HomeMy WebLinkAbout20150832.tiff RESOLUTION
RE: APPROVE CONTRACT AMENDMENT #1 TO INTERGOVERNMENTAL AGREEMENT
FOR SINGLE ENTRY POINT AGENCY AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Contract Amendment #1 to the
Intergovernmental Agreement for Single Entry Point Agency between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, and the Colorado Department of Health Care Policy and Financing, commencing upon
full execution of signatures, with further terms and conditions being as stated in said amendment,
and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Contract Amendment #1 to the Intergovernmental Agreement for Single
Entry Point Agency between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, and the Colorado Department of
Health Care Policy and Financing be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of March, A.D., 2015.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, ORADO
ATTEST: dazywo
( je14O;e1arbara Kirkmey , Chair
Weld County Clerk to the Board
Mike Freeman, Pro-Tem
BY. ( Q .r. p �-•D (Ot Clerk to e Board �� EL
'M.••: . Con y C)
APPROVED AS TO FORM: 11861 (� ,'�" 111 Z �
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County Attorney •rk( . \�1��'
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Date of signature:
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HR0086
� ,sbi , MEMORANDUM
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,.` DATE: March 19, 2015
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TO: Barbara Kirkmeyer, Chair, Board of C unty Co i oners
FROM: Judy A. Griego, Director, Human Se ces tt---
RE: Weld County Department of Human ervices Amendment
to the Single Entry Point Contract with the Colorado
Department of Health Care Policy and Financing
Enclosed for Board approval is an Amendment to the Single Entry Point Contract between the
Colorado Department of Health Care Policy and Financing and the Weld County Department of
Human Services Area Agency on Aging.
The original contract became effective July 1, 2013 and was updated via an Option Letter 1
effective July 1,2014. Amendment 1 changes the payment methodology and incorporates an
increase to the FY15 contract due to additional legislative funding. The maximum payment for
FY15 will be$1,703,264.00. A new contract or option letter will be sent in the future to address
FY16.
If you have questions, please give me a call at extension 6510.
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RECEIVED
APR 08 2015
HEALTD FINANCIH CARE PDdG LICY
Contract Number 14-55377A1
CONTRACT AMENDMENT NO. I
Original Contract Number 14-55377
I. PARTIES
This Amendment to the above-referenced Original Contract (hereinafter called the "Contract") is entered
into by and between Weld County Department of Human Services, by and through the Weld County
Board of Commissioners, PO Box 1805, Greeley, Colorado 80632, (hereinafter called "Contractor"), and
the STATE OF COLORADO, acting by and through the Department of Health Care Policy and Financing,
1570 Grant Street, Denver, Colorado 80203 (hereinafter called "Department" or"State.")
2. EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado
State Controller or designee (hereinafter called the "Effective Date.") The Department shall not be liable
to pay or reimburse Contractor for any performance hereunder, including, but not limited to, costs or
expenses incurred, or be bound by any provision hereof prior to the Effective Date.
3. FACTUAL RECITALS
The Parties entered into the Contract for the Contractor to serve as a Single Entry Point (SEP) Agency
within a local area where a current or potential long-term care client can obtain long-term care
information, screening, assessment of need, and referral to appropriate long-term care program and case
management services for all Coloradoans within their designated district. The purpose of this Amendment
is to set a Contractor maximum amount payable for State Fiscal Year 2014-15 and future State Fiscal
Years as opposed to a statewide maximum amount payable for multiple SEP contractors and to modify
compensation to provide for a fixed-monthly rate.
4. CONSIDERATION
The Parties acknowledge that the mutual promises and covenants contained herein and other good and
valuable consideration are sufficient and adequate to support this Amendment.
5. LIMITS OF EFFECT
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments thereto, if any, remain in full force and effect except as specifically modified herein.
6. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. Section 7, PAYMENTS TO CONTRACTOR, Subsection A, Maximum Amount is hereby
deleted in its entirety and replaced as follows:
A. MAXIMUM AMOUNT
For State Fiscal Year 2013-14, the maximum amount listed in the table is the maximum
amount payable statewide for all SEP county contractors for the administration of the Long
Term Care Programs for the Colorado Home and Community Based Services Population.
Page 1 of 5
The maximum amount payable for State Fiscal Year 2014-15 is a maximum for the
Contractor and is not a statewide maximum. This maximum amount is for the entire State
Fiscal Year and includes the amounts already paid to the Contractor under the statewide
maximum for multiple contractors for the part of the State Fiscal Year 2014-15 that
occurred prior to the execution of Amendment 1.
The maximum amount payable under this Contract to Contractor by the Department is
shown in the following table, as determined by the Department from available funds.
Payments to Contractor are limited to the unpaid obligated balance of the Contract at the
rates set forth in Exhibit B. The maximum amount payable by the Department to
Contractor is:
Statewide Maximum for Multiple
Contractors $12,619,975.64
State Fiscal Year 2013-14
(Effective Date through June 30, 2014)
Contractor Maximum
$1,703,264.00
State Fiscal Year 2014-15
QUALITY OF LIFE INTERVIEWS
The maximum amount payable statewide for multiple contractors for the Quality of Life
Interviews is shown in the following table, as determined by the Department from available
funds. Payments to Contractor are limited to the unpaid obligated balance of the Contract
at the rates set forth in Exhibit B. The maximum amount payable statewide for multiple
contractors for Quality of Life Interviews is:
State Fiscal Year 2013-14 Quality of $15,350.00
Life Interviews
State Fiscal Year 2014-15 Quality of $15,350.00
Life Interviews
B. Exhibit A, Statement of Work, Section 2.7,TRAINING, COMPLAINTS, APPEALS,
CRITICAL INCIDENTS AND ADMINISTRATIVE OVERSIGHT REQUIREMENTS,
Subsection 2.7.6, Client Count and Activities Worksheet is hereby deleted in its entirety and
replaced as follows:
2.7.6. Client Counts
2.7.6.1 The Contractor shall submit to the Department a quarterly client report listing the
client counts. The Contractor shall include data in the client report as specified by the
Department. The data may vary from year to year based on agreements between the
SEPs and the Department.
2.7.6.1.1 DELIVERABLE: Quarterly Client Report
Page 2 of 5
2.7.6.1.2. DUE: Within fifteen(15) days of the end of the quarter for which the report
covers.
C. Exhibit A, Statement of Work, Section 3.0 COMPENSATION AND INVOICING, Subsection
3.1 COMPENSATION is hereby deleted in its entirety and replaced as follows:
3.1. COMPENSATION
3.1.1. The compensation under the Contract shall consist of a monthly payment. The
Contractor will be paid the fixed-monthly rate as listed in Exhibit B.
3.1.2. The monthly payment shall take effect the first of the month in the month following
the execution of this Amendment. In the event that the termination of the Contract
occurs on a day that is not the last day of a month, then the Contractor shall receive a
pro-rated share of the fixed-monthly rate calculated by dividing the number of days in
the month prior to the date of termination into the total number of days in that month,
and multiplying that fraction by the fixed-monthly rate, rounding to the nearest cent.
3.1.3. The Parties recognize that funding has been appropriated by the State, and
compensation is limited by the maximum amount payable listed in Contract Section
7. Payments to Contractor, Subsection A. Maximum Amount,regardless of any
invoice provided by Contractor to the Department.
3.1.4. The Parties recognize that funding has been appropriated by the State, and
compensation for Quality of Life Interviews is limited by the maximum amount
payable statewide for multiple contractors for the Quality of Life Interviews,
regardless of any invoice provided by Contractor to the Department.
3.1.5. The sole compensation,up to the maximum amount payable, shall consist of the
following:
3.1.5.1. Monthly Payments.
3.1.5.2. Monthly Per County-Served Amount
3.1.5.2.1. Any Per County-Served Amount required per 10 C.C.R. 2505-10, Section
8.392,A. 1 and 2, is included in the Monthly Payments and the Contractor
shall not receive a separate payment for the Per County-Served Amount.
3.1.6.1 Colorado Quality of Life Interview Payment
3.1.6.1.1 A price for each Colorado Quality of Life Interview as per Exhibit B. The
maximum amount payable statewide for multiple contractors for the Quality
of Life Interviews shall not exceed$15,350.00. The Department shall notify
Contractor immediately in writing when funding for Quality of Life
Interviews drops below 10%of this amount.
D. Exhibit A, Statement of Work, Section 3.0 COMPENSATION AND INVOICING, Subsection
3.2 INVOICING is hereby deleted in its entirety and replaced as follows:
3.2 INVOICING
3.2.1 The Contractor shall invoice the Department on a monthly basis, within fifteen (15)
days of the end of the month for which the invoice covers. The Contractor shall invoice
the Department within ten(10) days of the end of the month for the June invoice. The
Contractor shall not submit any invoice for a month prior to the last day of that month.
The invoice shall include all of the following:
Page 3 of 5
3.1.2.1.1 The Monthly Payment Amount.
3.1.2.1.2 The number of Rural Colorado Quality of Life Interviews.
3.1.2.1.3 The number of Non-Rural Colorado Quality of Life Interviews.
E. Exhibit A, Statement of Work, Section 3.3 PAYMENT, sentence 3.3.5.1 is hereby deleted in
its entirety.
F. Exhibit B, Rates is hereby deleted in its entirety and replaced with the following:
Service Rate
Monthly Payment To Be Determined in a
future Option Letter*
Colorado Quality of Life $100.00 Per Completed
Interviews: Non-Rural Interview
Colorado Quality of Life $120.00 Per Completed
Interviews: Rural Interview
* The Department may use an Option Letter to determine the Contractor's monthly payment
under this Contract. This Option Letter will be executed by the Department after the
execution of Contract Amendment 1.
7. START DATE
This Amendment shall take effect on its Effective Date.
8. ORDER OF PRECEDENCE
Except for the Special Provisions and the HIPAA Business Associates Addendum, in the event of any
conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of
the provisions of the Contract, the provisions of this Amendment shall in all respects supersede, govern,
and control. The most recent version of the Special Provisions incorporated into the Contract or any
amendment shall always control other provisions in the Contract or any amendments.
9. AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon funds for that
purpose being appropriated, budgeted, or otherwise made available to the Department by the federal
government, state government and/or grantor.
REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
Page 4 of 5
Contract Number 14-55377A1
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR: STATE OF COLORADO:
Weld County Department of Human
Services John W. Hickenlooper, Governor
/
By: By: �� --X(:
of Authorized Officer Susan E. Birch, IBA, BSN,'R.N
Executive Director
Department of Health Care Policy and
Date:
MAR 3 0 2015 Financin
f 1 .�
Mike Freeman LEGAL REVIEW:
Printed Name of Authorized Officer John W. Suthers, Attorney General
Pro-Tem, Board of Weld By: IV Ipc
County Commissioners
Printed Title of Authorized Officer Date:
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid
until signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER:
Robe aros, PA, MBA, JD
By:
Depa t o alth Ca P.. y and Financing
Date: 2( l3
Page 5 of 5
o?06-083
ATTEST: didelliG:
'•� BOARD OF COUNTY COMMISSIONERS
Weld 'ou ty lerk to the 8 r WELD LD COUNTY,�( COLORADO
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Deputy Clef to the 'far: �''+,,�,. �� . Mike Freeman, Pro-Tern MAR 3 0 2015
S,,YT ''lw AP D AS TO F ��� APPROVED AS TO SUBSTANCE
Controller -'---`'•-'' Elected Offiial or DO artmerit Head
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APPRO ED AS TO FORM NM
-,tc J Director of General Services
County Attorney
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