part, the Trustee meetings are always the last Monday of the month with a few exceptions which are noted on the calendar. D. 2015 Visitation Rotation Schedule Mr. Schultz explained how visitations are scheduled throughout the year. Rhonda Savoy, NCMC Administration Secretary, will contact each Trustee to inquire about his/her availability and then arrange a date and time for a meeting with the manager or director of an agreed- upon hospital department, prepare a written report stating what they learned about the department, together with any departmental needs and/or requests that were made by the department head, and report to the full Board at the next regularly scheduled meeting. E. Assignments to NCMC Inc. Board Mr. Houtchens then explained at the Annual meeting in January, the vote is traditionally taken to assign trustees to the NCMC, Inc. Board. Susan Carter and Tom Grant are each eligible for a three-year term and they each indicated interest. Tom Grant nominated himself for service on the Inc. Board, seconded by Carter. Dr. Carter nominated herself and Tom Grant seconded. Mark Lawley nominated himself and Michael Simone seconded. The ballots were distributed and tallied. The new Trustees elected to serve on the NCMC, Inc. Board of Directors were announced: 2015 Trustee Assignments to NCMC, Inc. Board Dr. Susan Carter—3 years Mr. Tom Grant — 3 years Page 2 of 3 January 13, 2015 Annual NCMC Board of Trustees F. Role of Trustees Mr. Schultz spoke briefly and distributed a packet on the background of the Board of Trustees, a copy of which is attached to these Minutes. The packet contains a presentation containing all pertinent information for the Trustees. Originally the Trustees ran the hospital on behalf of the County Commissioners. In 1985, that role was delegated to North Colorado Medical Center, Inc. (INC). In 1995, INC leased the hospital operation to Lutheran Health System which subsequently became Banner Health. Thus, the Board of Trustees plays a key role in the legal formation of the hospital and its borrowing activities. He reviewed the statutory requirements in detail, noting the Trustees have two primary responsibilities: 1) the Trustees must meet regularly; and 2) each Trustee must visit and conduct fact-finding inquiries on hospital departments. The Trustees also have responsibility for approving hospital bond issues. Mr. Schultz encouraged everyone to review the responsibilities of the Trustees and bring forth any inquiries they may have. There was also discussion regarding to what degree departments share feedback and what boundaries the Trustees should adhere to when making inquiries. Direction was to review the topics with Wendy Sparks for better clarity, and it was also explained that Brandon forwards the reports to NCMC Inc. for their information. 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CD TD U) cc - U I c C- " L o N �+--' -0 U} C- N p . 3 a) a) CZ o E c c 0- 0 0 i< a • • • NCMC BOARD OF TRUSTEES Regular Session Meeting Monday, February 23, 2015 Attachment 2 Minutes of Regular Session of January 13, 2015 * * - Action Required NCMC Board of Trustees Regular Session Minutes Monday, January 13, 2015 12:00 Noon The Board of Trustees of North Colorado Medical Center met in Regular Session on Tuesday, January 13, 2015, in the Richard Stenner Boardroom located at North Colorado Medical Center. Mr. Houtchens declared a quorum and called the meeting to order at 12:56 p.m. ATTENDANCE REPORT NCMC Board of Trustees: Dr. Susan Carter, Thomas Grant, Brandon Houtchens, Mark Lawley, Dave Owen, Michael Simone, Jason Yeater, and Sean Conway (Commissioner, non-voting member) Banner Health: Wendy Sparks (NCMC COO) Staff: Ken Schultz (Board Executive) Recording Clerk: Esther Gesick (Weld County Clerk to the Board) PUBLIC COMMENT There was no public comment. APPROVAL OF MINUTES It was MSC (Simone/Lawley) to approve the minutes from the December 15, 2014, Regular Session meeting. It was MSC (Owens/Simone) to modify the minutes to reflect the absence of Ken Schultz. NEW BUSINESS There was no new business to discuss. CEO REPORT or COO REPORT NCMC COO, Wendy Sparks, gave the following report: • Employees will have annual evaluations between now and March 15th. . Patient Satisfaction - hitting 6 of the 7 dimensions, and depending on the outcome of pending surveys, they are hoping to hit all seven. • Quality - meeting 8 of 10 measures and again they are waiting on some additional data. • Consumer Report - NCMC was named one of the top 32 hospitals out of 2,500 in the country for Safety (readmission, infection and mortality rates) and Respect (communications with Doctors and Nurses, discharge instructions and overall rating of the hospital). Gene Haffner stated press releases are being sent out to the various media outlets, as well as a letter to the editors of the Greeley Tribune, Fort Collins Coloradoan, Loveland Reporter Herald and local a newsletter. Mr. Yeater proposed Page 1 of 3 January 13, 2015 NCMC Board of Trustees additional promotion ideas and Commissioner Conway suggested collaborating promotions through the County PIO, Jennifer Finch. • Physicians - Continue to recruit/hire for 17 open positions, and the third neurosurgeon starts this year. • Financials - For December, the Year-to-Date operating gain for the Greeley Community was $4.2 million, and Year-End is ahead of budget by$9.2 million. • Mr. Schultz added the hospital had a full trauma audit and he was pleased to announce the auditors reported zero incidents. • Ms. Sparks stated the new MRI opens next week. She thanked the Trustees for attending a good tour after last month's meeting. The Master Plan is on track and the crane is no longer on site. There was some discussion on the status of a potential south- county facility, which is still under consideration for an optimal location. VISITATIONS FOR FEBRUARY Dr. Susan Carter Mark Lawley NCMC, INC. REPORT Mr. Houtchens had nothing to report. Mr. Schultz stated the numbers are looking very similar to last year and NCMC Inc. is in a financially healthy position. COMMISSIONER'S REPORT Commissioner Conway reported the County purchased the old Chase building in downtown Greeley, consisting of 120,000 square feet (at $49.00/s.f.). The Board is planning to consolidate judicial services downtown and is working with Department Heads to determine the initial staff relocations (Human Services, District Attorney, Probation, Judicial = 100 employees). He stated 60% of the building is currently leased and the Board intends to retain the tenants for the next few years, although there may be some construction in the future to better utilize the space. He also reported the two new commissioners (Steve Moreno and Julie Cozad) are learning a lot, the County Road 49 project is on schedule, the County is closely monitoring the decreased oil and gas industry activity, the 2015 Budget including lowered the mill levy resulting in a reduction in property taxes, and as the elected NFRMPO (North Front Range Metropolitan Planning Organization) Chair he discussed funding of various local projects. Commissioner Conway also mentioned a new Bill which will be introduced to allow Counties to use tax refunds to fund educational scholarships/grants to benefit all graduating High School Seniors. OTHER BUSINESS Gene Haffner, Director of Public Relations for NCMC, stated he intends to give the Trustees advance notice of the 2015 Awards by Health Grades and he fully expects NCMC will be recognized for Distinguished Medical Excellence in the top 100 out of 4,500 hospitals. He distributed copies of current publications, stated he will send the Trustees media alert emails as well as invitations to celebrations, and he is open to hearing any marketing ideas. Page 2 of 3 January 13,2015 NCMC Board of Trustees PLANNING SESSION No discussion was held on scheduling a future planning session. ADJOURN There being no further business to come before the Board, it was MSC [Owen/Lawley] to adjourn the meeting at 1:27 p.m. Respectfully submitted, Esther Gesick Page 3 of 3 January 13,2015 NCMC Board of Trustees NCMC BOARD OF TRUSTEES Regular Session Meeting Monday, February 23, 2015 Attachment 3 a) Introduction of newly appointed Trustee - Catherine Davis b) Reappointment of Trustee - Dr. Susan Carter c) Election of VP of Board of Trustees d) Assignment to NCMC, Inc. Board e) Resignation of Trustee - David Owen Esther Gesick From: Jennifer Fuller nnt: Monday, February 02, 2015 4:20 PM o: Catherine Davis Cc: Esther Gesick Subject: NCMC Board of Trustees Catherine Davis February 2, 2015 Dear Dr. Davis: This is to confirm the Weld County Commissioners are appointing you to the Board of Trustees for NCMC, with a term effective through January 9, 2018. According to my records,the next board meeting is Monday, February 23, 2015, at NCMC. Esther Gesick, copied on this email, provides staff support to this board and is your contact person. She will be contacting you shortly with additional information. The commissioners appreciate your willingness to serve and look forward to working with you, Jenny Fuller Office Manager, Board of Weld County Commissioners:: 970.336.7204::jfulleraeco.weld.co,us:: www.weldoov.com 1150 O Street, P.O. Box 758, Greeley, Colorado 80631 :: • cf . t" Cant/dell/alit)/Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure, if you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication, Any disclosure, copying, clistnbution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 Esther Gesick From: Jennifer Fuller )nt: Monday, February 02, 2015 4:10 PM .a: susan carter Cc: Esther Gesick Subject: NCMC Board of Trustees Attachments: advbdmidterm.doc Dr. Susan Carter February 2, 2015 Dear Dr. Carter: This email is to advise you that the Commissioners have made the decision to appoint for you for an additional term on the NCMC Board of Trustees. Your new term is effective through January 9, 2018. Please take a few minutes to complete the attached mid-term interview form. The commissioners value the insight of board members and want to hear your thoughts. The board appreciates your willingness to serve in this capacity. Your contributions are a valuable asset in assuring quality services to the citizens of Weld County. Jenny Fuller :: Office Manager, Board of Weld County Commissioners:: 170.336.7204::ifullerc co.weld•co.us ::www•weldgovcom :: .: 1150 O Street, P.O. Box 758, Greeley, Colorado 80631 :: t.t1 r• = # .c c . �. Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure.If you have received this communication in error,please immediately nobly sender by return e-mad and destroy the communication.Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 Esther Gesick /1) From: Jennifer Fuller ant: Monday, February 02, 2015 4:16 PM .o: Tom Grant Cc: Esther Gesick Subject: NCMC Board of Trustees Thomas Grant February 2, 2015 Dear Mr. Grant; The Board of Commissioners expresses its appreciation for your services on the NCMC Board of Trustees. At the conclusion of the most recent interview process, the Commissioners deliberated and chose to select a new member to fill the vacant term on the Board. If you have any specific questions for the Commissioners regarding this decision, please feel free to contact Commissioner Sean Conway at sconwavPco.weld.co.us. The commissioners will honor outgoing members of advisory boards Wednesday, February 18, 9:00 a.m., in the assembly room of the Weld County Administration Building, 1150 O Street, Greeley. They have a certificate of appreciation for you and hope you can be present to receive it. Jenny Fuller :: Office Manager, Board of Weld County Commissioners 970,336.7204 ::jfullerco.weld.co.us:: www.weldgov.com :: 1150 O Street,P.O. Box 758, Greeley, Colorado 80631 :: V, ti r . Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it/5 addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error,please immediately notify sender by return e-mail and destroy the communication.Any disclosure, copying,distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 1 E Esther Gesick Yom: Dave Owen [dave@dtowen.com] Jnt: Saturday, February 07, 2015 2:33 PM To: Esther Gesick Subject: Resignation Importance: High Dear Esther, Please inform the Board of County Commissioners and Brandon Houtchens that effective immediately and with deep regret I must resign from the NCMC Board of Trustees. My wife Marilyn is now at home after a three months rehab stay at Grace Pointe. She has Parkinson's disease and also dementia. She requires almost constant care hence the reason for my resignation. I have sincerely enjoyed my tenure on the Board and am grateful to the Commissioners for appointing me. I'm thankful for the knowledge I've gained about the inner workings of NCMC and Banner Health and truly believe they are among the best! I will miss you and the Trustees. You're a great group! With warm regards, Dave Owen 1 Hello