HomeMy WebLinkAbout20150229.tiff RESOLUTION
RE: APPROVE GRANT CONTINUATION APPLICATION FOR JUVENILE DIVERSION
PROGRAM
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Continuation Application for the
Juvenile Diversion Program from the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office, commencing July 1, 2015, and ending June 30, 2016, with further terms and
conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Grant Continuation Application for the Juvenile Diversion
Program from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, to the
Colorado Division of Criminal Justice be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 21st day of January, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLO DO
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Cid�I�/ Ja0;6k arbara Kirkmeyer, hair
Weld County Clerk to the Board
• Mike Freeman, Pro-Tem
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County Attorney
Steve Moreno
Date of signature: 2/4
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2015-0229
DA0025
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Applicant Information
2016 State Juvenile Diversion Program Funds
Project Information
Project Title: Weld County Juvenile Diversion Program - Year
2
Project Number: 2016-DV-15-005623-19
Project Director: Kirsta Britton
Type of Funding for this Project: Continuation
Requested Amount($): $90,082
Project Duration:
From: 07/01/2015
To: 06/30/2016
Applicant Details
Applicant Agency Name: District Attorney's Office, 19th Judicial District
Applicant Legal Name: Weld County
DUNS(+4) Number: 075757955
SAM Expiration Date: 03/25/2015
Tax Identification #: 846000813
Entity Type: Public / Government
Entity Sub-Type: County
Is Entity a District Attorney's Office? Yes
(If"No", please provide DA certification in the Project Data section.)
Entity Function: Prosecution
Implementing Agency •
Same as Applicant: Yes
Application Form Page 1 01/19/2015
2015-0229
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Project Contact Information
Project Contact Information has been pre-populated with the Contact Information from your
Agency's/Entity's Applicant Profile.
Please review and update as necessary the information below to reflect the Project Officials that
will be responsible for this Project. Only include one of each of the following: Project Director,
Financial Officer, and Signature Authority. Primary Contact should be included only if this role is
someone other than the three required project officials already listed.
Note: COGMS auto-generated email notifications are not linked to this contact list. Auto-
generated email notifications are only sent to Registrants linked to the Applicant Profile. Please
see instructions for additional information.
Contact Type First Name Last Name Phone Email
Project Director Kirsta Britton 970-356- kbritton@co.weld.co.us
4014
Financial Officer Barbara Connolly 970-356- bconnolly@co.weld.co.us
4000
Signature Authority Barbara Kirkmeyer 970-356- bkirkmeyer@co.weld.co.us
4000
Application Form Page 2 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Contact Details
Contact Type: Project Director
Salutation: Ms.
First Name: Kirsta
Last Name: Britton
Title: Project Director
Agency Name: District Attorney's Office, 19th Judicial District
Address Line 1: 915 10th St.
Address Line 2: PO Box 1167
City/Town: Greeley
State: Colorado
Zip Code + 4: 80632-1167
Phone Number: 970-356-4014
Fax: 970-392-4572
Email: kbritton@co.weld.co.us
Contact Details
Contact Type: Financial Officer
Salutation: Ms.
First Name: Barbara
Last Name: Connolly
Title: Controller
Agency Name: Weld County Accounting
Address Line 1: 1150 O Street
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80631-9596
Phone Number: 970-356-4000
Application Form Page 3 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Fax:
Email: bconnolly@co.weld.co.us
Contact Details
Contact Type: Signature Authority
Salutation: Ms.
First Name: Barbara
Last Name: Kirkmeyer
Title: Chair of the Board
Agency Name: Weld County Commissioners
Address Line 1: 1150 O Street
Address Line 2:
City/Town: Greeley
State: Colorado
Zip Code + 4: 80531-9596
Phone Number: 970-356-4000
Fax:
Email: bkirkmeyer@co.weld.co.us
Application Form Page 4 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Capacity and Project Factors
Continuation Project
Capacity
Agency Description:
Describe what your agency does and how it relates to Juvenile Diversion. (maximum length =
1,000 characters)
The Weld County District Attorney's Office prosecutes county and district level
offenses that occur in the 19th Judicial District/Weld County. The Juvenile
Diversion Program is a part of the DA's office and diverts juvenile cases prior to
cases being filed with the juvenile court. Diversion assessment, case
management, and evaluation are provided by the program.
Agency Capacity: (attachments - organizational chart, list of board
members (if agency is a non-profit) and job descriptions)
Describe your agency's experience with similar projects and in managing state and/or federal
grant funds. Identify staff to be associated with the proposed project and indicate which staff will
be paid from these grant funds. Describe the staff qualifications and level of diversity. Include
plans to train staff assigned to the proposed project. See instructions for further information.
(maximum length = 1,000 characters)
The current Diversion Program has been diverting juveniles from prosecution
since 2005. The program has been funded in part by DCJ Juvenile Diversion
grant funds since 2006. The statewide Diversion evaluation conducted by OMNI
calculates that our program has a During and Post-Program recidivism rate of
only 6.1% compared to the state average of 19% for DCJ Diversion grantees.
Salaries for the Program Director and case manager will be paid from grant
funds. The Director started as a case manager with the program in January of
2006 and has been the Program Director since July of 2008. The Director holds
a Bachelors of Science Degree in Family Studies. The case manager was hired
in October 2014. She was an intern with the Diversion program from January
2013-May of 2014 and holds a Bachelors of Arts degree in Criminal Justice.
She is also bilingual Spanish speaking.
Prior Juvenile Diversion Funding for this Yes
project:
Year Amount Grant Number Project Title Grant Period
Awarded
2015 $65,504 2015-DV-14-003096- Weld County Juvenile Diversion Program 07/01/14-06/30/15
19
Application Form Page 5 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Project Area Served
Service Area for Project
U.S. Congressional District: 04
Judicial District: 19
State Senate District: 23, 13, 01
State House District: 48, 63, 49, 50
Counties: 62-Weld
Cities: Mead, Hudson, Ault, Eaton, Platteville, Pierce,
Greeley, Lochbuie, Dacono, Milliken, Gill,
Gilcrest, Windsor, La Salle, Frederick, Galeton,
Severance, Keenesburg, New Raymer, Kersey,
Fort Lupton, Nunn, Erie, Evans, Johnstown,
Firestone
Compliance Act
Is the jurisdiction(s) to be served compliant Yes
with the JJDP Act?
Application Form Page 6 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Collaboration and Future Funding of Project
Collaboration: (attachments: District Attorney Certification)
A. Provide a short narrative of collaboration efforts between the District
Attorney's Office and community-based services.
(maximum length = 3,000 characters)
In Weld County, the Diversion program is primarily based on a pre-file system.
All cases that come to the office, allegedly committed by a juvenile with 2 or few
prior cases are immediately given by the intake secretary to the Diversion
Director for review. An initial determination regarding eligibility for the Diversion
program is made by the Diversion Director and then the case is forwarded to
the assigned juvenile prosecutor. The prosecutors determine probable cause
and whether the case would go through traditional prosecution absent
Diversion. Once it's determined that prosecutorial action will occur on a case,
then a staffing with the juvenile unit, consisting of Diversion staff, juvenile
prosecutors, victims/witness representative and the chief of the juvenile unit is
held and determinations are made on which cases will be offered Diversion.
Additionally, in some cases, we determine to prosecute a case and after the
case has been filed and seen before the judge, it's determined that Diversion
makes more sense for the case. At that point, Diversion is offered and if
appropriate, the case is dismissed as a result of acceptance into the program.
Case management is provided by the program but counseling or classes are
not as those programs are already offered by community partners. Youth and
Family Connections offers Restorative Justice and classes specific to juvenile
needs. A formal MOU exists with Youth and Family regarding the referral of
Diversion youth to the Restorative Justice Pilot Program. Restorative Justice is
offered to many Diversion youth covered by state Diversion funds but all
accounting for the two programs are kept separate and do not overlap.
Rigourous checks and balances have been put in place with the County
Accounting Department to ensure such separation.
Additionally, North Range Behavioral Health is frequently referred to for
counseling services. Many options, such as the community center or food
bank, are referred to as well to best suite the participants needs.
B. Identify additional agencies, organizations, and planning groups that
have been included in the planning and implementation of this project.
Describe involvement with local Collaborative Management Project
(HB1451), if applicable.
(maximum length = 3,000 characters)
Application Form Page 7 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
When the former District Attorney desired to create the current Diversion
Program in the 19th Judicial District, he first contacted the Senate Bill 94
Juvenile Services Planning Committee (JSPC) to determine the need for a
diversion program and to learn what population the members of that group
would like the program to serve. The JSPC initially offered short term funding
for the program to get it started. Since the beginning, the Diversion Program
has worked closely with the JSPC. In addition to the JSPC board, the Director
is a member of the JSPC Sub-Planning Committee. The Director is also a
voting member of the Community Review Board and the Weld County
Prevention Partnership. The Diversion program is a CMP partner program with
the local 1451 Collaborative and reports as such in their annual reports. The
program director is in constant communication with the probation department
and Youth and Family Connections (the juvenile assessment agency) to
determine appropriate levels of service for the identified population and to share
relevant information and ideas to make juvenile services in Weld County more
effective and efficient. It is in these meetings that holes in existing services are
identified and shared so that all are able to get a broad picture of the system as
a hole. Many juvenile justice professionals in the community desire to be able
to divert many more youth, however, as a result of these meetings and
collaborations, know that absent full funding for a full time case manager, the
program is at capacity and unable to divert more cases.
Through involvement and communication with all of the above named groups,
all programs serving juveniles in Weld County can better meet the needs of our
population. Collaboration with agencies helps to ensure that duplication of
services is not occurring. Through communication with these agencies, it is
known that the Diversion Program is successfully meeting the needs of the
intended population as it relates to the juvenile justice continuum and could
expand with full funding.
Future Funding of Project:
Describe the steps you have taken to diversify your funding sources, and/or incorporate this
project into local funding sources indicating broad-based community support and sources of
future funding. (maximum length =2,000 characters)
Application Form Page 8 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program-Year 2 2016-DV-15-005623
The Diversion Program has been funded by this grant opportunity since October
of 2006. For fiscal year 14-15, the grant is funding 50% of the Director's position
and 68% of the Case Managers position.
The Weld County Commissioners have committed to the 25% cash match for
several years.
Restorative Justice Pilot Project funds have been obtained for the past year.
These funds pay for the time spent by the Director and Case Manger
completing requirements mandated by HB 13-1254 which names Weld County
Diversion as a Pilot Program. Additional funds for Weld County Diversion have
been much needed and so for these we are grateful, however, as there is much
additional work associated with the funds, we have been unable to expand
capacity to the extent desired. Our intent moving forward is to devote more
time to Diversion and apply fewer RJ dollars awarded to our community to case
management and more to the spirit of the legislation. This is the best way to
utilize this money but leaves us with a deficit absent additional DCJ funds. This
gives us pause when looking at additional funding sources, as often those funds
are limited and require an amount of additional work that doesn't necessarily
allow desired expansion of pre-file Diversion.
Cost savings can best be calculated by comparing Diversion costs to that of
Probation. The most recent numbers available regarding cost for service by
probation are from 2008. These numbers indicate that 6 years ago, it cost
$2148 to serve a juvenile probation client. Compared to the cost of$600 to the
state for the Weld County Diversion Program to serve these same clients, the
cost savings is notable. However, it is difficult for local programs to justify using
scarce dollars to fund a project that would serve youth who would otherwise be
served by a state program (Probation). While Diversion is an integral
component of the juvenile justice continuum, absent DCJ funding, it would not
be a reality in Weld County.
Application Form Page 9 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Summary of Past Performance
Continuation Applicants
Completion rates for pre/post surveys
(maximum length =2,000 characters)
Provide:
a. #of youth served
b. #of youth to successfully complete your program
c. #of post tests collected
d. If your post-test collection rate is below 50%, describe your efforts to increase the#of post-
tests collected to reach at least 50%
a. Since it's inception in mid-2005, the Weld County Diversion program has
diverted approximately 1175 cases from the traditional justice system. In 2014,
159 juvenile cases were diverted. Our goal for the past year was 100 so this is
a far greater number than intended.
b. Since 2005, 1110 youth have terminated the program and 1066 youth have
done so successfully for a successful program completion rate of approximately
96%. As a limited number of cases from 2014 have terminated, the current
successful completion rate for that calendar year is currently 89% which is
standard for this time of year and still higher than our targeted success rate of
80%.
c. As the matched survey rate count started over in July of 2014, our sample
size is currently very small. We have had 20 clients who completed an intake
survey and have exited from the program and 10 of those clients have
completed an exit survey to give us a matched survey rate of exactly 50%.
d. Exit survey collection has been a huge challenge and one that will be
addressed by a new goal in this application.
c. A limited number of juveniles have both started and terminated the program
since July 1, 2014. As of the beginning of January, 10 post-surveys have been
sent to OMNI.
d. Because our rate is exactly 50%, we've created a goal to increase our
matched survey rate and will work diligently on this in the coming year.
Summary of Past Performance/Continuation Quality Assurance Plan:
Application Form Page 10 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
(maximum length =4,000)
a. Address the extent to which each of the project's goals and objectives were met. Describe the
impact produced in the target population as a result of receiving program services. At a
minimum, include the number of youth served, type of services provided, dosage and the
resulting outcomes, include supporting documentation.
b. Describe the objectives that were partially achieved or not achieved, and any problems
encountered, provide an explanation.
c. Explain how you confirmed your project has made progress towards successfully achieving
the stated goals.
a. Our goal to "reduce the number of juvenile delinquency filings/cases by
successfully diverting juveniles from the traditional justice system" was met as it
has been in years past. For calendar year 2014, 159 youth facing a first time
offense who would have otherwise been prosecuted through the traditional
justice system were accepted into the Diversion program instead. Youth
completed an intake interview with a trained case manager, which includes a
screening with the MAYSI II, new this year for our program. The CRAFFT
screening was added recently as well. These screening instruments help to
determine what services would be provided and have already proved to be very
helpful. The MAYSI II adds weight to a counseling recommendation when
parents are resistant to agree that their child needs counseling. The CRAFFT
has started interesting interventions that feel, at least on the professional end,
like a natural conversation. Based on the intake, youth are referred to
community agencies for services such as counseling, classes, community
service, Restorative Justice, education assistance, and other services as
appropriate. When indicated, juveniles are sent to counseling for a mental
health assessment to determine the appropriate level of treatment needed.
Youth are completing the program successfully at a rate higher than we
indicated in our outcomes section, indicating success in the service level and
dosage.
b. The objective to interview juveniles referred to Diversion, assess using the
MAYSI II, deliver appropriate sanctions and referrals, and provide case
management has been met. The MAYSI II is the only thing included in the
objective that hasn't been a standard part of our program in years past. The
MAYSI II was added at the beginning of fiscal year 2014-2015. The outcome
measure was that 100% of the youth would receive the MAYSI II. Implementing
this new screening tool has included some logistical challenges such as simply
when and where this would occur. We also needed to work out how to best
document that the MAYSII has been administered and what the results were.
Now that a system is in place, this still isn't seamless but it's getting there.
c. The Measurement tools identified in our goal include the ETO Database, an
internal Excel spreadsheet and client records, and the CDAC Action Viewer
database. All of these tools are used and help us to identify that we have met
or exceeded our targets regarding recidivism.
Project Changes:
Describe any significant project changes (programmatic or budgetary)from the previously
funded project. See instructions for further information. (maximum length =4,000)
Application Form Page 11 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
The only real change that has occurred is the addition of a long needed case
manager. In the past, the program director was doing all administration and
case management and there just weren't enough hours in the day to address all
program components well. The addition of a case manager allows for more
robust and targeted case management. The hope is that we will be able to
serve more juveniles with a person who is dedicated to full time case
management. This additional person is necessary to help us increase our
matched survey rate as well. Our program was intentionally designed to be less
intensive than probation which guided our model and allowed us to operate with
one staff person. The additional time needed to arrange and facilitate an
appointment for an exit survey was not a part of this original model.
Additionally, the amount of time expended on this task is far beyond what we
could have imaged as juveniles frequently do not show for these appointments,
regardless of the emphasis put on the importance of this meeting. Our juvenile
justice community is pushing to have more juveniles diverted. That coupled
with a required change in our structure means that we will need to continue to
have a full time case manager in order to meet our goals. This impacts our
budget and will continue to be a necessary component of the budget moving
forward.
Lessons Learned
Share information that is not/was not part of the original evaluation design. (maximum length =
2,000)
Our biggest lesson has come from the addition of the exit surveys. This
seemed like such a slight addition but it ultimately became very obvious that
with our current staffing model, we were at capacity and this addition was too
much. As there is a push from the local juvenile justice community to increase
the number of cases served by Diversion, that coupled with the time needed to
accommodate surveys requires an additional person. Since this additional
person has been employed by the program, it is apparent that this is what was
needed and this hopefully will help in all aspects in the future.
Application Form Page 12 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Project Summary
All projects must demonstrate a capability to impact the reduction of crime
and/or the improvement of the administration of justice.
Project Summary:
Include a brief description of the project for which you are requesting Juvenile Diversion funds to
implement. Also include target population, estimated number to be served annually and cost per
person. See instructions for further information. (maximum length = 1,000 characters)
The Weld County District Attorney's Juvenile Diversion Program works to divert
first-time, non-violent juvenile offenders from the traditional court system into
restorative programming to address the juvenile's needs and community safety;
repairing the harm caused and encouraging their future endeavors.
Approximately 150 10-17 year olds who face a first time criminal case will be
served at a cost to the state of approximately $600 per person.
Project Description:
Describe the project to be implemented in this proposal. This section should clearly and
succinctly describe what is going to be done and responsible parties. Address the number of
clients to be served, types of services and cost per client of providing direct services. At a
minimum address the following. See instructions for further information. (maximum length =
9,500 characters)
a. Program philosophy including treatment and supervision approaches.
b. Referral sources.
c. Formal and informal screening and assessment tools utilized, and purpose (e.g., substance
abuse/mental health needs, appropriateness for the program, risk level, protective, recidivism,
service referral, case management). Outline your process to screen, assess and refer youth to
treatment based on their needs, noting whether these functions are performed in-house or
referred out. If a process is not currently in place, please describe your plan to implement a
screening and assessment process during the funded grant cycle.
d. Acceptance criteria for referrals and any acceptance restrictions such as age or type of crime.
e. Specific services to be provided from acceptance to discharge.
f. Provide a list of Restorative Justice Practices.
g. How graduated sanctions will be applied if a youth continues to offend while in the program.
h. Criteria for discharge from the program
Application Form Page 13 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
A.) The Weld County District Attorney's Office Juvenile Diversion Program
seeks to match first time offenders with the appropriate level of services upon
their first contact with law enforcement. The program philosophy is that
providing the proper services as soon as possible will best address a juveniles
needs and therefore, be a preventative measure in eliminating future law
violations. Through understanding the juvenile and the communities' needs,
not all juveniles are appropriate for the low level of supervision that Diversion
provides; therefore, the program does not accept all juveniles referred to the
program. Diversion sanctions strive to repair the harm done to the juveniles'
community, including their school, neighborhood, trust with parents or guardians
and the victim. Diversion participants receive case management and
appropriate referrals to community-based programs, which could include
Restorative Justice. The Model Programs Guide recommends basic case
management and restorative justice principles for this population.
B.) The Weld County District Attorney's Office Diversion program is a pre-file
Diversion program. Cases are staffed at intake and determined who will be
offered Diversion. Cases who are determined eligible complete a Diversion
intake. After successful termination, the case goes into a No File status in the
CDAC database Action Viewer. Cases that are filed at intake and are later
determined to be Diversion eligible can still be referred. These cases are
dismissed upon intake to the Diversion program. This is a small number of
cases per year but is an option when Diversion is the best fit.
C.) At Diversion intake, juveniles complete intake paperwork, the MAYSI II,
CRAFFT screening, and an intake interview. The intake paperwork and
interview are designed to determine suitability for service options, the level of
case management needed, and what referrals might be appropriate. The
MAYSI II affirms the need for treatment, and which type of treatment, will be
included in the Diversion contract and referrals. The CRAFFT most often is
simply a way to start a conversation about substances, though it can
supplement information received regarding substance use obtained from the
interview and the MAYSI II. Substance and mental health treatment are
referred to outside agents who complete an assessment.
D.) All first time offenders aged 10-17 will be considered for diversion services.
Violent , drug related, or sex offenses are not eligible. Juveniles with active
gang affiliation are not eligible for services. Additionally, all cases that range
from a petty offense to a class 3 felony are assessed for a referral to
Restorative Justice programming.
E.) Services provided are consistent with the findings of effective programs
through the on-going DCJ Diversion evaluation conducted by OMNI.
Standardized screenings are used to evaluate the juvenile and their family
systems. An agreement is made based on these results. Appropriate referrals
are made to a wide network of community-based services which can include
evidence based programs such as Multi-Systemic therapy and Restorative
Justice Conferencing. Many aspects of the program follow the 8 Principles for
Effective Interventions when appropriate, specifically when addressing the
Target Interventions. Services are provided to this low-risk level cohort for a
minimum of three months. All participants receive case management, in
varying degrees according to participant needs. The current goal will be to
divert 150 juveniles from traditional prosecution per year. This is done at a cost
of approximately $600 per juvenile per year. Steps that Diversion program staff
take to aide a juvenile case through the Diversion program include reviewing
cases for acceptance, administration of mental health and substance abuse
screens, creation of a Diversion contract with a clear understanding that
contract items must be completed, maintaining records in CDAC and ETO
Application Form Page 14 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
databases, case management, screening and submitting referrals for treatment
needs or referral to Restorative Justice conferencing, supervision and
monitoring for compliance, and collecting and reporting data. If those juveniles
were to go through the traditional judicial process requiring the time of judges,
court personnel and probation officers, the cost to serve those juveniles would
be significantly higher.
F.) In 2013, Weld County was named as a pilot project site in HB 13-1254. This
pilot project will evaluate 4 sites statewide as they use Restorative Justice
Conferencing as a component of Diversion. The DA's Office Diversion program
has an MOU with a local non-profit program, Youth and Family Connections, to
offer RJ conferences to Diversion participants and reports on such to the
Colorado Restorative Justice Council.
G.) The structure of the Weld County Diversion program was built intentionally
so that Diversion is the least restrictive level of supervision for a juvenile who
has committed a criminal offense. Diversion follows the trends of the local
probation department and educates prosecutors offering pleas to ensure that
Diversion remains the least restrictive option. If a juvenile were to be non-
compliant with their agreement, a meeting will be held where additional
sanctions will be assigned. Frequently parents have been consulted first and
parents and the case manager work to help the juvenile come up with their own
graduated sanctions. If a new law violation has been committed or if despite
efforts the juvenile is still non-compliant, the case will be filed with the court and
traditional prosecution ensues. As a matter of graduated sanctions, the juvenile
is required to proceed through the court process and face the consequences of
their initial criminal behavior and the issue of non-compliance with the diversion
program.
H.) Successful completion of the agreements are determined by the juvenile
having provided proof that the conditions have been complied with during the
expected time frames with no new law violations resulting in a delinquency
filing. Upon verification of successful completion, the case receives "no file"
status in the Colorado District Attorneys' Council database Action, noting
completion of the Diversion Program as an explanation for why charges are not
filed. Cases that do not successfully complete sanctions or where a new law
violation occurs are filed with the Court and are prosecuted accordingly.
Population to be Served
Target population: Number of Juveniles Targeted to be Served
White/ Black/ Hispanic Asian American Nat. Other Total
Caucasian African /Latino Indian/ Hawaiian Unknown
American Alaskan /Pacific
Native Islander
Males 33 1 26 0 0 0 3 63
Females 33 1 50 0 0 0 3 87
Total 66 2 76 0 0 0 6 150
Application Form Page 15 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Level of Juvenile Justice Involvement: First Time Offenders
Age Range of Target Population: 10-17
Percent of Total to be Served with Limited 25.00%
English Proficiency:
Provide a narrative description of the population to be served including
age, gender, race/ethnicity and other characteristics of those the project
is intending to serve. Describe how gender/language/cultural issues will
be addressed. See instructions for further information.
(maximum length = 2,000 characters)
Historically, the demographics of the Diversion program have closely followed
the racial and ethnic demographics of Greeley/Evans School District 6, as this is
the district where a large majority of Diversion referrals attend school.
Additionally, the gender make up has been represented equally in the past.
This past year that has not been the case. For example, the population of
Diversion clients identifying as Hispanic female is nearly 2.5 times greater than
the Hispanic male population. Further, with a very small African American
population in Weld County, since 2006 we've only diverted 17 African American
youth, but 8 out of those 17 were served in 2014 alone. Some of these
anomalies have been identified in quarterly reports during the past calendar
year. We are watching our demographics closely to determine if the approach
needs to change, specifically regarding gender or cultural programming.
What holds steady is that we have a high rate of families with limited financial
means. In Greeley/Evans School District 6, nearly 65% of students receive free
or reduced lunch. This means that families face many obstacles such as
transportation, housing, and an inability to pay for services that require a fee for
service. There are programs in the community that have been able to help
assist these families on a referral basis, however, as a result of on-going
recovery from the September 2013 floods, many of these agencies are at
capacity.
It's estimated that around 25% of parents of Diversion youth require Spanish
language translation and the Diversion Case Manager is Spanish speaking.
She is responsible for all case management for juveniles with monolingual
Spanish speaking parents or juveniles who are more comfortable in the Spanish
language.
Application Form Page 16 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program-Year 2 2016-DV-15-005623
Updated Goals & Objectives
These are the elements against which the project will be evaluated and which will be used to
report quarterly and final progress. Using the format below; provide project/program goal(s),
objectives, outcomes, measurement and timeframe. See instructions for further information.
Goal 1: Reduce the number of juvenile delinquency
filings/cases by successfully diverting juveniles
from the traditional justice system.
Objective Outcome Measurement Timeframe
1.1 Interview juveniles referred to 150 youth will be served; 100%of ETO Database, Excel Spreadsheet By June 30,2016
Diversion,screen using the MAYSI consenting youth will be screened and client record,CDAC Action
II and CRAFFT,deliver appropriate with the MAYSI II,80%of youth database and Colorado Courts
sanctions and referrals,and will complete their agreement, Data Access database.
provide case management for fewer than 15%of youth will
Diversion clients. reoffend within one year of
program completion.
1.2
1.3
Goal 2 (If needed): Increase the matched survey rate.
Objective Outcome Measurement Timeframe
2.1 Evaluate current exit procedure A matched survey rate of greater ETO Database and Excel By June 30,2016
and create policy regarding than 50%. Spreadsheet
assurance of survey completion
and exit procedures.
2.2
2.3
Goal 3 (If needed):
Objective Outcome Measurement Timeframe
3.1
3.2
3.3
Quality Assurance Plan:
Application Form Page 17 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Describe your approach to evaluating your project in response to the stated objectives,
outcomes and measurement. Describe how the information that is collected in the Diversion
Intake/Exit Forms and pre-post surveys will be collected and verified; be specific about who will
be collecting the data, from whom and how (i.e., how and when will program participants be
contacted for completion of the post survey). See instructions for further information. (maximum
length = 5,000 characters)
1) Describe your plan for collecting data on each specified outcome using the identified
measurement tools. Cite the methods that will be used to collect the data which will measure the
effectiveness of this project. Discuss tools, approaches, timelines and staff responsible for
collecting, analyzing, and evaluating the data. Include how data collected will reflect actual
numbers attributable to the awarding of this grant.
2)The applicant agency's approach to managing the data once collected; where data will be
stored or entered.
3) Describe your process to ensure the post survey is completed by youth participating in the
program.
4) Describe your agency's parental consent and youth assent procedures currently in place. As
part of the statewide evaluation, all grantees will be required to have proper consent/assent
procedures in place. Grantees may be asked to utilize forms and procedures, or to integrate
language developed by OMNI Institute into existing documents, to ensure proper permissions,
use and protection of identifiable youth data.
5) Describe staff capacity and commitment to participate in the evaluation, including ability to
attend evaluation training, and collect and enter/submit all required data, and any anticipated
barriers.
6) Describe how the agency you will track and record youth who re-offend during programming
(pre-discharge recidivism). The definition of pre-discharge recidivism is a filing for a new felony
or misdemeanor offense that occurred prior to discharge from Juvenile Diversion programming.
Application Form Page 18 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Quick and easy access to a variety of statistics regarding program composition
is valued and the benefits of this have proven themselves time and again. The
daily collection and updating of information that speaks to the objectives and
outcomes stated is vital. The Director collects data at intake and exit that is
either entered by the Director (intake and exit forms) or by OMNI (pre-post-
surveys). The intake and exit forms can largely be completed by the
information found in client files and the Director consults necessary information
to complete those. The juveniles take the pre-survey at the time of intake. At
the final phone check in, arrangements are made to complete the post-survey
either in the office or by mail.
1)In the past year, all District Court dockets within the Weld County DA's Office
have gone paperless. This is done utilizing the CDAC Action database. All
case level data, including police reports, case notes, scanned copies of
Diversion paperwork, and dates of acceptance and completion are maintained
in Action. There are indicators in Action marked on each case indicating that
they've been assessed for RJ, that they're doing Diversion and/or they've been
referred to RJ. This is an instrument used to track the numbers of juveniles
served. We don't have a formal case management tool and have been adjusting
to using this as such. Both the Director and Case Manager use this tool. For
years, an excel spreadsheet has been the clearing house of all Diversion data
and despite the addition of new capabilities in Action, this method continues to
be invaluable for tracking data. This spreadsheet shows all cases in one place
and is constantly adjusted to include or delete fields that aid in tracking progress
through the program. Information is entered into this spreadsheet when cases
are referred and is updated constantly as juveniles move through the program.
This is the primary method of tracking numbers of cases and their success in
the program. Because of how this tool is used, this spreadsheet will likely factor
heavily in any new policy regarding tracking pre- and post-survey collection.
This spreadsheet is maintained by the director, stored on the county server so
that the case manager has access to the information contained therein.
Additionally, once a juvenile is accepted into Diversion, the Director enters
information in ETO. The Director is solely responsible for data collection and
evaluation with ETO and OMNI in an attempt to maintain fidelity of the data
evaluated. Colorado Courts Data Access, along with CDAC Action, are used to
assure that juveniles haven't received charges elsewhere and to track
recidivism.
2)Data storage is primarily electronic once it is collected using paper methods.
It is entered into Action, Excel, and ETO. Paper files are maintained in a locked
office for approximately 2 years for quick reference and then are moved to
secure storage maintained by the county.
3)As mentioned elsewhere, because the program was designed to be less
involved than Probation, and because transportation is a problem for many of
the families, the program wasn't designed to require an exit meeting. As a
result of the post-survey, an exit meeting is now required. This requires
additional staff time not previously accounted for and is frequently difficult for
parents and families. The post survey is a requirement included in the
Diversion contract and the juveniles also sign a statement at exit meeting
stating that they've completed the survey, which is included in the file. Further
policy needs to be developed regarding getting juveniles in and tracking
attempts to get juveniles into the office for the survey. Surveys have been
mailed with a self addressed, postage paid envelope, to those who request
such (typically families in outlying parts of the county) but the return rate on
those is nominal. This continues to be a work in progress.
4)The consent/assent form provided by OMNI for the pre- and post-survey is
Application Form Page 19 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
the first item presented to parents at intake. This form is explained and then the
parents are given time to read it in private. Questions that arise are answered
prior to intake.
5)As a long time member of the DCJ Steering Committee to address evaluation
of programs, the Director is very committed to participate in evaluation.
Training and collection and entry of this information is necessary to help
Diversion be widely understood and respected by participants and professionals
alike. The only barrier experienced is collection of exit surveys which has long
been addressed with OMNI and DCJ and we continue to adjust to help resolve
this issue.
6)If youth re-offend during the program resulting in the case being filed with the
court, the clients name in the excel spreadsheet is simply highlighted in a
different color. ETO is updated, dismissing the client accordingly. The Action
database is also updated by the juvenile intake clerical person.
Application Form Page 20 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget: Personnel
Please refer to the application instructions when completing your application budget. The
instructions contain specific detailed information that will help to ensure the budget you submit is
sufficient, complete and accurate.
List grant funded positions in this category. Each position must be listed separately and be
accompanied by a description which includes justification for the amounts budgeted. Explain
how the salary and fringe benefit rates were determined. For salary increases, indicate the
percentage of the increase and provide justification.
PERSONNEL (TOTALS SUMMARY)
Annual Full Time Total To Be Paid By
Amount($) Grant Funds($)
Totals $167,564 $87,782
Position Title Annual Amount($) Total To Be Paid By
Grant Funds($)
Director $102,663 $39,106
Diversion Case Manager $64,901 $48,676
Application Form Page 21 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Personnel Details
Position Title and Name: Director
Annual Full Time %To Be Paid By Total To Be Paid
Amount($) Grant Funds By Grant Funds(5)
Salary $71,792 42.00% $30,153
Fringe $30,871 29.00% $8,953
TOTALS $102,663 $39,106
Budget Narrative and Justification:
(maximum length = 1,000 characters)
The amount requested will fund 55% of the Director salary and 100% of the
Case manager salary. Salary is based on the Counties scheduled pay scale.
The cost of benefits is approximately 45% of the base salary. Benefits include
health, dental and vision insurance, disability and life insurance, and mandatory
retirement savings.
The amount included for the Director's position includes the annual base salary
of$71,792 with $30,871 in benefits, totaling $102,663. The base salary of the
case manager position is $45,385 with benefits costing $19,516. Cost of living
and scheduled step increases will occur during the funding cycle and are
factored into those costs. The current estimated pay rate for the Director for the
Youth and Family Connections program is a base salary near$95,000. The
case manager salary was set after reviewing the pay rates of similar positions in
the County.
Complete job descriptions are attached as required.
Personnel Details
Position Title and Name: Diversion Case Manager
Annual Full Time %To Be Paid By Total To Be Paid
Amount($) Grant Funds By Grant Funds(5)
Salary $45,385 75.00% $34,039
Fringe $19,516 75.00% $14,637
TOTALS $64,901 $48,676
Budget Narrative and Justification:
(maximum length = 1,000 characters)
Application Form Page 22 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
The amount requested will fund 55% of the Director salary and 100% of the
Case manager salary. Salary is based on the Counties scheduled pay scale.
The cost of benefits is approximately 45% of the base salary. Benefits include
health, dental and vision insurance, disability and life insurance, and mandatory
retirement savings.
The amount included for the Director's position includes the annual base salary
of$71,792 with $30,871 in benefits, totaling $102,663. The base salary of the
case manager position is $45,385 with benefits costing $19,516. Cost of living
and scheduled step increases will occur during the funding cycle and are
factored into those costs. The current estimated pay rate for the Director for the
Youth and Family Connections program is a base salary near $95,000. The
case manager salary was set after reviewing the pay rates of similar positions in
the County.
Complete job descriptions are attached as required.
Application Form Page 23 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget: Personnel (Match)
For amounts listed under cash or in-kind match, please provide an explanation regarding the
type and source of the matching funds. See instructions for allowable match.
Amount Match($)
Requested($)
Total $87,782 $30,027
Position Type Budget Narrative and Justification Total
of ($)
Match
Director Cash The amount requested will fund 55% of the Director salary and 100% of $13,80
the Case manager salary. Salary is based on the Counties scheduled pay 2
scale....
Diversion Case Cash The amount requested will fund 55%of the Director salary and 100% of $16,22
Manager the Case manager salary. Salary is based on the Counties scheduled pay 5
scale....
Application Form Page 24 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Personnel Details (Match)
Position: Director
Type of Match: Cash
Budget Narrative and Justification:
Include source of match and a solid description of how those funds will be spent. (maximum
length = 1,000 characters)
The amount requested will fund 55% of the Director salary and 100% of the
Case manager salary. Salary is based on the Counties scheduled pay scale.
The cost of benefits is approximately 45% of the base salary. Benefits include
health, dental and vision insurance, disability and life insurance, and mandatory
retirement savings.
The amount included for the Director's position includes the annual base salary
of$71,792 with $30,871 in benefits, totaling $102,663. The base salary of the
case manager position is $45,385 with benefits costing $19,516. Cost of living
and scheduled step increases will occur during the funding cycle and are
factored into those costs. The current estimated pay rate for the Director for the
Youth and Family Connections program is a base salary near$95,000. The
case manager salary was set after reviewing the pay rates of similar positions in
the County.
Complete job descriptions are attached as required.
Total($): $13,802
Personnel Details (Match)
Position: Diversion Case Manager
Type of Match: Cash
Budget Narrative and Justification:
Include source of match and a solid description of how those funds will be spent. (maximum
length = 1,000 characters)
Application Form Page 25 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
The amount requested will fund 55% of the Director salary and 100% of the
Case manager salary. Salary is based on the Counties scheduled pay scale.
The cost of benefits is approximately 45% of the base salary. Benefits include
health, dental and vision insurance, disability and life insurance, and mandatory
retirement savings.
The amount included for the Director's position includes the annual base salary
of$71,792 with $30,871 in benefits, totaling $102,663. The base salary of the
case manager position is $45,385 with benefits costing $19,516. Cost of living
and scheduled step increases will occur during the funding cycle and are
factored into those costs. The current estimated pay rate for the Director for the
Youth and Family Connections program is a base salary near $95,000. The
case manager salary was set after reviewing the pay rates of similar positions in
the County.
Complete job descriptions are attached as required.
Total($): $16,225
Application Form Page 26 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget: Supplies & Operating
Please refer to the application instructions when completing your application budget. The
instructions contain specific detailed information that will help to ensure the budget you submit is
sufficient, complete and accurate.
List expendable (non-durable) items by type and include a description with justification for the
amounts budgeted. Software, irregardless of cost, should be listed in this section.
Totals Summary
Amount
Requested($)
Total $gpp
Item Budget Narrative and Justification Total($)
Misc. office supplies: Line items to include office supplies are estimated to cost$474. Items to be $600
business cards, file purchased will include paper supplies such as file folders, dividers...
folder
Application Form Page 27 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Supplies & Operating Details
Item: Misc. office supplies: business cards, file folder
Budget Narrative and Justification:
(maximum length = 1,000 characters)
Line items to include office supplies are estimated to cost $474. Items to be
purchased will include paper supplies such as file folders, dividers, paper,
envelopes, business cards, calendars, general office supplies (pens, paperclips,
post-its, tablets, etc), registration fees for training, and if needed, school
supplies for the juveniles participating in the program. This cost estimate is
based on the amount that we have historically used annually for these items,
minus budget adjustments based on the grant award amount.
Total($): $600
Application Form Page 28 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget: Supplies & Operating (Match)
For amounts listed under cash or in-kind match, please provide an explanation regarding the
type and source of the matching funds. See instructions for allowable match.
Totals Summary
Amount Match($)
Requested($)
Total $600 $0
Item f Type Budget Narrative and Justification Total
of
($)
Match
This list contains no items
Application Form Page 29 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget: Travel
Please refer to the application instructions when completing your application budget. The
instructions contain specific detailed information that will help to ensure the budget you submit is
sufficient, complete and accurate.
Itemize travel expenses for project personnel by purpose (e.g., to attend training sessions, to
transport clients, etc.)and include justification and the basis for determining the cost of each
item. List all items such as airfare, ground transportation, automobile, mileage, lodging and
meals individually.
Totals Summary
Amount
Requested($)
Total $700
Item Budget Narrative and Justification Total ($)
In state travel: trainings, Anticipated travel costs include at least three trips to Denver for administrative $700
metro area meetings, e meetings or trainings with DCJ. It is anticipated that the Di...
Application Form Page 30 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Travel Details
Item: In state travel: trainings, metro area meetings, e
Budget Narrative and Justification:
(maximum length = 1,000 characters)
Anticipated travel costs include at least three trips to Denver for administrative
meetings or trainings with DCJ. It is anticipated that the Director will once
again attend at least part of the Diversion track of the National Association of
Pretrial Services conference this year as it's being held in Denver. Trainings
are only attended when fiscally prudent. Trainings that require overnight
lodging or meal reimbursement will not be sought this year due to budgetary
constraints.
Mileage is estimated at the Weld County reimbursement rate of$.54/mile. It is
estimated that mileage and associated training and service costs will be
$700.00, which is slightly less than the actual amount used for travel expenses
in fiscal year 13-14 which is why that amount was chosen.
Total($): $700
Application Form Page 31 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget: Travel (Match)
For amounts listed under cash or in-kind match, please provide an explanation regarding the
type and source of the matching funds. See instructions for allowable match.
Totals Summary
Amount Match($)
Requested($)
Total $700 $0
Item Type Budget Narrative and Justification Total
of ($)
Match
This list contains no items
Application Form Page 32 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget: Professional Services / Consultants
Please refer to the application instructions when completing your application budget. The
instructions contain specific detailed information that will help to ensure the budget you submit is
sufficient, complete and accurate.
List each consultant/contractor separately. Include a description of the services provided with
justification and the basis for determining the cost for each item. Be sure to explain how the
hourly or flat rate was determined.
A DCJ Form 16 that is equal to the amount listed must be provided for each
consultant/contractor once application is approved for funding.
To assist with the DCJ performance measures and reporting requirements, applicants are
required to budget$1,000 to OMNI Institute in the professional Services/consultants section for
use of an electronic reporting and evaluation system.
Totals Summary
Amount
Requested($)
Total $1,000
Item Budget Narrative and Justification Total($)
OMNI Research & It is not anticipated that the diversion program will be contracting specifically with $1,000
Evaluation—Online an individual or business to provide direct services to the ...
Reporting
Application Form Page 33 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Professional Services / Consultants Details
Item: OMNI Research & Evaluation — Online Reporting
Budget Narrative and Justification:
(maximum length = 1,000 characters)
It is not anticipated that the diversion program will be contracting specifically
with an individual or business to provide direct services to the juvenile or their
families in the program. The exception is the required expense by DCJ for
OMNI and the ETO database.
Total($): $1,000
Application Form Page 34 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget: Professional Services / Consultants
(Match)
For amounts listed under cash or in-kind match, please provide an explanation regarding the
type and source of the matching funds. See instructions for allowable match.
Totals Summary
Amount Match($)
Requested($)
Total $1,000 $0
Item Type Budget Narrative and Justification Total
of ($)
Match
This list contains no items
Application Form Page 35 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Budget Total Request
Amount Match($) Total
Requested($) Budget($)
PERSONNEL $87,782 $30,027 $117,809
SUPPLIES B OPERATING $600 $0 $600
TRAVEL $700 $0 $700
PROFESSIONAL SERVICES/CONTRACT CONSULTANTS $1,000 $0 $1,000
GRAND TOTAL $90,082 $30,027 $120,109
25% match of the Amount Requested is: $30,027
Calculated Match Percentage (%): 25.00%
Additional Project Funding
Will this project be funded using Yes
ADDITIONAL FUNDS other than those
provided from this grant,
including match funding?
If"Yes", list the type and approximate amount of other funding that will be used to support this
project. Do NOT include these state grant funds which you are applying for and the associated
match.
Description Amount($)
Federal
State Restorative Justice Pilot Project HB 13-1254 7/1/2015-12/31/2015 $51,332
County Government
Municipal Government
Private
Other(Specify)
ADDITIONAL PROJECT FUNDING TOTAL: $51,332
Application Form Page 36 01/19/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Financial Management Questions
This section must be completed in cooperation with the designated
Financial Officer assigned to this grant/project.
1. What accounting system does your organization use?
List the name and a brief description of the system. (maximum length = 1,000 characters)
The County's finance software is Banner Finance. It is a standard finance
software commonly used by governments and higher education institutions.
2. This grant will be on a cost reimbursement basis. What will be your
organization's source of cash and how will your organization manage its
cash flow between the time costs are incurred and reimbursed?
(maximum length = 1,000 characters)
The County General fund will advance the program funds to cover expenditures
that will be reimbursed by the grant.
3. Which of the following applies to your Agency has expended over$500,000 in federal
agency: funding in the last calendar year from all
combined sources.
Please submit the most recent A-133 audit to DCJ.
3a. Date of most recent A-133 Audit, Financial 06/25/2014
Audit or Financial Review:
3b. Date sent to DCJ: 01/19/2015
3c. Were there any findings, questioned costs Yes
or unallocated costs?
If "Yes", briefly describe your audit findings and how they've been
resolved?
(maximum length = 1,000 characters)
Findings were made in the Department of Social Services, which does not
impact State Diversion Funds. The Department of Social Services agrees with
the findings and states that they are the result of staffing shortages and plans
are in place to remedy them. Findings and responses are found on pages 169-
175 of the 2013 CAFR.
Please submit audit resolutions and/or corrective action plans to DCJ.
Application Form Page 37 01/22/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Criteria for managing grant funds
Please respond to the following questions regarding wheter your accounting system meets the
criteria for managing grant funds. These are items that will be monitored by the Division of
Criminal Justice (DCJ) staff either by site visits or other reporting mechanisms.
4. Does your accounting system separate all Yes
revenues and expenditures by funding
source?
5. Does your accounting system track Yes
revenues and expenditures for each grant
award separately through a sub-ledger
system?
6. Does your accounting system allow Yes
expenditures to be classified by the broad
budget categories listed in the approved
budget in your grant, i.e. Personnel, Supplies
and Operating, Travel, Equipment and
Professional Services?
7. Does your organization have written Yes
financial policies and procedures (specific to
grants) in place that describe items such as:
meeting all grant requirements, the
preparation of grant financial reports and
statements, the disclosure of financial
documents, the ability for staff to prevent and
detect misstatements in financial reporting, a
method to trace funds, and a process to
maintain and safeguard all cash, real and
personal property, and other assets?
8. Is this grant request for less than Yes
$100,000?
9. Is this grant request for a new project? No
10. Has your organization been in existence Yes
for three (3) years or more?
11. Does the staff assigned to this project Yes
have two (2) or more year's prior experience
with projects with the same or similar
requirements?
12. Does your organization have internal Yes
controls in place, such as: a review process
to determine reasonableness, allowability and
allocability of costs, separation of duties,
dual signatures on certain checks,
reconciliations or other fiduciary oversight?
Application Form Page 38 01/22/2015
Applicant: District Attorneys Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
13. Does your organization reconcile sub- Yes
ledgers to your general ledger at least
monthly or quarterly if the applicant
is a governmental entity?
14. Are accounting records supported by Yes
source documentation such as invoices,
receipts, timesheets, etc.?
15. Does your organization routinely record Yes
the grant number or other unique identifier on
all source documents such as invoices,
receipts, time records, deposit records, etc.?
16. Does your organization maintain time Yes
sheets approved by the employee, supervisor
and project director for each employee paid
by these grant funds?
17. For non-governmental agencies, do the Not Applicable
Board bylaws and policies describe the
involvement of the Board in the financial
oversight and direction of your agency?
18. Does your accounting system have the Yes
ability to track in-kind and/or cash match
funds?
Application Form Page 39 01/22/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program-Year 2 2016-DV-15-005623
Attachments (Project Data)
See instructions regarding the required documentation for your project.
Document Type Required? Document Description Date Attached
DA Certification [Not required if No
applicant is a DA's office]
Job Descriptions [For grant No job descriptions 01/12/2015
funded positions]
List of Board Members[If No
applicant is a Non-Profit]
Application Form Page 40 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program -Year 2 2016-DV-15-005623
Attachment Details
Document Description:
Attachment Details
Document Description: job descriptions
Attachment Details
Document Description:
Application Form Page 41 01/19/2015
Applicant: District Attorney's Office, 19th Judicial District 84309308
Project: Weld County Juvenile Diversion Program-Year 2 2016-DV-15-005623
Submission Summary
Page Last Updated
Applicant Information 01/12/2015
Contact Information 01/07/2015
Capacity/Project Factors 01/12/2015
Project Area Served 01/05/2015
Collaboration/Sustainability 01/12/2015
Past Performance 01/12/2015
Project Summary 01/12/2015
Goals & Objectives 01/12/2015
Personnel 01/12/2015
Personnel Match 01/12/2015
Supplies & Operating 01/07/2015
S/O Match No Input Required
Travel 01/02/2015
Travel Match No Input Required
Professional Services 01/02/2015
P/S Match No Input Required
Budget Total Request 01/02/2015
Financial Management Please Complete
Attachments 01/12/2015
Application Form Page 42 01/19/2015
OO1CIAI O/T!
:A. "tt'1!'R. State of Colorado
WELD COUNTY COMBINED COURTS
Nineteenth Judicial District
r Randall C.Lococo
``F U l l F ` Magistrate
<p CO"
12 January 2015
To whom it may concern:
We write in support of the 19th Judicial District, District Attorney's Office's request for
additional juvenile diversion funds. Our director of juvenile diversion, Kirsta Britton, believes
we can increase capacity without sacrificing outcomes. And, with over 860 cases filed in 2014,
we submit we need increased capacity.
We need to continue to support a safe community. A robust diversion program keeps the
low risk kids and the community safe. For every 100 youth diverted, approximately four return
to the juvenile justice system. Candidates for diversion are, generally, low risk cases (petty theft,
school fights, and low-level property crimes). For many of these case types it is the juvenile's
first and only experience with the system. While these are still crimes for which the youth should
be held accountable, an increasing number of juvenile court cases are high risk/high need. The
research supports the idea that mixing high risWhigh need populations with low risWlow need
populations has an adverse impact on the low risk/low need population; when mixed together the
low risk/low need population recidivates more often compared to when the two groups are not
mixed. Diverting these youth increases the chances they will be held accountable and not
recidivate; mixing them increases the chances those in the low-risk group will recidivate. We
need the tools to divert youth out of court, hold them accountable, and teach them without
increasing their chances of returning. Diversion, and the research-informed (evidence based)
tools they use, does that. We need to increase that capacity.
The cost savings is a sound investment. Approximately 860 cases were filed in 2014.
Without diversion, that number would be close to 1,000. Each case in court requires the
time and resources of one judicial officer and three support staff, at least one deputy
district attorney and support staff, and at least one defense lawyer and support staff. In
many cases a guardian ad litem, social worker, pre-trial services case manager, and
probation officer are involved. We have often wondered why, in some low-level cases, more
than $1,000 per hour is standing in the courtroom. For each low-level, low-risk case
diverted, we are arguably saving$1,000 per hour while keeping the community safe and
holding the youth accountable.
915 10th Street,Post Office Box 2038,Greeley,Colorado 80632-0138
Phone:(970)475-2475
randall.lococo@judicial.state.coIococo@judicial.state.co.us
We continue to be impressed with the 19th Judicial District, District Attorney's Office's
diversion program, and community-based tools. Without reservation we fully support their
application to allow increased capacity. Please contact Magistrate Lococo should you have any
questions.
James F. Hartmann Randall C. Lococo, Mark C. Gonzalez
Chief Judge I 9th J.D. District Court Magistrate District Court Magistrate
Director of Diversion Job Description
Grade: 41
Exempt
Job Description: Performs a variety of highly complex administration, technical, and
supervisory work in the operation of the Diversion Program involving the exercise of
considerable independent judgment concerning division operations. Exercises
supervision over the program staff assigned to the program.
Minimum Qualifications: : Bachelor's Degree (BA) from four-year College or
University with major coursework preferable in Criminal Justice, Sociology, Psychology,
Social Work, Human Development, or related field. Minimum of five years working in
criminal justice capacity with responsibilities of staff supervision and program
development.
Juvenile Diversion Case Manager Job Qualifications/Description
Grade: 26
Non-Exempt
Job Description: Supervise first time juvenile offenders participating in the Weld County
District Attorney's Diversion Program for compliance with agreement. Contacts with the
juveniles, their families, and community agencies will be required. Saturday or evening
hours may be required.
Minimum Qualifications: Bachelor's Degree (BA) from four-year College or University
with major coursework preferable in Criminal Justice, Sociology, Psychology, Social
Work, Human Development, or related field. Prior experience working with juveniles
and/or bi-lingual skills is preferred due to the independence that will be necessary to
perform supervision activities.
WELD COUNTY.COLORADO
Job Title: Juvenile Diversion Administrator
Exempt Position
Job Code: 12927
Position ft: 177
Pay Grade: 44
Supervisor: Administrative Superior
Department:Office of District Attorney -
DESCRIPTION OF WORK
General Statement of Duties: Performs a variety of highly complex administrative, technical and
supervisory work in the operation of the juvenile diversion program involving the exercise of
considerable independent judgment concerning division operations.
Supervision Received: Works under general guidance and direction of an elected official or
designated assistant.
Supervision Exercised: Exercises supervision over the professional,clerical and program staff assigned
to the program.
EXAMPLES OF DUTIES (any one position may not include all of the duties listed nor do the listed
examples include all duties which may be found in positions of this class.)
Directs and coordinates the work of the Juvenile Diversion program. Makes major policy and
procedural decisions that have a significant impact on the program. Performs complex
4 problem solving.
Prepares statistical reports for a variety of grant programs.
Prepares Juvenile Diversion budget.
Monitors program and financial reports; develops and submits necessary budgetary
information;administers complex program budgets.
Supervises the performance, orientations and training of staff members and volunteers:
reviews and evaluates performance of staff members; counsels staff members on work-
related personnel or program problems.
Assists in the evaluation of programs and their services;develops and initiates major policy
and procedural changes within legal and departmental guidelines: responsible for
developing and writing grant proposals.
Handles unique or complex work related problems or coordination of programs;advises staff
on policy and procedure.
Acts as liaison concerning community service programs to the federal, state, public, or
private agencies and other appropriate parties.
• Plans, directs and/or attends appropriate meetings, cahiferences or workshops. . `
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