HomeMy WebLinkAbout20152954.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 9, 2015
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 9, 2015, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Barbara Kirkmeyer, Chair
Commissioner Mike Freeman, Pro-Tem
Commissioner Sean P. Conway
Commissioner Julie A. Cozad
Commissioner Steve Moreno
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
• MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of September 2, 2015, as printed. Commissioner Cozad seconded the motion,
and it carried unanimously.
• READ ORDINANCE BY AUDIO: Commissioner Freeman moved to read Code Ordinance #2015-
15 by audio. Commissioner Moreno seconded the motion, which carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the Agenda.
El CONSENT AGENDA: Commissioner Cozad moved to approve the Consent Agenda as printed.
Commissioner Moreno seconded the motion, and it carried unanimously.
PROCLAMATIONS:
El 1) 40TH ANNIVERSARY OF THE WELD COUNTY HOME RULE CHARTER: Chair Kirkmeyer
read the proclamation for the record. Commissioner Cozad expressed this is an exciting time for the
County. She explained the Charter was written and put together by a citizen's group which was a visionary
and unique way to manage the County and it was based on timeless principles. Commissioner Conway
stated the Charter is celebrating four decades of unique representation of government and Weld County
is the only County in the Country with this type of structure. Commissioner Freeman stated the citizen's
group was looking for a government that had accountability. The County had no sales tax and is still able
to live within their means. He also extended his appreciation to Karen Haberman who did a lot of the
research for the Charter. Commissioner Moreno stated he concurs with comments made by his fellow
Minutes, September 9, 2015 2015-2954
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Commissioners. He expressed his appreciation for having the vision to put together this type of
government and stated he is proud to be on the Board. Chair Kirkmeyer presented some history stating
back on November 6, 1974, the home rule Charter passed and on September 10, 1975, a special election
was held for the Charter. Commissioner Conway acknowledged Don Warden, Director of Finance and
Administration, who has been at the County for four (4) decades.
PUBLIC INPUT: No public input was given.
COMMISSIONER COORDINATOR REPORTS: Commissioner Moreno stated as part of the
election review committee he is working on finalizing forms and attended a session with the City and
County of Denver. They are in the process of evaluating the system and making a recommendation to
the Secretary of the State. He reported meeting Craig Beyrouty, the Dean of Agriculture and Natural
Resources at the Colorado State University. Commissioner Cozad reported visiting the Horse Therapy
Farm and what a great experience she had and how much she appreciates all the people involved with
the non- profit program. She stated she attended the Tri-Town Senior Lunch which was for volunteer
appreciation held at the recreation center. She toured the Town of Berthoud and observed some
innovative economic developments. Lastly, she and Chair Kirkmeyer attended the Workforce Innovation
and Opportunity Act (WIOA) meeting and appreciates working with the County Attorneys and the
Workforce Development Center. Commissioner Conway stated South Platte round table committee
approved the State Water Plan, and the final deadline will be September 17, 2015. He reported the
committee was able to discuss what has been four decades of a battle with water wars, water storage,
and how we make sure to utilize water resources and maintain them. He wanted to make known the
State Senate Water Committee will be in Greeley and taking public comments and there will be a
presentation by Joe Frank who is the current chairperson for the South Platte Committee. He stated there
was an initial meeting for the Highway 34 Coalition and is happy to report that the Coalition has solutions
to some of the transportation issues. Chair Kirkmeyer reported she went to Fort Morgan to the Upper
Front Range Meeting and stated Weld County will receive $65,000 in funds from CMAC that will go to
the Smart Energy Program. She wanted it known that three other Weld County entities, Hudson Fire,
Platteville and The Town of Hudson will be receiving a vehicle.
BIDS:
1) APPROVE BID#B1500151, (CNG) SUV SPORT UTILITY VEHICLE-CITY OF FORT LUPTON
POLICE DEPARTMENT: Trevor Jiricek, Director of General Services, recommended the bid from John
Elway Chevrolet in the amount of $51,104.00. Commissioner Conway moved to approve said low bid.
Seconded by Commissioner Moreno, the motion carried unanimously.
2) APPROVE BID#61500154, (CNG) 3/4 TON 4X4 PICKUP EXTENDED CAB VEHICLE—TOWN
OF PLATTEVILLE: Mr. Jiricek received five (5) bids and stated staff recommends awarding the bid to
Johnson Auto Plaza in the amount of $ $47,721.87 (plus $199 for manuals). Commissioner Freeman
moved to approve said low bid. The motion, which was seconded by Commissioner Cozad, carried
unanimously. At the request from Commissioner Conway, Elizabeth Relford, Department of Public
Works, explained the federal funds requirement from CDOT requires that they go with the low bid that
meets specifications.
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3) APPROVE BID #B1500155, (CNG) SUV 4X4 SPORT UTILITY VEHICLE — TOWN OF
PLATTEVILLE: Mr. Jiricek stated staff received two (2) responses and recommends the bid from John
Elway Chevrolet in the amount of $50,914.00. Commissioner Conway moved to approve said low bid.
The motion, which was seconded by Commissioner Freeman, carried unanimously.
Minutes, September 9, 2015 2015-2954
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_ --' 4) PRESENT BID #B1500166, CUSTODIAL SERVICES (SOUTH COUNTY BUILDINGS) -
DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek presented the five (5) bids and said that
staff will bring back a recommendation on September 23, 2015.
NEW BUSINESS:
1) CONSIDER EXPENDITURE AUTHORIZATION FOR MIGRANT SEASONAL FARM WORKERS
PROGRAM AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human
Services, stated this expenditure authorization will allow staff to deliver an array of services to migrant
and seasonal farm workers for a total amount of$27,000.00. Commissioner Moreno moved to approve
said expenditure authorization and authorize the Chair to sign. The motion was seconded by
Commissioner Cozad, and it carried unanimously.
2) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE OFFICER
SERVICES AND AUTHORIZE CHAIR TO SIGN - SAINT VRAIN VALLEY SCHOOL DISTRICT: Todd
Deutsch, Sheriffs Office, presented the terms of the agreement. Commissioner Conway moved to
approve said agreement and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion
carried unanimously. Commissioner Conway thanked the Sheriffs Office for their participation in making
sure students are safe.
3)CONSIDER SERVICES AGREEMENT FOR MASTER APPLICATION AND AUTHORIZE CHAIR
TO SIGN - EINTERNET TECHNOLOGIES, LLC: Ryan Rose, Director of Information Technology,
presented the terms of the agreement and reported the first implementation will cost $140,000.00.
Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Commissioner
Freeman seconded the motion, and it carried unanimously.
fi 4) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CDL TESTING AND AUTHORIZE
CHAIR TO SIGN: Jay McDonald, Director of Department of Public Works, explained this service is
provided to employees that want to upgrade or obtain their CDL License. He also stated everyone in the
Public Works Department, except for flaggers must have the license. Commissioner Freeman moved to
approve said intergovernmental agreement and authorize the Chair to sign. The motion was seconded
by Commissioner Conway, and it carried unanimously. Commissioner Conway reported there are
challenges with obtaining funding for this program because the Colorado Department of Revenue is trying
to change the program and the County wants to keep the testing in-house.
5) CONSIDER TEMPORARY CLOSURE OF CR 23 BETWEEN CR 66 AND STATE
HIGHWAY 392: Janet Lundquist, Department of Public Works, presented the terms of the closure
effective September 28, 2015, through October 9, 2015, for a bridge re-deck. She stated staff has been
using Message Boards in advance, and will be using standard road signs and barricades. Commissioner
Cozad moved to approve said temporary closure. The motion, which was seconded by Commissioner
Conway, carried unanimously.
6) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY
AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND
AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS - FRANK CASSANO: Tiffane Johnson,
Department of Public Works, explained this is part of the County Road 49 Project and presented the
specifics of the improvement. The total amount for this acquisition is $4,169.00. Commissioner Freeman
moved to approve said agreement and authorize the Chair to sign. Commissioner Conway seconded the
motion, and it carried unanimously.
Minutes, September 9, 2015 2015-2954
Page 3 BC0016
El 7) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY, APPROVE
SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES, AND DELEGATE AUTHORITY TO
CONTROLLER TO SIGN ANY NECESSARY DOCUMENTS: Barbara Connolly, Controller, explained
there are three (3) items that are ready to go to auction. Commissioner Freeman moved to declare as
surplus property and approve auction. Seconded by Commissioner Moreno, the motion carried
unanimously.
OLD BUSINESS:
lEri 1) CONSIDER PETITION AND AUTHORIZE VACATION OF A PORTION OF KOCH AVENUE -
ELSA VALDEZ (CON'T FROM 8/10/2015): Frank Haug, Assistant County Attorney, reported that there
is an issue with this petition and since the notices were sent out in July the northern parcel has had an
ownership change. He stated pursuant to the code the new owner must be given 10-days notice, so he
is requesting a continuance. Commissioner Conway moved to continue this matter to September 21,
2015 to allow the proper notification to the new property owners that are adjacent to the proposed Right-
of-Way Vacation. The motion, which was seconded by Commissioner Cozad, carried unanimously.
PLANNING:
1) CONSIDER REQUEST OF COUNTRY MEADOW ESTATES, LLC, TO WITHDRAW
APPLICATION FOR A CHANGE OF ZONE PERMIT PZ-1153 FOR A PUD (PLANNED UNIT
DEVELOPMENT) ZONE DISTRICT FOR NINE (9) RESIDENTIAL LOTS WITH E (ESTATE) ZONE
USES ALONG WITH .78 ACRE OF OPEN SPACE: Chris Gathman, Department of Planning Services,
stated the applicants would like to withdraw the application for the change of zone. James Trott, Sr.,
Mead resident, explained the reasons for the withdrawal are medical, age and financial problems, and
has other people looking at the property. Chair Kirkmeyer requested to see the layout of the subdivision.
Commissioner Conway moved to approve said request for withdrawal of application. The motion, which
was seconded by Commissioner Cozad, carried unanimously. Commissioner Cozad expressed her
appreciation to the applicant for coming before the Board and explaining the reasons.
IKI 2) FINAL READING OF CODE ORDINANCE #2015-13, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 19 COORDINATED PLANNING AGREEMENTS
(PLATTEVILLE), OF THE WELD COUNTY CODE: Commissioner Conway moved to read Code
Ordinance #2015-13 by title only. The motion was seconded by Commissioner Freeman, and it carried
unanimously. Bruce Barker, County Attorney read the title for the record. Tom Parko, Director of Planning
Services, stated there are no changes since the first and second readings. No public testimony was
offered concerning this matter. Commissioner Conway moved to approve on Final Reading. Seconded
by Commissioner Moreno, the motion carried unanimously. Commissioner Conway stated he would like
to thank Mr. Parko for working with Platteville to get the Coordinated Planning Agreements done.
3) FINAL READING OF CODE ORDINANCE #2015-14, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 19 COORDINATED PLANNING AGREEMENTS
(MEAD), OF THE WELD COUNTY CODE: Commissioner Cozad moved to read Code Ordinance#2015-
14 by title only. The motion, which was seconded by Commissioner Conway, carried unanimously. Mr.
Barker read the title for the record. Mr. Parko stated there are no changes since the second reading. No
public testimony was offered concerning this matter. Commissioner Cozad moved to approve on Final
Reading. The motion was seconded by Commissioner Conway, and it carried unanimously.
Commissioner Conway acknowledged staff for the time involved to do this ordinance and thanked staff
for their due diligence. Commissioner Cozad expressed her appreciation to staff of continuing to work
with the town of Mead, and looking at growth opportunities.
Minutes, September 9, 2015 2015-2954
Page 4 BC0016
4) FIRST READING OF CODE ORDINANCE #2015-15, IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 19 COORDINATED PLANNING AGREEMENTS
(WINDSOR), OF THE WELD COUNTY CODE: Mr. Parko explained this is the first reading and no
changes were made since the work session. He added that The Town of Windsor is proposing some
design standards and everyone is in agreement that the standards will be held separate from the
Coordinated Planning Agreement. Commissioner Conway asked if there will be potential changes from
the first reading to the second. Chair Kirkmeyer clarified there won't be changes to the agreement, but
there will be some changes to the section pertaining to design standards. No public testimony was offered
concerning this matter. Commissioner Freeman moved to approve on First Reading. Commissioner
Conway seconded the motion, and it carried unanimously.
10 Bruce Barker, County Attorney, introduced Karin McDougal, Assistant County Attorney and Ms.
McDougal was welcomed by the Board.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Code Ordinance #2015-15 was approved on First Reading, and #2015-13 and
#2015-14 were approved on the Final Reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 10:19 a.m.
BOARD OF COUNTY COMMISSIONERS
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ATTEST: C/.�drn& •t1 L A
arbara Kirkme er, Chair
Weld County Clerk • the Board
/ �, Freeman, Proem
Dep y Clerk to the Board
Conway
. , Cozad
Steve Moreno
Minutes, September 9, 2015 2015-2954
Page 5 BC0016
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